2024/25 Student Handbook

For Higher Diploma &

Diploma of Foundation Studies Programmes#

Table of Contents Page

1. Introduction 1

2. Academic Terms and Key Dates for 2024/25 4

3. General Information and Regulations 8

3.1 Campus Opening Hours 8
3.2 Campus Operations in times of Adverse Weather and 8
“Extreme Conditions”
3.3 Student Card 10
3.4 Safety Precautions and Insurance Coverage for Institute 11
Activities
3.5 Actions in Case of Fire Alarm 12
3.6 Lockers and Personal Property 12
3.7 Carparking 12
3.8 Use and Access to Personal Data 13
3.9 Change of Personal Particulars 14
3.10 Intellectual Property 14
3.11 Guiding Notes on Using or Copying of Copyright Works 15
3.12 Environmental Policy 16
3.13 Conservation of Resources 17
3.14 Non-Smoking Campus 17
3.15 Information Security Guidelines for Students 18

4. Fees and Charges 21

4.1 Tuition Fees 21
4.2 Other Charges 23
4.3 Non-payment of Fees or Charges 23

5. Financial Assistance 26

6. Scholarships and Awards 27

7. Pursuing a Programme 28
7.1 Enrolment in Programmes 28
7.2 Module Selection and Study Load 29
7.3 Credit Transfer and Module Exemption 30
7.4 Transfer of Study 31
7.5 Assessment for a Module 32
7.6 Reassessment 33
____________________________
#This Handbook is applicable to programmes listed on the Appendix XII.

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 7.7 Attendance Requirement 34
7.8 Examinations and Viewing Marked Examination Answer 35
Scripts
7.9 Assessed Materials 35
7.10 Cheating and Irregularities Relating to Electronic / 36
Communication Devices During Assessment
7.11 Appeals 37
7.12 Maximum Registration Period 37
7.13 Withdrawal and Dismissal from Study 38
7.14 Award 39

8. Student Attendance, Conduct and Suggestions 41

8.1 Attendance and Its Records 41
8.2 Conduct and Discipline 42
8.3 Equal Opportunities Policy and Prevention of Harassment 44
8.4 Suggestions and Complaints 45

9. Facilities / Support for Learning 47

9.1 Services of Learning Resources Centre 47
9.2 Language Learning Facilities 50
9.3 Student Support for Online Learning 50
9.4 Artificial Intelligence (AI) for Learning, Assessments and 50
Project Work

10. Student Services and Amenities 52

10.1 MyPortal and VTC@HK 52
10.2 Student Feedback Questionnaire Survey 53
10.3 Students’ Union 53
10.4 Student Development Office 54
10.5 Record of Non-Academic Achievements 54
10.6 Graduate Placement Services 54
10.7 Sports Facilities 54
10.8 Escalators 55
10.9 Cafeteria 55

11. Appendices 56
Appendix I Intellectual Property Policy for Students 56
Appendix II “Registered SMS Sender IDs” of VTC 58
Appendix III Other Fees and Charges 59
Appendix IV Examination Regulations 62
Appendix V “Cheating” in Assessments 66
Appendix VI Appeal Regulations 68
Appendix VII Guidelines for Students on the Use of Artificial 69
Intelligence
Appendix VIII Campus Contact List, Useful Links and Mobile 71
Application
Appendix IX Emergency Contacts for Students Injuries or Illness 73

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 Appendix X Fire Evacuation Procedure 74
Appendix XI Assembly Points for Students in case of Fire 75
Appendix XII List of programmes for AY2024/25 76

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1. Introduction

1.1 The Hong Kong Institute of Vocational Education (IVE), the Hong Kong Design
Institute (HKDI) and Hong Kong Institute of Information Technology (HKIIT)
offer a wide range of full-time and part-time programmes covering levels
ranging from higher diploma to certificate. They provide young people and
working adults with diversified progression pathways to academic and career
advancement, and nurture professionals and talents valued by industries.

1.2 IVE, which was established in 1999 by merging the former 2 Technical
Colleges and 7 Technical Institutes into one collaborative institution, has been
building a competent and innovative workforce for economic development of
Hong Kong. IVE is the largest operational arm of Vocational Training Council
(VTC) and there are 9 campuses located across the territory:
• IVE (Chai Wan)
• IVE (Haking Wong) (Including Billion Plaza Centre)
• IVE (Lee Wai Lee)
• IVE (Sha Tin)
• IVE (Kwai Chung)
• IVE (Kwun Tong)
• IVE (Tsing Yi)
• IVE (Morrison Hill)
• IVE (Tuen Mun)

1.3 With a rich heritage in design education through IVE, HKDI, which was
established in 2007, brings together the strengths of all design-related
departments to offer comprehensive and contemporary design curriculum.
Programmes on offer span across Architecture, Interior and Product Design,
Communication Design, Digital Media, as well as Fashion and Image Design.
Operating in its award-winning campus in Tseung Kwan O, HKDI is dedicated
to providing the most dynamic learning environment for quality design
education.

1.4 Technology advancement has accelerated the digital transformation of

industries, leading to an increasing demand for skilled talent in information
technology (IT). To address the pressing needs for IT talent across industries,
HKIIT was established in November 2023 with the first cohort of students
admitted in AY2024/25. The HKIIT programmes cover in-demand and
emerging IT skills in areas such as Artificial Intelligence (AI), Cybersecurity,
Blockchain, Data Science, Web 3.0, Internet of Things, Robotics Applications,

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 Automotive Intelligence Technology and more, with a view to nurturing all-
round IT talent. HKIIT campus is situated at 20A Tsing Yi Road, Tsing Yi
Island, New Territories. In addition, HKIIT also offers programmes at multiple
IVE campuses to support students coming from different locations, namely,
IVE(Chai Wan), IVE (Kwun Tong), IVE (Lee Wai Lee), IVE(Sha Tin) and IVE
(Tuen Mun).

1.5 IVE, HKDI and HKIIT are committed to nurturing highly adaptable and future-
ready talents to meet the changing needs of a knowledge-based economy.
The curricula offered by IVE, HKDI and HKIIT are designed with inputs from
academics and industry leaders to ensure a good blend of theory and practice,
as well as their responsiveness and relevance to industry developments.

1.6 Apart from IVE, HKDI and HKIIT, the Youth College (YC) with 8 campuses,
namely Kowloon Bay, Kwai Chung, Kwai Fong, Pokfulam, Tin Shui Wai,
Tseung Kwan O, Tuen Mun and Yeo Chei Man, also run foundation studies
programmes (such as Diploma of Vocational Education, Diploma of
Foundation Studies). In addition, the Youth College (International)
(YC(INTL)) offers Diploma of Vocational Baccalaureate (DVB) programmes
starting from AY2018/19. The 3-year full-time DVB programmes aim to
provide post-secondary 3 students an alternative progression pathway to
study tertiary education in local or overseas universities. The programmes
prepare students to acquire internationally recognised qualifications like the
International General Certificate of Secondary Education (IGCSE) in English,
Chinese & Mathematics, and the Business and Technology Education Council
(BTEC) Diploma / Extended Diploma. Students of the DVB programmes
study at IVE(Tsing Yi) and HKDI.

1.7 This Handbook contains essential information about the campus facilities and
regulations as well as general policies and guidelines on academic matters for
Academic Year 2024/25. Students are required to study this Handbook
carefully and observe all the relevant regulations and requirements stated
therein.

1.8 Students will also receive information concerning the academic regulations
and matters specific to their respective programmes from Programme Leaders
or Personal / Class Tutors.

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 All students are assigned with a Computer & Network Account (CNA) to access
various computer and network services, including email facilities, student online
self-services and e-learning platforms, etc. The Campuses normally make use of
the VTC Webmail Service at “webmail.vtc.edu.hk” and MyPortal at
“myportal.vtc.edu.hk” as the communication platform with students, including
release of class and examination timetables, Transcript of Study, Tuition Fee
Payment Advice, etc. Students are strongly advised to visit VTC Webmail
Service and MyPortal at regular intervals for updated news and obtaining the
documents. Requests from students due to their oversight of or omission to
download the notices / documents released via VTC Webmail Service and
MyPortal will not normally be entertained.

A softcopy of this Handbook in Chinese will also be available at the General

Campus News of the communication platform MyPortal.

1.9 The information provided in this Handbook is updated as at 2 Aug 2024. Your
Institute will issue notifications separately should there be new information that
require your attention.

1.10 The terms Campus(es) and Institute(s) will be used interchangeably in this
Handbook to denote IVE / HKDI / HKIIT / YC.

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 2. Academic Terms and Key Dates for 2024/25
For Higher Diploma (HD) Programmes

Day
Week Month Remark
S M T W T F S
2024 2024
Sep
1 1 2 3 4 5 6 7 2 Sep HD Semester 1 Commencement (Full-time)
2 8 9@ 10 11 12 13 14 9 Sep HD Semester 1 Commencement (Part-time)
3 15 16 17 18’ 19 20 21 17 Sep No Evening Class (Chinese Mid-Autumn Festival)
4 22 23 24 25 26 27 28 18 Sep General Holiday (The day following the Chinese
5 29 30 1 2 3 4 5 Mid-Autumn Festival)

Oct
5 29 30 1’ 2 3 4 5 1 Oct General Holiday (National Day)
6 6 7 8 9 10 11’ 12 11 Oct General Holiday (Chung Yeung Festival)
7 13 14 15 16 17 18 19
8 20 21 22 23 24 25 26
9 27 28 29 30 31 1 2

Nov
9 27 28 29 30 31 1 2
10 3 4 5 6 7 8 9
11 10 11 12 13 14 15 16
12 17 18 19 20 21 22 23
13 24 25 26 27 28 29 30

Dec
14 1 2 3 4 5 6 7
15 8 9 10 11 12 13 14
16 15 16 17 18 19 20 21# 21 & 23-24 Dec Institute Holidays
17 22 23# 24# 25’ 26’ 27# 28# 25-26 Dec General Holidays (Christmas Day & the first
18 29 30# 31# 1 2 3 4 weekday after Christmas Day)
27-28 & 30-31 Dec Institute Holidays

2025 2025
Jan
18 29 30 31 1’ 2 3 4 1 Jan General Holiday (The first day of January)
19 5 6 7 8 9 10 11 2-10 Jan HD Semester 1 Exam Period (Full-time & Part-time)
20 12 13@ 14 15 16 17 18 13 Jan HD Semester 2 Commencement (Part-time)
21 19 20 21 22 23 24 25 14 Jan HD Semester 2 Commencement (Full-time)
22 26 27# 28# 29’ 30’ 31’ 1 27-28 Jan Institute Holiday
29-31 Jan General Holidays (Lunar New Year's Day, the
second day & third day of Lunar New Year)
Feb
22 26 27 28 29 30 31 1# 1 Feb Institute Holiday
23 2 3 4 5 6 7 8
24 9 10 11 12 13 14 15
25 16 17 18 19 20 21 22
26 23 24 25 26 27 28 1

Mar
26 23 24 25 26 27 28 1
27 2 3 4 5 6 7 8
28 9 10 11 12 13 14 15
29 16 17 18 19 20 21 22
30 23 24 25 26 27 28 29
31 30 31 1 2 3 4 5

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 Day
Week Month Remark
S M T W T F S
Apr
31 30 31 1 2 3 4’ 5 4 Apr General Holiday (Ching Ming Festival)
32 6 7 8 9 10 11 12 18-19 Apr General Holidays (Good Friday & the day following
33 13 14 15 16 17 18’ 19’ Good Friday)
34 20 21’ 22# 23# 24 25 26 21 Apr General Holiday (Easter Monday)
35 27 28 29 30 1 2 3 22-23 Apr Institute Holiday

May
35 27 28 29 30 1’ 2 3 1 May General Holiday (Labour Day)
36 4 5’ 6 7 8 9 10 5 May General Holiday (The Birthday of the Buddha)
37 11 12 13 14 15@ 16 17 6-14 May HD Semester 2 Exam Period (Full-time)
38 18 19 20 21 22 23 24 6-13 May HD Semester 2 Exam Period (Part-time)
39 25 26 27 28 29 30 31’ 15 May HD Semester 3 Commencement (Part-time)
20 May HD Semester 3 Commencement (Full-time)
31 May General Holiday (Tuen Ng Festival)

Jun
40 1 2 3 4 5 6 7
41 8 9 10 11 12 13 14
42 15 16 17 18 19 20 21
43 22 23 24 25 26 27 28
44 29 30 1 2 3 4 5

July
44 29 30 1’ 2 3 4 5 1 Jul General Holiday (HKSAR Establishment Day)
45 6 7 8 9 10 11 12
46 13 14 15 16 17 18 19 17-23 Jul HD Semester 3 Exam Period (Full-time & Part-time)
47 20 21 22 23 24 25 26
48 27 28 29 30 31 1 2

Aug
48 27 28 29 30 31 1 2
49 3 4 5 6 7 8 9
50 10 11 12 13 14 15 16
51 17 18 19 20 21 22 23
52 24 25 26 27 28 29 30
53 31 1 2 3 4 5 ###

Sep
1 31 1 2 3 4 5 6 1 Sep AY 2025/26 Semester 1 Commencement
2 7 8 9 10 11 12 13 (Tentative)
3 14 15 16 17 18 19 20
4 21 22 23 24 25 26 27
5 28 29 30 1 2 3 4

: HD Semester Commencement (Full-time) : Graduation Ceremony

@ : HD Semester Commencement (Part-time) (25)’ : General Holiday
: HD Exam Period (Full-time) (20)# : Institute Holiday
: HD Exam Period (Part-time) 17 : No Evening Classes

DILWL Info Days – 15 & 16 Nov 2024

VTC Athletic Meet – 12 Apr 2025

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 Academic Terms and Key Dates for 2024/25
For Diploma of Foundation Studies (DFS) Programme

Day
Week Month Remark
S M T W T F S
2024 2024
Sep
1 1 2 3 4 5 6 7 2 Sep DFS Semester 1 Commencement (Full-time)
2 8 9@ 10 11 12 13 14 9 Sep DFS Semester 1 Commencement (Part-time)
3 15 16 17 18’ 19 20 21 17 Sep No Evening Class (Chinese Mid-Autumn Festival)
4 22 23 24 25 26 27 28 18 Sep General Holiday (The day following the Chinese
5 29 30 1 2 3 4 5 Mid-Autumn Festival)

Oct
5 29 30 1’ 2 3 4 5 1 Oct General Holiday (National Day)
6 6 7 8 9 10 11’ 12 11 Oct General Holiday (Chung Yeung Festival)
7 13 14 15 16 17 18 19
8 20 21 22 23 24 25 26
9 27 28 29 30 31 1 2

Nov
9 27 28 29 30 31 1 2
10 3 4 5 6 7 8 9
11 10 11 12 13 14 15 16
12 17 18 19 20 21 22 23
13 24 25 26 27 28 29 30

Dec
14 1 2 3 4 5 6 7
15 8 9 10 11 12 13 14 21 & 23-24 Dec Institute Holidays
16 15 16 17 18 19 20 21# 25-26 Dec General Holidays (Christmas Day & the first
17 22 23# 24# 25’ 26’ 27# 28# weekday after Christmas Day)
18 29 30# 31# 1 2 3 4 27-28 & 30-31 Dec Institute Holidays

