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Writing an email

The document provides guidelines for writing formal and informal emails, emphasizing the importance of structure which includes greeting, introduction, body, conclusion, farewell, and name. It offers examples of greetings, opening expressions, and closing remarks suitable for different contexts. The content aims to enhance communication skills in a globalized world where English is a primary language.

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Uri 67
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1 views

Writing an email

The document provides guidelines for writing formal and informal emails, emphasizing the importance of structure which includes greeting, introduction, body, conclusion, farewell, and name. It offers examples of greetings, opening expressions, and closing remarks suitable for different contexts. The content aims to enhance communication skills in a globalized world where English is a primary language.

Uploaded by

Uri 67
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Writing an email

(formal or informal)
In today’s world it is very important to stay connected with people. Globalization has made our world smaller
and English has emerged as the main language internationally. In this post we are going to talk about an
essential part of communicating. We are going to take a look at some useful language when we write formal
or informal emails.

Structure of the E-mail


There are some important parts when we write an email or letter. These are:
1. Greeting
2. the introduction paragraph,
3. the body paragraph
4. the conclusion paragraph.
5. Farewell
6. Name

Informal Greetings

Dear + name or relationship

Dear Mom,
Dear sister,
Dear Dad,
Dear Ana,

Hi or Hello + name or relationship


Hi Peter,
Hi cousin,
Hi uncle,
Hello Mom, Dad, Siste

Formal Greetings
Dear + title + last name

Dear Mr. Smith,


Dear Mrs. Fernandez,
Dear Miss. Fernandez,

Dear Sir or Madam,


Dear Sir,
Dear Madam,

 Introduction PARAGRAPH

In this paragraph we include: opening expressions and the reason for writing our email.

A veces nos cuesta empezar un email. Una buena forma es mencionar la razón por la que escribimos después
de un “opening expression”. Esto ayuda a que el compositor y el lector entiendan el propósito principal del
email. El párrafo de introducción solo consta de algunas líneas.

3 OR 4 LINES

 Opening Expressions: How to start an email / letter

How are you?


How have you been?
How’s everything going?
I was glad to hear from you.
I hope things are going well with you these days.
I hope you are doing fine.
Hope you are well.
I hope you and your family are well

 Opening Expressions when we answer an email / letter


Thanks for your email
It was great to hear from you
It was so nice to hear from you.
Sorry for not writing earlier
Reason for writing:
I am writing because … I am visiting your city next weekend, and I would like you to recommend me some nice
hotels.

The reason I am writing is because….I am visiting your city next weekend, and I would like you to recommend
me some nice hotels.

Body (develop the reason for writing)


This is the most important part. Here we talk about the main subject and expand with details about the reason
of writing the email. If we talk about two different things it is best to write another paragraph.

Conclusion paragraph (3 – 4 lines)


1. A phrase to start the paragraph, example:
 Anyway,
 Well,
 Well, that’s all for now,
 Have to go now,
2. Final comments (about the information in the body paragraph)
3. Closing expressions
 Examples: Closing expressions
Formal

 I look forward to hearing from you soon.


 I look forward to hearing when you are planning to visit our town.

Informal

 I Hope to hear from you soon


 Hope to hear from you soon.
 I’m looking forward to seeing you.
 Looking forward to hearing from you soon.

Example:

Anyway, final comments …………………………………………………….………………………………………………….… Hope to hear


from you soon.

look forward to – esperar con ansias


look forward to + verb ing

Examples conclusion paragraph:


1.
Anyway, I hope you can give me the information that I asked you as soon as you can, please, because it is
important for me. I look forward to hearing from you.

2.

Have to go now, I have to go back to do some work, I would like you write back and tell me about your
favorite day of week. Hope to hear from you soon.

3.
Well, As you can see the quarantine is being difficult to manage for me, how is your quarantine going? Tell me

about it please. Take care of yourself and don't forget to e-mail me back. Looking forward to hearing from you

soon.

Farewell (Despedida)
Ejemplos:

Informal

Take care
Best wishes
Regards
Kind regards
(Lots of) love from…
Sincerely
Stay in touch / Keep in touch
Bye for now
See you soon
Kisses and Hugs
Love,
Lots of love
Best regards, (semi-formal)

Formal

Yours faithfully, (when you start with Dear Sir/ Madam,)

 Yours sincerely, (when you start with the name e.g. Dear Ms Collins)
 Sincerely Yours, (AmE)
 Sincerely, (AmE)
 Yours Truly, (AmE)

Name

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