Unit – 1

Digital Documentation (Advanced) using Libre Office Writer

Libre Office Writer offers a variety of features and commands that enable you to create an
attractive and presentable document with a consistent format. Further, such documents are easy to
read, comprehend and edit by one and all. Creating
a big report with consistent format becomes difficult when manual formatting isused. To avoid
inconsistency in formatting and reduce time and effort informatting a document, we use Styles
in Writer by using– style formats, creating new styles, updating styles, applying styles and using
template to format the current document. A document with pictures is always easier to understand
than a text document. Pictures have a visual appeal, as our brain responds quickly to colours in
comparison to any other form of information. In digital document, a picture can be a drawing,
chart, photo, logo, graph or single video frame. Libre Office Writer provides various tools to work
with images. In this Unit you will learn to create a document with pictures, insert and modify
images in the document to make it more attractive. To give the listing of the contents of the
document, we can use the Table of Contents feature, which is based on different types of heading
styles. Libre Office Writer also provides templates to create professional documents
 ASSINGMENT 01

How can we apply any style to a text.

Solution:
For applying any styles, such as Paragraph, Character, Frame, Page, List, Table follow the given
steps.
Step 1.
Select the text to be formatted. The selected text may be a collection of characters, words, lines,
paragraph, page, frame or table.
Step 2.
To format the selected text, choose appropriate style by clicking the button from the top of the
Styles bar.
Step 3.
A list of styles for that category appears. Double click on the desired style to apply to the selected
text

ASSIGNMENT 02

What is Fill Format Style, how it can be applied.

Solution:
This method is useful when a same style is to be applied at many places scattered in the
document. Fill Format can be used to style scattered – pages, frames, tables, lists, paragraphs or
characters. Follow the steps given below to use it.
Step 1.
Open the document to be styled.
Step 2.
Open the Styles window and select the desired style category and then desired style from drop
down list.
Step 3.
Select Fill Format button.
Step 4.
To apply the selected style, take the mouse pointer to desired location and click. Do take care
to apply style on appropriate type of content.
Step 5.
Repeat step 4 until all the changes have been made for that style in the entire document.
Step 6.
To quit Fill Format option, click the Fill Format button again or press the Esc key

ASSIGNMENT 03

Vipin wants to Insert images in his document help him for Inserting image using Insert
Image option.

Solution:

Libre Office Writer allows to work on images by providing various tools such as using Insert
Image dialog, using Drag and Drop option, using Cut, Copy and Paste option and lastly by
Linking. A general procedure to insert an image using Insert Image dialog box, is as follows.
Step 1.
Open the document to insert an image in Libre Office Writer.
Step 2.
Place the cursor where you want to insert an image.
Step 3.
Select and click on Insert > Image from menu bar.
Step 4.
An Insert Image dialog box will open which will allow to choose the picture file to be inserted.
Step 5.
Select the file and click on Open button to insert an image in document

ASSIGNMENT 04

Rohan has created a report on Environmental Pollution in Libre Office Writer. Help him to
add table of contents to his document with the heading as Rohan’s Table of Contents.

Solution:
To add Table of Contents, follow the steps given below.
Step 1.
Open the document in Libre Office Writer.
Step 2.
Select Insert > Table of Contents and Index > Table of Contents, Index or Bibliography. The
Table of Contents, Index and Bibliography dialog box will be displayed.
Step 3.
In the Type the Titles text box, type Rohan’s Table of Contents.
Step 4.
Click OK. The Table of Contents will be inserted in Rohan’s document.

ASSIGNMENT 05

Kapil want to create a document with predefined formatting and want to save that document as
Template for future use help him to accomplish his task.

