E-Excel

Interdiction
e-excel is electronic spread sheet application software. It is developed by Microsoft corporation in USA.
Spreadsheet Is the result of electronic worksheets that possess one major purpose. Simple row and column
arithmetic, spreadsheets started out as electronic versions of hardcopy accounting worksheets. They have
evolved dramatically over the past decades; excel surpasses the features of louts 1-2-3 recent versions of
excel have more user interface, easier files access and management, long file name, improved online help
many other futures.
What is Excel?
It is a spreadsheet program developed by Microsoft. Excel organizes data in columns and rows and allows
you to do mathematical functions. It runs on Windows, macOS, Android and iOS.
The first version was released in 1985 and has gone through several changes over the years. However, the
main functionality mostly remains the same. In Excel 2007, there are 1,048,576 rows and 16,384 columns
per worksheet. This is a significant increase compared to previous versions like Excel 97-2003, which had
65,536 rows and 256 columns.

Excel is typically used for:

Analysis
Data entry
Data management
Accounting
Budgeting
Data analysis
Visuals and graphs
Programming
Financial modeling
And much, much more!

Why Use Excel?

• It is the most popular spreadsheet program in the world
• It is easy to learn and to get started.
 • The skill ceiling is high, which means that you can do more advanced things as you become better
• It can be used with both work and in everyday life, such as to create a family budget
• It has a huge community support
• It is continuously supported by Microsoft
• Templates and frameworks can be reused by yourself and others, lowering creation costs

Features of excel:
The most common features of E-excel:
1. Large worksheets and higher cell character limits.
2. It supports natural language formulas.
3. Allows sharing workbooks, allowing multiple users to edit the same workbooks at the same time.
4. Provides new chart types and shapes, including bar of pie and pie of pie.
5. A query wizard for the use of Microsoft query is provided.
6. Data validation for setting data entry rules.
7. Internet features including a web toolbar and then ability to create hyperlinks and to save files using
a save as HTML option.

Excel is used for a wide area of application some of the areas are:
1. Basic spreadsheet calculation
2. Financial modeling
3. Scientific and engineering data processing
4. Graphic's presentation
5. Database management
 6. Database front end
7. In developing custom application (using VBA edition)
Function:
Max:
It helps to get maximum value of the required data (Given condition)
=max (A2...A20)

Min:
It helps to get minimum value of the required data (Given condition)
=min (A2...A20)
Average:
It helps to get average value of the required data (Given condition)
=Average (A2 ...A20)

Count:
It helps to get count value of the required data (Given condition)
=count (A2...A20)

Today
It helps to display today`s date and current time:
=Today ()

Now:
It helps to display today`s date and current time.
=now ()

Date:
This function is used to display date which is selected in the function format:
Syntax
Date (Year, month, day)
=date (2002,9,28)
=date ("28, September, 2002)

Weekday:
This function is used to display weekday of the selected date.
=weekday ("28/9/2002")
It displays 5 (Thursday)

Upper:
This function is used to change into uppercase to the select text (Given text).
=upper("samite")

Lower:
This function is used to change into lowercase to the select text (Given twxt).
=lower("samita")
Months:
This function is used to get months of the selected format (Given format)
=months("28-september")
=months (250)

Time:
It helps to get of the selected format:
Time (hh, mm, ss)
=time (12,04,36)

Hour:
It helps to get hour of the selected time format:
=hour ("3:30:36")

Exercises:
Q.1. Inputs given are serial number quantity and rate of 20 sold items. Find amount, Discount & Bill
Account. Given: If amount >=500 then discount = 10% of amount else no discount.