2025 2025
Jan
18 29 30 31 1’ 2 3 4 1 Jan General Holiday (The first day of January)
19 5 6 7 8 9@ 10 11 2-7 Jan DFS Semester 1 Exam Period (Full-time & Part-time)
20 12 13 14 15 16 17 18 9 Jan DFS Semester 2 Commencement (Full-time &
21 19 20 21 22 23 24 25 Part-time)
22 26 27# 28# 29’ 30’ 31’ 1 27-28 Jan Institute Holiday
29-31 Jan General Holidays (Lunar New Year's Day, the second
day & third day of Lunar New Year)

Feb
22 26 27 28 29 30 31 1# 1 Feb Institute Holiday
23 2 3 4 5 6 7 8
24 9 10 11 12 13 14 15
25 16 17 18 19 20 21 22
26 23 24 25 26 27 28 1

Mar
26 23 24 25 26 27 28 1
27 2 3 4 5 6 7 8
28 9 10 11 12 13 14 15
29 16 17 18 19 20 21 22
30 23 24 25 26 27 28 29
31 30 31 1 2 3 4 5

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 Day
Week Month Remark
S M T W T F S
Apr
31 30 31 1 2 3 4’ 5 4 Apr General Holiday (Ching Ming Festival)
32 6 7 8 9 10 11 12 18-19 Apr General Holidays (Good Friday & the day following
33 13 14 15 16 17 18’ 19’ Good Friday)
34 20 21’ 22# 23# 24 25 26 21 Apr General Holiday (Easter Monday)
35 27 28 29 30 1 2 3 22-23 Apr Institute Holiday
24-29 Apr DFS Semester 2 Exam Period (Full-time & Part-time)

May
35 27 28 29 30 1’ 2@ 3 1 May General Holiday (Labour Day)
36 4 5’ 6 7 8 9 10 2 May DFS Semester 3 Commencement (Full-time &
37 11 12 13 14 15 16 17 Part-time)
38 18 19 20 21 22 23 24 5 May General Holiday (The Birthday of the Buddha)
39 25 26 27 28 29 30 31’ 31 May General Holiday (Tuen Ng Festival)

Jun
40 1 2 3 4 5 6 7
41 8 9 10 11 12 13 14 12-16 Jun DFS Semester 3 Exam Period (Full-time)
42 15 16 17 18 19 20 21
43 22 23 24 25 26 27 28
44 29 30 1 2 3 4 5

July
44 29 30 1’ 2 3 4 5 1 Jul General Holiday (HKSAR Establishment Day)
45 6 7 8 9 10 11 12
46 13 14 15 16 17 18 19 2 May-31 Jul DFS Semester 3 Teaching Weeks including Exam
47 20 21 22 23 24 25 26 Period (Part-time)
48 27 28 29 30 31 1 2

Aug
48 27 28 29 30 31 1 2
49 3 4 5 6 7 8 9
50 10 11 12 13 14 15 16
51 17 18 19 20 21 22 23
52 24 25 26 27 28 29 30
53 31 1 2 3 4 5 ###

Sep
1 31 1 2 3 4 5 6 1 Sep AY 2025/26 Semester 1 Commencement
2 7 8 9 10 11 12 13 (Tentative)
3 14 15 16 17 18 19 20
4 21 22 23 24 25 26 27
5 28 29 30 1 2 3 4

: DFS Semester Commencement (Full-time) : Graduation Ceremony

@ : DFS Semester Commencement (Part-time) (25)’ : General Holiday
: DFS Exam Period (Full-time) (20)# : Institute Holiday
: DFS Exam Period (Part-time) 17 : No Evening Classes

DILWL Info Days – 15 & 16 Nov 2024

VTC Athletic Meet – 12 Apr 2025

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3. General Information and Regulations

3.1 Campus Opening Hours

HKDI and IVE (Lee Wai Lee) campuses normally open

Daily 7:30 a.m. to 10:30 p.m.

The Campus Secretariat Information Centre normally opens

Monday to Friday 8:30 a.m. to 6:00 p.m.
Saturday 9:00 a.m. to 12:00 noon
Sunday and Public Holiday Closed

3.2 Campus Operations in times of Adverse Weather and

“Extreme Conditions”

3.2.1 Tropical Cyclones / “Extreme Conditions”

When tropical cyclones and “extreme conditions” affect Hong Kong, the following
arrangements will apply:
Tropical Cyclone Warning Signal / Action to be taken by
“Extreme Conditions” IVE / HKDI / HKIIT / YC Campuses
No. 1 To operate as normal
No. 3 To operate as normal
Pre-No. 8 Special Announcement / Tropical Cyclone Warning Signal No. 8
1

or above / “Extreme Conditions” Announcement

(a) In force or issued Morning Session (classes and
at 6:15 a.m. or before examinations* scheduled between 8:30 a.m.
11:00 a.m. and 1:30 p.m.) to close.
(b) In force or issued Afternoon Session (classes and
at 11:00 a.m. or before examinations* scheduled between 1:30 p.m.
4:00 p.m. and 6:30 p.m.) to close.
(c) In force or issued Evening Session (classes and
at 4:00 p.m. or thereafter examinations* that start at or after 6:30 p.m.)
to close.
(d) Issued when classes or All classes or examinations* will be
examinations* are immediately suspended for the session.
in session
(e) Issued before start of Examinations* to be held in that particular
examinations* session should be postponed.

1 Where possible, the Hong Kong Observatory will issue an early alert (i.e. a “Pre-No. 8 Special Announcement”) within 2
hours of the hoisting of the Tropical Cyclone Warning Signal No. 8.

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 Lowering to No. 3 or below or All classes or examinations* to resume with
lowering all signals or the next session unless road or other
cancellation of “Extreme conditions remain adverse.
Conditions”, at any time
* Examinations refer to internal examinations of IVE / HKDI / HKIIT / YC.

3.2.2 Rainstorms

When rainstorm warning signal is issued, the following arrangements will apply:

Action to be taken by
Rainstorm Warning Signal
IVE / HKDI / HKIIT / YC Campuses
AMBER To operate as normal
RED / BLACK
(a) In force or issued Morning Session (classes and
at 6:15 a.m. or before 11:00 a.m. examinations* scheduled between
8:30 a.m. and 1:30 p.m.) to close.
(b) In force or issued Afternoon Session (classes and
at 11:00 a.m. or before 4:00 p.m. examinations* scheduled between
1:30 p.m. and 6:30 p.m.) to close.
(c) In force or issued Evening Session (classes and
at 4:00 p.m. or thereafter examinations* that start at or after
6:30 p.m.) to close.
(d) Issued when classes or All classes or examinations* should
examinations* are in session continue (except those take place
outdoors) until the end of the session, and
if it is the end of the school day where
RED / BLACK signal is still in force,
students should be advised to return
home only when conditions are safe.
Remarks:
If students are not yet in the campus
premises due to differences in class
timetables, they should stay home or take
shelter in a safe place. For classes and
examinations* conducted outdoors, the
responsible staff on the spot should
suspend the activities immediately and
ensure that all students have taken
shelter in a safe place.

(e) Issued before start of Examinations* to be held in that

examinations* particular session should be
postponed.
Lowering to AMBER signal or All classes or examinations* to resume
lowering of all signals at any time with the next session unless road or
other conditions remain adverse.
* Examinations refer to internal examinations of IVE / HKDI / /HKIIT / YC.

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3.2.3 For the arrangements set out in paragraphs 3.2.1 and 3.2.2 above, if the classes
or examinations run across 2 sessions (e.g. from 12:30 p.m. to 2:30 p.m. or from
5:30 p.m. to 7:30 p.m.), the guidelines stated in the session that the starting time
of the class / examination falls into should apply.

3.2.4 Students are requested to follow the arrangements set out above in times of
tropical cyclones, rainstorms and “extreme conditions”. No public
announcement will be made on TV / Radio by VTC.

3.2.5 Please note that announcements made by the Education Bureau do not
apply to IVE / HKDI / HKIIT / YC.

3.2.6 In the event that an examination is cancelled as a result of inclement weather,

the examination will be re-scheduled, normally on another day within the
examination period of the related semester as shown in the “Academic Terms
and Key Dates”. In this regard, students are strongly advised to make
themselves available for the whole examination period, not just those
examination days published in the examination timetables. The
timetable for all remaining examinations will not be affected.

3.2.7 When classes / examinations are resumed following the lowering of tropical
cyclone or rainstorm warning signals or cancellation of “extreme conditions",
students (or their parents) may exercise discretion in deciding whether or
not they (the students) will return to the campus after taking into consideration
the local weather, or slope / traffic conditions at that time. Students, in
particular those living in remote areas, will not be penalised for being late
under these circumstances.

3.3 Student Card

3.3.1 Student cards are issued to new students normally during class
commencement week, subject to their completion of the admission
registration procedure before the specified date. The card, which is non-
transferable, is a student’s personal identification document and should be
carried at all times to gain access to campus premises / facilities (e.g. libraries,
swimming pools) and for taking class attendance.

3.3.2 The Student Card is the property of the Campus. Misuse or falsification of
the card will render the student liable to disciplinary action. Students should

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 return their student cards to the Campus Secretariat upon cessation of their
study in the programme (e.g. graduation / withdrawal / termination of study).

3.3.3 If a student card is lost or damaged, the student should report the case to the
Campus Secretariat as early as possible and apply for a replacement card for
which a fee will be charged. The student should also report the loss to the
Library for updating his / her borrower's record. In case a lost student card
is later found, the student should return it immediately to the Campus
Secretariat for cancellation.

3.4 Safety Precautions and Insurance Coverage for Institute Activities

3.4.1 The Institute (IVE / HKDI / HKIIT / YC) attaches great importance to students’
personal safety, especially during institute activities and outside visits. VTC
provides insurance coverage for students while they are participating in
activities organised by the Institute. The coverage also includes activities
such as industrial attachment, life skills training camps, visits or study tours,
sport competitions, etc. that held locally, in the Mainland or overseas.

3.4.2 While staff members in charge of these activities will take every measure to
ensure students’ safety, students still have a responsibility for their own safety
and are strongly recommended to observe the following precautionary
measures:

(1) inform their family members before the site visits and activities that take
place outside the campus, and leave a contact number (if available) by
which they can be reached;
(2) inform the staff-in-charge of the activity (as well as the Campus
Secretariat where necessary) of any illness or health condition which
may prevent them from participation; and
(3) obtain additional insurance coverage at their own expenses should the
students or their families consider there is need to do so.

3.4.3 Students must observe campus / departmental regulations regarding safety.

They should wear protective clothing and gear as advised, and not to operate
equipment unless they have been given permission. They should report
immediately any accidents arising from study or activities in the campus to the
staff member on duty. The Institute will not accept responsibility for accidents
arising from students’ failure to observe these and other safety instructions.

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3.5 Actions in Case of Fire Alarm

3.5.1 On hearing the fire alarm, all students (regardless of the mode of study) should
stop immediately what they are doing. They should follow the Fire Escape
Procedures and / or the instructions issued by the teaching / campus staff,
evacuate from the campus building and gather at the appropriate assembly
point to await further instructions.

3.5.2 While the fire alarm is ringing, students should not use the lifts or enter the
campus building.

3.5.3 Fire drills may be conducted at suitable intervals for students and staff to
practise the evacuation of campus building for a fire or other emergency. All
students (regardless of their mode of study) should follow the command to
evacuate whenever the fire drill takes place.

3.6 Lockers and Personal Property

3.6.1 Each campus has installed a number of lockers, for which full-time students
may apply for use. Students should observe closely the regulations on use
of the lockers and should not place any cash, valuable, dangerous or
perishable items in the lockers. Any items stored in an unauthorised locker
or after the permitted period of use would be disposed of immediately without
further notice.

3.6.2 Students who have been found violating the regulations related to the use of
lockers may render their future applications of locker not being considered.

3.6.3 Students are strongly advised not to leave their personal belongings
unattended in campus areas as the Campus will not be responsible for their
damage or loss.

3.7 Carparking

3.7.1 Parking spaces are not generally available to students. However, the
Principal may, at his / her discretion, issue car parking permits to students with
disability.

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3.8 Use and Access to Personal Data

3.8.1 The personal data that students provided at the time of application and
registration of study in the Institute will be used for one or more of the following
purposes:

(1) setting up individual student records;

(2) analysis of the profile of students enrolled on a programme;
(3) for all purposes relating to the students’ study, scholarships / bursaries
processing arrangement, counselling and support services in
accordance with the procedures of VTC institutions;
(4) promoting VTC and its scholarships (applicable to awardees only); and
(5) updating the graduate records and maintaining communication after
graduation related to alumni affairs, including delivery of information of
VTC institutions about events, life-long learning programmes, benefits,
solicitation of donations, promotion and merchant offers of VTC
Graduate VISA Card, and other alumni-affairs-related services and
activities.

3.8.2 Students’ personal data held by VTC / Institute will be treated confidentially.
However under the following circumstances, VTC / Institute may provide
information to:

(1) the employers of part-time students on the understanding that the

students are directly and / or financially sponsored by the employers in
taking up the study at VTC, in which case, attendance log of the part-
time students will be sent to the employers concerned on a regular basis
and copies of Transcript of Study will also be sent to the employers at
the end of each semester;
(2) local or overseas institutions / corporations where the students have
submitted applications for admission or appointment and which are
authorised to obtain their academic results from VTC;
(3) assessment / professional organisations for applying / processing
assessment / professional recognition / certification relevant to the
students’ programmes of study;
(4) parents / guardians of students who are aged below 18, on special cases,
such as withdrawal from study, prolonged absence from class, issue of
warning letters, suspension of study, etc.;

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 (5) donors / donating organisations for the purpose of selecting suitable
candidates for award of scholarships / bursaries; and
(6) Office of the Director of Apprenticeship for all purposes related to training,
registration and certification of Registered Apprentices under the
Apprenticeship Ordinance.

3.8.3 Under the Personal Data (Privacy) Ordinance, students have the right:

(1) to check whether VTC holds their personal data and request for a copy
of such data; and
(2) to apply for correction of their personal data which are inaccurate.

3.8.4 Applications for data access and / or correction should be made to the
Campus Secretariat. Requests for correction of data should also be
accompanied by supporting documentation. A handling fee will be charged
for the processing of any data access request.

3.9 Change of Personal Particulars

3.9.1 It is the responsibility of students to inform the campus of any change of their
personal particulars, including address and phone number. The campus will
bear no responsibility for undelivered mail / message due to students’ failure
to update their records.

3.9.2 For amendment to name, HKID Number or information on HKID / passport,

date of birth, etc., students have to apply in person at the Campus Secretariat
and to present the original of the supporting documents for verification. If
replacement of student card is necessary, a handling fee will be charged.

3.10 Intellectual Property

3.10.1 “Intellectual Property” (IP) means any discovery, creation, invention, design,
get-up, trademark, commercially licensable technologies, database rights,
confidential information, trade secrets, know-how or any research effort and
all rights pertaining thereto whether registrable or not, including patents,
copyright, trademarks, designs, utility models, or other such rights in any
country, and applications for any of the foregoing. Intellectual Property
Rights (IPR) are legal rights protecting the creator of IP, giving him / her
economic rights and control in his / her creations.