Solution:
Step 1.
Open the document in Libre Office Writer whose template is to be created.
Step 2.
From main menu bar, select File > Templates > Save. The Save As Template dialog box
will appear.
Step 3.
Type the name of the new template (T1) in Template Name text box.
Step 4.
Select the category of the template being created. Some of the categories that can be seen in the
dialog box are
My Templates, Business Correspondence, Online Business Documents and Presentations
Step 5.
Click and select Set as default template checkbox to make the current template as the default
template.
Step 6.
Click Save button to save the template. A template in Writer is saved with an extension .ott.
 Unit – 2
Electronic Spreadsheet (Advanced) using Libre Office Calc

In the modern digital world, one of the most important thing is counting and calculations. In
computers we can do the calculations on number of records spread over the long sheet using the
spreadsheet software that helps to work with numbers efficiently. It becomes easy to visualise a
huge grid of numbers when represented using charts in electronic spreadsheet. It includes –
analysing data to extract useful information for making effective decisions. Macros, is the another
powerful feature of spreadsheet covered in this unit. Macros are a set of stored functions used to
automate processes repeatedly. You can create multiple sheets and link the data in multiple sheets.
It can be done in two ways, one is creating reference to other sheets by using keyboard and
mouse, and other is by linking external data. Libre Office Calc also provides the sharing feature
that allows to share the spreadsheet for editing purpose. This saves to keep track of multiple
copies of the same spreadsheet corrected by different users. Sharing allows the users to work on
the same spreadsheet in collaboration
 ASSIGNMENT 01

What is the use of Data Consolidation? Write steps to perform this action.

Solution
Consolidate is a function used to combine information from multiple sheets of the spreadsheet
into one place to summarize the information. It is used to view and compare variety of data in a
single spreadsheet for identifying trends and relationships. Let us create the following sheets in a
spreadsheet sales.

ABC_Branch XYZ_Branch
Item January February Item January February
Chocolate 2000 5000 Chocolate 5000 2000
Cookies 5000 2500 Cookies 7000 8000
Pastries 5000 3000 Pastries 4000 1000
Cake 6000 3500 Cake 8000 9000
Juice 4000 4500 Juice 7000 2000

Step 1.
Add a new sheet and rename it as Consolidate
Step 2.
Click on Data > Consolidate or use the keyboard shortcut key ALT+D, the Consolidate dialog
window will open
Step 3.
In the Function box, choose Sum function from the drop down as we want to add the data from
all the sheets.
Step 4.
Click in the Source data ranges box and then click on the worksheet ABC_Branch and select the
area to be consolidated and then click on the Add button will add the copy reference in the
consolidation ranges.
Step 5.
Click on the sheet XYZ_Branch and select the area to be consolidated and then click on ADD
will add the next consolidation range.
Step 6.
Click on the ‘+’ sign next to Options in the Consolidate dialog window to change the settings.

‘Consolidate by’ has two options Row labels and Column labels. Check row label or column label
or both if you want to consolidate it by matching the label. If Link to source data is checked, then
it will keep on updating the data of the Consolidate sheet automatically if there is any change
made in the selected ranges.

Step 7.

Click on ‘Copy results to’ and then click on any of the cell in the Consolidate sheet where you
want to copy the final result after consolidation.
Step 8.
Click on OK button. It will display the Consolidate sheet with data after consolidation

Consolidated Sheet
Item January February
Chocolate 7000 7000
Cookies 12000 10500
Pastries 9000 4000
Cake 14000 12500
Juice 11000 6500
 ASSIGNMENT 02

What is Goal Seek? Write steps to perform this action.

Solutions
Goal Seek helps in finding out the input for the specific output. For example, if you want to know
the number of units produced to get the desired output then use Goal seek analysis tool. Follow
the following steps after creating this data to use Goal seek tool to change marks of S.St. from 30
to desired marks.

A B
Subject Marks
English 54
Hindi 56
Maths 78
Science 80
S.St 30
Total 268

Step 1.
Enter the values in the worksheet.
Step 2.
Write the formula in the cell (B7) where the calculation has to be used.
Step 3.
Place the cursor in the formula cell (B7), choose Tools > Goal Seek.
Step 4.
The Goal seek dialog window will appear, the Formula cell box will have the correct formula.

Step 5.
Place the cursor on the Variable cell box and click on the cell (B6) that contains the value to
be changed.
Step 6.
Enter the desired result in the Target value box.

Step 7.
Click on OK button.

ASSIGNMENT 03

What is Macro? How can we record macro for any operation?

Solution

A macro is a single instruction that executes a set of instructions. These set of instructions can be
a sequence of commands or keystrokes that can be used for any number of times later. A sequence
of actions such as keystrokes and click scan be recorded and then run as per the requirement.

