HOPE FOR HOPE

CONSTITUTION
 THE CONSTITUTION
HOPE FOR HOPE COMMUNITY BASED ORGANISATION

Article 1

1. DEFINITIONS OF TERMS

Bank Account – refers to the bank account held in the name of Hope for Hope
CBO.

Effective date – refers to the time and date when this constitution shall come
into effect subject to the provisions of this constitution.

The CBO – refers to “Hope for Hope”, a duly registered Community Based
Organization under the ministry of East African Community, labor and social
protection in the republic of Kenya.

The organization – refers to Hope for Hope CBO.

Youths- is a collective name which shall refer to all the youths as defined in
Article 260 of The Constitution of Kenya as well as all the school going
students/pupils.
 2. NAME OF THE ORGANIZATION
The name of the organization shall be Hope for Hope.

3. OBJECTIVES

3.1. To develop programs that honor diverse cultures and perspectives in

education, transforming lives.
3.2. To educate the community on social economic and life skills
activities.
3.3. To co-operate and assist projects, undertake capital investment
programs.
3.4. To create an environment where every child has the opportunity to
thrive, hope being the currency of Love.

4. POWERS OF THE CBO

4.1. It can Raise funds and accept donations to support and promote the
organization's goals and objectives
4.2. The organization can employ full-time or part-time staff as necessary to
achieve the organization's goals and objectives.
4.3. The organization can as well acquire, lease, or modify properties and
structures for the organization's use and management.
4.4. The organization can hold meetings, academic crusades, classes,
training, lectures, seminars and workshop exhibitions.
4.5. The organization can publish books, reports, newspapers, leaflets and
other documents of the organization.
4.6. The organization can hold bank accounts and in the name of the
organization and make such payments as are necessary.
 Article 2

5. MEMBERSHIP AND MEMBER’S ELIGIBILITY

5.1. The organization opens membership to all Kenyan youths either by

birth, or domiciled through dependence or have their permanent
residence at Kenya, who are willing to support the organization's
objectives, possess good character, and are known by at least five
existing members of the organization.

6. RIGHTS OF MEMBERS
Members shall;
1) Elect and be elected to the organs of the Organization subject to The CBO’s
Constitution.
2) Enjoy the use of all facilities and services of the Organization subject to this
constitution
3) Receive periodically and regularly or upon request a statement of account
in respect of his/her transaction with the Organization.
4) Vote on all matters put before a general meeting of the Organization.
5) All other rights prescribed by the rules of the Organization.

7. MEMBERS’ OBLIGATIONS.
1. Observe and comply with the organization’s constitution and decisions taken
by the organs of the organization in accordance with this constitution.
2. Pay up contributions and any other payments as provided by this constitution
3. Support projects carried out by the organization, which are approved by the
relevant authority
 8. CEASATION OF MEMBERSHIP
8.1. A person shall cease to be a member of the organization through the
following ways:
a. Death of member
b. Withdrawing from membership subject to sub article 8.3
c. Unable to uphold with the regulations
d. Expulsion from the Organization

8.2. A member with no liability or outstanding obligation in respect of

other member funds or loans (debts) may withdraw membership at
any time and shall give a notice of sixty days

8.3. A member who wishes to withdraw but has a pending liabilities in

forms of a debt owed to the organization shall have his/her share of
funds in the organization used to settle the debt before any refunds

9. SUSPENSION FROM MEMBERSHIP

The organization may suspend a member who;

a) Willfully fails or fails to comply with the organization’s constitution
b) Willfully defaults in contribution and payments
c) Convicted of criminal offences
d) Act in anyway detrimental or prejudicial to the interest of the
Organization
e) Any other reason approved by an AGM or may be contained in the
code of ethics of the Organization.

10. RESTORATION OF MEMBERSHIP

1. Membership of a member may be restored after payment of dues and approval
by the governing Committee.
2. In certain cases, the governing Committee may if it is satisfied to restore its
membership after assurance by the member that he/she shall not work against
the interest of the organization.
11. SOURCES OF ORGANISATION FUNDS
11.1. The following shall be the sources of the organization’s fund
a. Members contribution
b. Any surplus resulting from the Organization operations
c. Donations/grants.
d. Loans from financial institutions.
11.2. All Organization funds shall be kept in the Organization’s bank
accounts.