S.N Particular Quantity Rate Amount Discount Bill Account

1 4 6000 ? ? ? ?
2 5 8200 ? ? ? ?
3 1 400 ? ? ? ?
Answer:
Amt = C2*D2
Dis = IF(E2>=500,10%*E2,0)
BA = E2-F2

How to calculator simple interest

Q.2. Inputs given are serial number, particulars, Quantity and Rate of 20 sold items. Find Amount,
Discount, Bill Amount, (Maximum, Minimum & Average) Bill Amount.
Given: If Amount < =500 then discount = 2% of Amount
If Amount <= 2500 then discount = 20% of Amount
If Amount >2500 then discount = 25% of Amount

S. N Particular Qty Rate Amount Discount Bill Amount

1 4 6000 ? ? ? ?
2 5 8200 ? ? ? ?
3 1 400 ? ? ? ?
Minimum Bill Amount
Maximum Bill Amount
Average Bill Amount
Amt =C2*D2
Dis = IF (E2 <=500, 2%, IF (E2<=2500,20%*E2, IF (E2>2500,25%*E2)))
BA = E2-F2
Minimum Bill Amount = MIN (G2:G21)
Maximum Bill Amount = MAX (G2:G21)
Average Bill Amount = AVERAGE (G2:G21)

Q.3. Inputs given are Telephone Number, consumer Name, Total Call Consumed of 20 Telephone users.
Find Excess Call, Amount, Telephone Tax, VAT & Bill Amount.
Given: Minimum Call = 20
Minimum Charge = Rs. 200
Average Bill Amount = RS. 2 per

TN Consumer TCC EC Amt TT VAT BA

Name
270160 Bernhardt 250 ? ? ? ? ?
270405 Tarapunja 90 ? ? ? ? ?

Answer:
EC= IF(C2>200, C2-200,0)
Amount = 200+D2*2
TT = E2*10%
VAT = (E2+F2) *10%
BA =E2+F2+G2

Q.4. Inputs given are Serial Number, Name, Address, Gender Code, Educational Code of 20 people. Find
Remarks for Gender & Education.
Give:
"M" = Male & "F" = Female
Education Code Remark
1 Master Level
2 Diploma
3 PCL
4 SCL
5 Literate
6 Illiterate

S. N Name Gender Code EC Gender Remarks Educational

Remarks
1 Ram M 1 ? ?
2 Sita F 4 ? ?

Answer:
Gender Remarks = IF (C2="M", "MALE", FEMALE")
Educational Remarks = IF (D2=1, "Master"), IF(D2=2,"Diploma"), IF(D2=3,"PCL"), IF(D2=4,"SLC"),
IF(D2=5,"LITERTE","ILlITERTE"))))))

Q.5. Inputs given are Serial Number, Name, Date of Birth of 20 people. Find Age & Remarks.
Given:
Up to 12 years = Child
13-19 years = teenage
20-30 years = Young
31- 55 years = Adult
Above 55 years = old

S. N Name Date of Birth Age Remark

1 Shrijan 05/10/1981 ? ?
2 Shribina 10/05/1982 ? ?

Answer:
Age = INT((NOW()-C2)/365)
Remark = IF (D2<=12, "CHILD", IF (D2<=19, "teenage", IF (D2<=30, "Young", IF(D2<=55,"ADULD", "OLD"))))
Q.6. Inputs given are roll number, name, full marks, pass marks and marks and marks obtained in
following subject: English, nepali, science, mathematics, opt math, accounts, and computer. Find total
marks obtained, percentage, result (pass or fail), division & rank.
Given: full marks =100
 Pass marks = 40
Above 80% = Distinction
60% - 80% = First division
50% - 60% = second division
Above 40% = third division

RN Name FM PM Eng Nep Sci Math O.p.t Acc com TM Per Res Div Remark
1 Jhon 100 40 65 60 23 89 98 99 95 ? ? ? ? ?
2 Smita 100 40 78 89 62 78 90 90 72 ? ? ? ? ?

