Introductions & More

What is MS Word?
Microsoft Word is a part of "Microsoft Office" that works for writing, editing or creating any Text /
Alphabet related to Word.

 Microsoft Word, also known as "Word", was created by Microsoft Company in 1983, which has
become the world's largest Word Processor software today.

 There are many versions of Microsoft Word available such as: Microsoft Word 2003, Microsoft Word
2007, Microsoft Word 2010, Microsoft Word 2013, Microsoft Word 2016 or Microsoft Word 2019. Now
it is up to you which version you use.

Confusion

What is Version?
When a change is made to any software, a new version is named. Suppose, I have created a software
and after a few days I feel that there should have been some other things in this software or update
some other things, then after completing all the things again, I will give it a will give a new version.

 I told you that "Microsoft Word has many versions" but some of these versions are such that they are
World Wide Famous and people use them in large quantities. All versions from Microsoft Word 2007 to
Microsoft 2019 are similar; there is a difference of just a few options and Tab so that you will not have
any problem...

Note: If you install a latest version of Microsoft Word like Microsoft Word 2019 on a slow working
computer or laptop, then your computer will become more slow and Microsoft Word will not work well
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Microsoft Word 2010 Page 4

Which Version of Microsoft Word should install in your computer?
This is a big question, "Which version of Microsoft Word to use" because the version that will be taught
in your institution, you will also use the same version. But which version should we install in our
computer or laptop to do good work? So the only answer would be to install one of Microsoft Word 2007
or Microsoft Word 2010. If possible, install the same as Microsoft Word 2010 as it has the option to save
any document in PDF format.

 Let me tell you that the size of 2007 or 2010 is very small and works well in almost all computers and
the version of Microsoft Word 2016 or Microsoft Word 2019 version is very large which is good in high
power computers only. Works with a processor whose capacity and RAM capacity are good ..................
only if you have good quality of your computer, then you install in latest version..........otherwise no.........

Features of Microsoft Word

 With this help, we can prepare any type of book and publish it in the market place.
 With this help, we can prepare any type of letter.
 Through this, any type of typing or its format related to Math can be easily prepared.
 With this help, we can create a mail merge or resume.
 We can create an invoice or hand bill with the help of Microsoft Word.
 There are many other things that can be created with the help of Microsoft Word.

How to be fast in Microsoft Word?

If you want to be very fast in Microsoft Word, today I am going to tell you all those things.
(i) Learn all things related to page setup in advanced way.
(ii) Learn all the options in all tabs in Microsoft Word (Ex: File, Insert, Page Layout, Reference,
Mailing, Review, View). Do not leave any option„„„......
(iii) Completely remember all common and advance shortcut keys in Microsoft Word and only use
shortcut keys if necessary„„..........
(iv) In Microsoft Word 2007, 2010, 2013, 2016 or 2019, the option to customize Microsoft Word will
appear in the File Menu, you must read it.

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(v) If you want to be faster in the case of Microsoft Word, then you can enable the Developer Tab and
read about. It which will be found in the "Word Option:" under the File Menu.
Let me tell you that many options are given in it, so that you can customize Microsoft Word yourself and
add or delete extra Tabs........
(vi) There are some such code/commands inside Microsoft Word, through which we can do things in
Direct Math typing and other things like fetching a Symbol, inserting Direct Picture, typing of Direct
OMR etc.................
(vii) Never forget to leave Mailings and Reference Tab in Microsoft Word, read it
(viii) Microsoft Word also has some tricks which you can use to become a little advanced.

Note!
If you install Microsoft Office, it will have many more software installed, such as:

Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Publisher, Microsoft Outlook,
Microsoft OneNote Etc...........Customize what you need and don't install when installing, but you'll
need to install Microsoft Office for this.

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How does Microsoft Word open in a computer? Class Start
There are several ways to open Microsoft Word:
(a) This is the easiest way to open a computer with all types of operating systems. For this, first you press
“Windows + R” on the keyboard, then a Dialog Box will appear in front of you, in which you have to
enter or Ok by writing the "winword”

(b) If you use the Windows 7 operating system,

Follow Step: Start Button-All Programs-Accessories-Microsoft Office- Microsoft Word
(c) You can also open "Microsoft Word" by searching the Start Menu.

Our Suggestion!

If you are learning Microsoft Word, then you should learn it well and carefully understand all the
tabs given in it.

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 Home Screen

When you open Microsoft Word 2010, its Home Screen will be something like this

Menu/Tab Bar
Title Bar
Ribbon M_nu

Minimize Button

Maximize Button

Working Area Close Button

Vertical Scroll Bar

Page View
Zoom Slider

Quick Access Toolbar

Help Option

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Menu/Tab Bar: Menu Bar is also known as Tab Bar. Number of menus such as: File, Home, Insert, Page
Layout, References, Mailings, Review & View Menu.