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3.10.2 In the course of study, students will make use of the equipment, facilities, or
resources owned by VTC, including but not limited to drawings, data, sketches,
documents, laboratories, stationery and consumables, and will receive
guidance from teachers in generating ideas for assignments and projects and
may, therefore, generate Intellectual Property which might be adopted for
commercial use. Whilst the student will maintain ownership of the Intellectual
Property in the materials he or she creates, each student irrevocably grants
VTC a perpetual, royalty-free, world-wide and non-exclusive right to reproduce
or use (in whole or in part) of the Intellectual Property materials created solely
or jointly with other persons during his or her course of study. Such right to
use will include, for example, to showcase the award-winning works of the
students for publicity or display purpose. VTC will acknowledge the materials
as the student’s Intellectual Property. A student must observe the rules and
regulations pertaining to VTC's Intellectual Property Policy in order to benefit
from the continued enrolment and completion of his / her studies.

3.10.3 Any violation of VTC’s Intellectual Property Policy is considered as a serious

misconduct. Please refer to Appendix I for details of the Intellectual Property
Policy for Students.

3.11 Guiding Notes on Using or Copying of Copyright Works

3.11.1 In general, copyright is the right given to the owner of an original work (e.g. a
piece of writing and software programme), whose creativity has to be
protected. Students will be held personally responsible for any breach of the
copyright law in using / copying copyright works, or using unlicensed
computing software for private study. Copying does not only include
photocopying but also includes scanning and storing information in hard disc
or other electronic or optical media (e.g. uploading to servers). Transmission
of materials by fax is also considered as copying. Students are advised to
get a basic understanding of Copyright in Hong Kong by referring to the
website of the Intellectual Property Department of the HKSAR
(www.ipd.gov.hk).

3.11.2 Students should respect Intellectual Property. They should purchase

textbooks and reference materials that are required for their study instead of
copying it.

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3.11.3 Notes and programme materials provided to students by teachers or
Departments are works protected by copyright and shall be used by students
only for private study.

3.11.4 Students are not permitted to copy any textbooks, notes and programme
materials either in printed or electronic format or to redistribute them to other
people who are not registered on the studying programme concerned in any
ways, such as uploading to servers, etc. Video taking or recording during
lessons without permission is prohibited.

3.11.5 Students should pay attention to notices on copyright posted in the campus,
and should not make unauthorised copies of any copyright materials.

3.12 Environmental Policy

3.12.1 To create a pleasant working and learning environment for vocational and
professional education and training, VTC endeavours to:

• build a green and sustainable campus environment;

• comply with all applicable environmental legislations, standards and
regulations;
• reduce waste and consumption of resources (such as electricity, water and
paper);
• raise environmental awareness among staff and students;
• provide environmental education and training;
• adopt environmental design, materials and technologies in the Council's
campuses and buildings where feasible;
• reduce and control environmental pollution arising from the Council's
activities and to require our contractors to adopt and implement
environmental measures;
• implement decarbonisation strategies towards the goal of carbon neutrality;
and
• work towards the achievement of sustainable development.

3.12.2 Students are expected to follow the campus’ guidelines and advices to help
implement the environmental policy.

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3.13 Conservation of Resources

3.13.1 Resource conservation is essential in environmental protection and the

campus makes every effort to save resources like electricity, water, paper and
so on. Students should help conserve resources by observing the following:

(1) close the doors immediately on entering or leaving air-conditioned rooms,

such as classroom, seminar room, lecture theatre, workshop and office,
etc.;
(2) keep all windows closed while the air-conditioning is on;
(3) switch off lights, air-conditioners, computers and peripherals which are not
necessary or when leaving a room;
(4) use stairs instead of lift whenever possible;
(5) save water;
(6) adopt double-sided printing / writing and use recycled paper more;
(7) put recyclable wastes, e.g. waste paper, plastic, aluminium cans, used
toners, used rechargeable batteries, etc. into designated collection bins
for recycling purpose; and
(8) bring your own bottle of water and reduce consuming packaged / bottled
drinks.

3.14 Non-Smoking Campus

3.14.1 Under the Smoking (Public Health) Ordinance (Cap.371), all campuses and
VTC sites (indoor and outdoor areas) are designated as non-smoking areas.
No person shall smoke or carry a lighted cigarette, cigar, pipe or an activated
alternative smoking product (e.g. e-cigarette) in such areas, or else will be
liable to a maximum fine of HK$5,000 under the Ordinance.

3.14.2 A smoker will be asked to extinguish the lighted cigarette / cigar / pipe,
deactivate the alternative smoking product (e.g. e-cigarette), or to leave the
campus. If the smoker refuses to co-operate, he / she will be asked to
provide proof of identity, e.g. student card, and the information will be passed
to the Head of the Department concerned or the Campus Secretariat for
appropriate action.

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3.15 Information Security Guidelines for Students

3.15.1 Implementation of Strong Passwords and Authentication Mechanisms

(1) Students are required to create unique, complex passwords for all your
accounts, including but not limited to email, social media, and campus
login platform. Passwords should be a minimum of eight characters in
length and incorporate a combination of uppercase letters, lowercase
letters, numerals, and symbols. Password should not be reused across
multiple accounts.

(2) Students should enable two-factor authentication (2FA) whenever

possible to add an extra layer of security. This requires an additional
verification step, usually through a code sent to a phone or email, or
generated via an authentication application.

(3) Students must not disclose their passwords with anyone or write them
down on a sticky note.

3.15.2 Vigilance with Public WiFi Networks and Shared or Public Computers

(1) Students should refrain from accessing confidential or personal accounts

or information when the device is connected to public WiFi networks, as
they can be less secure.

(2) Students should avoid accessing confidential or personal accounts or

information via shared or public computers.

(3) Students should log out of all accounts and erase the browser history
upon completion of tasks on shared or public computers.

3.15.3 Adoption of Safe Online Practices

(1) Students should remain alert to social engineering tactics designed to

manipulate individuals into divulging confidential or personal information
or granting access to their devices. Students should be vigilant
regarding requests for personal information or account access.

(2) Students should be cautious of phishing attempts aimed at obtaining

confidential or personal information through various means such as email,
SMS, websites, QR codes, WhatsApp, or other social media messaging
platforms. Students must not click on suspicious links or open
attachments from unknown sources.

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 (3) To assist students in verifying the identity of SMS senders, the VTC has
registered in the SMS Sender Registration Scheme, and will use the
“Registered SMS Sender IDs” (details at Appendix II) with prefix “#” to
send SMS messages to students in Hong Kong.

(4) Students are advised to adjust privacy settings on social media platforms
to manage visibility and access to their information and posts.

(5) The sharing of confidential or personal information online, particularly on

social media platforms, is strongly discouraged.

3.15.4 Securing Personal Devices

(1) Students should install reputable antivirus and anti-malware software,

with recommendations available from Hong Kong Computer Emergency
Response Team (HKCERT). This software is crucial in defending
devices against various cyber threats.

(2) Students should regularly update the operating systems, software, and
applications as the updates frequently contain security enhancements
that address known vulnerabilities.

(3) Students should be aware of their surroundings and should not leave
their devices unattended. Devices should be locked when not in use.

(4) Students should not permit others to use their devices without their
supervision.

(5) Students should protect their hard drive or storage devices with password
to secure data in the event of theft or loss.

3.15.5 Protection of Academic Work

(1) Regular backups of academic work are obligatory. Cloud storage or

external hard drives should be utilized to create copies of essential files
for safeguarding against data loss due to device failure or cybersecurity
incidents.

(2) When sharing academic work with others, files should be secured with
password or encryption.

(3) Prior to online sharing of academic work, students should evaluate the
potential consequences.

(4) Students should be aware of plagiarism. Proper citation of sources is

required, and submission of work that is not their own is strictly prohibited.
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3.15.6 Reporting of Security Incidents

In the event of a suspected account compromise or a security threat, students

are required to immediately report to the campus IT department or relevant
authorities.

3.15.7 Self-learning on Information Security

(1) Students are expected to acquaint themselves with these information

security guidelines and adhere to them diligently.

(2) Staying abreast of the latest cybersecurity threats and best practices is
encouraged, including participation in information security workshops or
seminars organized by Hong Kong Computer Emergency Response
Team (HKCERT) and Office of the Privacy Commissioner for Personal
Data (PCPD).

(3) Students are advised to be proactive and take steps to protect their data.

(4) Students should stay vigilant of information encountered online and be

aware of potential risks.

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4. Fees and Charges

4.1 Tuition Fees

4.1.1 Full-time Higher Diploma (HD) Programmes

Tuition fees for Full-time 2-year HD programmes are charged on annual fee
basis payable in 2 equal instalments. The tuition fee payment schedule is
summarised as below:

AY 2024/25 Tuition Fee Payment Due Date

1st Instalment 20 August 2024 (for continuing students)
2nd Instalment 31 December 2024

4.1.2 Additional tuition fees will be charged on credit basis for re-study of failed
modules (including taking another module to make good the failed module) or
for taking modules that are more than the award requirement of the
programme enrolled (e.g. taking 2 Elective modules while the enrolled
programme requires a pass in 1 Elective module). The fee rate per credit for
AY2024/25 is $190 and $370 respectively for subvented and self-financed HD
programmes. Non-local students are charged at self-financed rate.

4.1.3 The HD programmes under the 334 academic system are designed with
enriched contents and a more flexible curriculum structure. Students of full-
time HD programmes will have the flexibility to pace their own study and
complete the programme within the Maximum Registration Period of 5 years.
Students who choose to study beyond 2 academic years in the same
programme (not due to re-study of failed module) and have paid 4 instalments
of tuition fee, will be charged an extension study fee to cover the costs for
academic support services provided during the extended period. The fee
rate for this extended period of study in AY2024/25 is $2,500 and $4,000 per
semester for subvented and self-financed HD programmes respectively.
Non-local students are charged at self-financed rate. Non-local students
should note that if the extended study period required is beyond the limit of
stay stated in their student visa / entry permit, permission for extension of stay
from the Immigration Department is required before they could continue their
study in Hong Kong.

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4.1.4 Full-time Diploma of Foundation Studies (DFS) Programme
Tuition fees for 1-year full-time DFS programme are charged on annual fee
basis payable in 2 equal instalments. The payment schedule is as follows:
AY 2024/25 Tuition Fee Payment Due Date
1st Instalment 20 August 2024 (for continuing students)
2nd Instalment 27 December 2024
Additional fees will be charged (on credit basis) for re-study of failed modules
(including taking another module to make good the failed module) or for taking
module which is more than the award requirement of the DFS stream enrolled.
The fee rate per credit in AY2024/25 is $115. Separate fee will be charged
for taking the optional module “Foundation Mathematics III”. The fee rate for
this optional module in AY2024/25 is $2,960.

4.1.5 Full-time DFS students who study beyond the first year in the same stream of
the programme not due to restudy of failed modules and have paid the 2
instalments of tuition fee will be charged an extension fee to cover the costs
for academic support services. The extension fee is $1,700 per semester.

4.1.6 Part-time HD and DFS Programmes

Except for students who enroll on the programmes under the Attendance
Order issued by the Director of Apprenticeship or under the “Earn & Learn
Scheme” or otherwise specified at the time of admission, tuition fee of part-
time day or part-time evening HD and DFS programmes are charged
according to the number of credits the student takes in each semester.

4.1.7 Pursuant to VTC’s policy to promote and support apprenticeship scheme,

tuition fees for students enrolled on part-time programmes under an
Attendance Order (for Registered Apprentices) or under the “Earn & Learn
Scheme” are charged on an annual fee basis payable in 3 instalments. This
basic fee covers modules required under relevant programmes. Additional
fees will be charged for restudy of failed modules (including taking another
module to make good the failed module) and for taking modules above the
award requirement. Students who continue the part-time study after expiry /
cessation of their Apprenticeship contract / relevant Attendance Order or after
exit from the “Earn & Learn Scheme” will be charged the same tuition fee as
other non-RA students starting from the immediately following semester.

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4.1.8 Payment schedule for AY2024/25 is as follows:-

Tuition Fee Payment Due Date

AY 2024/25
Part-time HD Part-time DFS
1st Instalment / Semester 1 20 August 2024 (for continuing students)
2nd Instalment / Semester 2 30 December 2024 27 December 2024
3rd Instalment / Semester 3 30 April 2025 16 April 2025

4.1.9 Payment Advice

Students should visit MyPortal (myportal.vtc.edu.hk) to download Tuition Fee
Payment Advice which will be available about 2 weeks before the respective
payment due dates.

4.1.10 Payment Methods

Payment of tuition fees (including other related charges listed on the Payment
Advice) should be made either through FPS, ATM, PPS, e-Banking ‘Bill
Payment’ Services or by cheque / cash at the Bank of East Asia. Details of
the payment methods are listed on the back page of a Payment Advice.

4.2 Other Charges

4.2.1 In addition to tuition fees, students are required to pay other charges that are
related to their registration, study or graduation. A fee will also be charged
for various services provided to students. A list of these charges for
AY2024/25 is given in Appendix III. Students are advised to contact their
Campus Secretariat direct on matters related to the payment of fees and other
charges.

4.3 Non-payment of Fees or Charges

4.3.1 Students should pay the tuition fees and other charges, if any, before the due
date specified on the Payment Advice, even if they are still awaiting the result
of any application for financial assistance such as a grant or loan or fee
remission. If they have genuine financial difficulties, they should approach
the Student Development Office / Campus Secretariat for assistance well
before the payment due dates. Application for permission to defer payment
would be considered on a case-by-case basis with justifications and
documentary proofs, e.g. students have secured approval for their application
of government financial assistance scheme(s) but are waiting for the release
of grant / loan, etc.

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4.3.2 Students who have been granted approval for deferment of payment are liable
to settle in full the tuition fee of the related instalment / semester, even if they
subsequently withdraw or are de-registered from the programme (irrespective
of whether they have attended class or not). All deferred payments will
become immediately due if the students fail to settle the outstanding fees by
the extended due date.

4.3.3 Students who fail to settle in full the tuition fee (including composite fee such
as Study Package fee, Students’ Union annual fee collected by the Institute
on behalf of the Students’ Union, etc., if applicable) after the payment due date
will normally be de-registered and prohibited from using the campus facilities
and services, unless special approval from Principal for deferred payment has
been obtained. To reinstate the registration status, the student is required to
submit an application and pay a reinstatement fee for programme registration
in addition to the outstanding amount of fee. Students who discontinue their
study after commencement of an academic year, whether due to termination
or withdrawal of studies, are still required to pay in full the tuition fee of the
related instalment / semester.

4.3.4 Tuition fee for restudy of failed modules, and for taking optional / additional
Elective or Enrichment modules, are not covered under the instalment-based
programme fee. Students enrolling in these modules will be charged
additional fees. Failing to settle in full the required amount of fees before the
specified due date will result in de-registration from ALL those modules
covered under the related Payment Advice, unless with prior approval from
Principal for deferred payment. To reinstate the registration status for any of
these modules, the student is required to pay a reinstatement fee in addition
to the outstanding amount of related fees.

4.3.5 Students should note that all their study transcripts, award certificates and
related certification will be withheld if they have any outstanding fee under the
current studying or previous studied programmes (including but not limited to
tuition fees, other charges, library fines, cost of repair / replacement of
damaged / lost equipment / books) owed to the Institute or VTC.

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4.3.6 Students who have withdrawn or are de-registered from their study with an
outstanding fee are still required to clear the outstanding debts in respect of
their previous study when they are re-admitted to another or the same VTC
programme in future, even if the outstanding fees are revealed after class
commencement.

4.3.7 The Institute reserves the right to take other actions, including legal
proceedings, against a student if deemed necessary to recover the unpaid
fees.