Answer:
TM = SUM (E2:K20)
Per = l2*100/700 0r = l2/7
Res = IF(AND(E2>=40, F2>=40, G2>=40, H2>=40, I2>=40, J2>=40, K2>=40), "pass". "fail")
Div = IF(AND(M2>=80, N2="pass"), "Distinction", "IF(AND(M2>=60, ="pass"),"1st div", "***"))))
Rank = Rank (M2, $M42: $M$2)

Q.7. Inputs given are employee number, employee name, marital status, date of join & basic salary of
20 employee. Prepare salary sheet.
Given:
HRA (house rent allowance) = BS × 8%
MA (medical allowance) = BS × 4%
CA (city allowance) = BS × 3%
DA (dearness allowance) = Rs. 1000
SP (service prince)
GA (dearness allowance) = SP × One day of basic salary
BP (basic pay) = BS +GA
ABP (annual bias, IC, pay)
PF (provident find) = BP × 10%
GS (gross salary)
ATT (annual income tax)
(If Matatus = "M" & ABP < = 50000 then AIT = 0
(If Matatus = "M" & ABP > = 50000 then AIT = (ABP-50000) ×10%
(If Matatus = "M" & ABP < = 40000 then AIT = 0
(If Matatus = "M" & ABP < = 50000 then AIT = (ABP- 40000) ×10%
It (income tax per month)
Ns (next salary)

EN Ename MS Date BS HRA MA CA DA SP GA BP ABP PF GS AIT IT NS

45 Ram M 01/06/1986 5000 ? ? ? ? ? ? ? ? ? ? ? ? ?
23 Hari U 06/10/1997 4000 ? ? ? ? ? ? ? ? ? ? ? ? ?
12 Nita U 05/11/1982 2000 ? ? ? ? ? ? ? ? ? ? ? ? ?
20 Gita M 04/10/1995 3000 ? ? ? ? ? ? ? ? ? ? ? ? ?

Answer:
HRA = E2*8%
DA = 1000
GA = J2*(D2*12/365)
ABP = L2*L2
GS = E2+F2+G2+H2+I2+K2
AIT = IF(AND) (C2="M", M2>50000) *10%, IF(AND)(C2="U", M2>40000),(M2-40000)*10%,0))
IT = P2/12
MA = E2*4%
SP = INT(NOW()-D2)/365)
BP = D2+K2
PF = L2*10%
NS = O2-Q2-N2
CA = L2*3%

Chart:
It is used to create graphical chart in excel.
Process:
1. Select data.
2. Click on insert
3. Click on chart
4. Choose any one chart category.
5. Click on next
6. Choose any chart series.
7. Click on next
 8. Click on next
9. Click of finish

Conditional format
It is used to format data according to given condition.
1. Make a data
2. Click in format
3. Click on conditional format
4. Choose conditional.
5. Click on format
 6. Choose required formatting option.
7. Click on ok
8. Choose condition2
9. Click on format
10. Choose required formatting option
11. Click on ok

Goal seek
It is used to find change value of selected cell.
1. Select data.
2. Click on tools
3. Click on goal seek.
 4. Define changing value
5. Define changing cell.
6. Click on ok

Table
It is used to calculate interest of principle.
Make a data
Select data
Click on data
Click table (have a blank)

Type formula in blank cell. (p1*11*5/100), where principle(P)=p1, Time(T)=T1, Rate(R)=5% and then to
display o in this blank cell.
1. Select data.
2. Click on data menu
3. Click on table
4. Type (T1) into Row input cell.
5. Type (p1) into Column input cell.
6. Click on ok

filter
1. Auto filter
2. Advance filter
3. Make a data

1. Copy data
2. Paste copied data into last row of data.
3. Paste copied data into next second row of data.
4. Condition into blank row.
5. Select data.
6. Click table
7. Click on filter
8. Click on advance filter.
9. Define criteria range
10. Define copy to range
11. Click in unique record only
12. Click on ok
Sort:
It is used to arrange data in ascending or descending order.
1. Select data
2. Click on data
3. Click on sort
4. Choose Ascending / Descending order
5. Click on ok