Ribbon Menu: When you click on any menu like: Home, Insert, Page Layout etc., The menu that opens in
front of you is called Ribbon Menu...

Title Bar: The Title Bar is located above the Menu Bar. In which the document's File Name Show is
done. If you are working in any document of Microsoft Word and if you have not yet saved that
document, then "Document1" will be written there ... and as soon as save that document with another file
name If given, the name changes.

Before Save

After Save

Note: The Just Right side of the Title bar has three buttons...

Close Button With this you can close Microsoft Word.

Maximize Button It is used to maximize Microsoft Word.
Minimize Button It is used to Minimize Microsoft Word.

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Vertical Scroll Bar: This option is used for vertical scrolling of the page,
that is, when you work on many pages, you can use this option to move
it up and down using the mouse.

Horizontal Scroll Bar: This option is used for Horizontal Scrolling the page, but this option will be seen
when your page is more Zoom ...

Zoom Slider: Through this you can Zoom in and Zoom out the page. You can either click on the + or -
symbol to zoom in and out or you can do this by direct sliding.

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Rulers: It shows the length-width or Margin Space of your page. If you want, you can increase or
decrease its Margin...
Help Option: If you have some problem in Microsoft Word, then you can click on this option and take
help.
Quick Access Toolbar: This option is used to do any work in a shortcut manner. Example: To save any
document, we have to go to the File Menu, but when you add this option to the Quick Access toolbar, it
will always be visible on your screen and you can direct save any document by clicking on it. Can do
Apart from this, whatever you want to add to the Quick Access Toolbar, you can add all the options for
shortcuts.

 To add any option to the Quick Access Toolbar, just go to that option and press the right mouse button
and click on Add to quick access toolbar.

Page View: This option is next to the right side of Microsoft Word and next to the Zoom Slider, whose
only work is to view the page differently.

Status Bar: It is at the bottom of Microsoft Word which shows things like page number, total words, etc.

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 File Menu

Within this menu, you will find options related to file such as: Save Document, Open, Bring New
Document, Print, Close Microsoft Word etc.

 Save: By clicking on this option, we can save any new document opened in the current time by giving
it a name.
 Save As: We use this option to save a saved document by any other name. This option also works like
save.
 Open: With this, you can open already saved documents. You can also work in it.
 Close: This can close the document currently open.

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 Info: From this, you can see the complete information of any documents opened at the present time.

 Recent: Recent means which document were you working in some time back? List of which document
you recently opened in recent times will be shown here.

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 New: You can click on this option to work on a new document in Microsoft Word. And we can open a
New Document.

 Print: With this, you can easily print the current document as a hard copy by clicking on this option
through the printer machine.

 Save & Send: Through this we can save the open file and send it to anyone.

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 Help: This is the Help Option, by clicking on which you can search for things related to Microsoft
Word, about which you want to know.

 Options: Through this option you can customize Microsoft Word by yourself. In this, many such
options have been given by which Changes can be brought in Microsoft Word such as: Removing any
Tab in Microsoft Word, adding your own Tab, changing the color of the screen, etc. You can bring
Changes in many things. . Whose full discussion I cannot discuss.... You can do the complete settings of
Microsoft Word in this.

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 Exit: Exit means to exit Microsoft Word. Clicking on this option will stop Microsoft Word.

You always keep thinking like that!

I will win i promise myself

Always try more,
Luck does not break even with courage,
Make your intentions so strong.

This is 100% true!

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Microsoft Word 2010 Page 16

 Home Menu

 This is the most useful menu. Because when you do any work in Microsoft Word, you will have to
take help of Home Menu. There are some options through which you can formatting text such as:
Bolding, Italicizing, Underline, Justify Text, enlarge or shrink the size of text, increase or decrease the
text's lining space, etc. Things are done through this menu.

S.N Under (Menu Options) Functions

1 Clipboard Paste, Cur, Copy, Fomat Painter

Bold, Italic, Underline, Strikethrough, Subcript,

Superscript, Font, Font size, Glow font, Shrink font, Text
2 Font
Effect, Text highlight color,Change case, Font color, Clear
formatting

Align text left, Center, Align text right, Justify, Bullets,

Numbering, Multilevel list, Line & Paragraph spacing,
3 Paragraph
Decrease & Increase indent, Shading, Border Options,
Sort, Show & Hide Paragraph marks

4 Style Change Style: Style set, Color, Font & Change Font style

5 Editing Find, Replace, Select

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 Clipboard
 Cut: With this help, you can remove any text or object from the cut, and go to the place where you
want to bring it, and click on the option with Paste.
 Copy: With this help, you can copy any text or object, and go to the place where you want to place it,
and click on the option with paste.
 Paste: Paste can be used only after Cut or Copy, as you saw in the above ... We cannot use Paste
without Cut or Copy.
 Format Painter: This is a very amazing feature because with the help of this you can do multi-
formatting of other text like any text, that is, if you have bold, Italic, Underline any text and you want
other text like it too. When Automatic Formatting is done, in such a situation, you first select the text as
you want to do this text (it is not necessary to select the whole part, you can also select a Word), then
click on the Format Painter. And then go to that text and move it.

