Objective 6: Format a

Presentation
PowerPoint formatting refers to changing the appearance of the text, layout, and
design of a slide. Recall that a theme is a set of unified design elements for your
presentation by applying colors, fonts, and effects.

PowerPoint 1: GO! Learn How Video, Objective 6

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Activity 1.22: Applying a Theme

Variant
Each PowerPoint theme includes several variants—variations on the theme style
and color. The themes and variants that are available on your system may vary.

1. On the Design tab, in the Variants group, notice that four variants of the

current theme display, and the second variant is applied.

2. Point to each of the variants to view the change to Slide 1.

If you do not see the same variants, refer to the figures for this
activity.
 3. With Slide 1 displayed, in the Variants group, point to the third variant,

and then right-click. Compare your screen with Figure 1.43.

The shortcut menu displays options for applying the variant.

Figure 1.43

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4. Click Apply to Selected Slides to apply the variant to Slide 1 only. Compare
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your screen with Figure 1.44.

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Figure 1.44

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5. In the Variants group, right-click the second variant. On the shortcut

menu, click Apply to All Slides to apply the original variant color to all the
presentation slides. Save your presentation.
 Another Way
Press to undo the variant you applied in Step 4.

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Activity 1.23: Changing Fonts and

Font Sizes
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same ISTandRI shape. Font size is
measured in points. D O B

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1. Display Slide 2. Select all the text in the title placeholder, point to the mini

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toolbar, and then click the Font arrow to display the

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available fonts. Scroll the font list, and then click Georgia.
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Use the formatting options on the Home tab.

2. Select the first line of the title—New York. On the mini toolbar, click the

Font Size arrow and then click 80.

3. Select the second line of the title—Making the Most of Your First City. On

the Home tab, in the Font group, click the Font Size arrow , and then
 click 36. Click in a blank area of the slide to cancel your selection, and then
compare your screen with Figure 1.45. Save your presentation.

Figure 1.45

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Activity 1.24: Changing Font Styles

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and Font Colors

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Font styles include bold, italic, and underline, and you can apply any
combination of these styles to presentation text. Font styles and font color are
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useful to provide emphasis and are a visual cue to draw the reader’s eye to
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important text.
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1. Display Slide 3, and then select both lines of text. On the Home tab, in the
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Font group, click the Font Color arrow OF and
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with Figure 1.46.

The colors in the color gallery’s top row are the colors associated with
the presentation theme—Frame. The colors in the rows below the first
row are light and dark variations of the theme colors.

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Figure 1.46
 2. Point to several of the colors and notice that a ScreenTip displays the color

name and Live Preview displays the selected text in the color you are
pointing to.

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3. Under Theme Colors, in the fifth column of colors, click the last color to
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change the font color. Notice that on the Home tab, the lower part of the

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Font Color button displays the most recently applied font color.
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When you click the Font Color button instead of the Font Color
button arrow, the color displayed in the lower part of the Font Color

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button is applied to selected text without displaying the color gallery.

4. With the two lines of text still selected, right-click within the selected text
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to redisplay the mini toolbar, and then from the mini toolbar, apply Bold
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and Italic .
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5. Display Slide 4, and then select the title—Visit New York Before or After
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Your Flight! On the miniIV
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toolbar,
ATE U click Font Color to apply the most
recently applied font color to the selection. Select the subtitle—Global
Adventure Travel Can Help You Develop Your Itinerary—and then change
the Font Color to most recently applied color. Compare your screen with
Figure 1.47. Save your presentation.

Figure 1.47
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Activity 1.25: Aligning N OT DISTText RI

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In PowerPoint, text alignment

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placeholder. You can align text left, centered, right, or justified.

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1. Display Slide 5, and then select all the text in the paragraph. Click the Font

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Color arrow and change the font color to the first color in the first
column.

2. On the Home tab, in the Paragraph group, click Center E to center the
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text within the placeholder.
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3. Display Slide 4, and then click anywhere in the slide title. Press
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to use the keyboard P

shortcut
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to center the text.
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4. On Slide 4, using one of the methods that you practiced, Center the

subtitle. Click in a blank area of the slide. Compare your screen with
Figure 1.48 and then Save the presentation.

Figure 1.48
 Activity 1.26: Changing N OT DISTRLine Spacing
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1. Display Slide 5, and then click anywhere in the paragraph. On the Home

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tab, in the Paragraph group, click Line Spacing . In the list, click 2.0 to

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change from single spacing to double spacing between lines of text.
Compare your screen with Figure 1.49.

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2. Save your presentation.

Activity 1.27: Changing the Slide
Layout
The slide layout defines the placement of the content placeholders on a slide.
PowerPoint includes predefined layouts that you can apply to your slide for
arranging slide elements. For example, a Title Slide contains two placeholder
elements—the title and the subtitle. When you design your slides, consider the
content that you want to include, and then choose a layout with the elements
that will display the message you want to convey in the best way.

1. Display Slide 1. On the Home tab, in the Slides group, click Layout to

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display the Slide Layout gallery. Notice that Title Slide is selected,
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indicating the layout of the current slide.

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2. Click Section Header to change the slide layout. Compare your screen with
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Figure 1.50, and then Save your presentation.

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Figure 1.50

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