Record a macro to apply the following style to the Heading “Data Analysis” in the cell A1.
The font style should be “Times New Roman”
The font size should be “14”
The font colour should be “Blue” Cells from A1 to G1 should be merged and centred.

Step 1.
Create the spreadsheet. Write the heading “Data Analysis” in cell A1.
Step 2.
Choose Tools > Macros > Record Macro. Perform the actions mentioned in
Assignment 2
in the spreadsheet.
Step 3.
Click Stop Recording to stop the Macro Recorder.
Step 4.
The Basic Macro dialog appears, in which you can save and run the macro.
Step 5.
A Standard library is present by default when a spreadsheet is created and saved.
Step 6.
To save the macro, first select the object where you want to save the macro in the Save macro in
list box. You can change the name of the macro .Here, we have named the macro as Format
Heading.

Note: If all the macros will be given the same name then they will overwrite the previous
Macro created by that name.

ASSIGNMENT 04

What is use of Hyperlink in Libre Office Calc? Explain with an example.

Solution:
Sometimes it is required to jump to a document stored at a different location from within a
document. It can be done by creating a hyperlink. It is possible to jump from a sheet in the same
spreadsheet, different spreadsheet or a website by creating a hyperlink.

Suppose, you have to hyperlink a Result sheet of “Result-X-A” spreadsheet document in the
“Result-X-B” spreadsheet document, then follow the following steps:

Step 1.
Open the Result X-B spreadsheet document.
Step 2.
From the main menu, select and click on Insert > Hyperlink. An Hyperlink dialog box will open.
Step 3.
To insert the spreadsheet document, click on the Document on the
left pan of dialog box, then to select the spreadsheet document, click on the buttonlocated after the
Path. Select the required document. In our case we select the spreadsheet document “Result-X-A”.
Step 4.
Then click on the Target button to choose the sheet which is to be hyperlinked. Target in
Document helps to specifically choose a target in the document such as sheet, tables, frames,
images, headings and so on. Here in our case we will select the sheet Result.
Step 5.
Click on Apply and Close button to exit the Target Document window.
Step 6.
Enter the text in the Text box to assign the hyperlink to that text. In our case we have entered the
text as “Result-X-A”. So the hyperlink will be assigned to the text “Result-X-A”.
Step 7.
Click on Apply and Close button to confirm the changes and exit the Hyperlink dialog box.
Step 8.
Observe that the hyperlink is assigned to the word “Result-X-A”.
Step 9.
To open the hyperlinked sheet, press the Ctrl key and click on the hyperlinked word “Result X-
A”, the sheet will be opened in the new window.
 ASSIGNMENT 05

What is the use of sharing of Worksheet? How can we share any worksheet in Libre Office
Calc? Write steps.
Solution:
In Libre Office Calc, one spreadsheet can be used by more than one user at a time by sharing it. A
shared spreadsheet is a same sheet that can be accessed by more than one user and can allow them
to make changes simultaneously on it. It saves the trouble of keeping track of multiple copies of
the same spreadsheet. Sharing allows working in collaboration so that everyone can contribute,
make changes and view it.

Sharing a spreadsheet is just like teamwork to work in collaboration with other users. The
following are the steps to share the spreadsheet.

Step 1.
Open a new spreadsheet and save it with some name.
Step 2.
Select and click on Tools > Share Spreadsheet from main menu bar. This will open the Share
Document dialog window which can be used to enable or disable sharing option.
Step 3.
Click on the checkbox “Share this spreadsheet with other users” to share the spreadsheet and
click on OK button. This will open the confirmation dialog window to save the spreadsheet to
activate the shared mode.
Step 4.
Click on Yes to continue.
Step 5.
Once the spreadsheet is saved, the name of the spreadsheet in the title bar will display (shared)
along with the name of the spreadsheet.
 Unit – 3
Database Management System using Libre Office Base

Databases and database systems are essential parts of our life. We have been interacting with
databases since a time. Recall the process of looking for a word in a dictionary or finding the
telephone number of a friend from the telephone directory. With the advancement in ever
changing technology, computerized databases are being used to store, manipulate, and manage the
database. Today, we use databases in almost all spheres of life.