Font
 Bold: With this help, you can bring bold to any text. For this, first of all you have to select the text,
and then click on the option with Bold.
 Italic: With this help, any text can be shown as Italic i.e. Slightly slant.
 Underline: With this help, you can underline any text.
 Strikethrough: With this help you can draw a streak in the middle of any text horizontally.
Ex: Computer, Mouse, Printer
 Subcript: It is mostly used to write formulas as it types any other text at the bottom of any text such
as: C2H2N, H2O, NO2 etc.
Note: On clicking this option, this option will be enabled and writing from the bottom of the text will
start.
 Supercript: Subscript writes at the bottom of any text, then Superscript writes at the top of any text.
Ex: (a+b)2 = a2+b2+2ab, (a+b)3 = a3+b3+3ab(a+b) Et]„„„„„„..
 Font: Many font styles have been given in it, which you can use to change the font style.
 Font Size: With this help, you can make your font size smaller or larger by typing it numerically.
 Grow Font: After selecting any text, as soon as you click on this option, your font will gradually grow
larger as you click on it.
 Shrink Font: After selecting any text, as soon as you click on this option, your font will gradually
become smaller as you click on it.

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 Text Effect: With this help, you can put various effects in any text, which
you can check again and again by yourself.

 Text Highlight Color: Through this, you can select any text and highlight it.
 Font Color: Through this, you can change the color of a text according to yourself.
 Change Case: This is a very amazing feature because with the help of this you can manage any
Sentence Direct.

(i) If your entire sentence is in small letter and you want all that sentence to be in automatic CAPITAl
letter, then you can use UPERCASE.
(ii) If all your Sentence is in CAPITAL Letter and you want all of that Sentence to be in Automatic small
letter, then you can use lowercase.
(iii) If you want only the first letter of any Sentence to be capital and the rest is small letter, then you can
use the Sentence case.
(iv) Conversely, if you want the first letter of my Sentence to be short and the rest of the letter to be large,
then you can use tOOGLE cASE.
(v) If you want the first letter of all my Sentence words to be Capital and the rest is Small Letter, then you
can use Capitalize Each Word.
 Clear Formatting: This is also an amazing feature because it can be done through which we take a lot
of time to do that, that is, if you have typed any text and applied many effects in it and you want to
remove that effect. So in this case you will use the Undo button in turn. But on clicking this option, all the
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Microsoft Word 2010 Page 19

 Paragraph
 Align Text Left: When you click on this option and write any text, it will start from the left and go
towards the right.
 Align Text Right: By clicking on this option, when you write any text, it will start from the right and
go towards the left.
 Center: By selecting this option, when you write any text, it will start writing from the center of your
page and the left, right will increase on both sides.
 Justify: Selecting this option, when writing any text, the text is exactly the same on the Vertically Left
and Vertically Right, which is very good to see.
On the Insert tab, the galleries
include items that are designed
to coordinate with the overall
look of your document. You
Note: You can do this work even after writing can use these galleries to insert
any text. tables, headers, footers, lists,
cover pages, and other
document building blocks.
When you create pictures,
charts, or diagrams, they also
coordinate with your current
document look.

 Bullets: With this you can apply different types of bullets in your paragraph.
 Example (1)
 Example (2)
 Example (3)

Note: Apart from this, you will get

Bullet in the option of "Define
New Bullet"

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 Numbering: Through this, you can give numbering in any
paragraph. For this, you can select this option beforehand or even
after typing all the paragraphs, you can use this option by
selecting all.

1. Ex[mpl_ (1)
2. Ex[mpl_ (2) Note: Apart from this,
3. Ex[mpl_ (3) you will get more
4. Ex[mpl_ (4) numbering option
5. Ex[mpl_ (5) after clicking on the
"Define New Number
Format".

Note: The List will be ready in front of you as you choose.

