Objective 6: Create and

Format a SmartArt
Graphic
A SmartArt graphic is a visual representation of information that you create by
choosing from among various layouts to communicate your message or ideas
effectively. SmartArt graphics can illustrate processes, hierarchies, cycles, lists,
and relationships. You can include text and pictures in a SmartArt graphic, and
you can apply colors, effects, and styles that coordinate with the presentation

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theme.

PowerPoint 2: GO! Learn O

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Activity 2.27: Creating a SmartArt

Graphic from Bulleted Points

MOS 4.3.2
 You can convert an existing bulleted list into a SmartArt graphic. When you
create a SmartArt graphic, consider the message that you are trying to convey,
and then choose an appropriate layout. The table in Figure 2.45 describes types
of SmartArt layouts and suggested purposes.

Figure 2.45

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1. Display Slide 4, and then click anywhere in the bulleted list in the content

placeholder. On the Home tab, in the Paragraph group, click Convert to

SmartArt . Below the gallery, click More SmartArt Graphics.

Three sections comprise the Choose a SmartArt Graphic dialog box.

The left section lists the SmartArt graphic types. The center section
displays the SmartArt layouts according to type. The third section
 displays the selected SmartArt graphic, its name, and a description of
its purpose.

Another Way
Right-click on a bulleted list to display the shortcut menu, point to Convert to
SmartArt, and then click More SmartArt Graphics.

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Mac Tip

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There is no option to display More SmartArt Graphics.

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2. On the left side of the Choose a SmartArt Graphic dialog box, click List.
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Use the ScreenTips to locate and then click Tab List. Compare your screen
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with Figure 2.46.

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Mac Tip
From the gallery, click Vertical Block List.

Alert

Tab List Layout Missing?

 If the Tab List option is not available, choose Vertical Block List or a similar list
style.

Figure 2.46

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3. In the Choose a SmartArt Graphic dialog box, click OK. If necessary, close

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your screen with Figure 2.47.

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It is not necessary to select all of the text in the list. By clicking in the

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list, PowerPoint converts all of the bullet points to the selected
SmartArt graphic. On the ribbon, the SmartArt contextual tools display
two tabs—Design and Format. The thick border surrounding the E
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SmartArt graphic indicates that it is selected and displays the area that
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the object will cover on the slide.

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Figure 2.47 PR WI
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Activity 2.28: Adding Shapes in a
SmartArt Graphic

MOS 4.3.3

If a SmartArt graphic does not have enough shapes to illustrate a concept or

display the relationships, you can add more shapes.

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1. Click in the shape that contains the text Week 3. On the SmartArt Design

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tab, in the Create Graphic group, click the Add Shape arrow, and then
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click Add Shape After to insert a shape at the same level. Type Week 4

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The text in each of the SmartArt shapes resizes to accommodate the

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added shape.

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Right-click the shape, point to Add Shape, and then click Add Shape After.
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2. On the SmartArt Design tab, in the Create Graphic group, click Add Bullet

to add a bullet to the right of the Week 4 shape.

3. Type 25% discount on food and beverages Click a blank area of the

slide and compare your slide with Figure 2.48.

Figure 2.48
 4. Save your presentation.

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Activity 2.29: Inserting a SmartArt

Graphic Using a Content
D Layout
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If a slide contains a content placeholder, you can insert a SmartArt graphic by
clicking the icon in the placeholder.
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1. Display Slide 5. In the center of the content placeholder, click Insert a
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SmartArt Graphic to open the Choose a SmartArt Graphic dialog box.

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2. On the left, click Picture, and then scroll as necessary and use the
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ScreenTips to locate, I VATE SE OF
with Figure 2.49. U

Figure 2.49

3. Click OK to insert the SmartArt graphic.

 You can type text directly into the shapes or you can type text in the
Text Pane, which may display to the left of your SmartArt graphic.
You can toggle the Text Pane display by clicking the Text Pane tab—
the small left arrow on the left side of the SmartArt graphic border—
or by clicking the Text Pane button in the Create Graphic group.

Activity 2.30: Inserting Pictures and

Text in a SmartArt Graphic

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All types of SmartArt graphics can contain text. Picture SmartArt graphics can
also contain images in the shapes.

