Project Proposal (Synopsis) Of

Bachelor Of Computer Applications

(BCA)
On

Shoe Shop Management System

To
Project Coordinator (BCA)
INDIRA GANDHI NATIONAL OPEN UNIVERSITY

SCHOOL OF COMPUTER AND INFORMATION SCIENCE (SOCIS) IGNOU

Regional Center Delhi 2, Gandhi Smriti, Raj Ghat, New Delhi-110002

Submitted By :-

Enrolment No :- 2250785159

Name :- Rishabh Kumar Jha

Under Guidance of Mr. Suman Shankar jha
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SHOE SHOP
MANAGEMENT
SYSTEM
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TABLE OF CONTENT
1. Introduction (pg 1)
2. Objectives (2)
3. Scope (3)
● Dfd (4-8)
● Erd (9)
● Class diagram (10)
4. Database structure (11-13)
5. Modules (14)
6. Project Category (15)
7. Hardware software requirements (16)
8. Future scope (17)
9. Limitations (18)
10. Bibliography (19)
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INTRODUCTION

Shoe Shop Management System is a comprehensive software solution

designed to automate and streamline the operations of a retail shoe
shop. With the rapid growth of the retail industry, especially in
e-commerce, managing a shoe shop’s day-to-day activities manually
can be time-consuming and error-prone. This system aims to address
these challenges by offering an efficient, user-friendly platform that
automates core functions such as inventory management, order
processing, billing, and sales reporting.
The primary goal of this system is to simplify the management of
product inventory, ensure real-time stock tracking, and facilitate
smooth customer transactions. By automating these tasks, the system
helps reduce human errors, improve stock accuracy, and ensure
timely delivery of products to customers. It also enables easy
generation of sales reports and invoices, providing shop managers
with essential insights into business performance.
Designed with small to medium-sized retail shoe shops in mind, the
system supports features like order management, customer
management, and product cataloging. By offering a unified solution,
the Shoe Shop Management System allows businesses to improve
operational efficiency, enhance customer satisfaction, and make
data-driven decisions for better business outcomes.
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OBJECTIVES

The primary objectives of the Shoe Shop Management System are

given below:

1. To automate inventory management, allowing shop owners to track

available stock in real-time.

2. To manage customer orders efficiently, from order creation to delivery.

3. To generate billing and invoices automatically.

4. To provide a simple yet effective user interface for staff and customers.

5. To generate sales reports and analytical insights for better

decision-making.
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SCOPE

The Shoe Shop Management System is designed to cater to the needs of

small to medium-sized retail shoe shops, providing a comprehensive
solution to manage daily operations efficiently. The system covers a wide
range of functionalities, including inventory management, order
processing, billing, and sales reporting, with a focus on improving
operational efficiency and enhancing customer satisfaction.

Key features of the system include tracking product stock levels,

generating invoices, managing customer orders, and producing detailed
sales reports. It allows for real-time updates on product availability,
helping shop staff keep track of inventory in an organized manner.
Additionally, it automates the order fulfillment process, from customer
order entry to delivery tracking, ensuring that all transactions are
processed accurately and efficiently.

The scope also includes multi-user support, enabling staff members with
different access rights (e.g., managers, salespeople, admin) to interact
with the system according to their roles. It will support various payment
methods, allowing for seamless transactions both in-store and online.

While initially focused on retail shops, the system can be scaled to

integrate with e-commerce platforms, providing businesses with the
flexibility to expand their operations. Overall, the system streamlines
operations, improves data accuracy, and enhances customer service.
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1. User Table

Column Name Data Type Description

User ID INT (Primary Key) Unique Identifier For
Each User
Name VARCHAR (50) User’s Full Name
Email VARCHAR (50) User’s Email Address
Password VARCHAR (20) User’s Encrypted
Password
Role ENUM Defines if the user is
(‘Admin’,’Customer’) an admin or a
customer.

2. Products Table

Column Name Data Type Description

Product ID INT (Primary Key) Unique Identifier For
Each Product
Name VARCHAR (100) Product Name
Category VARCHAR (50) Product category
(e.g.,
Men's, Women's,
Kids)

Price Decimal(10,2) Price of the product

Stock Quantity INT Available quantity of
the product
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3. Orders Table
Column Name Data Type Description
Order ID INT(Primary Key) Unique Identifier For
Each Order
User ID INT(Foreign Key) Refers to the user
placing the order
Order Date Date Time Date and Time of the
order
Total Amount Decimal (10,2) Total Price of the
order
Stock Quantity INT Available quantity of
the product

4. Orders Details Table

Column Name Data Type Description
Order Detail ID INT(Primary Key) Unique Identifier
For
Each Order Details
Order ID INT(Foreign Key) Refers to the order
Product ID INT(Foreign Key) Refers to the
Product ordered
Quantity INT Quantity of the
product ordered
Sub Total Decimal (10,2) Total price for this
product in the order
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5. Payments Table
Column Name Data Type Description
Payment ID INT(Primary Key) Unique Identifier For
Each Payments
Order ID INT(Foreign Key) Refers to the order
Payment Method ENUM (Card, 'Cash', Mode of the
'UPI) payments used