When we go to book railway tickets, to search for a book in a library, to get the salary details, to
get the balance amount after withdrawal of money from the ATM and so on, this listcan run into
several pages. Data being stored in databases can be of varied types like text, images, audio and
video. This data is then stored and/or processed so as to get meaningful information.

Data and Information

Data:

The raw facts constitutes data. The facts may be related to any person, place, activity or things. It
may be stored in the form of text, graphics, audio or video

Information:
Information is the processed or organized form of data. If data is not correct or accurate, the
information obtained by processing such data may not be correct.

For example, marks obtained by students and their roll numbers is the data, while the report
card/sheet is the Information.
 ASSIGNMENT 01

Ruhi has created database name Sports Day, now she wants to create a table in Design view
help her to fulfill her task.
Solution:
Let us help Ruhi to create a table named Events using in the option Create Table in Design view
in the Sports Day database. After clicking on Design view follow the following steps to do so.

Step 1.
Type the first field name (Event Id) in the Field Name column. Press Tab key. The cursor moves
to the second column i.e. Field Type.
Step 2.
The Field Type column contains a list box. As you click on the down arrow, it appears and we
can select the desired data type from the list box. Select the datatype (Varchar).
Step 3.
Observe that certain properties appear in the Field Properties Pane as the data type is selected.
Some of the properties are Entry required, Length, Default value, Format example. Set the desired
properties for the entered field.
Step 4.
Press Tab key to move to the next column. Add any description if you want in the third column.
Step 5.
Once the properties for the field are set, press Tab key to move to next row. Selecting data type
for field Fields entered using Creating Table in Design View
Step 6.
Enter the next field by repeating steps 1,2 and 3. Repeat the process for adding all fields in the
table.
Steps 7.
After creating the table you need to save it on the disk. To save the table click on the save button
or follow menu option File > Save As. Enter the name of table and click on OK button.

ASSIGNMENT 02
What do understand by Referential Integrity? Explain with a suitable example.
Solution:
A relationship can help prevent data redundancy. It helps prevent missing
data by keeping deleted data from getting out of synch. This is called referentialintegrity. We will
study in detail about referential integrity later in the chapter. Creating relationships between tables
restricts the user from entering invalid data in the referenced fields. Any updation in the master
table is automatically reflected in the transaction tables.

There are two tables in the database – Events and Event Category with a common field as
Category ID. In Event table, Event ID is the primary key and Category ID is the foreign key. In
Event Category table, Category ID is the primary key. To set up relationship between these tables
follow the following steps.

Step 1.
From main menu of Libre Office Base, click on Tools > Relationships…
Step 2.
The Relationship Design screen will appear. In the middle of the screen there is Add Tables
dialog box. Both the tables are listed in the dialog box.
Step 3.
In the Add Tables dialog box, click Events table and then click Add button. Similarly add Event
Category table to the Relationship Area.
Step 4.
Click Close button to close the Add Tables dialog box. Observe that the tables Events and Event
Category table added to the Relationship Area along with all its field list.
Step 5.
As discussed before, Category ID is the common field in the two tables. Hence it will be used to
set a relationship between the two tables. To create a relation Add Tables dialog box in
Relationship Design Screen Events and Event Category Tables added in Relationship Design
window
Relationship between two tables between the two tables, we just have to drag the common field
Category ID from the Events table and drop it in Event Category table. Aline connecting both the
tables with the common field (Category ID) appears.

Events Event Category

Event name CategoryID

Date CategoryName
Winner TeacherIncharge
Points
CategoryID

ASSIGNMENT 03

Explain Form with a suitable example. Write steps using wizard.

Solution:
A form is an object of the database that has a user friendly interface where data can be entered and
seen in an attractive and easy-to-read format. For any database, it is the front end for data entry
and data modification. Creating a Form Using a Wizard is the simplest way to create a form. To
explain how to create a form using a wizard, we will get back to the Sports Day database created
in the previous chapters. To create a form using wizard, follow the following steps.

