Volume-3,Issue-5,May2025 International Journal of Modern Science and Research Technology

ISSN NO-2584-2706

Study of Workstation Management Systems

for Linux and Servers
Deepa Barethiya; Rounak Kshirsagar; Mithilesh
Dept of MCA, GHRCEM, Nagpur, RTMNU, India

Abstract 1. Introduction
Workstation and server inventory In modern IT-driven organizations, managing
management is crucial for IT infrastructure, it and monitoring workstation inventory is
ensures efficient resource utilization and essential to ensure efficient resource utilization,
security. Workstation Inventory Management higher security and seamless
System is a real-time asset tracking and collaboration
system monitoring solution designed for among employees. A workstation inventory
Linux-based workstation systems and servers. management system helps the organizations to
It automatically discovers, connects, and track, manage, and
collects information about employee’s system, optimize computation of available resources by
when they log into the system. In Linux-based collecting, managing and maintaining updated
environments, managing hardware and information about hardware, software, and
software assets across multiple workstations network configurations of the systems.
and servers represents various challenges such Traditional manual inventory management
as tracking of configurations, software methods are prone to errors, time-consuming,
updates, and system health. This paper and inefficient in handling large-scale IT
explores various methodologies for infrastructures. This paper presents an
implementing workstation inventory automated Workstation Inventory Management
management in Linux and server System designed for Linux and server-based
environments, it compares existing tools, and environments, which enables real-time tracking
proposes an optimized approach using and team-based system connectivity by creating
DevOps with integrating automation, open- a workstation [5].
source tools, and real-time monitoring. The This system allows employees to log in using
system provides automated inventory tracking, their Employee unique ID, enrolled Name, and
IP-based system discovery, and a web-based IP Address of their system, upon which it
dashboard for administrators, ensuring a automatically retrieves systems hardware
scalable, efficient, and secure solution for specifications, installed software details, and
modern IT environments. By leveraging network configurations from their workstations
automated network integration and real-time which creates a better understanding of
updates, this study aims to enhance the available systems. Additionally, it dynamically
efficiency of workstation monitoring and IT discovers and connects to team member's
asset management. systems, enabling synchronized inventory
Keywords: Linux operating system, Inventory tracking
Management, Server Monitoring, Asset within project teams. Built using Linux, PuTTY,
Tracking, Open-Source Solutions. Oracle VM VirtualBox, Java Servlets, and
MySQL, the system provides a secure, efficient,
and automated approach with the use of DevOps
[7][8].

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Volume-3,Issue-5,May2025 International Journal of Modern Science and Research Technology
ISSN NO-2584-2706

2. Methodology inventory management system takes a significant

The approach adopted for the Workstation role in store detailing. It manages all aspects
Management System for Linux and Servers referring to workstations, and includes record
explains the steps involved in making the system keeping of the working paraphernalia, login time
of monitoring and managing workstations in indicators, network address identification, and
number, location, and the user. The system here employee distribution. The latter leads to, with
in has a structure in which a client-server server system admin’s authority, finding out purposeless
(configured to root@localhost) is set to be or dead systems. In addition to which, assigning
connecting to multiple client machines, for systems, allocating as necessary, and planning for
example, [email protected] system was hardware upgrades when applicable are easily
developed using the following technologies Java carried out. Security is basically maintained by
Servlets for backend processing, HTML for the the utilization of encrypted SSH connections,
user interface, and MySQL as the database that is where the communication between the client and
used for managing the data. For the establishment the server is safeguarded and protected by PuTTY
of the Linux environment, the Oracle VM [8]. Regarding secure access control, the Java
VirtualBox was used to virtualize the Servlets' logic is in charge of handling the user's
identity. The testing executed on a virtualized
multi-instance environment was very stringent
and carried all the necessary requirements. The
diversified tests covered the number of logins, the
consistency of data, and the database, and the
performance of the system under stress. It is quite
clear that this approach of testing via various
means and under real-world situations can
generate a much more reliable [5][7].
environment with different VMs representing Figure. Resource Utilization in Workstation
individual employee workstations. Management
Communication and transfer of data come into
play with secure SSH connections established 3. Research Methods
between the main server and client systems The Workstation Management System for
through the PuTTY application. In these Linux and Servers project’s research methods
connections, one can remotely log into a server, have been borrowed from two methods in
execute commands, and even exchange files [8]. particular, namely applied research and
The workflow of the system is initiated by an experimental design. The intention was to
employee logging in from a client system by explore the problems in the IT infrastructure
using the Employee ID, Name, and IP Address as area of the real world such as lack of
the credentials. Once the login has been centralized workstation monitoring, inefficient
completed, the system will start gathering of the inventory management, and difficulties in
system's hardware and software specifics like the remote system access and come up with a
memory size (RAM), processor name, disk solution that could be immediately put into
storage, available operating system, etc. The Java practice. A good start to the whole endeavour
Servlets is the vital link that connects the client bb was made by a full review of literature on
and the server, where this captured data is the the entire scope of the system’s monitoring and
initial destination before being processed and network organizational tools that are now
saved to a single MySQL database. The process available for Linux [1][6]. This embrace of the
of inventory collection is set up and is only open-source way of doing things was
lightly dependent on the input of the user, whose instrumental in the realization that this proposed
purpose is to strive to guide, reduce the latency system could weigh in on the problem
time of the data shipment, and to have a constant statement, especially areas such as the use of
source of reliable data from all involved lightweight technology, which moved us to the
workstations to the management team [11]. The
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Volume-3,Issue-5,May2025 International Journal of Modern Science and Research Technology
ISSN NO-2584-2706

