DEPARTMENT OF EDUCATION

2025 NATIONAL SCHOOL CENSUS

Early Childhood Education(ECE)Centre

The National Department of Education (NDoE) uses an efficient method for gathering data from all schools in the country.
Once a year forms are distributed and collected from all schools during School Census Week. This data will be used to chart
the progress of the National Education Plan and assist provinces for future education services.

The Department has considered Early Childhood Education (ECE) as one of the Focus Area in the National Education Plan
(NEP) 2020-2029.

School Heads are being asked to fill out this ECE form accurately and honestly as possible. The Reference Point of data
collection is during the census week (10th-14th March 2025). Hold one copy for your school’s record, send one copy to the District
Education Officer (DEO) and two copies to the Provincial Education Advisor (PEA). The PEA will verify and send one form to the
Statistics Branch of NDoE as the official record for ECE schools in our country.

SECTION 1: SCHOOL DETAILS

1. 1. School Name: 2. School Code:

Previous name if any (Applicable to NES schools only)

3. Province: 4. District:

5. LLG: 6. Ward:
7. School Location: Urban Rural 8.GPS Coordinates (Latitude :)……… (Longitude :)............
*Global Positioning System(GPS)

9. School Type NES Permitted Private 10. Year of registration: …………………………………..

*National Education System (NES) *No applicable for Private school type
11. School Status Operating Suspended Close

12. School level: ………………………………...

13. School Agency Authority
Government Catholic Evangelical Alliance United Church Lutheran Church Anglican
Seventh Day Adventist IEA Permitted Private Others: ………………………………………………………..
*International Education Agency (IEA) (please state)
14. IPA registration: Business name/Owners name:
*Investment Promotion Authority (IPA) applicable to Private/Permitted School

15. Feeder School(s) with School Code(s):

16. Distance travel to nearest: a) LLG Station(mins/hrs): b) District Station(mins/hrs):

17. School Phone No: 18. School Fax No:

19. Postal Address:

20. School Email Address:

21. School Board: Active Not active

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SECTION 2: SCHOOL FINANCES

This section covers the money your school received from various sources during 2024. Please be accurate as possible.
If your school received no money from a particular source, please indicate with a dash (-) in the box below.

22. How much did your school actually receive from other sources in 2024?
(Only indicate the income your school received last year and not what it should have received. This should include any money received for ancillary staff salaries, school
materials, school buildings, etc.)

Source of School Funds Amount (in Kina)

Government Tuition Fee Subsidies: K
Provincial Government Subsidies: K
Local-level Government: K
School fund raising activities: K
Parents donations: K
Politicians: K
Project Fees: K
Fees collection: K
Overseas Donors: K
Other: K
Sub-total:

SECTION 3: STUDENT ENROLMENT/CLASSES

This section covers information about the number of classes, students and teachers in your school. Most of this information
will be taken from the school attendance books. Questions 23 - 24 asks you to include all students on the school roll after
14th March 2025.

23. How many classes, students and teachers does your school have in each grade this year?
(Incude all students on the school roll after 15th March 2024. Remember, if a teacher is teaching two grades, then that teacher is 0.5 in each grade. If a
teacher is teaching three grades, then that teacher is 0.33 in each grade).

Grade No. of Classes 2025 Number of Students 2025 Number of Teachers

Kindergarten 1

Kindergarten 2

Total

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24. State the total number of students enrolled in each grade, by year of birth and gender. If you have students born in years
not indicated, then fill in those years in the blank spaces below 2014.
(Include all students still enrolled after 14th March 2025)

Kindergarten 1 Kindergarten 2 Total

Year of Birth
Male Female Male Female Male Female Total

2018

2017

2016

2015

2014

Total

25. Please indicate the number of students with special needs or disabilities at your school by grade and gender.
*Inclusive Education Resource Centre (IERC)-See terms and definition on page 8

IERC Registration
Kindergarten 1 Kindergarten 2
Status
Disabilities Type(s)
Male Female Total Male Female Total
Physical Disabilities
Student registered with
IERC Intellectual Disabilities

Physical Disabilities
Student not registered
with IERC
Intellectual Disabilities

Total

SECTION 4: INFRASTRUCTURE
This section covers the existing school infrastructure and how well board of management is managing each school.