Payment Status ENUM ('Successful, Status of the payment

the 'Failed)

Payment Date Date Time Date and Time of the

payments

6. Inventory Table
Column Name Data Type Description
Inventory ID INT(Primary Key) Unique Identifier
For Inventory Entry
Product ID INT(Foreign Key) Refers to the
product
Quantity Added INT Quantity of the
stock added
Date Added Date Time Date and Time of
the stock addition
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Modules of the Shoe Shop Management System~

The Shoe Shop Management System consists of several key modules

designed to streamline operations:
1. Inventory Management: Tracks stock levels, updates product
availability, and manages reorders with suppliers.
2. Order Management: Handles customer orders, order processing,
and tracks order status.
3. Billing and Invoicing: Generates invoices, processes payments,
and handles customer receipts.
4. Sales Reporting: Provides reports on sales performance,
best-selling products, and revenue analysis.
5. Customer Management: Manages customer information, order
history, and loyalty programs.
6. User Management: Controls access permissions for staff, admins,
and other roles within the system.
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Project Category ~

The Shoe Shop Management System falls under the category of Retail
Management Software. It is a business automation project designed to
streamline the operations of a retail shoe shop. This system is built to
improve the management of inventory, customer orders, invoicing, and
sales reporting. By integrating various functions into one platform, it aims
to enhance operational efficiency, reduce human error, and provide
real-time insights into business performance. The project combines
database management, user interface development, and transaction
processing to offer a comprehensive solution for small to medium-sized
shoe retail businesses.
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Hardware and Software Requirements ~

Hardware Requirements:
1. Processor: Minimum 2.0 GHz Dual-Core Processor (Intel i3 or equivalent).
2. RAM: 4 GB or higher for smooth performance.
3. Storage: 50 GB of free hard disk space (for installation, data storage, and
backups).
4. Display: 15-inch screen or larger with a resolution of 1366x768 or higher.
5. Input Device: Keyboard and Mouse.
6. Network: Internet connection (for cloud-based services or remote access).
7. Printer: For printing invoices, receipts, and reports. Software Requirements:
1. Operating System:
• Windows 10 or higher (for Windows-based setups).
• Ubuntu 18.04 or higher (for Linux-based setups).
2. Programming Languages:
• Java or Python (for backend development).
3. Database Management System (DBMS):
• MySQL or PostgreSQL (for managing the database).
4. Web Technologies:
• HTML, CSS, JavaScript (for the user interface if a web-based system is
developed).
5. Development Tools/IDE:
• Eclipse or IntelliJ IDEA (for Java) or PyCharm (for Python).

6. Web Server (if applicable):

• Apache Tomcat (for Java-based web applications) or Flask/Django (for
Python-based web applications).
7. Additional Tools:
• Git (for version control).
• JDK (Java Development Kit) or Python runtime environment.
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Future Scope

The future scope of the Shoe Shop Management System includes several
enhancements and expansions to cater to evolving business needs. One of the
primary improvements would be the integration with e-commerce platforms
such as Shopify or WooCommerce, enabling the shoe shop to expand its reach
and handle both online and offline sales seamlessly. Additionally, the system
could incorporate Artificial Intelligence (AI) to offer personalized product
recommendations to customers based on their preferences and past purchases,
enhancing the shopping experience.

Another potential upgrade is the integration of cloud-based infrastructure for

better data accessibility and scalability. This would allow shop owners and
managers to access real-time data and reports from anywhere, improving
decision-making and operational efficiency. Furthermore, the system could
support multi-store management, where businesses with multiple branches can
centralize inventory and order data for better coordination and control.

Mobile app development is another area for growth, allowing customers to place
orders, check inventory, and track deliveries via smartphones, enhancing
customer engagement and convenience. These upgrades would transform the
system into a comprehensive solution for growing retail businesses.
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Limitations

While the Shoe Shop Management System offers significant advantages, it does
come with several limitations. Firstly, the system is primarily designed for small
to medium-sized shoe shops, which means it may not be scalable for large
enterprises with complex operational needs. Businesses with hundreds of
products or multiple locations may find the system’s capabilities limited in terms
of managing vast inventories and extensive supply chains.

Another limitation is the lack of advanced features like real-time inventory

synchronization with suppliers. This could result in delays or discrepancies in
stock updates, especially if there are frequent changes in inventory. The system
also does not support multi-currency transactions or global shipping, making it
unsuitable for international businesses.

Additionally, while it handles basic order processing and billing, it lacks

advanced Customer Relationship Management (CRM) tools, which could limit its
ability to track and analyze detailed customer behavior or run loyalty programs.
Lastly, the system’s dependency on local infrastructure may cause accessibility
issues in regions with limited internet connectivity.
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Bibliography ~
1. S. J. Chapin, “Systems Analysis and Design,” 7th ed., Pearson, 2013.
2. R. Elmasri and S. Navathe, “Fundamentals of Database Systems,” 7th
. Pearson, 2016.
3. W. H. Inmon, “Building the Data Warehouse,” 4th ed., Wiley, 2005.

This synopsis provides a structured overview of the Shoe Shop

Management System, outlining its core functionalities, technologies, and
development goals.