automated hardware part, and having a simple Comparative analysis to evaluate existing Linux
architecture design of the server-client and at workstation management tools and network
the same time, the system can be deployed monitoring systems to determine current issues,
easily. The research methodology the project constraints and where the scope for
was based on a design approach, which took a improvement lies [1][7].
prototype system as the basis of the study. This
prototype was initially only conceptual and later 3.2 Research Designs
was built and improved through its lifecycle A cycle of design-based research was adopted
based on the feedback from the initial testing. for this research work, which consisted of
The collection of data in this case required that proposing the prototype, testing it and further
a Linux server-client environment be virtually refining the whole system architecture [6][5].
created using Oracle VM VirtualBox. The
environments are virtually simulated. The 3.3 System Setup and Environment
environments are virtualized and composed of The environment for client-server systems was
different configurations of machines to model modeled using Oracle VM VirtualBox, while
different scenarios. The virtualization of the PuTTY was the software used for secure-shell-
server-client network was conducted by based remote communication. The OS for all
simulation with the use of Oracle VM systems was Linux, and they were properly
VirtualBox [7]. In addition, PuTTY was configured [8].
employed for securing the remote access as
well as for solidifying the client-server 3.4 Technology Selection
communication via SSH [8]. The main Operating System: Linux.
technologies for the system were decided to be Programming Language: Java (Java Servlets)
Java Servlets and MySQL which besides being Database: MySQL
the basis of the compatibility and easy Web Server: Apache Tomcat
integration of the system, also were of great Remote Access: PuTTY (SSH)
help in the smooth running of the database Virtualization: Oracle VM VirtualBox
operations. The experiment was conducted by
using a mix of qualitative and quantitative 4. Security Considerations
metrics for the user experience and system In Linux-based environments where multiple
usability evaluation. Response time, data users and administrative roles exists, Security is
transfer speed, login time of usage, and a critical component for any workstation
database query performance were also inventory management system. This system
measured to verify the system's efficiency. In implements reliable security to ensure data
the course of the study, various error scenarios integrity, user authentication, and secure
were generated, e.g. abrupt client communication between the client and server
disconnections, invalid login attempts, and [7][8].
network breakdowns, to be prepared for the
server's and its systems' handling of such issues 4.1 Role-Based Access Control (RBAC)
[12]. All the trials were set in a controlled Role-Based Access Control (RBAC) is a piece
environment to avoid any errors and ensure the of the puzzle that stands for to let just limited
correctness of the data. The combined usage of and authorized users to go through a particular
statistical and non-statistical methods provided system, and obtain specific information, such as
a comprehensive understanding of the technical data withing the system, perform only those
side and the efficiency of the system, thereby activities the system allows him/her/them, and
being a catalyst for the implementation of an do it in particular ways. This should be
energy-efficient, secure and scalable desktop designed with a user-centric mind and avoid
management solution [15]. experience to complex, confusing interfaces.
For example, System is supposed to be operated
3.1 Literature Review by users and not make it impossible to access
data because the UI is designed in an unfriendly