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 5. Financial Assistance

5.1 Local students with financial hardship and meeting the eligibility of respective
schemes may apply for financial assistance offered by the Government’s
Student Finance Office (SFO), or the Tuition Fee Remission Scheme
administered by VTC. A summary of these schemes applicable to different
types of programme is given in the table below:

Financial Assistance* Government’s Student Finance Office VTC

Tertiary Tuition Fee

Non-means- Financial Non-means-
Student Remission
Finance tested Loan Extended Assistance tested Loan Continuing
and Flat
Scheme for Non-means- Scheme for Scheme for Education
Scheme－ Rate Grant
Full-time tested Loan Post- Post- Fund
Publicly- for
Tertiary Scheme secondary secondary #
funded (CEF) Academic
Students (ENLS) Students Students
Programmes Expenses
(NLSFT) (FASP) (NLSPS)
(TSFS) (FR&FRG)^
Types of Programme
Subvented
Higher Diploma ✓ ✓ X X X X X

Full-
time
Self–financed
Higher Diploma
X X X ✓ ✓ X @

Diploma of
Foundation Studies
X X ✓ X X X ✓
for
programme
Part-time
Higher Diploma X X ✓ X X registered X
Evening under CEF
Diploma of
Foundation Studies
X X ✓ X X X X
Notes : ✓ Students of the programmes concerned are eligible to apply, subject to specific eligibility requirement of
individual schemes.
X Students of the programmes concerned are not eligible to apply.
# For the purpose of claiming reimbursement under the Continuing Education Fund, students are required
to satisfy the minimum attendance requirement for each module and pass each module at grade/mark
specified by the CEF.
@ Students can apply for Tuition Fee Remission administered by VTC if they are not offered any grant under
FASP, or if they are aged above 30 (Note: HD students are not eligible for the Flat Rate Grant for Academic
Expenses).
^ Tuition Fee Remission Scheme is not applicable to restudy of failed module(s).
* Non-local students are NOT eligible to apply for the above financial assistance schemes.

5.2 Details of the Government Financial Assistance Schemes under SFO are
available at the SFO website (www.wfsfaa.gov.hk/sfo/en/index.htm).
Depending on individual needs and the family’s financial circumstances,
students may apply for the means-tested schemes (i.e. TSFS / FASP) which
offer financial assistance in the form of a grant / loan to cover tuition fees,
academic expenses and living expenses, and / or the non-means-tested loan
schemes (i.e. NLSFT / NLSPS / ENLS) which cover tuition fees.

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5.3 For details of student financial assistance applications or in case of urgent
financial hardship, students can approach the Student Development Office /
Campus Secretariat for assistance.

6. Scholarships and Awards

6.1 With the generous donations and support from industries, professional bodies,
individuals and the Government of HKSAR, VTC offers students a number of
scholarships and awards to recognise their outstanding achievements and
encourage their all-round development. Scholarships and awards signify the
outstanding quality and achievements of students and are widely recognised
by employers and academic institutions. Students are therefore encouraged
to strive for both academic and non-academic achievements. Invitation of
applications for the majority of scholarships will be posted up on MyPortal.
For the other scholarships which are awarded based on the donor’s
designated purposes, recipients will be nominated by their respective teaching
departments.

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7. Pursuing a Programme

7.1 Enrolment in Programmes

7.1.1 New students enrolled in a programme have to complete the stipulated

registration procedures and pay the required amount of tuition fee and other
applicable charges before the specified deadline. A student may not be
simultaneously enrolled in more than one full-time programme leading to a
qualification in VTC without the prior approval of the Programme Board
Chairperson(s) of the programmes concerned. Should there be
simultaneous enrolment in more than one full-time programme without prior
approval, students will be asked to retain only one programme and to withdraw
from all other programme(s). Under such circumstances, all fees paid are
not refundable.

7.1.2 Classes will be conducted in different modes, including face-to-face teaching,

online teaching and learning, practical training as deemed appropriate.
Students may be required to attend classes at other VTC campuses. VTC
reserves the right to cancel any programme, revise programme title, content
or change the offering Institute(s) / campus(es) / class venue(s) if
circumstances so warrant.

7.1.3 Registration fees / tuition fees paid are normally not refundable, with exception
of the following situations:
(1) If the programme is cancelled, student can obtain full refund of registration
fees and (if applicable) 1st instalment of tuition fees paid;
(2) If the newly enrolled student has accepted an offer from JUPAS for (a) a
full-time UGC-funded undergraduate programme (programmes offered by
HKMU and HKAPA are not UGC-funded), or (b) an undergraduate
programme subsidised under SSSDP, he / she can obtain full refund of
registration fees and (if applicable) 1st instalment of tuition fees paid, with
the deduction of an administrative fee of HK$500. Applications for
refund in this situation must be submitted before the specified deadline
(please refer to ‘Notes on Acceptance of Offer and Registration’). Late
applications will not be entertained; OR
(3) Under the circumstances mentioned in paragraph 7.13.1.

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7.2 Module Selection and Study Load

7.2.1 Before the commencement of each semester, students will be assigned /

allowed to choose the modules for study in a semester subject to availability
of places, fulfillment of the requirements of the pre-requisite / co-requisite /
anti-requisite (if any) of the modules concerned, and the maximum study load
as specified below.

Programme Maximum / Range of study load in each semester

Full-time HD Not more than 90 Credits
Part-time HD Not more than 80 Credits
Full-time DFS ⬧ Between 50 and 100 Credits for Semesters 1 and 2
⬧ Not more than 50 Credits for Semester 3
Part-time DFS Not more than 60 Credits

7.2.2 Approval from the relevant Academic Director (for HD) or Chairperson of the
Diploma of Foundation Studies Programme Board (for DFS) is required if the
above study load limit is exceeded. For HD programmes, if a student gets a
Cumulative Grade Point Average of 3.3 or higher, the limit may be exceeded.

7.2.3 There is no limit on the number of attempts for a student to repeat a failed
Module within the Maximum Registration Period. However, a student is not
allowed to re-study a module which he / she has already passed.

7.2.4 Students should note that the modules of a programme are normally offered
once in an academic year. Students who fail a module will therefore have
the chance to re-study normally in its next offer (i.e. next academic year).
Nevertheless, if there are sufficient students and subject to availability of
teaching staff and venue, additional offers of the module(s) may be arranged.
These additional offers of module will normally be delivered in only one or a
few campuses, or in the evenings / Saturday afternoons during term time or
summer break. Students are reminded that their enrolment to re-study failed
modules is subject to availability of places, no clash in timetable and the
stipulated study load not being exceeded. Additional fees (on credit basis)
will be charged for re-study of failed modules.

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7.3 Credit Transfer and Module Exemption

7.3.1 Students may apply for credit transfer and / or exemption for modules that
they will be taking in each semester. An administrative fee will be charged.
Nevertheless, for HD programmes, students are not eligible to apply for credit
transfer to module(s) with identical learning contents but in a different Medium
of Instruction (MOI).

7.3.2 Credit transfer is normally based on formal academic achievements obtained

within and / or outside VTC on an individual module basis, on the condition
that the module concerned is identical in terms of the number of Qualifications
Framework (QF) credits, intended learning outcomes, QF level and
assessment standards. Upon approval, the student will earn credits of the
corresponding modules thereby contributing towards the awards of the
programme.

7.3.3 Individual module exemption is normally granted based on formal academic

achievements and / or relevant experience with documented evidence of
attainment of the required learning outcomes. Where required, assessments
on the attainment may be conducted. A student may also be granted, on
other justifiable grounds such as disabilities, exemption from studying a
module. When permission of module exemption is granted, the student will
not earn credits from the module concerned and the credit requirements for
the programme / stream for the student concerned will also be adjusted
accordingly. The exemption granted shall be reflected in the student’s
Transcript of Study.

7.3.4 For HD programmes, a student may not normally be allowed credit transfer
and / or module exemption for more than 50% of the total number of credits of
the programme, while module exemption granted on other justifiable grounds
should normally not constitute more than 25% of the total number of credits of
the programme concerned.

7.3.5 For DFS programme, a student is not allowed to meet the credit requirements
of the programme / stream through 100% credit transfer. The student is also
not allowed module exemption for more than 50% of the total remaining
number of the credits of the programme / stream after credit transfer, while
module exemption granted on other justifiable grounds should normally not
constitute more than 25% of the total remaining number of credits of the
programme / stream after credit transfer.
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7.3.6 Application for credit transfer and / or exemption for modules that the students
are going to take in the next academic year / semester should normally be
submitted by the deadline as advised by the Department / Centre / Office
concerned or by the end of Week 2 since commencement of classes at the
latest.

7.3.7 The process for credit transfer and / or exemption (including application,
evidence checking, assessment, and decision) for modules that the students
are going to take in an academic year / a semester will normally be completed
by the end of Week 5 since commencement of classes at the latest.

7.3.8 Applicants for credit transfer and / or module exemption are required to attend
all classes of the module(s) concerned and fulfill all module requirements
(such as continuous assessment) until they receive the approval decision on
their application.

7.4 Transfer of Study

7.4.1 A student is not permitted to transfer from one programme / campus / mode
of study to another, without the approval of Programme Board Chairperson of
the receiving programme or his / her delegate. For DFS programme, transfer
from one stream to another stream is regarded as transfer. Please note that
transfer between different MOIs of the same HD programme is also regarded
as transfer; and such transfer would normally not be accepted after the
topping-up period, which is normally two weeks after the commencement of
an academic year, unless approval from the Academic Director concerned is
granted on very special grounds.

7.4.2 Non-local students who wish to apply for transfer of study have to seek prior
approval from the Immigration Department. They should note that their
application, if approved, will only be confirmed upon receipt of the approval
from the Immigration Department.

7.4.3 Application for transfer should be submitted to the Campus Secretariat of the
receiving Campus well before commencement of an academic year /
semester. Approval of transfer will be subject to the availability of study
places in the programme concerned and the academic standard /
performance of the applicant. A fee will be charged for processing an
application.

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7.4.4 Upon transfer, a student’s Grades / Marks of relevant completed modules will
be transferred to the receiving programme for the purpose of calculating the
Cumulative Grade Point Average (for HD) or Cumulative Module Average (for
DFS). The time already devoted to the old programme is counted towards
the Maximum Registration Period allowed for the new programme.

7.5 Assessment for a Module

7.5.1 A student’s overall performance in a programme is derived from the

assessment results of modules specified under the curriculum of the
programme.

7.5.2 For HD programmes, a student’s performance in a module (except modules

assessed on a Pass / Fail basis) is expressed in Grades with each Grade
assigned a Grade Point for the purpose of measuring the student’s
performance in the modules taken. The Grade Points will be used to
compute the relevant Grade Point Average (GPA). Assessment for an HD
module includes Continuous Assessment and End-of-Module Assessment.
Both categories can be in the form of reports, assignments, tests, laboratory
work, projects, examinations, etc. A student has to pass the End-of-
Module Assessment to pass the module concerned. Individual modules
may have additional requirement(s) on the Continuous Assessment
components for passing the module concerned. The minimum passing mark
and grade for a module of HD programmes are 40% and Grade D respectively.

7.5.3 For DFS programme, a student’s performance in a module (except modules

assessed on Pass / Fail basis) is expressed in Marks. The forms of
assessment for a module may include Continuous Assessment such as
assignments, tests, laboratory work and others; and Examinations. A
student has to obtain the minimum pass mark and grade for a module which
is 40% and Grade P respectively in order to pass a module.

7.5.4 For modules which are assessed on a Pass / Fail basis, a 3-tier grading
scheme, i.e. Fail (F), Pass (P) and Pass with Merit (M) may be used to reflect
the student’s performance in the module.

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7.6 Reassessment

7.6.1 There is no reassessment on a module basis. Students who fail a module

will be required to re-take the module concerned (or to take a comparable
module if the original module is being phased out) or to take another elective
module, if the failed module is not a core module of the programme.

7.6.2 Normally, there is no reassessment for individual assessments within a

module. Notwithstanding this, under rare circumstances, reassessment for
individual assessments within a module may be considered and granted due
to mitigating factors beyond a student’s control.

7.6.3 Application for granting of reassessment on grounds of mitigating factors (e.g.

on medical ground) must be accompanied by documentary evidence (e.g.
valid medical certificate issued from a registered doctor (註冊西醫) or Chinese
medical practitioner ( 註 冊 中 醫 )) and submitted by the student to the
Department normally no later than 3 working days after the day when the
assessment is held. Medical certificates issued by listed Chinese medical
practitioners ( 表 列 中 醫 ), medical appointment notices and medical
appointment attendance slips are normally not accepted. The Institute has
the discretion to determine whether evidence presented by the student
constitutes a valid reason for granting reassessment. For students who are
granted reassessment for individual assessments based on mitigating factors
beyond the students’ control, the actual mark obtained in the reassessment of
the component concerned will be used in the calculation of the Module Mark /
Grade. Irrespective of the result of the application, an administrative fee may
be charged for reassessment.

7.6.4 For DFS programme, subject to the discretion of the DFS Programme Board,
reassessment for individual assessments within a module may be allowed
provided that the students can fulfill the criteria (e.g. meeting certain
attendance and / or performance requirements) laid down by the DFS
Programme Board. The actual mark that a student gets in this type of
reassessment, subject to a maximum of 40% or Grade P, will be used for
computing the student’s overall result in the module.

7.6.5 Under any circumstances, there will not be a second reassessment for
individual assessments.

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7.7 Attendance Requirement

7.7.1 Students should attend punctually ALL scheduled lessons and activities of
their programmes and there are specific minimum attendance requirements
for DFS programme and full-time HD students, which are summarised below:-

Programme Minimum Attendance Requirement for Individual Module

Full-time HD 70% of the maximum possible attendance
Full-time DFS 80% of the maximum possible attendance
Part-time DFS 70% of the maximum possible attendance
where maximum possible attendance includes normal class attendance only.

7.7.2 Attendance requirements may also be set on part-time HD programmes by

respective Discipline Academic Committees, and these may vary from module
to module.

7.7.3 For modules which have a minimum attendance requirement, students will not
be allowed to undergo the End-of-Module Assessment / final examination nor
be awarded a Module Mark / Grade if they fail to meet the minimum
attendance requirement of the module concerned, unless with special
approval on low attendance granted by the Principal.

7.7.4 Student should note that the minimum attendance requirement has already
provided allowance for occasional absence / lateness due to medical,
personal or emergency reasons. In this regard and as a general principle,
other than cases of sick leave for 7 or more consecutive calendar days, a
student’s application for “Low Attendance Approval” on grounds of short-term
sickness will not normally be considered.

7.7.5 A student who failed to meet the minimum attendance requirement of a

module due to prolonged sick leave may submit an application for “Low
Attendance Approval”. The application, together with all relevant supporting
documents, should reach the student’s Class / Personal / Year Tutor or Head
of Department within 3 working days (excluding Saturday) after the last lesson
of the module(s) concerned. Late application will normally not be considered.

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7.8 Examinations and Viewing Marked Examination Answer Scripts

7.8.1 Examination periods of each semester are published in the Academic Terms
and Key Dates. The examination schedule will be announced at least one
month before the examination period. Students must make themselves
available for the whole examination period, not just those examination days
published in the examination timetables as examinations may be re-scheduled
due to unforeseeable circumstances such as adverse weather.

7.8.2 Students must observe the Examination Regulations as given in Appendix IV.
Online assessments, if any, will follow the same regulations where applicable.

