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Module 4 - Time Management - Presentation

The document discusses the importance of time management in construction, highlighting the challenges posed by poor scheduling and unforeseen events. It outlines principles, frameworks, and techniques for effective planning, execution, and monitoring, including various standards and methods for estimating and tracking progress. Key takeaways emphasize the necessity of proactive solutions and the integration of technology to enhance project efficiency.

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2 views

Module 4 - Time Management - Presentation

The document discusses the importance of time management in construction, highlighting the challenges posed by poor scheduling and unforeseen events. It outlines principles, frameworks, and techniques for effective planning, execution, and monitoring, including various standards and methods for estimating and tracking progress. Key takeaways emphasize the necessity of proactive solutions and the integration of technology to enhance project efficiency.

Uploaded by

uruescapes
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Module 4:

Time Management in
Construction
by Divya Yalavarthi
Time Management

Part 1: The Need for Time Management


Focus: Establishes why time management is crucial and the problems caused by poor scheduling
Key Takeaway: Explains consequences and challenges of poor time management

Part 2: Principles and Frameworks - Intro


Focus: Covers theoretical foundations, standards, and structured planning techniques. How to plan time effectively
Key Takeaway: Covers standards (PMBOK, IS 15883-II,PRINCE2), scheduling techniques, estimation methods

Part 3: Execution and Monitoring - Intro


Focus: Real world application, tracking, and the role of technology in execution. How to apply and track schedules
Key Takeaway: Explains progress tracking, earned value management, technology integration
Project Management Triangle
Part 1: The Need for Time Management

Defining Time Management in Construction


A critical aspect of project success Efficient use of resources, labor, and materials

Ensures timely delivery and minimizes costs Reduces project delays and rework

Involves planning, scheduling, and controlling Enhances profitability and client satisfaction
Challenges to Time
Management
Unforeseen Events Design Changes
Weather, material shortages, Alterations require rework and
equipment failures schedule adjustments

Labor Shortages Communication Gaps


Lack of skilled workers impacts Misunderstandings lead to errors
project timelines and delays
Types of Delays
1 External Delays: Beyond project control

2 Internal Delays: Within project control

3 Preventable Delays: Could have been avoided

4 Unpreventable Delays: Outside of the project team's control

Examples:
• Global Pandemic - External and Unpreventable
• Monsoon - External and Preventable
• Lift Equipment. - Internal and Preventable
Impacts
Financial Impact Operational Impact
• Cost Overruns → Higher labor, material, and equipment costs • Disruptions in Supply Chain → Affects material procurement
• Liquidated Damages → Penalties for missed deadlines • Worker Productivity Loss → Idle labor & unplanned overtime
• Loss of Revenue → Delayed occupancy, sales, or operations • Safety Risks → Rushed work compromises safety standards
• Increased Interest on Loans → Higher financing costs

Legal and Contractual Impact Environmental and Social Impact


• Breach of Contract → Risk of termination or legal claims • Increased Pollution → Prolonged work increases emissions
• Litigation & Arbitration → Delays often lead to disputes • Impact on Local Businesses → Affects economic activity near sites
• Risk of Blacklisting → Affects future project opportunities • Stress on Workforce → Overworked teams due to delays

Reputational Impact
• Loss of Trust → Stakeholders lose confidence in execution
• Negative Public Perception → Criticism over project delays
• Loss of Future Business → Fewer contract opportunities
Videos for Thought

Delayed and Over Budget: The Real Story of India's Why this church is still incomplete | Sagrada Familia
Infrastructure Projects
Part 2: Principles and Frameworks
Comparative _ Processes and Techniques
Aspect PMBOK (PMI) IS 15883 (Part 2) (BIS - India) PRINCE2 (UK)

1. Plan Schedule Management


2. Define Activities 1. Planning 1. Planning (Project Initiation Document -
3. Sequence Activities 2. Scheduling PID)
Key Processes
4. Estimate Durations 3. Resource Allocation 2. Stage Control (Managing by Stages)
5. Develop Schedule 4. Monitoring & Controlling 3. Progress Tracking (Exception-Based)
6. Control Schedule

CPM (Critical Path Method), PERT (Program


CPM, PERT, Bar Charts, Resource Leveling, Stage-based scheduling, Time-driven and
Scheduling Techniques Evaluation and Review Technique), Gantt
Resource Smoothing Event-driven controls
Charts, Rolling Wave Planning

Monte Carlo Simulation, Buffering, Risk- Focus on construction delays, buffer time, and Change theme ensures schedule flexibility
Handling Uncertainty
adjusted scheduling float management through structured approvals

Time Optimization Fast Tracking, Crashing, Lead & Lag Time-driven decision points, Exception-Based
Resource Allocation, Scheduling Optimization
Techniques Adjustments Management

Resource Management Emphasis on labor and material resource


Resource Leveling, Resource Smoothing Resource allocation based on Work Packages
& Time optimization
Earned Value Management (EVM), Schedule
Schedule Monitoring using Key Performance Control via tolerances, Reports to Project
Progress Tracking Variance (SV), Schedule Performance Index
Indicators (KPIs) Board
(SPI)
Time Estimation Methods
Estimation Method PMBOK IS (Indian Standards) PRINCE2

Analogous Estimating Used Used Used

Parametric Estimating Used Used Used

Three-Point Estimating Used Not Typically Used Used

Expert Judgment Used Used Used

Monte Carlo Simulation Used Not Typically Used Not Typically Used

Bottom-Up Estimating Used Used Used

Top-Down Estimating Used Not Typically Used Used

Delphi Technique Used Not Typically Used Used


Scheduling Techniques

2 Critical Path 2 Program


Method (CPM) Evaluation and
Review Technique
Identifies critical activities for
(PERT)
on-time completion
Estimates project duration
with uncertain activity times

1 Gantt Chart
Visual representation of tasks and their timelines
Time Optimization
Techniques

Prioritization Task Breakdown


Focus on critical tasks first Divide large tasks into smaller,
(increase resources, overlap manageable steps
tasks..)

Time Tracking Effective Communication


Monitor time spent on tasks to Clear and timely communication to
identify inefficiencies avoid delays
Part 3: Execution and Monitoring
Monitoring and
Controlling Time
Progress Monitoring
Regularly track project progress against schedule,
EVM - measuring basis value - budget vs work completed,
scope variance

Issue Tracking, Performance Evaluation


Identify and document delays or potential issues
Assess efficiency and make adjustments as needed
Manage delays

Leveraging Technology
Project management softwares, BIM, AI, machine learning
algorithms, drones, digital twin
Key Takeaways
Effective time management is essential for construction success

Challenges require proactive solutions and contingency planning

Implementing time management techniques can improve project efficiency

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