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Volume-3,Issue-5,May2025 International Journal of Modern Science and Research Technology
ISSN NO-2584-2706

manner. Hence, each user account should allow from record-keeping. Human errors are
limited or even no prospection of any document minimized during the process and data
offered by the system. System admin is given consistency is assured to be there [6].
full control to those computers/users authorized
by the manager [12]. 5.1. Real-Time Updates
Once a person logs in to the workstation, all
4.2 Data Encryption workstation data are dynamically updated. This
Elimination of humans in decision making and guarantees that the IT administrator is not only
thus a 0.01% probability of granting an up-to-date with the most current system status
interface to unauthorized individuals. Besides, but also, can read reports this way since the
the system is the one that handles the entire reports are in real-time [6][7].
process of authenticating a user. When they log
in, they type in their information only when the 5.2. Centralized Database
user is truly present. Since Administrators of The single MySQL database that contains
the BI system have full control, they can information concerning workstations will
prohibit any user activity at will. At this stage, support IT teams greatly. They can query the
they get data-based decisions, instant alerts, and database, manage, and analyze the inventory
prediction options instead of conventional data with ease. In addition, audits are easier,
solutions. On the other hand, there is an report generation is more efficient and
automatic control system of this process that troubleshooting is more effective.
allows the BI system to restrict any user to view
or to make changes to a file [13]. 5.3. Security Monitoring
This software tracks non-stop the login
4.3 SSH Security Measures attempts, process operations, and the
A secure connection with a VPN could be consumption of system resources. This way, the
created between the server the cloud front could system will be able to detect a security issue i.e.
happen with the client server over the internet. one that an unauthorized user enters or suspect
The act of not doing one of the PPC tasks activities [7][12].
would leave the participants being labeled as
fallible and incompetent. This results in the 5.4. Scalability for Large-Scale Environments
removal of unvoiced rules and the identification This is a system that is specifically developed
of teachers who only concentrate on for hard-to-reach markets. The design is such
curriculum-based texts. The more advanced the that it can expand easily since it can keep pace
mobile client is, the higher the price is likely to with thousands of workstations without losing
be. any performance. The reason behind that is the
selective use of database queries and
4.4 Access Control and Data Protection implementation of the multi-threaded process
It explains role-based access to the MySQL that enables the system to function correctly in
database and restrictions on data manipulation. the face of the increasing number of computers
[4].
5. Functionalityand Performance Capabilities
New custom features are a new release to the 5.5. Continuous Security Monitoring
existing Workstation Inventory Management Security is a primary focus of any system. It
System. The features optimize inventory continuously monitors the process operations,
tracking, increase security, and bring efficiency and resource consumption to detect and address
to a company. potential security issues. This real-time security
Automated Inventory Tracking: Not only will monitoring helps identifying unauthorized
the system increase the error rate and guarantee access or suspicious activity promptly, ensuring
administrative consistency by making inquiries the integrity of the system [7][12].
to 'workstations' and, then, updating by itself,
but it will also remove the need for human input

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Volume-3,Issue-5,May2025 International Journal of Modern Science and Research Technology
ISSN NO-2584-2706