 Multilevel List: Tbrouab tbcs, “Multc L_v_l” Num\_rcna Lcst cs pr_p[r_^. It cs mostly us_^ wb_n
making books or while typing multiple choices.
1) Example List 1
a) Example 1
b) Example 2
c) Example 3
d) Example 4
1. Example List 2
1.1. Example 1
1.2. Example 2
1.3. Example 3
1.4. Example 4
1.5. Example 5
1.6. Example List 3
1.6.1. Example 1
1.6.2. Example 2
1.6.3. Example 3
1.6.4. Example 4
1.6.5. Example 5

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2. Example List 4
2.1. Example 1
2.2. Example 2
2.3. Example 3
2.4. Example 4

Question: How to create this list?

First of all, you have to choose any list according to you, after that there will be an option to write text.
When you write text, then press Enter, then immediately press the Tab button and type some text, then
after that Enter and Text Write after that then enter and text, just like this you have to do.

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 Line & Paragraph Spacing: Through this, you can increase or
decrease the lining space between all the lines and paragraphs according
to yourself.

You can click on the “Line Spacing Options”

for more additional options related to spacing.

 Decrease Indent: It is used to Decrease Indent.

 Increase Indent: It is used to increase indent.

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Microsoft Word 2010 Page 23

 Sort Text: Through this, you can decorate any option like
Text, Number or Date in Sort i.e. Ascending Order or
Descending Order. For this, you can use this option by
selecting any text, number or date.

 Shading: Through this, you can give shading in any paragraph. For this, first you take the mouse's
Cursor on any paragraph, then go to the option with Shading and select a color. Now you will see that
other colors will start appearing in the background of the text.

 Border Option: Through this, you can put borders on left, right, top,
Bottom or around any text. For this, you select the text in which you want to
place a border, after that go to the Border option and select it accordingly.

 Show & Hide Paragrapgh Marks: By clicking, you can find out through
this option that where the writing of your paragraph has started and where it
has ended. It will show it all through the symbol which is seen in front of you.

 Style: By clicking on it, you will change the font style of the paragraph. It is mostly used when
making booklets.

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 Change Style: There is also the same option in it, through which you can
change the style of the text, such as: changing the color of the text, changing
the font style, changing the paragraph spacing, etc.

 Editing: (i) If you want to find any Particular Word, then you can search
for that Word with the option of Find.
(ii) If you want to replace another Word in place of a particular Word, then
you can use the option with Replace.
(iii) I do not need to say anything special about the option that you select,
you can understand yourself.

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 Insert Menu

S.N
Under Menu Option Coverage Topic

Cover Page, Blank Page &

1 Pages
Page Break

2 Tables
Table

Illustrations Picture, Clip Art, Shapes,

3
Chart, Screenshot

Links Hyperlink, Bookmarks, Cross-

4
reference

Header & Footer

5 Header, Footer, Page Number

Text Box, Quick Parts,

6 Text WordArt Drop Cap, Signature
Line, Date & Time, Object

7 Symbols Equation & Symbol

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 Cover Page: Many Default Cover Pages are created in
Microsoft Word; you can use it in just one click. You just have to
write some text in it and your Cover Page Ready.

 Blank Page: You must have understood by its name what is its
function? Yes, with its help, you can bring a Blank Page in
Microsoft Word.

 Page Break: Its work is hidden in its name. You can break a
Particular Page with the help of it.
Note: The place where the mouse's Cursor will be and from there it will break the page and bring it to a
new page.

 Tables: Through this, you can create tables. I do not think this is a
big option, you can go to this option yourself and insert the table
according to your turn.

 In this, you have been given the option of "Draw Table" to draw the
table by yourself.
 The option of "Insert Table" has been given for you to draw as many
rows and columns as you want.
 Apart from this, there is also an option of Quick Table, Excel
Spreadsheet, and Convert Text to Table, which Direct you can insert
into it.

Microsoft Word 2010 Page 27

 Picture: By clicking on this option, you can insert the picture from
your computer.
 Clip Art: By clicking on this option, some such option will appear
in front of you, which is shown in the picture below. Write down the
image you want to insert into Microsoft Word and search and drag it to
MS Word.

Note: The image that will be offline in Microsoft Word will come;
otherwise you can do this work by doing Internet On.

 Shapes: In this, you will see many Shapes, which you can draw in Microsoft Word.

 SmartArt: It is also a Shape but it is a little

Smart and Category Wise, which looks quite
beautiful after inserting and using it, so it is
called SmartArt.

Note: In the category which Shape you like, click

on the insert and edit it as per your choice. Add
the text or image you want to add to it.

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 Chart: You can create different types
of charts through this, now it depends on
you what kind of chart you need.

First you click on one of the charts, after

that you will open an Excel Worksheet in
front of which you can manage the chart
according to your own.

 Screenshot: The way you take

Screenshot in your mobile, in the same
way when you click on this option within
Microsoft, then at the present time, what is visible on the screen in front of you will be automatic
screenshot and insert it.