7.8.3 Students who wish to view their own marked examination answer scripts
(confined to end-of-unit / module / programme examination or end-of-module
assessments of language modules with written components / assessments)
should submit an application (in a prescribed form) to the teaching Department
within 3 working days from the date of announcement of the assessment
results. An administrative fee will be charged. No late application will be
accepted.

7.8.4 Students who wish to appeal against their assessment results, which is not
the same as request for viewing marked examination answer scripts, should
follow the prevailing academic appeal procedure as described in Section 7.11.

7.9 Assessed Materials

7.9.1 External Examiners are appointed to provide an external and impartial check
on the quality and academic standards of IVE / HKDI / HKIIT/ YC programmes.
The External Examiner has the right to examine any assessed material
including examination scripts, project reports and other course work of all
students in the programme.

7.9.2 Students are encouraged to keep in good condition all their assessed
materials so that the materials can be presented for scrutiny by the External
Examiner when required. Failure to provide such material when required
may affect the final assessment of the student concerned.

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7.9.3 The Institute makes every effort to assure that the assessment tasks of its
programmes are designed, conducted and marked in a fair and consistent
manner. There has been an established mechanism where Module Marker,
Module Leader, Module Coordinator, Programme Leader and External
Examiner will take up different roles and responsibilities to assure the
accuracy and consistency of marking in assessment. All assessment results
are determined by the Boards of Examiners after careful scrutiny and
deliberation with the External Examiners, and with the ratification of the
Discipline Academic Committees or Foundation Studies Board on special
cases and award list.

7.10 Cheating and Irregularities Relating to Electronic / Communication

Devices During Assessment

7.10.1 A student who has committed an act of cheating in an assessment will be

liable to disciplinary action and penalties. Appendix V gives examples /
circumstances that would be considered as cheating.

7.10.2 For established cheating cases, one or more of the following penalties will be
imposed on the student depending on the nature and seriousness of the
offence:

(1) Failing the module / assessment concerned (i.e. awarded ZERO mark);

(2) Failing the module / assessment concerned, plus other forms of penalty
including:

(a) Failing all the modules / assessments for the semester;

(b) Suspension from studies for a specified period;
(c) Immediate expulsion; and
(d) Debarred from re-admission to any award-bearing programme of
the VTC member institution concerned for a period of 2 years.

7.10.3 In exceptional circumstances with genuine mitigating factors, the VTC Student
Disciplinary Committee might consider other forms of penalty to be imposed
on the students.

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7.10.4 Students are strongly advised not to bring mobile phones or electronic /
communication devices (e.g. PDA, MP3 players, electronic dictionaries,
databank watches, smartwatches, hands-free / Bluetooth headsets, tablets,
pagers, etc.) when attending an assessment. If a mobile phone or an
electronic / communication device is found in the pocket / on the body of a
student during examination / test / assessment, the student will be disqualified
for that assessment. If the mobile phone or electronic / communication
device placed under the chair is found switched on or sounded during the
examination / test / assessment, the student may receive mark penalties.

7.11 Appeals

7.11.1 A student may lodge a written appeal against his / her assessment results
arising from the decision of a Board of Examiners, and / or the rulings of a
student disciplinary committee on an allegation of cheating or on behavioural
problems. The appeal should reach the Department / Campus Secretariat
concerned within 7 working days from the day the assessment results are
announced or within 3 working days after the student has been informed of
the decision of the investigation panel (on assessment results) / ruling of the
disciplinary committee. Please refer to Appendix VI for the Appeal
Regulations.

7.12 Maximum Registration Period

7.12.1 Maximum Registration Period (MRP) is the maximum number of years a

student is allowed to complete a programme. A student who fails to complete
the programme within the MRP as shown below will normally be de-registered
from the programme.
MRP for
Programme
Full-time Mode Part-time Mode
HD 5 Years 7 Years
DFS 2 Years 5 Years

7.12.2 Due to very special circumstances and on justifiable grounds, a student may
apply for extension of the MRP. Applications for extension of MRP will
require the approval of the Principal, and the maximum extension period
allowed is normally 12 months. Non-local students should note that if the
extended study period required is beyond the limit of stay stated in their
student visa / entry permit, permission for extension of stay from the
Immigration Department is required before they could continue their study in
Hong Kong.
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7.13 Withdrawal and Dismissal from Study

7.13.1 Official Withdrawal

A student who wishes to discontinue his / her study of the programme should
complete the formal withdrawal procedure by submitting to the Department
concerned a written notification on such intention. For students aged
below 18, the letter of withdrawal must be endorsed by the parent /
guardian concerned. For official withdrawal of study with return of student
card, the caution money paid less any outstanding fee and charges due to the
campus / VTC will be refunded. If the written notification of official withdrawal
is received by the Department before commencement of the semester, the
tuition fees paid less the fee as specified in Appendix III and other outstanding
fees, if any, will be refunded (except in the circumstances mentioned in
paragraph 7.13.6).

7.13.2 Unofficial Withdrawal

A student will be deemed to have unofficially withdrawn from the programme
if, without prior notification to the Department, he / she has not been present
for scheduled programme activities for a period of 4 consecutive weeks.
Students who have unofficially withdrawn from study will not be eligible for the
refund of the caution money.

7.13.3 Students who failed to settle in full the required amount of tuition fees and
charges after the payment due date will be deemed to have decided not to
continue their study and will normally be de-registered, unless special
approval for deferred payment from the Principal has been obtained. To
reinstate the registration status, the student is required to submit an
application and pay a reinstatement fee for programme registration in addition
to the outstanding amount of fee.

7.13.4 Withdrawal due to Academic Failure

Students will normally be de-registered and not allowed to continue their study
if by the end of an academic year:
• their Cumulative Grade Point Average is below 1.0 (for HD students); or

• their Cumulative Module Average is below 40% (for DFS students).

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7.13.5 Dismissal
The Institute / VTC may, at any time, require a student who is found to have
committed serious violation of prevailing regulations to terminate his / her
studies on disciplinary grounds.

7.13.6 Students should note that they are still liable to pay full tuition fee of the related
instalment / semester despite their withdrawal from studies (either officially or
unofficially or due to termination) which takes effect at any time:
(1) after commencement of a semester;
(2) after approval for deferment of payment has been granted (irrespective
of whether they have attended class or not). All deferred payments will
become immediately due if the students fail to settle the outstanding fees
by the extended due date (see paragraph 4.3.2).
Furthermore, they are required to return their Student Cards to the
Department / Campus Secretariat upon cessation of study for whatever
reason.

7.13.7 Irrespective of the reason for cessation of study, students who have withdrawn
/ been dismissed from study are not entitled to participate in any Institute /
college academic and non-academic activities, services and schemes.

7.14 Award

7.14.1 In order to be eligible for an award, a student must have satisfactorily

completed the Credit Requirements of the award and other requirements
specific to his / her programme of study (if applicable), within the Maximum
Registration Period from the date of first enrolment in the programme (for a
student who has transferred from another programme / campus / mode of
study, the time devoted to the old programme will be counted towards the
Maximum Registration Period).

7.14.2 For all HD programmes, the graduation requirements also include successful
completion of:

 Industrial Attachment (IA) Module or designated module(s) with

workplace learning and assessment, work-integrated learning, field
work, practicum, etc.; and

 Enrichment Module(s).

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7.14.3 HD students are required to attend a minimum of 90 accumulated hours of
industrial attachment in IA or designated module(s), the format of which may
vary between different HD programmes. Individual programmes may require
more hours of industrial attachment. Students should note that IA is primarily
a learning activity to better prepare them for employment after graduation.

7.14.4 Enrichment Modules aim to enhance students’ multi-disciplinary knowledge,

augment their employability or to better prepare them for further study. A
variety of choices will normally be offered and students can select any to suit
their interest or need, subject to availability of places.

7.14.5 An award granted shall normally be classified according to the student’s

Award Grade Point Average (AGPA) or Award Module Average (AMA) as
follows:

For HD For DFS

Classification Range of AGPA Range of AMA
Distinction 3.50 ≤ AGPA 75% ≤ AMA
Credit 3.00 ≤ AGPA < 3.50 65% ≤ AMA < 75%
Pass 1.00 ≤ AGPA < 3.00 40% ≤ AMA < 65%

7.14.6 The Board of Examiners has the discretion to adjust the Distinction and / or
Credit boundaries based on sound academic judgement without further
approval from the relevant Discipline Academic Committee or Foundation
Studies Board.

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8. Student Attendance, Conduct and Suggestions

8.1 Attendance and Its Records

8.1.1 Students should attend punctually all scheduled lessons and activities of their
programmes. If absence is unavoidable, they must inform their Departments
/ Personal Tutors / Class Tutors / Year Tutors in writing of the reasons as soon
as possible. A student will be deemed to have unofficially withdrawn from a
programme if, without prior approval of the department, he / she has not been
present for scheduled programme activities for a period of 4 consecutive
weeks.

8.1.2 There are minimum attendance requirements for all full-time programmes and
some part-time programmes. Please see Section 7.7 for related information.

8.1.3 The Institute adopts an electronic class attendance system to record students’
attendance. All students are required to place their student cards personally
over a card reader for recording their presence (except for online lessons).
Taking attendance for another student by placing another student card on a
card reader is regarded as misconduct which may render both students to
disciplinary action.

8.1.4 The presence of full-time students in a lesson is recorded electronically on

actual-time basis (i.e. the duration of their presence is from the time of placing
their student cards over a reader to the scheduled ending time of the lesson,
with a grace period of 10 minutes allowed at the start). Their individual
cumulative actual-time of presence per module is used to calculate their
individual attendance percentage of the module concerned.

8.1.5 Students should check their attendance records regularly via MyPortal. In
case of any discrepancies in attendance records, they should contact the
Module Lecturer concerned for clarification immediately.

8.1.6 It is the practice of the Institute to send, under confidential cover, the
attendance records and copies of Transcript of Study to the employers of the
students of part-time programmes, on the understanding that these students
are directly and / or financially sponsored by their companies. Persistent
failure to attend classes may result in their employers being asked to withdraw
them from the programme.

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8.1.7 In case of prolonged absence from class, parents / guardians of students aged
below 18 will also be informed verbally or in writing of such incidence.

8.2 Conduct and Discipline

8.2.1 The Institute is committed to cultivating a harmonious, inclusive and

pleasurable learning environment for students. Students should show
respect to others, dress and behave properly. Normal courtesy and civic-
minded behaviour must be exercised in all circumstances. Intimidating or
bullying others is unacceptable behaviour and may lead to disciplinary action.

8.2.2 Students must observe at all times the following rules and regulations:

(1) Gambling and betting are forbidden in the campus.

(2) Smoking is prohibited within campus premises.
(3) Alcoholic drinks are not allowed anywhere within the campus, unless
permission is given by the Principal.
(4) Eating or drinking is strictly prohibited at all teaching venues including
classrooms, computer rooms and lecture theatres, etc.
(5) All electronic and computer games are not allowed throughout the
conducting or delivery of teaching and learning activities except within
the context of teaching and learning.
(6) Noise-producing devices such as mobile phones, PDA, etc., should
be switched off in all teaching areas and the library. Activities that will
affect learning and teaching are not allowed in all areas of the campus
except under very special circumstances and with the approval of the
Principal.
(7) Viewing, uploading and downloading obscene pictures or movies
from websites and other electronic devices are prohibited.
(8) Taking attendance for another student by placing another student
card on a card reader is not allowed.
(9) Notes, learning and programme materials provided by teachers or
Departments are works protected by copyright. Students are not
permitted to make copy of such materials either in printed or electronic
format, or to redistribute them to other people who are not registered on
the studying programme concerned in any ways, such as uploading to
servers, etc.

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8.2.3 Students have the responsibility to help maintain a clean, healthy and safe
learning environment in the campus. They should observe further rules
stipulated for the use of campus facilities, and for participation in the learning
and teaching activities. Students attending classes or activities in other
campuses or other outside centres should also observe the rules and
regulations set out by the respective campuses or centres.

8.2.4 All campus staff are empowered to enforce the campus rules and regulations.
They are authorised to prevent and stop any misbehaviour and non-
compliance acts in all areas of the campus. If necessary, they will refer the
misconduct or case to the Student Disciplinary Committee for further action.

8.2.5 Student Disciplinary Committee

The Student Disciplinary Committee is empowered to investigate and make
recommendations on any case of student misconduct ordered to be brought
before it by the Principal or his / her representative. The Committee will fully
consider each case in a fair and unbiased manner. One or more of the
following recommendations will be made to the Principal for consideration and
approval:

(1) student not at fault;

(2) a written reprimand;
(3) a fine for damage;
(4) suspension from use of facilities for a specified period;
(5) suspension from studies;
(6) permanent expulsion; and
(7) other action as considered appropriate by the Committee.

8.2.6 If a student is subject to disciplinary action, he / she may approach the Student
Counsellor for advice and assistance. If a student has to attend a hearing of
the Student Disciplinary Committee, he / she may ask a staff member or a
student of the same campus to accompany him / her.

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8.3 Equal Opportunities Policy and Prevention of Harassment

8.3.1 VTC is committed to developing, promoting and maintaining policies of

equality of opportunity which creates an environment for staff, students or any
other persons who have dealings with VTC where there is no barrier to equal
opportunities and no discrimination on the grounds of sex, pregnancy,
breastfeeding, disability, race, marital status, family status, or sexual
orientation. VTC does not tolerate any unlawful acts of discrimination,
harassment, vilification or victimization.

8.3.2 Both staff and students have the duty and responsibility towards creating a
fair, harmonious and favourable environment where the dignity of each and
every one must be respected and an equality of treatment upheld.

8.3.3 The definitions and some examples of sexual / disability / racial discrimination
/ harassment are provided in the paragraphs hereinafter. Students may visit
the website of Equal Opportunities Commission (www.eoc.org.hk) for further
information.

8.3.4 Sexual Harassment

Under the Sex Discrimination Ordinance, any unwelcome act of a sexual
nature, or any verbal or physical conduct of sexual nature which creates an
intimidating, hostile or offensive environment is considered as sexual
harassment which is prohibited under the Ordinance. For instance, students
telling sexual jokes, shouting obscene slogans or displaying pornographic
materials on campus might have created a sexually hostile environment for
other students / staff and would be legally liable for such act.

8.3.5 Disability Harassment

According to the Disability Discrimination Ordinance, disability harassment
means unwelcome conduct towards a person on account of his / her disability,
or towards this person’s associate, where a reasonable person, having regard
to all circumstances, would have anticipated that the person with the disability
would be offended, humiliated or intimidated. Examples may include an oral
or written statement, e.g. insulting remarks or offensive jokes about a person’s
disability.

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8.3.6 Racial Discrimination
Treating people less favourably on the basis of their race or engaging in an
unwelcome, abusive, insulting or offensive behaviour because of the race of
another person or his / her associate (e.g. relative, carer), which makes the
person feel threatened, humiliated or embarrassed might have contravened
the Race Discrimination Ordinance and would entail legal consequences.
Examples may include racist jokes, banter, ridicule or taunts, e.g. laughing at
the accent or habits of people belonging to certain racial groups.

8.3.7 Students should avoid engaging in these unlawful acts of discrimination,

harassment and vilification on or outside campus premises and students
committing any of such acts would be liable to disciplinary action.

8.3.8 A person who feels distressed or humiliated by certain act of harassment may
speak up at the time and tell the harasser that his / her behaviour is
unwelcome and has to be stopped. If any student considers that he / she
has been subject to such harassment and wishes to lodge a formal complaint,
he / she should lodge the complaint to the Campus Secretariat as soon as
possible. Appropriate actions will then be taken by the Institute. Strict
confidentiality will be observed.

