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Objective 4: Format
Objects
Apply styles and effects to pictures, shapes, and text boxes to complement slide
backgrounds and colors.

PowerPoint 2: GO! Learn How Video, Objective 4

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Activity 2.14: Applying Shape Fills

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and Outlines
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MOS 3.4.5, 3.4.6

A distinctive way to format a shape is by changing the fill color—the inside color
of text or of an object—and the outside line color. You can use shape styles to
apply predefined combinations of these fill and line colors and to apply other
effects.

1. Display Slide 2, and then click anywhere in the paragraph of text to select

the content placeholder.

 2. On the Shape Format tab, in the Shape Styles group, click the Shape Fill

arrow. Point to several of the theme colors and watch as Live Preview
changes the inside color of the text box. In the eighth column, click the
third color.

3. In the Shape Styles group, click the Shape Outline arrow. Point to Weight,

click 3 pt, and notice that a thick outline surrounds the text placeholder.
Click in a blank area of the slide so that nothing is selected, and then
compare your slide with Figure 2.24. Save your presentation.

You can use combinations of shape fill, outline color, and weight to
format an object.

Figure 2.24
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Activity 2.15:IVUsing
ATE USthe
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Eyedropper
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to Change Color
The eyedropper is a tool that captures the exact color from an object on your
screen and then applies it to any shape, picture, or text. You can use the
eyedropper to give your presentation a cohesive look by matching a font color,
fill color, border color, or other slide element to any color on any slide.

1. Display Slide 6, and then select the title text—At Big Valley Ranch.

2. On the Home tab, in the Font group, click the Font Color arrow .
Below the gallery, click Eyedropper, and then move the pointer into
the upper right corner of the picture. Compare your screen with Figure
2.25.
 A small square displays next to the pointer indicating the exact
color to which you are pointing. When you hover over a color, it’s
RGB color coordinates display in a ScreenTip, replacing the block
of color. RGB is a color model in which the colors red, green, and
blue are added together to form another color.

Mac Tip
Click the Font Color arrow and then click More Colors. The Eyedropper is
located at the bottom of the Colors dialog box.

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Figure 2.25

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3. With the pointer

RIV L picture, click one
P in the upper right corner ofIthe
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time. Notice that the colorA
isTapplied OFselected text. Click a blank area
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of the slide to deselect the text and compare your screen with Figure 2.26.

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Figure 2.26
 4. Display Slide 5, and then select the title. On the Home tab, click the Font

Color arrow . Under Recent Colors, notice that the color you selected
with the eyedropper displays. Point to the color to display the ScreenTip—
Blue or Light Blue. Click to apply the color to the selection.

After a color has been selected with the eyedropper, it remains

available in the presentation each time the color gallery is displayed.
When you use the eyedropper in this manner, you can consistently
apply the same color throughout your presentation.

5. Save your presentation.

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Activity 2.16:
O Applying Shape
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MOS 3.4.6

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The default style of the inserted shapes can easily be changed. For example, in
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this presentation, the octagon shape is blue, but changing it to red will make it
stand out and look like a Stop sign.
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1. Display Slide 3, and then select the arrow shape. On the Shape Format tab,
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in the Shape Styles PR click More

group,
IVA WI the Shape Styles
to display
gallery. Under Theme Styles,TinEthe
OF
SE column, click the third style.
Usecond
2. Click anywhere in the text If safety is questionable to select the text box.

On the Shape Format tab, in the Shape Styles group, click More .

3. Under Theme Styles, in the fifth column, click the fourth style.

4. Select the octagon shape. On the Shape Format tab, in the Shape Styles

group, click Shape Fill and then click the first Standard Color–Dark Red.

5. Save your presentation and then compare your screen with Figure
2.27.

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Figure 2.27
Activity 2.17: Applying Shape and
Picture Effects
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MOS 3.3.2, 3.4.5

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1. Display Slide 1, and then select the picture. On the Picture Format tab, in

the Picture Styles group, click Picture Effects.

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A list of effects that you can apply to pictures displays. These effects
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can also be applied to shapes and text boxes.
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2. Point to Soft Edges, and then in the Soft Edges gallery, point to each style
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H F effect—50 Point,
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to view its effectEon the picture. Click the last Soft L

Edges
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and then compare yourIV FW
A with FigureO2.28.
screen
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The soft edges effect softens and blurs the outer edge of the picture so
that it blends into the slide background.

Figure 2.28
 3. Display Slide 2, and then select the yellow content placeholder. On the

Shape Format tab, in the Shape Styles group, click Shape Effects. Point to
Bevel to display the Bevel gallery. Point to each bevel to view its ScreenTip
and to use Live Preview to examine the effect of each bevel on the content
placeholder. Then, in the last row, click the last bevel—Round Convex. On
some systems, this effect may be called Art Deco.

4. Click in a blank area of the slide and then compare your screen with Figure

2.29.

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Figure 2.29

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5. Display Slide 5, and then select the picture. On the Picture Format tab, in

the Picture Styles group, click Picture Effects, and then point to Glow.