 Hyperlink: Through this, you can

short link any other file, that is, you can
create a big file like audio, video,
documents etc. As a link and insert it.
You can give a link to any other website 3
or web page. 1 2
3

When you want to open any of this linked document or audio video, then you have to click on this link
with Ctrl ... then this link will open.

Some Hyperlink is given below, in which the link is given in which it will open by clicking.
Website Computer Notes YouTube

Question: How to create a link to a website or any web page?

Insert link in place of Option (2) Address
Option (1) put the link name in the text to display so that the link name will not show but the display
name will be...
Note: Through options (3) and (4), you can attach the file from your computer.

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 Bookmarks: Its work is hidden in its name. This
will put a mark in your document, that is, how much
reading you have given in this document. Let me tell
you that it will be marked and will remind you how far
you last read it.

Note: You have to make this mark yourself, how far

you have read today so that tomorrow you can read
from then on.

How to do?
Answer: First you move the mouse's Cursor to the point where you have read this document, then go to
the bookmark, after that give the name and add it. Next time when you go to the option with the
bookmark, then it will show the name that you just entered.

 Cross- reference: इस ऑप्शन का प्रयोग हमलोग “Reference Menu” में ही विस्तार से पढें गे
 Header: Through this option you can create a header in your page. For this, you just click on this
option and select a Header according to you...................and write the text you want to write in the Header
of the page.
 Footer: It also works like a Header. Where Header means the topmost part of the page. The same
footer means the bottom of the page.

 Page Number: With this, you can have the Page Number show in your
page. But it depends on you where you want the page number to be shown.
You can see in the picture.

 Text Box: With this you can draw the Text Box and write something in it.

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 Quick Parts: This option is used to quickly open any text.
(i) AutoText: Initially, when you click on this option, only the Blank
will be visible and when its setting is done, then all the text which
you have applied as AutoText will start appearing in it.

How to use
First of all, where is it used? So let me tell you that when we need any word or sentence repeatedly, we
write it again and again. But through this option, you can write all those things in one click like: the
complete address of the shop or company, your complete information, home address etc. You can set
things once and type it in one click. |

Rule: First of all type the word or sentence you want to click in one click.

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give a short name so that by typing that short name, you can get
that word or sentence directly in one click.

After typing the word with which you will have created your
shortcut, press F3 Button on the keyboard.....

(ii) Document Properties: There are some options that you can use in
your document.
Such as: Author, Subject, Company, Status Etc.........

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 WordArt: In this, you will see many types of Text Effect, which you can
see by clicking alternately. This is quite an amazing effect.

 Drop Cap: This is quite an amazing option because through it you can make any sentence a little
attractive, which would be great to see ... You have seen this often in newspapers.

Note: This option writes the first letter of any Sentence too long. Now it is dependent on you how many
lines you want to use this option.

Example:

O n the Insert tab, the galleries include items that are designed to
coordinate with the overall look of your document. You can use
these galleries to insert tables, headers, footers, lists, cover pages,
and other document building blocks. When you create pictures, charts, or
diagrams, they also coordinate with your current document look.

 Signature Line: Fill all the options that you are being asked, and
Ok. Now you will see that all those details will be inserted in your
page.

Microsoft Word 2010 Page 32

 Date & Time: In this, you will get the option to insert
Date & Time in different types of Format and click on the
Format that you like.

 Object: With the help of this option, you can

immediately insert it by working in any other programs
like Photoshop, Excel, Word etc. Or if a text file has
already been created, you can still insert it.

 Equation: It is mostly used when making equations. Because there are many such options which are
mandatory to use at the time of equation.

Note: You can view all the equations by clicking.

 Symbol: In this, you will find various types of Symbol which you can use according to your
requirement.

Microsoft Word 2010 Page 33

 Page Layout Menu

Coverage Topic
S.N Under Menu Option

1 Themes Themes, Colors, Fonts & Effects

Margin, Orientation, Size, Column, Break, Line Numbers &

2 Page Setup
Hyphenation

3 Page Background Watermark, Page Color & Page Border

4 Paragraph Indent & Spacing

Position, Wrap Text, Bring Forward & More, Send Backward &
5 Arrange
More, Selection Pane, Align, Group & Rotate

Microsoft Word 2010 Page 34

 Themes: Understand for example: To use it, you select any cover page from the Insert Tab. After that
go to the option in Themes of Page Layout and click on all the options in turn and see what changes in
this Cover Page after applying it. In the option of Themes, you will find many options that you can use
such as: Themes, Colors, Fonts, and Effects.
 Margin: Through this you can set the margin of your page.
 Orientation: Through this, you can set the orientation of your page.
 Size: With this help you can select the size of the page.
 Column: Through this, you can create a column in a page and distribute a page in many columns and
work in it.

