Resume For Ms.

Aye Myint Khaing

Personal Information

 Name Aye Myint Khaing

 Date of Birth 31/Dec/1985
 Gender Female
 NRC no. 8/ SaMaNa (N) 051304
 Race Burmese
 Religion Buddhist
 Parents U Htay Win and Daw Than Myint
 Sex Female
 Marital status Marriage
 Permanent address Kyee Village, Saw Township, Magway region.
 Contact [email protected]
Phone - 09-256091718/ 09-
777486649

SUMMARY OF WORKING EXPERIENCES

(1) Admin & HR Officer - (February 2023 – Dec-2024)

Name and address of employer : Save the Children
International, Lashio, Northern Shan
State Type of Business or sector : International Non-
Government Organization

Key Responsibility

Administration:

• Monitor and ensure adherence to administrative policies and procedures.

• Assist in negotiation of lease and rental agreements and draft contracts as needed.
• Act as Legal document holding with systematically under the LSO Area Office
• Maintain a complete and on-going inventory record of all fixed and capital assets at the field office
compound.
• Arranging physical checking process for inventories with bi yearly
• Ensure maintain a filing system.
• Ensure to make insurance for all SCI’s vehicles and others in the Lashio office.
• Arrange for procurement of equipment’s and other facilities.
• Ensure check on regular payments (such as house-rent, utility charges for water, electricity) and periodical
payments.

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• Maintain office working environment clean and healthy for all staff and visitors.
• Ensure keep required registers (phone, visitors, payments, movements, etc.) and update regularly.
• Ensure keep important contact phone numbers (police, government departments, fire brigade, hospital,
Yangon SCI headquarter), etc.
• Under supervision ASC, hotel booking, air ticketing and other arrangement in the Lashio office.
• Under supervision ASC, Arrangement such as finding venue, arrangement of refreshment/food, procurement
of stationeries etc.…., for internal staff capacity trainings and workshops.
• Managing stationery supplies, Office supplies, in assigned office.
• Need to assist and support if needed depend on instruction by Area Support Coordinator for HR/Inventory
relative process.

HR Management

• Initiate recruitment process upon request from relevant programme sector or department, and with the
approval from relative Focal.
• Ensure adherence of HR recruitment policies, follow best practices, and provide inputs for revisions and
updates.
• Advertise, conduct initial screening of CVs, and communicate with hiring committee, relevant team.
• Conduct orientation/staff Induction on HR policies and procedures to new staff and train on staff Wellness.
• Prepare HR Monthly report included payroll to submit to Yangon Head Office
• File Hospitalization and Chronic insurance claims; assess service provided by insurance carrier to ensure
best coverage for staff in a cost-effective approach.
• Ensure all Personnel Files are complete, well filed and easily retrievable, maintaining confidentiality.
• Oversee termination processes to ensure a process is used and conduct exit interviews with departing staff.
• Make sure all the salary request from all staff reaches Yangon office in a timely manner.
• Joining and sharing update HR/Admin relative information in Monthly All Staff Meeting
• Sharing update information if have concern HR /Admin through consultation with ASC.

Others:
• Assist in reporting of field office activities.
• Regular supervision and reviews of each staff member – including identification of training and support
needs.
• Lines manage the Office Helpers and Guards based at the Area Office.

Partner Relations

• Support field teams in assistanting and supporting civil society partners including partner assessment/risk
analysis and capacity building.
• Need to be assist depend on supervisor’s requesting and assign.

(2) Program Support Officer - (RAI3E Malaria Project, MNCH Health (A2H), Education, Child
Protection, Nutrition, Humanitarian, EU) – January 2021 to January 2023
Name and address of employer : Save the
Children International, Lashio, Northern Shan
State Type of Business or sector : International Non-Government Organization

(3) Program Support Officer - (HIV Project and RAI2E Malaria Project) – January 2017 to
December 2020
Name and address of employer : Save the Children International, Homalin Field Office,
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 Sagain Region.
State Type of Business or sector : International Non-Government Organization
EXPERIENCE
1.PROGRAM SUPPORT OFFICER (RAI2E PROJECT)
Logistics and Supply chain Management
•Ensure all procurement process are according to SCI policy and procedure and have many experience
up to 3 quotation process and also in dealing FWA with the suppliers
•Overall management of one office car and 8 motor bikes and also have to manage 53 assets and 195
inventories in Homalin office including repair and maintenance
•Warehouse focal person of both medical and non-medical warehouse and make ensure stock in-out,
temperature and humidity control and other stock management by using TIM software.
•Monitor supply chain KPI regularly and draw action plan with supervisors to improve KPI

Administration
•Supervise guards, helper and driver and assign tasks according to requirement
•Prepare for payment of office, boat rental and fuel and other expenses (electricity)
•Arrange air tickets, accommodation for visitors and set up workshops, meeting and training
•Regularly check condition of two generators for electricity and manage stationary and other office
supplies

Human resource
•Assist, arrange and participate in many recruitments process and submit complete documents to both
regional and Yangon HR team
•Prepare for staff induction process including collecting personal information and requesting email
setting for new staffs
•Record medical benefits, leaves and other benefits properly and share updated HR information to all
staffs
•Share knowledge on using Oracle and Teleo system.