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6. Point to several of the effects to view the effect on the picture, and then
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under Glow Variations, in the third column, click the third glow effect.
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The glow effect applies a colored, softly blurred outline to the

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selected H
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object.
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7. Save your presentation. E USE OF

Activity 2.18: Duplicating Objects

1. Display Slide 6, and then select the picture.

2. Press and hold down , and then press one time. Release .

+ is the keyboard shortcut to duplicate an object. A

duplicate of the picture overlaps the original picture and the
duplicated image is selected.
 Mac Tip

Press and .

3. Compare your screen with Figure 2.30. Save your presentation.

Figure 2.30

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Activity 2.19: Aligning and
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Distributing Objects Relative to the

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Slide PR
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MOS 3.5.2

You can select multiple slide objects, and then use ribbon commands to align and
distribute the objects precisely.

1. With Slide 6 displayed, if necessary, click the image in the upper right

corner of the slide to select it. Hold down and then click the second
image so that both images are selected. Release the key, and then
compare your slide with Figure 2.31.
 Another Way
Position the pointer in the gray area of the Slide pane just outside the upper left
corner of the slide to display the pointer. Drag down and to the right to draw
a transparent, gray, selection rectangle that encloses both pictures.

Figure 2.31

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2. On the Picture Format tab, in the Arrange group, click Align . At the
bottom of the menu, click Align to Slide to to activate this setting. Click
Align
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again, click Align Right, and then compare your screen with
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Figure 2.32.
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The Align H F each selected object

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toESlide setting tells PowerPoint to align

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with the slide, rather
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In combination with the
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S right edge of each picture with the
Align Right option, this alignsU
the
right edge of the slide.

Figure 2.32

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 3. With both pictures still selected, on the Picture Format tab, in the Arrange

group, click Align , and then click Distribute Vertically.

The pictures are distributed evenly down the right edge of the slide
between the top and bottom edges of the slide.

4. With both pictures selected, on the Picture Format tab, in the Picture Styles

group, click Picture Effects. Point to Soft Edges, use the ScreenTips to
locate and then click 50 Point to apply the picture effect to both images.
Click in a blank area of the slide and compare your screen with Figure
2.33.

Figure 2.33

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5. Save your presentation.
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Activity 2.20: VAligning
E USE Oand
Distributing Objects Relative to Each
Other

MOS 3.5.2

Using the commands in the Arrange group is a more precise way of aligning
objects than positioning the objects manually.
 1. Display Slide 3, hold down , and then at the bottom of the slide, click
the text box, the arrow, and the octagon to select all three objects. Release
.

By Touch
Tap the text box, hold down , and then tap the arrow and the octagon.

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2. With the three objects selected, on the Shape Format tab, in the Arrange
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group, click Align
D . Click Align Selected Objects.

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The Align Selected Objects option will cause the objects that you
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select to align relative to each other, rather than relative to the edges
of the slide.

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3. On the Shape Format tab, in the Arrange group, click Align , and then
click Align Middle. Click Align again, and then click Distribute
Horizontally.
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The midpoint of each object aligns and the three objects are
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distributed evenly between the left edge of the leftmost object—the

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H the right edge of the rightmost object—the octagon.

text box—and
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4. Click anywhere on the Islide so that none of theW
VATE SE OF objects are selected.
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Compare your screen with Figure 2.34, and then Save your
presentation.

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Figure 2.34
Activity 2.21: Grouping Objects

MOS 3.5.3

You can select multiple objects and group them so that they can be formatted
and edited as one object.

1. With Slide 3 displayed, click the text box, hold down , and then click
the arrow and the octagon so that all three objects are selected.

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Sizing handles surround each individual object.
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2. On the Shape Format tab, in the Arrange group, click Group, and then

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click Group. Compare your screen with Figure 2.35.

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The sizing handles surround all three shapes as one, indicating that the

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three shapes are grouped into one object. The individual objects are not
selected. The grouped object can be formatted, aligned, and moved as
one object.
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Figure 2.35
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3. On the Shape Format tab, in the Arrange group, click Align , and then
click Align Center.

The group is centered horizontally on the slide.

4. On the Slide Show tab, in the Start Slide Show group, click From

Beginning, and then view the slide show. When the black slide displays,
press .
 5. On the Insert tab, in the Text group, click Header & Footer to display the

Header and Footer dialog box. Click the Notes and Handouts tab. Under
Include on page, select the Date and time check box, and then, if necessary,
select Update automatically. Verify the Header check box is not selected,
and the Page number check box is selected. Select the Footer check box. In
the Footer box, type 2A_Safety and then click Apply to All.

6. Display the document properties. As the Tags, type safety presentation

and as the Subject, type your course and section number. Click to the right
of Subject, and then type your course name and section number. Under
Related People, be sure that your name displays as the author, and edit if
necessary.

832

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For Non-MyLab Submissions

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Determine What Your Instructor Requires

As directed by your instructor, submit your completed PowerPoint file.

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7. Click Save. On the right end of the title bar, click Close to close the
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presentation and close PowerPoint.

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8. In MyLab IT, locate and click the Grader Project PowerPoint 2A Safety.
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Upload your completedIV
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assignment YourName_PowerPoint 2A_Safety
from your PowerPoint Chapter 2 folder.

You have completed Project 2A - END

In MyLab IT, explore PowerPoint features similar to those in this

project by completing 2A Office for the web: PowerPoint
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