26. Total number of Classrooms

Permanent
Semi-Permanent Bush Material Open-Air Total
Classroom(s)

27. Total number of buildings

Staff room Play area/ground Toys room Sick Bay Sleeping Bay Others ________________
(Specify)

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Toilets
28. Total number of Usable toilets

Ventilated Pit Pit Latrine

Septic Shore Drop Potty Total
Latrine (No Pipe)

Water Supply
29. Total number for students’ main drinking water source

River, Students
Town Rain Water Well
Well (open) Stream bring water None Total
Supply(Taps) Tanks (protected/pump
Lake from home

Hand Washing Facilities

30. Total number of school having hand washing facilities with soap and water available.

Facilities with both soap and No facilities with soap and Total
Facilities With water only water
water

Transport
31. Does the school have vehicle(s)? Yes No

Power
32. What type of main power supply does the school use?

Others
PNG Power Solar (s) Generator(s) Hydro Total
(please state)

SECTION 5: TEACHER INFORMATION

This section provides key information for each teacher in your school. Fill out as much information as you can. You have to go to
each teacher to get this information before completing the form.

33. Indicate the number of teacher(s) and teacher Aide(s) in your school by gender in the table below

Teachers Teacher Aide

Male Female Total Male Female Total

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 File No.(Applicable to NES school Gender Teacher Type(Teacher, Teacher
Teacher Name
only) Aide)
1 M F Teacher Teacher Aide
2 M F Teacher Teacher Aide
3 M F Teacher Teacher Aide
4 M F Teacher Teacher Aide
5 M F Teacher Teacher Aide
6 M F Teacher Teacher Aide
7 M F Teacher Teacher Aide
8 M F Teacher Teacher Aide

This section is asking for individual teachers details.

Please fill in all teachers in your school the tables below
Teacher # 1

Teacher Type: Teacher Teacher Aide Gender: M F Date of Birth……………………………....

File No. (Applicable to NES school only)…………………………….Highest Academy Qualification……………………………………………………………………

Highest Teaching Qualification……………………………………………………………………………………………………………………………………………….

Teacher registration certificate: (Applicable to NES school only)

Provisional certificate No. Full registration certificate No.

Nationality: PNG Citizen Non-PNG Citizen National Identity Number (NID)………………………………………………….

Teacher #2

Teacher Type: Teacher Teacher Aide Gender: M F Date of Birth……………………………....

File No. (Applicable to NES school only)…………………………….Highest Academy Qualification……………………………………………………………………

Highest Teaching Qualification……………………………………………………………………………………………………………………………………………….

Teacher registration certificate: (Applicable to NES school only)

Provisional certificate No. Full registration certificate No.

Nationality: PNG Citizen Non-PNG Citizen National Identity Number (NID)………………………………………………….

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Teacher #3

Teacher Type: Teacher Teacher Aide Gender: M F Date of Birth……………………………....

File No. (Applicable to NES school only)…………………………….Highest Academy Qualification……………………………………………………………………

Highest Teaching Qualification……………………………………………………………………………………………………………………………………………….

Teacher registration certificate: (Applicable to NES school only)

Provisional certificate No. Full registration certificate No.

Nationality: PNG Citizen Non-PNG Citizen National Identity Number (NID)………………………………………………….

Teacher #4

Teacher Type: Teacher Teacher Aide Gender: M F Date of Birth……………………………....

File No. (Applicable to NES school only)…………………………….Highest Academy Qualification……………………………………………………………………

Highest Teaching Qualification……………………………………………………………………………………………………………………………………………….