(4) Program Support Assistant (April 2014 – December 2016) and Acting Finance officer – November
2015 – May 2016)
Name and address of employer : Save the Children
International, Gangaw Field Office, Magwa Region.
Type of Business or sector : International Non-
Government Organization

Key Responsibility

Administration:

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  Make regular payments (such as office rent, utility charges for water and electricity) and periodical
payments as and when required.
 Register, submit and file daily incoming and outgoing correspondence.
 Report to Senior Project Officer any cases, known or suspected, of fraud within Save the Children
 Maintain a filing system.
 Maintain a register on books and publications in the field office.
 Make sure all vehicle in the field office is insured.
 Updating office address record system (internally and externally)
 Hotel booking, air ticketing and other logistical arrangement in the field office.
 Make sure office buildings are clean, healthy environment and neat & tidy at all times.
 Supervise office helpers/cleaner to do the best cleaning work and all domestic items all clean at all times.
 Assist in proper allocation of workstations, furniture, and equipment in office buildings.
 Make sure office auto machine and equipment are functioning at all times.
 Monitors & report stock levels and order status to ensure adequate office supplies, sundries, fuel at
office.
 Managing stationery supply in assigned office.
 Act as Legal document holder in the field office.
 Communicating with local government counterpart and other agencies working in the area.
 IT equipment maintenance and repair.
 Make sure all communication equipment are functioning at all times and giving training to all staff.

Human Resources:

 Assist the Senior Project Officer in field office recruitment process in advertising, recording,
contacting, and scheduling for interviews.
 Assist in preparing contract and send information to Yangon HO on new recruits.
 Assist in preparation of staff induction in field office, compile supporting materials, arrange
schedule.
 Provide Child Safeguarding Policy briefing to new staff and ensure that they sign the Child
safeguarding Policy.
 Filing of personnel contract and documentation
 Keep tract of leave and reports to headquarters
 Prepare payroll information and send to headquarters.
 Monthly Staff List updating
 Keep record for income tax payment of staff.
 Communicate with Yangon HO’s HR team for staff capacity development and training.

Logistics:

 Assist the Senior Project Officer in field office procurement process in quotation, procuring, etc.
 Ensure all information is collected and passed between the field and the capital – including requisitions,
stock reports, fuel consumption reports.
 Overseeing labours and loading of vehicles for onward travel.
 Ensure that Save the Children minimum standards of logistics procedures are introduced.
 Develop the procedures and policies for the management of the supply chain, vehicle fleets,
communication systems, emergency preparedness and, when delegated by the Line Manager, security in
line with Save the Children International guidelines and procedures.

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  Coordinate field procurement activities with the programme supply chain by the setting up of effective
order management systems at local level and passing these up to the relevant sector logs in Yangon.
 Ensure local procurement practises are compliant with Save the Children International and donor
regulations.
 Ensure management of vehicle is in line with Save the Children International standards; ensure
appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and
maintenance schedules are adhered to.

Others:

 Typing reports and daily correspondence

 Perform any other relevant duties related to finance assigned by the supervisor.
 Comply with all relevant Save the Children policies and procedures with respect to health and safety,
security, equal opportunities and other relevant policies.
 Carry out the responsibilities of the role in a way which reflects Save the Children's commitment to
safeguarding children in accordance the Child Protection Policy
 Performs other relevant duties as assigned by the Supervisor.

(5) Outreach Worker (JMoFA MNCH Project) - June 2012 – April 2014
Name and address of employer : Save the Children International, Saw Field Office, Magway
Region.
Type of Business or sector : International Non-Government Organization

Key Responsibility

 To implement the project activities according to the target and work plan of the project.
 Regular communicating with children, community, and CBO for project implementation
 To facilitate children, youths, and community to participate in project activities.
 Logistic management for training and workshop at the community level
 Record every activity and report to supervisors in timely manner.
 Planning for discussion and video show at the community level
 Regular supervision and monitoring field trip to the project assigned area.
 Assist CBO and partners to their process of planning and recording.
 Facilitate the volunteers to plan, implement and monitor the project activities.
 Data collection and research activities
 Supervise the volunteers.
 Assist Project Assistants
 Any duties assigned by the supervisors.

(6) Village Health Team Volunteer (Malaria Project) (2011-2012)

Save the Children International, Kyee Village, Saw Township, Magway Division

Key Responsibility

 Assisting in supplies and distribution of project materials and lEC.

 Facilitating community dialogue on Health Education or Community Health Promotion Activates to
 mothers of under five children and Communities
 Collecting data for base line survey in assigned villages and checking updated data regularly for
 monitoring & evaluation
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  Regular monitoring in assigned villages and conducting regular meetings with MW and Village Health
 Team.
 Facilitating Safe Motherhood Training, CCMP Training, RH Training, Male involvement Training and
v Newborn Care Training
 Facilitating other trainings and workshops such as Community Action Plan (CAP) Village Level claim,
 Assisting to PA and PO (who are supervisors) in preparing work plan, reports, advance cash claim,
 preparing training modules and training actives
 Data collection regularly and data entry for Saw field Office.

EDUCATIONAL BACKGROUND

 B.A (Geography) - University of Pakokku in 2005

 PROFESSIONAL DIPLOMA IN LOGISTICS & SUPPLY CHAIN MANAGEMENT (STRATEGY
FIRST UNIVERSITY)
 PROFESSIONAL DIPLOMA IN HUMAN RESOURCE MANAGEMENT & DEVELOPMENT
(STRATEGY FIRST UNIVERSITY)
SUMMARY OF WORKING EXPERIENCES

 Procurement and Supply Chain Training

 TIM Training in Yangon
 Warehouse and Inventory Management Training
 Fraud Awareness Training
 Budget Management Training
 Advanced Excel Training
 Logistics, Admin, and HR Training
 Leadership & Management Talk
 Safety and Security Training
 Communication Skill Training
 Professional Report Writing Training
 Project Cycle Management Training
 Project Management Methodology (PMM) Training

Other Skill

 Microsoft Office 365 (Work, Excel, PowerPoint, Outlook) and internet use.
 TIM, Oracle, S2P software
 Can communicate in English both written and verbally.
 Willing to work under pressure.
 Good communication with colleagues
 Motivated and self-starter

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