 Breaks: There are many options inside it.

(i) Page Breaks.................
(a) Page: Through this, you can break a page into two parts.
Wherever the mouse's Cursor will be, it will break the page
and insert it into a new page.

(b) Column: It is also used to break the page. But it breaks

from the first column and inserts it in the second column.
Understand by example: Suppose you have placed two
columns in a page. And if you want to insert the text or
object with the first column in the second column, then you
can use this option. Keep in mind that the Cursor of the
mouse will break from the same place.

(c) Text Wrapping: It is used for wrapping text when you

have inserted any object.
To understand this, you insert any one of the Shapes and
then click on this option.

Microsoft Word 2010 Page 35

(ii) Section Breaks................
(a) Next Page: From the place where the mouse's Cursor will be, it will insert a new page and your work
will start from that new page.
(b) Countinuous: This is Section Page Break. Which breaks the page in the same page...?
(c) Even Page: Insert a block break and start a new section on the next even-page. That is, start the work
from the next Even Page.
(d) Odd Page: Insert a segment break and start a new section on the next odd-page. That is, start the work
from the next Odd Page.

 Line Numbers: It is used to add a line number to the margin along each line of the document.
 Hyphenation: Turn on hyphenation, which allows the word to break the lines between the syllabus of
words, i.e. if you have written a large word that could not be adjusted in the first line, it will leave some
text in the top line and Some text will be moved to the lower line and Automatic will put a Hyphenation
sign in the middle.

Example:-
On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your
document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other docu-
ment building blocks. When you create pictures, charts, or diagrams, they also coordinate with your cur-
rent document look.

 Watermark: If you want to put Watermark in your page,

then click on this option and select one of the formats. After
that, click on Custom Watermark, edit it and then select the
name, font, color etc.

Microsoft Word 2010 Page 36

 Page Color: With this help you can change the color of your page
 Page Border: With this, you can apply different types of
borders in your page. You will get to see many options
like: Border with Box, Shadow Border, 3-D Border,
Custom Border and Art Border.

 Paragraph Indent: With this, you can move your Left and Right Indent back and forth.
 Paragraph Spacing: With this you can increase or decrease the spacing before or after your paragraph.
 Position: This option will be enabled when you insert or select any object. With this help, you can set
direct wrapping text with Position to any object.
 Wrap Text: It is used for wrapping text. This highlight will happen when you insert an object.

Below, there are three options in both Send and Bring which are used to do things like
sending any object back in, Bringing in Front, etc. But all these things apply to more than one
object. When more than one object is inserted at the same place, it is managed through this
option.

Microsoft Word 2010 Page 37

Selection Pane: Through this, you can easily find, hide, or unhide any inserted
object, because when a lot of Shape is inserted inside our document, it is not as
easy to find a particular shape but through it you can easily can find.

Align: Many options have been given in it, which are used to move any object
to Left, Center, Right, Top, Botton, Middle etc.

Group: If you want to add any object or Shapes to each other, you can use the grouped option, because
through this, you can combine many shapes and convert it into a shape and you can also ungroup it
whenever you want. To group any object, you just have to select all the objects with ctrl, after that you
have to group them.

Insert 3 Shapes After Selecting 3 Shapes After Grouping

Rotate: Through this you can rotate any object.

Microsoft Word 2010 Page 38

 Using References Menu

In fact, this menu is used when we publish any book, that is, when we want to create any book, you have
to use this menu.

Table of Contents............................
(a) Table of Contents: Through this, you can prepare a table of content of your document.

When is it needed?
When we prepare any type of book with the help of Microsoft Word, there can be many chapters in the
\ook w_ b[v_ ]r_[t_^. To m[n[a_ [ll tbos_ ]b[pt_rs [ “T[\l_ o` Cont_nt” cs ]r_[t_^.

Table of Content

What you saw above is called "Table of Contents". With the help of this "table of contents", we can see
which chapters are on which page and can go directly to that page.

Microsoft Word 2010 Page 39

How to create a Table of Content?
Rule: There are many chapters in a book, so give the name of all those chapters a level
B_low you [r_ _xpl[cn_^ \y s[mpl_ _x[mpl_ „„„„„
Noun
On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your
document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other
document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your
current document look.
Pronoun
You can easily change the formatting of selected text in the document text by choosing a look for the
selected text from the Quick Styles gallery on the Home tab. You can also format text directly by using
the other controls on the Home tab. Most controls offer a choice of using the look from the current theme
or using a format that you specify directly.
Verb
To change the overall look of your document, choose new Theme elements on the Page Layout tab. To
change the looks available in the Quick Style gallery, use the Change Current Quick Style Set command.
Both the Themes gallery and the Quick Styles gallery provide reset commands so that you can always
restore the look of your document to the original contained in your current template.

