Project Scope

Management
Scope: WBS
„ WBS Provides input to:
The Requirements Traceability Matrix;
The Project Schedule;
The Project Budget;
The required Resources;
The Quality Assurance Plan;
Risk Assessment & Contingency Planning;
The Software Configuration Management Plan;
The Configuration Control Index.

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Scope: WBS
„ Preparation of the WBS:
Break the Project down into Subsystems;
Break Subsystems down into Components;
Break Components down into Tasks (Work
Packages);
Estimate Work Packages:
„ Costs, Start date, End date, Job Responsibilities, Other
Resources, Risks;
Allocate Work Packages to appropriate people.

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Scope: WBS
„ Work Package is a deliverable at the
lowest level of the WBS:
It is a defined element of work;
It is a series of activities;
It’s result is a deliverable or major component of a
deliverable including documentation;
It assigns responsibility;
It schedules start & finish;
It contains the budget for this set of activities.

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Scope: Outputs
Scope Management outputs:
The Scope Statement provides a basis for making all future
project decisions and includes:
Project Justification;
Major Project Deliverables;
Critical Success factors & objectives;
Assumptions addressing the technical environment;
Constraints limiting the options available;
Quality measures for the Project;
Risk Management Plan for the project;
Configuration Management Plan for all Project’s products,
reviews, audits.

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Scope: Summary
„ Bounds the Project by defining what’s in & what’s out;
„ Project Mandate defines the initial Scope Statement;
„ Project Objectives provide input to the Scope Statement;
„ Main processing functions to be incorporated provide
input to the Scope Statement;
„ Effective Change Management handles all change to the
Scope of the Project, by prioritizing changes, keeping a
track of all changes and updating the schedule;
„ Reviews and Audits ensure full delivery of Scope

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Product vs Project Scope

„ Product Scope: the features and

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Scope Management Processes
„ Scope Planning
„ Scope Definition
„ Create WBS
„ Scope Verification
„ Scope Control

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Scope Planning
„ Scope Planning – process of developing a
management plan to define the approach to
define, manage and control the project Scope
and project boundaries.
„ Scope Planning Inputs:
Enterprise environmental factors
Organizational Process assets
Project Charter
Preliminary project scope statement
Project management plan

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Scope Planning
„ Scope Planning Tools and Techniques:
Expert Judgment
Templates, forms, standards
„ Scope Planning Outputs:
Scope Management Plan – how project scope is
managed, change control procedure, expected
stability, change identification and classification
„ Control what is/is not in the project; prevents delivering
“extra” benefits to the customer that were not
specified/required

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Scope Definition
„ Define Scope – is the process of developing description
of the project and product.
„ The preparation of a detailed project scope statement is
critical to the project success and builds upon the major
deliverables.
„ Scope Definition Inputs:
Organizational process assets
Project charter
Preliminary project scope statement
Project scope management plan
Approved change requests

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Scope Definition
„ Scope Definition – Tools and Techniques:
Product analysis
Alternatives identification
Expert Judgment
Stakeholder Analysis
„ Scope Definition – outputs
Project scope statement
Requested changes
Project scope management plan (updates)

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Create WBS
„ Create WBS – is the process of subdividing project
deliverables and project work into smaller, more
manageable components.
„ WBS is a deliverable-oriented hierarchical
decomposition of the work to be executed by the project
team.
„ Create WBS – inputs
Organizational process assets
Project scope statement
Project scope management plan
Approved change requests

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Create WBS
„ Create WBS – Tools and Techniques
WBS templates
Decomposition
„ Identifying and analyzing the deliverables and related work
„ Structuring and organizing the WBS
„ Decomposing the upper WBS levels into lower level detailed components
„ Verifying that the degree of decomposition of the work is necessary and
sufficient.
„ Create WBS – Outputs
WBS
WBS dictionary
Scope Baseline
Scope statement and scope plan updates
Requested Changes

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WBS Benefits
„ Prevent work slippage
„ Project team understands how their tasks fit into the overall project
and their impact upon the project
„ Facilitates communication and cooperation between project team
and stakeholders
„ Helps prevent changes
„ Focuses team experience into what needs to be done – results in
higher quality
„ Basis and proof for estimating staff, cost and time
„ Gets team buy-in, role identification
„ Graphical picture of the project hierarchy
„ Identifies all tasks, project foundation

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Scope Verification
„ Scope Verification – is the process of formalizing
acceptance of the completed project deliverables.
„ Verifying scope includes reviewing deliverables with the
customer or sponsor to ensure that they are completed
satisfactory.
„ Scope Verification – inputs
Scope statement
WBS and WBS Dictionary
Scope management plan
Deliverables

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Scope Verification
„ Scope Verification – Tools and Techniques
Inspection
„ Includes activities such as measuring, examining and
verifying to determine whether work and deliverables meet
requirements and product acceptance criteria.
Scope Verification – Outputs
„ Accepted deliverables
„ Requested changes
„ Recommended corrective actions

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Scope Control
„ Scope control – is the process of monitoring the
status of the project and product scope and
managing the changes to the scope baseline.
„ Scope Control – Inputs
Project Scope Statement
WBS and WBS dictionary
Scope Management Plan
Performance reports
Approved change requests
Work Performance information

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Scope Control
„ Scope Control – Tools and Techniques
Variance Analysis
„ Project performance measurements are used to assess the
magnitude if variation from the original scope baseline.
„ Important aspects of project scope include determining the cause
and degree of variance relative to the scope baseline
„ Decision about corrective and/or preventive actions.
Scope Control – Outputs
„ Scope plan and baselines updates
„ WBS updates
„ Scope statement updates
„ Recommended corrective and preventive actions
„ Project Management plan updates

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