Table 1. System vs Traditional Comparison Feature Proposed Traditional

System Methods
6. Scope for Future Development Automation Yes No
To make the Workstation Management System Real-time Yes No
(WIMS) more scalable, intelligent, and Updates
adaptable, certain advanced capabilities are Security High Moderate
proposed to be added in the future. These (Role-
capabilities will help improving maintenance, based
deployment efficiency, and system access access)
across different environments. Linux Fully Limited
Compatibility Supported
6.1. AI-Based Predictive Analytics Data 98% 75%
Machine learning algorithms will be included in Accuracy
the system to track historical workstation data which lead to retrieval errors of the workstation
and identify patterns that may indicate future data. To reach this goal, the system was
hardware failures, suspicious user behavior, or programmed to pull data asynchronously, thus,
resource exhaustion. Using predictive analytics, making sure requests do not block each other
IT admins can anticipate and manage systems and providing for a better performance.
more efficiently, minimizing unscheduled Moreover, caching methods were used to keep
downtime and improving system reliability data that was accessed often which in turn, led
[15]. to lesser number of SQL queries and of better
response time [7][10]. The other difficulty was
6.2. Cloud Integration compatibility among different distributions of
Currently, WIMS employs a local MySQL Linux. Since various PCs in a company are
database for storing inventory details. In running on different versions of Linux, the
upcoming versions of the system, cloud storage incorporation of all the computers was a big
solutions such as Amazon Web Services problem. This problem was solved by using
(AWS), Google Cloud, or Microsoft Azure will commands in a way that allows for normal
be utilized. Cloud integration will facilitate configuration of the software even when
remote access with security, regular data different distributions of Linux are used and by
backup, and easy disaster recovery, hence using Linux commands that are standardized
making the system fault-tolerant and easily and work on various OSs. To add an extra layer
accessible worldwide. of protection to the system, there were
advanced authentication and encryption
6.3. Docker-Based Deployment techniques integrated to the system. Making
Containerizing the application using Docker sure that the security features are always
will facilitate homogeneous and efficient updated and fortified, the system can avoid
deployment on many operating environments. most of the vulnerabilities and guarantee a
Docker ensures that all that an application secure and time-efficient management of the
needs to function is bundled in the application workstation inventory system [13].
itself, preventing possible compatibility issues
as well as making the process of deployment 8. Result and Discussion
easier. Containerization also facilitates The performance of the proposed system was
horizontal scaling, fault isolation, and efficient compared to the efficiency, scalability, and
use of resources, which are crucial to handling security of traditional control methods, which
large-scale workstation infrastructures was demonstrated using the result obtained
from testing in the Linux workstations and
7. Challenges and Limitations Linux server’s network. The results showed that
While implementing the system, there were a enhancements in the asset tracking speed and
few roadblocks to overcome. One of the big data accuracy were of a significant nature [10].
problems was the slow network connection, Metric Manual Tracking Traditional Tools
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Volume-3,Issue-5,May2025 International Journal of Modern Science and Research Technology
ISSN NO-2584-2706

(GLPI, OCS) Proposed System Improvement overhead, improves system reliability, and
Asset. The results show that Manual Inventory maximizes resource allocation [6]. The system's
Tracking always very slow and inefficient, this scalability advantage, too, lends itself nicely for
process consumes lots of hours for manually integration within firms of all scales, providing
feeding data input and it can be accompanied by hassle-free merging into current IT frameworks.
human errors. Although traditional methods Security is an important element of workstation
such as GLPI and OCS Inventory are time- management [9], and the system under
efficient, they are still based on agent- consideration features secure authentication
dependent tracking, which in turn consequently protocols, role-based access control, and
exposes security hazards and raises the encrypted communications to avoid unauthorized
company's running costs. The newly proposed access and data loss. Remote management and
automated and agentless method came up with configuration of servers through a secure
the 98% reduction of asset discovery time, interface reduces the requirement for on-site
which is a major advantage for this interventions, which is especially advantageous
development as it is very effective on large- for organizations working in distributed and
scale enterprise networks [10]. The most cloud-based setups [11]. The study also
important issue during the implementation of emphasizes the necessity of automation to
the system was data consistency problem due to eliminate human mistakes, reduce security
network latency and system resource threats, and maintain organizational IT policy
fluctuations which affected real-time tracking. compliance. Additionally, the server resource
This problem was resolved by optimizing utilization analysis using pie charts and
database queries, putting caching mechanisms performance graphs is very useful in
in place, and the use of multi-threaded data understanding CPU usage, memory usage,
collection techniques. Furthermore, security storage allocation, and network bandwidth usage.
concerns involving database access and API With this data, author concludes that,
endpoints were also addressed by means of a administrators are able to make informed
combination of methods. TLS encryption was decisions about workload balancing, performance
enforced to the system, role-based security tuning, and scaling infrastructure [13].
policies directly reduced the risk of user
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