I have made three chapters as an example.

1st Chapter: Noun
2nd Chapter: Pronoun
3rd Chapter: Verb
Now give all these chapters a level

For this, in turn you select the Heading of all the chapters and add it in Level 1 as in the "Add Text".
A`t_r ^ocna [ll tbcs, ao to tb_ optcon o` T[\l_ o` Cont_nts un^_r “R_`_r_n]_s T[\” [n^ s_l_]t [ `orm [n^
click. The tabl_ o` ]ont_nts wcll \_ r_[^y cn `ront o` you \y ]lc]kcna „„

(b) Add Text: There is an option to set the level inside it.

(c) Update Table: If later you have added another chapter, then you will have to update the table to bring
it to the Table of Cont_nts „„„

Microsoft Word 2010 Page 40

Footnotes..............
(a) Insert Footnote: Through this you can insert Footnote in your Current Document. Footnote is
located at the bottom of the Current Page in the Current Document, which serves to explain about a
Particular Word.
(b) Insert Endnote: Through this you can insert Endnote in your Current Document. Endnote is
located at the bottom page of the Current Document which serves to explain about a Particular
Word.
(c) Next or previous Footnote & Endnote: Through this you can see the inserted Footnote and
Endnote by next or previous and go back and forth ..........
(d) Show Notes: It will show you Footnote and Footnote

Citations & Bibliography....................

(a) Insert Citation & Bibliography: By this,
you can tell something about the book
created.
Such as: Who is the author? What is the title
of book? You can fill things like Year, City,
Pu\lcsb_r _t]. „„„„„„„„.

Ok after filling all these things

Let me tell you that there will be a Short Details Show in front of you. If you want to insert the entire
information, then go to the option with Bibliography and click
(b) Manage Source: Through this you can manage the inserted Citation such as: Delete Citation, Add
New Citation etc.

(c) Style: Through this you can change the style of the inserted Citation

Microsoft Word 2010 Page 41

Captions............................
(a) Insert Caption: Through this option, you can give the Caption Name of an Image or Shape, that is,
after inserting any Image or Shape, you can give a Particular Name of it ..........

Figure 4 Figure 3 Figure 1 Figure 2

Now what you saw in the above Figure 1, Figure 2, Figure and Figure 4. Displaying such a name is
called Insert Caption. You can change its name„„„

This is the default name

You can change the name by

clicking on it

(b) Insert Table of Figures: Through this, you can create a table of figures of inserted caption.

Examples:
Figure 2 .......................................................................................................................................................................... 2
Figure 1 .......................................................................................................................................................................... 2
Figure 3 .......................................................................................................................................................................... 2
Figure 4 .......................................................................................................................................................................... 2

Microsoft Word 2010 Page 42

(c) Update Table: The "Table of Figures" which you prepared in the above, then the "Update Table" is
used to update it. But it will work when you insert another caption...............

(d) Cross-reference: Through this option, we can create a short link of any Bookmark, Paragraph, Table,
Caption, Heading etc. On which we can do Direct Move as soon as Direct Click.

Index.................................
(a) Mark Entry & Indexing: Through this you can mark any selected text and after that you can prepare an
index of it. For example, I type some text and select any text from it
and prepare an index to show it.

Rule: First select any text that you want to prepare the index, and
then mark entry. In the same way, select all the text by turn and mark
entry, whose index you want to prepare. On the Insert tab, the
galleries include items that are designed to coordinate with the
overall look of your document. You can use these galleries to insert
tables, headers, footers, lists, cover pages, and other document
building blocks. When you create pictures, charts, or diagrams, they
also coordinate with your current document look.

building, 42

coordinate, 42

diagrams, 42

galleries, 42

include, 42
Insert, 42
ये In^_xcna Column होता
overall, 42
है, आप वकतने Column में
In^_x करना चाहते हैं

ये In^_x Styl_ है, विसे

आप अपने अनुसार
Cboos_ कर सकते हैं

Microsoft Word 2010 Page 43

(b) Update Table: We can update the changes made later, that is, we use this option to update any
subsequent Mark Entry Indexing.

Table of Authorities....................................
(a) Mark Citation: Through this, you can mark Citation to a selected text and prepare its index by the next
option.

(b) Insert Table of Authorities: Tbrouab tbcs, M[rk Cct[tcon ][n ]r_[t_ [ t_xt t[\l_ [s “T[\l_ o` Cont_nts”
was prepared.

The table of authorctc_s cs \_cna pr_p[r_^ [`t_r m[rk m[rkcna \y s_l_]tcna som_ t_xt cn tb_ `ollowcna „„

On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your
document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other
document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your
current document look.