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1. In the SmartArt graphic, in the first row, in the left text rectangle shape,

type Susan Aikman Press , type United States and then click in the
text rectangle on the right. Type Jose Mercado Press
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, type Mexico
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and then click in the lower text rectangle. Type Marcel Lewis Press
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and then type Canada.

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2. In the top left picture placeholder, click Insert Picture

PR I
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Pictures dialog box, click ATEa U F WNavigate to your student
SE OFile).
File (u/c
data files, click p02B_US_Contact, and then click Insert to insert the
picture.

3. Using the technique you just practiced, in the right picture placeholder,

insert p02B_Mexico_Contact. In the lower picture placeholder, insert

p02B_Canada_Contact.

4. Save your presentation, and then compare your screen with Figure
2.50.

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Figure 2.50
Activity 2.31: Changing the Size and
Shape of SmartArt
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You can select individual or groups of shapes in a SmartArt
them larger or smaller, and you can change selected shapes to another type of

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shape.

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1. With Slide 5 displayed, click the picture of Susan Aikman. Hold down ,

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and then click the pictures of Jose Mercado and Marcel Lewis so that all
three pictures are selected. Release .

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2. On the Format tab, in the Shapes group, click Larger two times to increase
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the size of the three pictures.
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3. With the three pictures selected, on the Format tab, in the Shapes group,
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H Under Rectangles, click the second

click Change Shape. F shape—Rectangle:
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Rounded Corners. PRI on some systems, this W
Note may
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Rounded Rectangle. U
4. Click a blank area of the slide, and then compare your screen with Figure

2.51.

Figure 2.51
 5. Save your presentation.

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Activity 2.32: N
Changing
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Layout D

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SmartArt layouts can be easily changed to better suit the content. In this activity,

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you will change the list style to switch the arrow shapes to boxes.

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1. Display Slide 3, and then click anywhere in the SmartArt graphic. On the

SmartArt Design tab, in the Layouts group, click More , and then click
More Layouts. In the Choose a SmartArt Graphic dialog box, click List.
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Scroll up or down as necessary to locate and then click Vertical Block List.
Compare your screen with Figure 2.52.
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2. Click OK, and then Save your presentation.

 Activity 2.33: Changing the Color and
Style of a SmartArt Graphic
SmartArt Styles are combinations of formatting effects that you can apply to
SmartArt graphics.

1. With Slide 3 displayed, if necessary, select the SmartArt. On the SmartArt

Design tab, in the SmartArt Styles group, click Change Colors. In the color
gallery, under Colorful, click the third style—Colorful Range - Accent
Colors 3 to 4—to change the colors.

2. On the SmartArt Design tab, in the SmartArt Styles group, click More

to display the SmartArt Styles gallery. Under Best Match for Document,

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click the fifth style, Intense Effect. Compare your slide with Figure 2.53.
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Activity 2.34: Converting a SmartArt

to Text
SmartArt can be converted to text. The text in the shapes will be converted into a
bulleted list.

1. Display Slide 4, and then click anywhere in the SmartArt graphic. On the

SmartArt Design tab, in the Reset group, click Convert, and then click
Convert to Text to convert the SmartArt graphic back to a bulleted list.
Compare your screen with Figure 2.54.
Figure 2.54

2. Insert a Header & Footer on the Notes and Handouts. Include the Date

and time updated automatically, the Page number, and a Footer with the
text 2B_Celebrations

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3. Display the document properties. As the Tags, type
D
celebrations and as the Subject, type your course and section number. Be

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sure your name displays as the author, and then Save your file. Mac users,
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use the Keywords box for tags.

4. View the slide show from the beginning, and then make any necessary

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adjustments. Save your presentation.

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For Non-MyLab Submissions

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Determine What Your Instructor W
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As directed by your instructor, submit your completed PowerPoint file.

5. Close PowerPoint.

6. In MyLab IT, locate and click the Grader Project PowerPoint 2B

Celebrations. Upload your completed assignment YourName_PowerPoint

2B_Celebrations from your PowerPoint Chapter 2 folder.

You have completed Project 2B - END

In MyLab IT, explore PowerPoint features similar to those in this
project by completing 2A Office for the web: PowerPoint

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