12. SIGNATORIES TO THE BANK ACCOUNTS

12.1. The signatories to the organization’s bank account will be as follows;
a) Members from the elected office bearers i.e. the chairman, the secretary or
the treasurer.
12.2. Any of the two can sign in an event of any transaction on the bank
account.
13. REFUNDS
13.1. Withdrawal, expulsion or termination of membership shall not
exonerate a member from existing personal or membership liability.
13.2. This being a non-profit organization, a member who withdraws or
otherwise expelled from the Organization shall not be refunded any
amounts.
13.3. Notwithstanding article 14.2 above a member shall be refunded any
amounts advanced to the CBO either through loans or any other legal
means and is due at the time of the members exit from the group. Such
amount shall be paid after deductions of any debts owed by him/her to the
Organization as a borrower or other sums held by the Organization on
his/her behalf and subject to Article 8.3
 Article 3

14. GOVERNING BODY

14.1. The organization shall be governed by a committee elected according
to the provisions of this constitution.
14.2. The committee shall consist of 8 persons covering the following posts
a. The chairperson of the committee
b. The vice chairperson
c. The secretary to the committee
d. The treasurer to the committee
e. The organizing secretary to the organization
f. Three members of the committee

15. DUTIES OF THE COMMITTEE

15.1. Shall approve progress reports.
15.2. Shall represent the organization in all matters and execute the policy
and decision of the Organization.
15.3. Shall invite, nominate, accept, suspend, dismiss or restore the
membership of the person(s) according to the provisions of membership in
the constitution.
15.4. Shall uphold the constitution.
15.5. Shall approve reports, audited accounts and present them to the
Organization for approval.
15.6. It shall fix date, time and place for holding general meeting as and
when due.
15.7. Shall maintain a register of members and up- date it.
16. ELECTION AND DUTIES OF THE OFFICE BEARERS
16.1. CHAIRMAN
a) The chairman shall be elected by registered members from among the
registered members and whose overall performance to the organizations
activities is up to date and with specific regards to his/her financial record
and attendance record to the Organization meetings
b) The chairman will preside over all the meetings unless prevented by
illness or other sufficient cause.
16.2. SECRETARY
a) The eligibility for an election to the office of the Secretary to the
committee shall be the same as that of the chairman.
The secretary’s duties shall be
a. Records all the Organization’s correspondence
b. Reads the previous minutes
c. File all records.
16.3. ORGANIZING SECRETARY
a) The organizing secretary shall be responsible for the coordination of the
organizations activities which are aimed at fulfilling the objectives of the
organization
b) The Organizing Secretary will assist the secretary and coordinate all the
activities as will be assigned from time to time.
c) Will perform all the duties of the secretary in his/her absence.
16.4. TREASURER
The treasurer shall receive and also disburse, under the directions of the
committee, all monies, belonging to the Organization and shall issue receipt
for all monies on behalf of the organization and also ensure to the
members that proper books of accounts of all monies received and paid by
the organization are written up, preserved and available for inspection.
 Article 4

17. MEETINGS

17.1. MEETING OF THE MEMBERS

a) The members shall be having a meetings in the months of April, August
and December
b) If a member fails to attend two consecutive meetings without apologies,
he/she can be expelled from the Organization unless due to special cases
which may be allowed by the Committee
c) However, the committee shall have the power to call a meeting at any
time of the year should there be compelling reasons to do so.

17.2. MEETINGS OF THE COMMITTEE

a. The committee shall have meetings at the times which they themselves
shall determine subject to clause 17.2 (b)
b. The committee must ensure that they meet at least once in two months
and give a report of their meetings in the Quarterly meetings of the
members.

17.3. AGM
An AGM will be held once a year at a date set by the committee. The
treasurer will give statements of accounts to the organization.

17.4. SGM
There can be an SGM in case of any unforeseen occurrence. This will be
constituted by the committee with the office chair presiding.
 Article 5
18. CONTRIBUTIONS
If there be any deficit in carrying out the organizations duties, the
Organization through the committee may arrange for a funds drive or
engage the members in a contribution to meet the organization’s demand.

Article 6
19. ELECTIONS
19.1. Elections to be held at AGM or a SGM
19.2. A member shall be elected by two third majority. The elections shall
be presided over by the governing council.
19.3. Elected officials shall hold office for two years and maximum of two
terms.

Article 7

20. DISOLVING THE ORGANISATION

The Organization can be dissolved by three quarter majority agreement
after the Organization accounts are consensually settled.
21. TRANSITIONAL PROVISIONS
21.1. This constitution shall come into effect on the date and as at
the time of the signing of the declaration clause.
21.2. The committee stipulated under Article 3 shall commence their
duties as at the time when this constitution comes into effect.
21.3. The contributions under Article 5 shall be made after the
coming to effect of this constitution.
21.3.1. In case of any contribution made before the time this
constitution comes into effect, the contribution shall be taken to have been
made after the effective date.
22. AMMENDMENTS TO THIS CONSTITUTION

22.1. Institution of an amendment

Any member can institute a claim for an amendment of this constitution.
Such claim shall be made to the committee or in an AGM or in a SGM.
22.2. Procedural requirements
After a claim for an amendment has been deposited, the executive shall
deliberate on the claim and approve it.
After approval, the executive shall call either an SGM or an AGM and all
members shall discuss on the proposed amendment. An amendment shall
only be done if supported by more than two-thirds of the registered
members.

DECLARATION
This document has been formulated and agreed upon by all members of Hope for
Hope. It will be the authoritative guidance on the running of the Organization
affairs.

Chairman _______________ _______________ Sign _______________

Date _______________
Secretary _______________ Sign _______________
Date _______________
Official Member _______________ Sign _______________
Date _______________