Step 1.
Open the Sports Day database created in Libre Office, and click the Form icon on the Database
Pane. Click the option Use Wizard to Create Form… on the Tasks Pane.
Step 2.
The step 1 of the wizard is to select the tables or queries for which the form has to be created. As
we are creating a form for Events table, select Event stable from “Tables and queries” list box.
Step 3.
After selecting the Events table, all the fields of the Events table will be listed in the Available
Fields list box.
Step 4.
As we require all the fields to appear in the Form, shift all the fields of Event table from
Available Fields list box to Fields in the Form list box using>> button. Observe that, all the fields
are shifted to Fields in the Form list box. Click on Next button to move forward.
Step 5.
The second step consists of setting up a sub form, i.e. a form within a form. You need to check
the checkbox “Add Sub form” to add the sub form. Since we do not want to set up any sub form,
click Next button to proceed further.
Step 6.
The wizard skips the next two steps that relate to the sub form and move son to step 5. This step
arrange controls i.e. to set up the design of the form. Observe that, by default, all controls will be
left aligned. Four layouts are given in this step of the wizard to choose from:
• Columnar display with Labels on the left of the field value
• Columnar display with Labels on top of the field value
• Display as datasheet
• Block display with labels on top
Let us select Columnar Display with labels on the left arrangement. Also note that as we choose
the Layout type, the fields are arranged in the Form Design view also.
Step 7.
Click Next button.
Step 8.
The step 6 of the wizard asks whether the form will be used for displaying data, entering data or
both. As we go with the default settings, so we click Next button.
Step 9.
The next step is to apply styles to the form being created.
Step 10.
Click Next button.
Step 11.
The next step is to set the name of the form. Say Events Form. Click Modify the form option.
Step 12.
Click Finish button.

ASSIGNMENT 04
Write steps for Adding a calendar for the date field.

Solution:
Adding a calendar for the date field While filling up a form on a computer, mostly a calendar is
displayed. This is because it is easy to choose a date rather than typing it. To add the calendar to
the date field in the form, follow the steps given below:
Step 1.
Place the mouse pointer over the Date text box and press Ctrl+Click to select it.
Step 2.
Right click and select Control Properties…. option.
Step 3.
In the Properties: Date Field dialog box, scroll down for Date Format property. By default,
Standard (short) format will be displayed.
Step 4.
Click to open the list box and select Standard (long) format.
Step 5.
Scroll down further till you find the Drop Down property. By default its value will be No. Select
Yes.
Step 6.
Close the dialog box. The selected date control text box on the form changes to a list box with an
arrow being displayed in the extreme right as.

ASSIGNMENT 05

Define Report. Write steps to create a report.

Solution:
A report is another useful feature of a database management system. We have seen that the
records that have been extracted using a query are displayed in a simple row and column format.
Instead, using a report we can present the retrieved data in an attractive and customized manner.
We can create a report based on a table or a query or both.
Let us create a report using the table Events from the Sports Day database. Follow the following
steps to create a report.
Step 1.
In the Libre Office Base User Interface, click on the Reports icon in the Database Pane.
Step 2.
From the Tasks Pane, click Use Wizard to Create Report… option.

Step 3.
The Report wizard along with two other windows will be displayed. One of the window is Report
Builder window and the other is Add Field dialog box. We will confine our study to the wizard.
Step 4.
 The first step of wizard is to select the table and the corresponding fields that we want to display
in our report. From the Tables or Queries list box, select the table Events.
Step 5.
All the fields of the Events table will be listed in the Available Fields list box. Click >> button to
shift all the fields to Fields in report list box.
Step 6.
Click on the Next button. The next step is to label the fields.
Step 7.
Click on the Next button.
Step 8.
The fourth step is to set the Sort options. If the data to be displayed in the report has to be sorted
in either ascending or descending order of a particular field, specify the field and sorting order
in this step.
Step 9.
Click on the Next button to move on to the next step in which the layout of the report will be
selected.
Step 10.
Out of various Layout options given, choose the desired layout, say Tabular and also the layout of
headers and footers (Default). You may also choose the orientation option Landscape or Portrait
in this step.
Step 11.
Click on the Next button to move to last step. Type the name of the report as Events Report.
Step 12.
Click on Finish button to display the report.