8.4 Suggestions and Complaints

8.4.1 VTC is very keen to receive feedback from students on all aspects of the
Institute. The Institute has put in place various communication channels /
methods for students to convey their views and feedback. Student may
make a suggestion on any campus matter by raising it with the Departments,
the Student Development Office or the Principal.

8.4.2 Students are encouraged to contact the relevant Department or staff direct to
discuss any matters of concern to them, with a view to resolving the issues
expeditiously.

8.4.3 There is a Complaints-handling Officer in each campus to ensure that each

complaint is processed expeditiously and properly. If a student wishes to
lodge a complaint, he / she may forward it to his / her Department or the
Campus Secretariat at the telephone number: 3928 2222 / email address: cs-
[email protected]. No complainant will be victimised or penalised for raising
a complaint in good faith. However, a student making malicious complaints
may be subject to disciplinary action.
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HD_DFS
8.4.4 Complainants are expected to identify themselves. Complaints should also
be lodged in a timely manner. The Principal will consider the content of an
anonymous complaint / a complaint involving incidents happened for more
than one year, and decide whether the complaint should be further processed.

8.4.5 All complaints will normally be acknowledged in writing within 5 working

days from receipt of a complaint. The findings of the investigation will
normally be communicated with the complainant within 14 working days after
acknowledgement of receipt of the complaint via suitable means.

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9. Facilities / Support for Learning

9.1 Services of Learning Resources Centre

9.1.1 To provide a one-stop resources centre for students and staff in obtaining
learning support services, the Learning Resources Centre (LRC) has been set
up in most campuses to create a stimulating and creative atmosphere for
learning and allows flexible deployment of resources to handle services that
require multi-skills.

9.1.2 Library Services

All LRCs are multi-media learning resources centres that provide an
environment conducive to study, research and leisure reading. Current
information on library resources and services is available on the Library
homepage (library.vtc.edu.hk).

9.1.3 The library collection in the LRCs consists of around 545,000 physical items,
437,000 e-books and 95,000 full-text e-journals. They cover programme-
related topics in Health and Life Sciences, Business, Childcare, Elderly and
Community Services, Design, Engineering, Information Technology,
Hospitality, Language and vocational guidance. Around 80 electronic
databases, for example, BSOL (British Standards Online Library),
EBSCOHost, ProQuest, ScienceDirect, HyRead eBook, Flipster,
PressReader, Statista and WisersOne, also provide a very effective searching
tool on a variety of subjects to support the needs of teaching and learning.
Students can search and print the past examination papers and module
syllabuses from the VTC Examination Paper Database and Course Syllabus
Database respectively.

9.1.4 The VTC Library Catalogue allows users to locate all VTC library collections
(library.vtc.edu.hk). Users can also ascertain the library holdings, check their
own borrowing records, place a reservation on a particular title and renew their
loaned items. Moreover, it provides hyperlinks to all electronic resources
including e-books, e-journals and e-databases.

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9.1.5 All LRCs are well-equipped with Internet workstations, personal computers,
notebook computers, audio-visual equipment, wireless LAN and an integrated
photocopying and printing system with Octopus charging solution. Inter-
campus loans among all campuses are available. Library users may check
in and out the circulating materials from any one of the LRCs.

9.1.6 Multimedia Services

LRC caters diverse technology needs of students and staff, and offers
comprehensive support services to academic activities and institutional events
in the campus. LRC provides a wide variety of emerging technologies and
audio visual equipment to support digital learning in self-study areas, where
collaborate services of computer lab, digital output centre and visualization
room for designing, inventing and sharing of ideas.

9.1.7 Computing Services

In addition to the departmental computing facilities, students can also use the
central computing services in the Computer Labs for class purpose. Students
may also use the computing facilities in LRC and self-study areas on a free-
access basis after class.

9.1.8 Students are allowed to bring their own personal portable computers to the
campus for use in support of their learning. They can connect to the campus
wireless network with a valid Computer & Network Account (CNA) after user
authentication. Students are responsible for ensuring that their PCs have
protection against computer virus infection and all software programmes
installed in their PCs are legitimately-acquired originals. Any student found
violating this regulation will be subject to disciplinary action by his / her
Department.

9.1.9 Self-study areas

Self-study areas (including Creative Hub, Maker Commons, Makerspace and
Studio Infinity), where are the integral parts of LRC and located on the 7th
floor of Tower B and Tower C, HKDI, providing the open and flexible home
based environment to HKDI & IVE (Lee Wai Lee) staff and students. Self-
study areas provide study facilities, such as workstations, photocopiers,
vending machines, etc. All self-study areas users must observe the following
regulations:

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 (1) All self-study areas users should conduct themselves in a manner that
does not interfere with the study activities of other users.
(2) All self-study areas users must enter and leave self-study areas through
the normal entrance and exit unless directed otherwise by LRC or security
staff.
(3) Eating and playing games are not permitted in the self-study areas.
(4) All self-study areas furniture and equipment must be kept in good and
clean order. Users should avoid moving and placing the furniture in such
a way which will cause inconvenience or danger to other users.
Replacement / maintenance cost will be charged for damage caused by
users’ improper use or operation of furniture and equipment.
(5) Personal belongings left unattended on tables and chairs will be
considered as illegal occupation of study places. LRC staff has the right
to remove such properties without prior notice and other users may take
up any such reading places. Neither the LRC staff nor other users will
be held responsible for the loss of unattended personal belongings.
(6) In the use of photocopying machines in self-study areas, the regulations
regarding copyright must be observed. Reproduction or duplication of
audio-visual materials, computer software and copyrighted Internet
resources are strictly prohibited. Users will be held fully responsible for
any legal consequences concerning infringement of copyright that may
arise.
(7) Computers located in self-study areas are provided for educational
purposes. For example, they should not be used for gambling, viewing
and downloading obscene pictures, unauthorized downloading of
software and any illegal activities over the network. Materials that may
be considered offensive to others must not be displayed at any self-study
areas workstations. Infringement of these may result in prosecution and
disciplinary action by the campus administration.
(8) All self-study areas users should be aware of safety considerations.
Spraying, soldering, sawing, drilling or any other kind of dangerous
activity are strictly prohibited in self-study areas. LRC staff may also
stop users from using electric appliance or chemical material which may
potentially cause harm to individuals or damage to self-study areas
property or environment.
(9) The LRC and security staff on duty may exclude any person who infringes
the self-study areas regulations or who acts in any way which may
interfere with the convenience of other self-study areas users or with the
normal operations of self-study areas.

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9.2 Language Learning Facilities

9.2.1 Language Laboratories

Fitted with a wide range of modern and sophisticated audio-visual equipment
and networked computers, the language laboratories facilitate students’
development of language and communication skills in a collaborative yet
autonomous learning environment. Students are able to work at their own
pace, individually, in pairs or groups, and access authentic materials to
develop and practise speaking, listening, reading and writing skills via an array
of interactive activities, while teachers can give instant feedback and
individualised support to students via the upgraded laboratory system.

9.2.2 Centre for Independent Language Learning (CILL)

CILL hosts a wide range of fun-filled activities and provides an abundance of
self-access materials and resources. Students can relax and learn at their
own time and pace while mingling with native English speakers in a dynamic
and supportive environment. Besides, the Centre is also equipped with
virtual learning devices which allow students to practise their communication
and presentation skills in an immersive environment.

9.3 Student Support for Online Learning

9.3.1 Students can access the “Student Support for Online Learning” website for
information on Online Learning and user guides for the e-learning platform
‘Moodle’ at clt.vtc.edu.hk/elsupport. For access to the ‘Moodle’ platform,
students may log in with their CNA either through MyPortal at
myportal.vtc.edu.hk or by direct access at moodle.vtc.edu.hk.

9.4 Artificial Intelligence (AI) for Learning, Assessments and Project Work

9.4.1 The use of AI for learning, assessments and / or project work is subject to the
intended learning outcomes, curriculum design and assessment schemes of
individual modules. Students are required to follow the requirements clearly
spelt out in the module outline or exercise / assignment / assessment
instructions and seek clarification from teachers whenever necessary. When
AI is used to assist completion of assessments and / or project work, there
must be clear permission from the teacher(s) concerned for doing so.

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9.4.2 Students should pay extra attention to the risks of copyright infringement and
be aware of copyright issues when using AI tools to generate images, audios,
videos, or other copyrighted materials. It is important to note that teachers
will conduct random checking of students’ work with the aid of a detection tool
for any suspicion of plagiarism or misuse of AI. Students will be held
accountable for their work and behaviour, and liable to the penalty incurred if
cheating or misconduct is established.

9.4.3 While the prevailing academic regulations, policies and guidelines remain in
full effect and should be adhered to, students must observe the guidelines on
the use of AI as given in Appendix VII.

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10. Student Services and Amenities

10.1 MyPortal and VTC@HK

10.1.1 MyPortal is a web-based communication platform which provides online self-

services to students. Through MyPortal, students can:

⚫ Read specific news, departmental or campus notices;

⚫ Check and update their personal information;
⚫ View class timetables, examination schedule, study pace list and
attendance records;
⚫ Apply for the VTC Fee Remission Scheme, if applicable;
⚫ Book campus facilities;
⚫ Enrol in student activities;
⚫ Browse through Career Resources;
⚫ Select modules of study, if applicable;
⚫ Submit industrial attachment, if applicable;
⚫ Submit application for credit transfer or module exemption, if applicable;
⚫ Download Transcript of Study, Record of Non-Academic Achievements,
Tuition Fee Payment Advice, etc. (in a specified period); and
⚫ Handle matters related to graduation ceremony.

10.1.2 Students may access MyPortal at the hyperlink myportal.vtc.edu.hk using a

supported browser. They only need to use their Computer & Network
Accounts (CNA) (same as their email accounts) and the corresponding
passwords to log in MyPortal. The CNA allocated to students will normally
be terminated at the end of the academic year when the students graduate.

10.1.3 “VTC@HK” is an official mobile application of VTC which facilitates students

to access latest news and events as well as various IT services of VTC, such
as viewing personal class / examination timetables, class attendance record
and print quota balance; downloading documents (e.g. Transcript of Study,
Record of Non-Academic Achievements, Tuition Fee Payment Advice); and
browsing library resources and e-resources, etc. Through “VTC@HK”,
students can also create their own event calendar and obtain
recommendations on suitable study programme choices after completing a
questionnaire via the icon “Study Pathway”. New students can also use the
“Student Photo Upload” function to upload their photos for student card
production. More features will be released in the future.

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10.1.4 Students can download the latest version of “VTC@HK” through Apple App
Store or Google Play Store and use their CNA and password to log in.

10.2 Student Feedback Questionnaire Survey

10.2.1 The Student Feedback Questionnaire (SFQ) Survey is designed to help

evaluate the effectiveness of the modules, the programme of study and
campus services. Results of the survey are used to improve the quality of
teaching and learning as well as the services provided on-campus.

10.2.2 Students will be invited to give in the SFQ Survey their ratings and comments
on the basis of their observation and judgement near the completion of a
module. The SFQ results will be considered as an indicator of students’
experience of learning in the Institute.

10.3 Students’ Union (As Students’ Union for HKIIT is yet to be established in
AY2024/25, this section is not applicable to students of HKIIT.)

10.3.1 The Students’ Union is a formal student body registered under the Societies
Ordinance. Through the Union, students can form and operate departmental
societies and clubs which cater for their recreational, sporting, cultural and
intellectual interests.

10.3.2 Representatives of Students’ Union and its affiliated bodies may be invited by
the Institute to participate in many of the advisory committees relating to
academic and student affairs in the campus. These committees provide an
additional channel of communication between students and staff of the
Institute.

10.3.3 All full-time students are full members of the Students’ Union. The Institute
collects the annual fee on behalf of the Students’ Union and the total amount
collected is transferred to the Students’ Union. The funds are managed by
the Students’ Union according to its accounting procedures.

10.3.4 Students’ Union annual fee for the academic year 2024/25 is HK$70 per full-
time student.

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10.4 Student Development Office

10.4.1 The Student Development Office (SDO) provides the following services:

 Assistance in applications for appropriate financial assistance schemes,

scholarships and bursaries, Student Travel Subsidy Scheme, and MTR
Student Travel Scheme;
 Professional counselling services including general and career
counselling services;
 Structured Whole Person Development Programme;
 Physical education programmes, advisory support to sports clubs, and
coaching to sports teams;
 Advice and support to student bodies; and
 Management of student amenities.

10.4.2 Provision of the above services may vary among campuses. Students are
encouraged to approach SDO for advice and assistance whenever needed.

10.5 Record of Non-Academic Achievements

10.5.1 Full-time students will be issued upon their graduation in the programme a
Record of Non-Academic Achievements which reports their participation in
various extra-curricular activities during their study.

10.6 Graduate Placement Services

10.6.1 Students and graduates may make use of VTC’s web-based Job Information
System (VTCJIS) (jis.vtc.edu.hk) if they look for full-time or part-time
employment. Students may also check out MyPortal “Career Corner” for
career education information such as job hunting skills. Information on the
latest recruitment activities will be disseminated via MyPortal.

10.7 Sports Facilities

10.7.1 When using the sports facilities, students must abide by the rules laid down
by the campuses. The swimming pools at IVE (Chai Wan), IVE (Tsing Yi),
and HKDI and IVE (Lee Wai Lee) campuses are open to all full-time and part-
time IVE / HKDI / HKIIT / YC students free of charge. Fitness rooms in all
IVE / HKDI / YC campuses are open to students with a recognized and valid
Physical Fitness Centre User Card. Students may contact the respective
offices for the opening hours. They may book and use other sports facilities.
The charges and other related information can be found in the campus’ Sports
Facilities User Guide.

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10.8 Escalators

10.8.1 Safety rules when using the escalators:

(1) Hold the handrail firmly. Always face forward and do not carry things
with both hands on the escalator.
(2) To avoid losing balance and your toes being trapped, be extremely
careful when stepping on and off the escalator. After stepping on the
escalator, stand firmly.
(3) Keep your feet away from the sides and do not touch the brush bristles
of the skirt guard to avoid getting your feet caught in the gaps.
(4) Students wearing open toes footwear should mind the gap between
steps and the gap between skirting panel and step to avoid getting their
toes caught.
(5) Be aware that loose shoe laces, drawstrings, scarves and long dress
edge can be easily trapped between steps or between skirting panel and
step.
(6) Do not stick the tip of your umbrella into the grooves of the escalator step
or gap between steps.
(7) Press the emergency stop button only in an emergency.
(8) Do not run or play on the escalator and nearby. Do not sit on the steps
or the handrail.
(9) Do not walk on the escalator.
(10) Do not extend your limbs out of the escalator.
(11) Do not climb on the handrail of the escalator.
(12) Do not lean on or rest your handbags, backpacks or belongings on the
handrails of the escalator.
(13) Do not transport bulky objects such as trolleys or bicycles on the
escalator. Use the lift instead.
(14) Students in wheelchairs are advised to use the lift.

10.9 Cafeteria

10.9.1 Opening five days a week from 7:30 a.m. till 7:30 p.m. Mondays to Fridays
(closes on Saturdays, Sundays and Public Holidays). The Cafeteria offers
fine coffees and light refreshments with melodious music, warm lighting and
comfortable sofas.