Teacher registration certificate: (Applicable to NES school only)

Provisional certificate No. Full registration certificate No.

Nationality: PNG Citizen Non-PNG Citizen National Identity Number (NID)………………………………………………….

Teacher #5

Teacher Type: Teacher Teacher Aide Gender: M F Date of Birth……………………………....

File No. (Applicable to NES school only)…………………………….Highest Academy Qualification……………………………………………………………………

Highest Teaching Qualification……………………………………………………………………………………………………………………………………………….

Teacher registration certificate: (Applicable to NES school only)

Provisional certificate No. Full registration certificate No.

Nationality: PNG Citizen Non-PNG Citizen National Identity Number (NID)………………………………………………….

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Teacher #6

Teacher Type: Teacher Teacher Aide Gender: M F Date of Birth……………………………....

File No. (Applicable to NES school only)…………………………….Highest Academy Qualification……………………………………………………………………

Highest Teaching Qualification……………………………………………………………………………………………………………………………………………….

Teacher registration certificate: (Applicable to NES school only)

Provisional certificate No. Full registration certificate No.

Nationality: PNG Citizen Non-PNG Citizen National Identity Number (NID)………………………………………………….

Teacher #7

Teacher Type: Teacher Teacher Aide Gender: M F Date of Birth……………………………....

File No. (Applicable to NES school only)…………………………….Highest Academy Qualification……………………………………………………………………

Highest Teaching Qualification……………………………………………………………………………………………………………………………………………….

Teacher registration certificate: (Applicable to NES school only)

Provisional certificate No. Full registration certificate No.

Nationality: PNG Citizen Non-PNG Citizen National Identity Number (NID)………………………………………………….

Teacher #8

Teacher Type: Teacher Teacher Aide Gender: M F Date of Birth……………………………....

File No. (Applicable to NES school only)…………………………….Highest Academy Qualification……………………………………………………………………

Highest Teaching Qualification……………………………………………………………………………………………………………………………………………….

Teacher registration certificate: (Applicable to NES school only)

Provisional certificate No. Full registration certificate No.

Nationality: PNG Citizen Non-PNG Citizen National Identity Number (NID)………………………………………………….

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TERMS AND DEFINITION
No Words Definitions

1 School Type Refers to a school whether registered under National Education System(NES) or
permitted /private

2 School Agency Authority The authority or body which governs the establishment or operation of a school

3 National Education System (NES) Schools who are registered under National Education System (NES)

4 Feeder School A school zoned within the vicinity of a catchment area which children progress to a
particular level of education

5 Permitted School A private school however they get permission to operate using NES curriculum

6 Private School A schools run by private organization or individual rather than the government

7 Physical Disabilities Limitation to a student physical functioning, mobility or stamina

8 Intellectual Disabilities Limitation to a student ability to understand new or complex information and to learn

9 Usable toilet Usable toilets means main doors are unlock ,toilet not broken, toilet hole not
blocked and water is available for flush/pour and closed door locked from inside.

10 Teacher Type Refers to the person assisting the student in a particular institution

11 Teacher Aide A person who assist a teacher with instructional responsibilities

12 Highest Academy Qualification The most advance qualification obtain by a teacher

13 Highest Teaching Qualification Highest teacher level of education qualification obtain by a teacher

14 Provisional Certificate No. Certificate number issued to a teacher who is teaching on a transitional period

15 Full Certificate No. Certificate number issued to a teacher who is teaching on permanent basis

16 Investment Promotion An Organization where private institutions (schools) register their business name,
Authority(IPA) regulations and certification.

• Person filling out this National School Census Form needs to sign off the census forms as being accurate and
completed on the spaces provided below;

Name: Signature: Date filled out:

• ECE/Primary School Inspector needs to validate and verify that data is complete, correct and accurate.

Name: Signature: Date:

• Provincial Education Office needs to certify the form, and stamp it before sending the form to DoE Headquarters.

Standards Officer Stamp Provincial Education Advisor Stamp

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