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 Appendix I

Intellectual Property Policy for Students

Intellectual Property
1. “Intellectual Property” (IP) means any discovery, creation, invention, design, get-
up, trademark, commercially licensable technologies, database rights,
confidential information, trade secrets, know-how or any research effort and all
rights pertaining thereto whether registrable or not, including patents, copyright,
trademarks, designs, utility models, or other such rights in any country, and
applications for any of the foregoing. Intellectual Property Rights (IPR) are
legal rights protecting the creator of IP, giving him / her economic rights and
control in his / her creations.

Applicability of Intellectual Property Policy to Students

2. VTC’s Policy on Intellectual Property is applicable to all students, whether full-
time or part-time, who are registered students of programmes offered by VTC or
its institutions / centres, whether the programme is solely offered by VTC or
jointly offered with other partner institutions or is commissioned to be offered.

Ownership of the Intellectual Property

3. In the course of study, students will make use of the equipment, facilities or
resources owned by VTC, including but not limited to drawings, data, sketches,
documents, laboratories, stationery and consumables, and will receive guidance
from teachers in generating ideas for assignments and projects and may,
therefore, generate Intellectual Property which might be adopted for commercial
use. Whilst the student will maintain ownership of the Intellectual Property in
the materials he or she creates, each student irrevocably grants VTC a perpetual,
royalty-free, world-wide and non-exclusive right to reproduce or use (in whole or
in part) any Intellectual Property materials (including adaptations of such
materials) created solely or jointly with other persons during his / her course of
study. Such right to use will include but not limited to, for example, the following:
a) the right of VTC to sub-license the Intellectual Property;
b) to showcase the award-winning works of the student for publicity or
display purpose; and
c) to refer to and use the works created by student in seminars, symposia,
lectures and professional meetings.
VTC will acknowledge the materials as the student’s Intellectual Property.

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4. The exception to the rule on ownership set out at the above clause is that in
cases where a student is working on a project that is sponsored by an external
company and / or the VTC, the right to the Intellectual Property generated from
the project should belong to the Company or VTC or student as stipulated in the
prior agreement of the parties concerned. In this context, “sponsor” means
support from the company or VTC, which could include financial assistance
(cash or in kind), use of company’s or VTC’s equipment and facilities, and
access to company’s or VTC’s confidential data, drawings, sketches, and
documents relating to the project.

Student’s Obligations and Warranty

5. Notes and programme materials provided to students by teachers or
Departments are works protected by copyright and shall be used by students
only for private study.

6. Students are not permitted to make copy of any textbooks, notes and
programme materials either in printed or electronic format, or to redistribute
them to other people who are not registered on the studying programme
concerned in any ways, such as uploading to servers, etc. Video taking or
recording during lessons without permission is prohibited.

7. Each student should ensure that the Intellectual Property materials created by
him or her shall be original and do not infringe the Intellectual Property rights
belonging to any other person especially copyright, moral rights, patents or
registered designs of any person and, in particular, that it does not contain
anything defamatory or libellous.

8. Each student undertakes to promptly report to VTC if he / she knows or has

reason to believe that the right of the Intellectual Property materials belongs to
someone else solely or jointly with him / her.

9. Each student should, at the time when he or she completes registration for a
programme offered by VTC or its institutions / centre, undertake to agree to
follow the policies, rules and regulations issued or to be issued or revised by
VTC from time to time. Each student acknowledges his or her understanding
that adherence and compliance to the policies, rules and regulations is a
condition of continued enrolment and graduation. Any violation of VTC’s
Intellectual Property Policy is considered as a serious misconduct, which may
be referred to Student Disciplinary Committee, or any counterpart in respective
member institutions handling student disciplinary matters, for investigation and
consideration.

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 Appendix II

“Registered SMS Sender IDs” of VTC

The “Registered SMS Sender IDs” of VTC include, but are not limited to, the following:

1. #VTC Notice
2. #VTC_adm
3. #VTC_AdO
4. #VTC_apply
5. #VTC_SMS
6. #VTCnotice
7. #VTC Info
8. #VTC Study
9. #VTC_Info
10. #VTC_Study
11. #VTC DILWL

You may search for the latest information about the “Registered SMS Sender IDs”
of VTC via the “SMS Sender Registry Enquiry” function on the website of Office of
the Communications Authority (OFCA) :
https://app2.ofca.gov.hk/apps/ssrs/onlineEnquiry?lang=en.

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 Appendix III
Other Fees and Charges
All fees and charges are subject to regular review. VTC reserves the right to revise
these fees and charges and add new items from time to time.

Items Fee Level for AY2024/25

(HK$)(Note 1)
1 Reinstatement of registration status for $400/request
programme / module (Note 2)
2 Replacement of student card $100/card
3 Application for credit transfer / module $100/module
exemption
4 Assessment Fee for module exemption $400/module
5 Application for transfer of study $200/application
6 Statement of Module Completion (Note 3) $100/statement
7 Transcript of Study and Record of Non- $50/copy
academic Achievement (if applicable)
(Note 4 & 5)

8 Application for Intermediate Award (Note 6) $100/award

9 Replacement of Award Certificate $500/copy
(including Intermediate Award)
10 Verification of fee payment $100/transaction
11 Letter of confirmation / certification service / $100/copy
official signature (Note 5 & 7)
12 Appeal (Note 8)
(i) against assessment results $500/module
(ii) against non-academic $500/case
issues/disciplinary actions
13 Withdrawal from study (Note 9)
(i) Written Notification received Tuition fees paid will be refunded
BEFORE commencement of a after deduction of:
semester - 50% of the tuition fee including
SP fee (if any) (Item 15) for the
related instalment for full-time
students
- $500 for all part-time students
(ii) Written Notification received AFTER Students are liable of 100% of
commencement of a semester the tuition fee including SP fee (if
any) for the related instalment /
semester.
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 Items Fee Level for AY2024/25
(HK$)(Note 1)
14 Graduation Fee (Note 10) $300/student

15 Study Package (SP) Fee for HD students

(Note 11)

(i) English Modules - $75 per module

(applicable to continuing students only)
(ii) Chinese & Putonghua Modules - $58 / $68 per module (for
continuing / new students
respectively)
16 Viewing marked examination answer scripts $200 per viewing per module
(Note 12)

17 Access to personal data held by VTC $70 per request (up to 10 pages of
data) and $5 per each additional
page

Notes
1. All payments should normally be made through PPS, ATM / JETCO, online ‘Bill Payment’
service via internet banking or by ‘Octopus Card’ at campus and settled before the applications
are being processed. Please contact the Campus Secretariat for details of the payment
arrangement.

2. In some cases, a student may be de-registered from a module (e.g. due to failure to settle the
required fee before the stipulated deadline). The Reinstatement Fee will be charged if a
student subsequently wishes to reinstate the registration status for any of these dropped / de-
registered modules in the same semester.

3. HD and DFS students who exit the programme without meeting the requirements for any
awards can apply for a Statement of Module Completion which shows only the successfully
completed modules.

4. For graduating students, a full set of their final Transcripts of Study (for full-time students, also
their Records of Non-academic Achievement) will be provided at the end of the last semester
of study free of charge. Submission of application is not required.

5. Students of HD programmes who graduated in or after 2022 may consider sharing their
credentials (i.e., Award Transcripts and Award Certificates) with potential employers or
institutions for further study via QR codes, URLs, or PDF files downloaded from the Academic
Certificate Verification Platform (ACVP) which is implemented and operated by the Joint
Universities Computer Centre (JUCC), and free of charge. More information on ACVP are
available at the VTC Alumni Portal or the FAQ Page of the ACVP platform
(https://www.acvp.hk/verification/faq).

6. With the special approval from the respective Academic Committees, a HD programme may
have an intermediate award. Based on justifiable grounds and upon meeting the relevant
credit requirements, students of a programme with an intermediate award may apply to be
granted the intermediate award concerned without exiting the programme.

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7. Certification service charge is applicable for attesting a student record (e.g. enrolment status,
medium of instruction, programme / award title, period of study, mode of study, etc.). It also
applies to the following requests on per request per programme basis:
- Certification made on a specified form with an enclosure of Transcript of Study
- Request for a copy of programme / module syllabus that the student had studied
The charge will be waived if the information to be certified / confirmed is related to CSSA,
financial assistance schemes of SFO, CEF and MTR Student Travel Scheme.

8. Appeal should be made in writing and reach the Department / Campus Secretariat concerned
within 7 working days from the day of assessment results announcement or within 3 working
days after the student has been informed of the ruling of the Disciplinary Committee. In case
of successful appeals, the appeal fee will be refunded.

9. If the written notification of official withdrawal is received by the Department before

commencement of the semester, the tuition fees paid less the fee specified in the table and any
other outstanding fees will be refunded, except in the circumstances where approval for
deferment of payment had been granted. Students who have been granted approval for
deferment of payment are liable to settle in full the tuition fee of the related instalment / semester,
even if they subsequently withdraw or are de-registered from the programme (irrespective of
whether they have attended class or not). (See paragraphs 4.3.2, 7.13.1 & 7.13.6)

10.All full-time students of graduating year are required to pay the Graduation Fee which is
normally settled by transferring the full amount of the Caution Money. The fee is also
chargeable to part-time students of graduating year if they wish to attend the graduation
ceremony. Graduation Fee paid will not be refunded even if they subsequently do not attend
the graduation ceremony.

11.Students who enroll on a HD programme are required to take 7 core languages modules,
including 5 English modules, and 2 Chinese & Putonghua modules. Students will be provided
with a printed copy of the study package (SP) for each of the 5 core English modules
(continuing students only) and 2 core Chinese & Putonghua modules (new and continuing
students) and required to pay the related SP fees. The SP fees are treated as part and partial
of the tuition fee and thus will be collected / refunded on the same base as the programme
tuition fee. Hence, the total SP fees will be collected together with the tuition fee by
instalments for full-time programmes / when the module(s) is/are to be taken in that semester
for part-time programmes.

12.Request for viewing marked examination answer scripts (confined to end-of-unit / module /
programme examination or end-of-module assessments for language modules with written
components / assessments) should be made in a prescribed form within 3 working days from
the date of announcement of the assessment results.

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 Appendix IV
Examination Regulations

Introduction

Students will be informed of the examination schedule at least one month before the
commencement of the examination period. They are responsible for presenting
themselves for examination at the time and place published in the examination
schedule. Students must also make themselves available for the whole
examination period as published in the Academic Terms and Key Dates, since the
examinations may be re-scheduled due to unforeseeable circumstances such as
adverse weather.

The following rules must be studied carefully by all students. Students who fail to
observe any of these rules may be disqualified from the examination (Note), or
suspended from their programme of studies, or subject to other forms of disciplinary
penalty as considered appropriate by the Student Disciplinary Committee.

1. Before Commencement of the Examination

1.1 Candidates shall not enter the examination venue until so allowed.

1.2 Candidates are strongly advised not to bring mobile phones and other
electronic / communication devices (e.g. PDA, MP3 players, electronic
dictionaries, databank watches, smartwatches, hands-free / Bluetooth
headsets, tablets, pagers, etc.) when attending an assessment. If they
have such items with them, these devices must be turned off (including the
alarm function of mobile phones) and put under the chair in a position clearly
visible to the invigilators. If a mobile phone or electronic / communication
device is found in the pocket / on the body of a candidate, the candidate will
be disqualified for that assessment. If the mobile phone or electronic /
communication device placed under the chair is found switched on or
sounded during the examination, the candidate may receive mark penalties.
Candidates must put all their personal belongings, including electronic /
communication devices, in small bags that can be properly closed with a zip
/ buckle and the bags must be placed under their chairs. Furthermore,
they should ensure that they do not have in their possession any
unauthorised materials relating to the examination. Any candidate found
to be in possession of such materials will be considered to be cheating.

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 1.3 Candidates shall be seated at least 5 minutes before the commencement
of an examination. They must sit according to the seating plan.

1.4 Candidates must bring their Hong Kong identity cards and student cards to
the examination. These documents should be placed on the top right-
hand corner of the desk for inspection by invigilators during the examination.
A candidate shall be liable to expulsion from the examination venue if the
documents do not correspond to the person sitting the examination. Legal
proceedings will be taken against both the candidate and the substitute in
such cases.

1.5 Candidates shall provide themselves with the necessary writing and
drawing instruments. They shall only use the mathematical or other tables
provided where appropriate.

1.6 Electronic calculators may be used in an examination. Unless there are

contrary instructions, all electronic calculators must be hand-held, self-
powered, silent in operation and with neither printout nor graphic / word-
display facilities. No external media associated with an electronic
calculator, such as instruction booklets, magnetic cards or memory modules
are allowed.

1.7 Candidates shall answer only on answer books, supplementary answer

sheets and special answer sheets provided for the purpose. No pages
shall be torn out of the answer books.

1.8 Eating and drinking is not allowed in the examination venue.

1.9 No candidate shall start the examination until instructed to do so by the

invigilator.

2. During the Examination

2.1 No candidate shall normally be admitted to an examination venue more than

30 minutes after the start of the examination.

2.2 After the examination has been in progress for more than 30 minutes,
candidates may be allowed to leave the examination venue with the
approval of the invigilator. However, candidates may not be permitted to
leave the examination venue in the final 15 minutes of the examination.
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 2.3 During the course of the examination, candidates who have a need to leave
the examination venue for a short while should be accompanied by an
invigilator.

2.4 During the examination, there shall be neither communication between

candidates nor any dishonest conduct. Candidates shall not do anything
which causes unnecessary distraction to other candidates. Irregularities
of any kind must be reported to the Department.

2.5 If candidates are suspected of cheating, the front cover of their answer
books will be signed by the invigilator to indicate that the suspected cheating
occurred. The candidates concerned will be allowed to continue the
examination. However, any unauthorised materials will be taken from
them. These candidates will subsequently be required to present
themselves to a Disciplinary Hearing.

2.6 A reminder of the time remaining will be announced 30 minutes and again
5 minutes before the end of the examination.

3. At the End of the Examination

3.1 An examination shall not be extended beyond the scheduled time of ending
to accommodate late arrivals.

3.2 At the end of the examination, candidates shall remain seated quietly until
they are told to leave the examination venue. They shall not take away
any items issued by the invigilator out of the examination venue, except for
the examination papers. However, some examination papers, such as
multiple-choice papers, may not be taken away.

3.3 Any complaint about the conduct of the examination shall be made in writing
to the Department within 2 working days after the examination.

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4. Arrangements during Bad Weather Conditions / in an Emergency

4.1 If a *pre-no. 8 special announcement / a tropical cyclone warning signal no.

8 or above / “extreme conditions” announcement or red / black rainstorm
warning signal is still in force at 6:15 a.m., 11:00 a.m. and 4:00 p.m., an
examination scheduled for the morning session, afternoon session and
evening session respectively will automatically be postponed.

4.2 No public announcements over radio and television regarding

arrangements for scheduled examinations due to bad weather conditions
will be made by the VTC. Students should also note that announcements
made by the Education Bureau are not applicable to the IVE / HKDI / HKIIT/
YC.

4.3 In the event of a fire or other emergency, candidates should remain calm,
and follow the instructions given by the invigilator.

4.4 If a red / black rainstorm warning signal is hoisted at the time when an
examination is in progress, the examination session should continue and
be completed.

4.5 If a *pre-no. 8 special announcement / a tropical cyclone warning signal no.

8 or above / “extreme conditions” announcement is issued at the time when
an examination is in progress, the examination session will be immediately
suspended.

* Where possible, the Hong Kong Observatory will issue an early alert (i.e. a “Pre-No. 8 Special
Announcement”) within 2 hours of the hoisting of the Tropical Cyclone Warning Signal No. 8.

Note: The term “examination” here also covers “pen-and-paper” form of assessments scheduled like
an end-of-module examination or common assessment among Departments operating the
programme.

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 Appendix V

“Cheating” in Assessments

If a student has committed the following acts of dishonesty, he / she would be

considered as “cheating”.

A. Cheating Relating to Assignment / Project / Practical Assessment, etc.

These may include, but not limited to, dishonesty act of the following:

A1 Submission for assessment material, either in its entirety or in part, which

is not the student’s own work or is created by Artificial Intelligence (AI)-
based tools and claiming it as his / her own.

A2 Presenting AI-generated work / another person’s work as his / her own

work, or vice versa.

A3 Collusion, i.e. obtaining assistance in doing work which is meant to be

his / her own work.

A4 Using false or fabricated data claimed to be obtained by experimental

work, or data copied or obtained by unfair means.

A5 Copying deliberately from a printed work or from any other sources,

either in its entirety or in part, including the presentation of someone
else’s argument in his / her own work and claiming it as his / her own
without acknowledgement.

A6 Using unauthorised material obtained / bought from the market or

elsewhere as his / her own work.

A7 Copying deliberately the work of other students or deliberately letting

other persons copy his / her work, either in its entirety or in part.

A8 Using other person’s name on his / her own assignment.

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B. Cheating relating to Assessments under Invigilation

These may include, but not limited to, dishonesty act of the following:

B9 Possessing prohibited materials / articles of all sorts within his / her reach
(e.g. on his / her examination desk or on his / her body).

B10 Taking away from the examination venue any examination materials
which are not allowed to be taken away as specified by explicit
instructions.

B11 Using prohibited materials / articles during examination / test.

B12 Improperly communicating or attempting to communicate with any

person inside or outside the examination venue during an examination
session, including deliberately observing and noting the script of another
candidate or allowing his / her script to be copied by other candidates.

B13 Dishonest behaviour during the period of leaving and returning to the
examination / test venue.

B14 Using other person’s name on the answer sheet, including

impersonating another student or allowing himself / herself to be
impersonated.

B15 Obtaining access to the examination / test papers or part thereof prior to
the examination / test through an unlawful means.

Note:
More serious penalties will be imposed for repeated offence of cheating, irrespective of the types of
offence committed in both incidents. For instance, the following cases are classified as repeated
offences:
1) If a student had committed an offence in module A and later committed the same or another
offence in module B, the offence in module B is considered as a repeated offence.
2) If a student had committed an offence in an assessment event, and committed the same or
another offence within the same assessment event, then the second incident of the dishonesty
act will be regarded as a repeated offence if the first offence is established.

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 Appendix VI

Appeal Regulations

1. A student may appeal against his / her assessment results arising from the
decision of a Board of Examiners (referred to as “academic appeals”).
Academic appeals must be submitted to the Campus Secretariat within 7
working days from the day the assessment results are announced. The appeal
requests will then be referred to the Department / Section concerned for
investigation. Within 3 working days after a student has been informed of the
decision of the investigation, the student may submit a formal appeal against the
investigation result together with an appeal fee to the Campus Secretariat for
handling.

2. All appeal cases against the rulings of a Disciplinary Committee on an allegation

of cheating or on behavioural problems should be submitted to the Campus
Secretariat within 3 working days after the student has been informed of the
decision of the ruling of the Disciplinary Committee. The student should pay an
appeal fee and submit his / her written application with justifications or evidence
in support of the appeal request.

3. The justifications or evidence of the appeal request will be carefully considered

to determine whether a Student Appeals Committee (SAC) meeting should be
convened to further review the case. The applicant is then informed whether
the appeal request has been referred to SAC.

4. If the appeal request is referred to SAC, the SAC meeting shall be convened
within 7 to 12 working days of the receipt of a formal appeal. For more
complicated cases, a longer processing time may be needed. Under such
situation, the applicant will be informed of the estimated timeframe for
processing the appeal request.

5. The applicant shall have the right to appear in person before the SAC to present
the case if he / she so wishes. He / she may also be accompanied by a fellow
student unrelated to the appeal request. Other relevant persons (e.g. the
invigilator concerned) may also be invited to appear and speak before the
Committee.

6. The applicant shall be informed in writing of the decision by the campus normally
within 7 to 12 working days after the SAC meeting. In case of successful
appeals, the appeal fee will be refunded.

7. The decision of SAC is final.

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 Appendix VII

Guidelines for Students on the Use of Artificial Intelligence

Introduction
This set of Guidelines outlines the appropriate use of Artificial Intelligence
(AI) as a tool for student learning. As technology continues to evolve, the adoption
of AI for education purposes are reviewed on a regular basis. Students should stay
updated with the relevant arrangements in their programmes. Where applicable,
VTC reserves the right to modify or withdraw the provision of AI-related services to
students, as deemed appropriate / necessary.

Points to Note when AI is used for Assessments and / or Project Work

DOs
1. As a general principle, assignments / assessments should be the original work
of students. When AI is used to assist completion of assessments and / or
project work, students must:
a. ensure there is clear permission from the respective teacher(s);
b. employ the tools ethically and responsibly in their learning process while
understanding their limitations;
c. refine their prompts to achieve good outcomes as the quality of output from
AI tools is directly related to the quality of input;
d. review, check and verify the accuracy and reliability of the generated
content before submission of their work as AI generates content based on
a comprehensive dataset that may contain errors, inaccurate information or
misleading perspectives;
e. declare and assure the exercises, assignments, assessments or pieces of
work they submit are their original work, where applicable, except for
explicitly acknowledged source materials and AI-generated materials with
commonly adopted academic citation standards, such as:
o APA Style at https://apastyle.apa.org/blog/how-to-cite-chatgpt;
o MLA Style at https://style.mla.org/citing-generative-ai/; and
o Chicago Style at
https://www.chicagomanualofstyle.org/qanda/data/faq/topics/
Documentation/faq0422.html.

DON’Ts
2. Students are generally expected to complete all assignments / assessments and
project work by their own efforts. Therefore, students should avoid:
a. employing AI tools without permission;
b. entering personal data, sensitive information (e.g. information acquired
without lawful authority, information of confidential matter, etc.) and / or
content created by others into the AI platform;
c. submitting AI-generated work as their own;
d. using AI tools to cheat; and / or
e. using AI tools in an unethical and irresponsible manner.
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3. It is important to note that if AI is not permitted for use, submitting work generated
by AI, whether in part or in its entirety, would constitute an act of academic
dishonesty, where prevailing guidelines on the penalty for cheating and / or other
kinds of misconduct would apply.

Handling of Cheating Cases

4. All the work produced by students, including assignments and assessments, are
subject to plagiarism detection. For any act of academic dishonesty, students
will be penalised in accordance with the prevailing guidelines of this Student
Handbook.

5. In exceptional circumstances with genuine mitigating factors, the VTC Student

Disciplinary Committee might consider other forms of penalty to be imposed on
the students.

Code of Behaviour
6. Students should not enter any kind of restricted or confidential information,
documents or materials owned by VTC into the platforms using AI services.
Where applicable, VTC reserves the right to examine the content and usage of
individual accounts / students when deemed necessary.

Account Management
7. Students should bear the responsibility of managing their AI-related accounts,
ensuring privacy protection and monitoring their usage to stay it within the usage
limit. For students of full-time non-Degree award-bearing programmes, if the
usage of the AI services provided by the VTC exceeds the monthly limits,
students should submit an application with justifications to seek an approval
from Head of Department for additional usage quotas on AI services provided
by the VTC.

8. It is essential that no personal data is entered into AI platforms to safeguard

privacy and adhere to data protection regulations.

Support and Assistance on AI services provided by the VTC

[applicable to students of full-time non-Degree award-bearing programmes]
9. A video clip about the AI services provided by the VTC and the points to note is
available on MyPortal for students to view. If support is needed, please contact
your teachers or local campus’ IT support.

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 Appendix VIII
Campus Contact List

Campus Address: Website:

3 King Ling Rd, Tseung Kwan O https://www.hkdi.edu.hk/ (HKDI)
https://www.ive.edu.hk/leewailee (IVE (LWL))

Email
Department / Section Office Tel Fax
(@vtc.edu.hk)
Academic Department / Unit
HKDI
Department of Architecture, Interior and Product Design C936 3928 2800 3928 2801 hkdi-aip

Department of Communication Design B1041 3928 2929 3928 2945 hkdi-dcd

Department of Digital Media C1038 3928 2700 3928 2701 digitalmedia

Department of Fashion and Image Design D938 3928 2900 3928 2988 hkdi-fid

Design Foundation Studies Unit LW657 3928 2400 2727 9580 dfsu-hkdi

IVE (Lee Wai Lee)

Department of Engineering LW6M74 3928 2500 3928 2504 lwl-eng

HKIIT at IVE (Lee Wai Lee) LW896 3928 2600 3928 2601 lw-it

Others
Language Centre B940 3928 2100 3928 2109 dilwl-lc

Pro-Act Training and Development Centre (Jewellery) LW782 3928 2468 3928 2470 pajl
3928 2469

Academic / Student / Administrative Support

Campus Secretariat B001 3928 2222 3928 2044 cs-dilwl
LWM09 3928 2000 3928 2024

Evening Studies Unit B001 3928 2055 3928 2044 esu-dilwl

Learning Resources Centre D724 3928 2300 3928 2338 dilwl-lib

-Information Technology Services D722 3928 2350 dilwl-its
-Multimedia Services D721 3928 2350 dilwletu

Student Development Office LW113 3928 2200 3928 2230 dilwl-sdo

Others
Cafeteria B002 2890 9577

Security Office LW006 3928 2999

Students’ Union Office A111c 3928 2204

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 Useful Links and Mobile Application

VTC website https://www.vtc.edu.hk/en/home.html

Computer & Network Account (CNA) and Webmail

Email & CNA Services
https://cnatools.vtc.edu.hk/
Portal
VTC Webmail https://webmail.vtc.edu.hk/

Web-based Communication Platform / Mobile Application with online self-services

MyPortal https://myportal.vtc.edu.hk
Download through Apple App Store or Google Play Store, log-in
VTC@HK using your CNA and password
Learning Resources / Support
VTC Library Services https://library.vtc.edu.hk
Student Support for
https://clt.vtc.edu.hk/elsupport/
Online Learning
Moodle e-learning
Platform https://moodle.vtc.edu.hk

Student Services / Financial Assistance

VTC Job Information
https://jis.vtc.edu.hk
System
Student Finance Office,
Government of HKSAR https://www.wfsfaa.gov.hk/sfo/en/index.htm

- TSFS https://www.wfsfaa.gov.hk/en/sfo/postsecondary/tsfs/overview.php
- FASP https://www.wfsfaa.gov.hk/en/sfo/postsecondary/fasp/overview.php
- NLSFT https://www.wfsfaa.gov.hk/en/sfo/postsecondary/nlsft/overview.php
- NLSPS https://www.wfsfaa.gov.hk/en/sfo/postsecondary/nlsps/overview.php
- ENLS https://www.wfsfaa.gov.hk/en/sfo/postsecondary/enls/overview.php
- CEF https://www.wfsfaa.gov.hk/en/ce/cef/overview.php

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 Appendix IX

Emergency Contacts for Students Injuries or Illness

Should any student injured or not feeling well in HKDI and IVE (LWL) campuses,
immediately approach or contact below offices for assistance,

Class tutor or nearby member of staff; or

Security Office at LW006, G/F of Lee Wai Lee Building

(Tel: 3928-2999).

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 Appendix X

Fire Evacuation Procedure

What to do if fire breaks out?

1. Raise the firm alarm immediately.

2. Do not fight fire.

3. Leave the building immediately.

4. Report to the Assembly Point. (Please refer to Appendix XI)

5. Wait for Roll Call.

DO NOT

1. Waste time in collecting personal belongings.

2. Use the lift.

3. Return to the building unless it has been declared “Safe”.

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 Appendix XI
Hong Kong Design Institute & Hong Kong Institute of Vocational Education (Lee Wai Lee)
Assembly points for students in case of fire

Students please proceed to the respective assembly point of your respective department.

DFSU ENG HKIIT at Pro-Act YC(Int’l)

IVE (LWL)

FID

DCD

DDM

AIP

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 Appendix XII

List of programmes for AY2024/25

HKDI
Department of Architecture, Interior and Product Design (AIP)
DE110512 Higher Diploma in Architecture, Interior and Landscape Design (Subject Group)

DE114501 Higher Diploma in Architectural Design

DE114502 Higher Diploma in Landscape Architecture

DE114504 Higher Diploma in Interior Design

DE110513 Higher Diploma in Product, Furniture and Jewellery Design (Subject Group)

DE114505 Higher Diploma in Product Design

DE114507 Higher Diploma in Furniture and Lifestyle Product Design

DE114509 Higher Diploma in Jewellery Design and Technology

DE114508 Higher Diploma in Stage and Set Design

DE114510 Higher Diploma in Event and Exhibition Design

DE114511 Higher Diploma in Design for Event, Exhibition and Performance

Department of Communication Design (DCD)

DE114101 Higher Diploma in Advertising Design

DE114105 Higher Diploma in Visual Arts and Culture

DE114106 Higher Diploma in Visual Communication

DE114112 Higher Diploma in Illustration

DE314106 Higher Diploma in Visual Communication (Part-time Day)

DE524112 Higher Diploma in Illustration (Part-time Evening)

Department of Digital Media (DDM)

DE114102 Higher Diploma in Creative Media

DE114104 Higher Diploma in Digital Music and Media

DE114109 Higher Diploma in Transmedia

DE114110 Higher Diploma in Animation and Visual Effects

DE114111 Higher Diploma in Film, Television and Photography

DE114201 Higher Diploma in Arts Technology

DE114202 Higher Diploma in Music Production

Design Foundation Studies Unit (DFSU)

FS113002D Diploma of Foundation Studies – Design

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 Department of Fashion and Image Design (FID)
DE114303 Higher Diploma in Fashion Image Design

DE114304 Higher Diploma in Fashion Branding and Buying

DE114305 Higher Diploma in Fashion Media Design

DE114306 Higher Diploma in Costume Design for Performance

DE114308 Higher Diploma in Fashion Design

DE114309 Higher Diploma in Digital Fashion Branding and Buying

IVE (LWL)
Department of Engineering (ENG)
FS113002E Diploma of Foundation Studies - Engineering

EG114701 Higher Diploma in Mechanical Engineering

EG114728 Higher Diploma in Artificial Intelligence and Robotics

EG524701 Higher Diploma in Mechanical Engineering (Part-time Evening)

HKIIT at IVE (LWL)

FS113002N Diploma of Foundation Studies - Information Technology

FS113002S Diploma of Foundation Studies – Digital Media Studies

IT114105 Higher Diploma in Software Engineering

IT114115 Higher Diploma in Cloud and Data Centre Administration

IT114206 Higher Diploma in Games and Animation

IT114212 Higher Diploma in Multimedia, VR and Interactive Technology

IT314105 Higher Diploma in Software Engineering (Part-time Day)

IT314115 Higher Diploma in Cloud and Data Centre Administration (Part-time Day)

IT524110 Higher Diploma in Information and Communications Technology (Part-time Evening)

IT524204 Higher Diploma in Multimedia and Entertainment Technology (Part-time Evening)

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