Cases

building ......................................................................................................................43
charts .........................................................................................................................43
designed ......................................................................................................................43
pages, .........................................................................................................................43

(c) Update Table: You can update the changes made later

Microsoft Word 2010 Page 44

 Using Mailings Menu

Envelopes: Through this you can prepare Envelopes and send them to anyone. It is mostly used by
companies with E-commerce because they have to send their goods from one place to another„„„„.

DK V_rm[ D_blc, In^c[ This is the delivery address as

AIO COMPUTER ZONE far as we have to send our
material, i.e. it is the address of
the customer.

DK V_rm[ ,P[tn[, In^c[

AIO COMPUTER ZONE This is the Return Address
from where any goods are sent,
i.e. it can be the address of
your Office or Company.

You can also print it immediately if you want

By clicking on the option, you select the

size of your envelope page.

After setting all these, click on Add to Document

in the end, your Envelope will be ready.

Microsoft Word 2010 Page 45

 Required Information!
If you click on the option with Start Mail Merge, then you will see all the options that are given in
Mailing Tab, that is, all the options under Mailing Tab are given in "Start Mail Merge". ......

In it, all the options that have been given

outside the Mailing Tab are given. The
only difference is that through this we
will work step-by-step and from that we
have to choose one option, after that we
will work.
Note: We will work step-by-step

You saw that

even after
clicking on step-
by-step-mail-
merge-wizard,
there was an
option of
Letters, E-mail
messages,
Envelopes,
Lebels etc.
All the options you are currently seeing under
which were all
the Mailings Tab will be visible to you step-by- available at the
step. Such as: Select Recipients, Edit Recipient top in Mailing
List, Preview Results, Finish Merge, Insert Tab...
Merge Field, Highlight Merge Field etc.

Microsoft Word 2010 Page 46

 Let us now use Step-By-Step "Mail Merge"
Mail Merge is used by big companies because through this we can prepare Letters, E-mail merges,
Envelopes etc. of many different people at once and can print it out separately. Let me tell you that Mail
Merge Complete is completed in 6 steps.

Step (1) Select document type St_p (2) S_l_]t

First you choose the type St[rtcna Do]um_nt
of your document...
How do you want
to set up your
Letters?
I want to prepare Letters
for a lot of people, so I (1) Use the current
will check out the document:
Letters. meaning in this
document

(2) Start from a

template: meaning
by inserting the
template

(3) Start from

exiting document:
i.e. from a
document already
created.

Note: I will use

"Use the current
document"

Microsoft Word 2010 Page 47

 Step (3) Select recipients
For which you are preparing the
letter, we will have to make a list of
it. Now you can get this list in three
ways.

(1) Use an existing list:

If you have a previously created

List, you can insert it.

(2) Select form Outlook contacts:

Outlook is a part of Microsoft

Office; from here you can insert the
list.

(3) Type a new list:

Through this, you can create a new

list immediately.

Note: We will create Type a new

list and create a List immediately.

Now we are going to do New Entry, Find, Delete Entry, Customize Columns etc. in
this list...........

Microsoft Word 2010 Page 48

 First of all, we will learn to customize this address list, because from this we can give field names
according to us like: Name, Address, Mobile Number, State, Pin Code, Email etc.

From here you can add a field name

From here you can delete any field name

From here you can rename any field name

Through this you can move up or move

down any field name.

Now we will learn the remaining

From this you can find
options!
the entry made
You can do a new entry
from here.
You can delete the entry
made

Microsoft Word 2010 Page 49

 Now we will do new entry

I have left only four field

names after customizing.
Name, State, Phone and Email.
You can do it yourself

I have entered three people.

Now, I will click on the Ok
button

After doing all these things, now you have to follow what will be told in the
next page.

Microsoft Word 2010 Page 50

St_p (4):----
Now you have to
prepare a letter in
your page, start
writing what you
want to write in
the letter.

Now you have to

go to More Items
which is visible
next to you.

Note: You have to insert all the fields in turn.

Keep in mind that after inserting a field, you have
to press Enter, after that you have to insert a field
again and then press Enter again. Similarly, you
have to insert all the four filed.

Do this in the top most part of the letter.

Now you have to move to the fifth step next

Microsoft Word 2010 Page 51

 St_p (5):----
In step (5), everything is
completed. In this, you
are made to preview your
letter so that if there is
any mistake, you can edit
it.

If everything is complete,
then you next

St_p (6):----
This is the last step of Mail merge.

Now your mail merge is complete.

Two options are shown in front of
you.
(c) Prcnt: You can print it
immediately if you want. Let me
tell you that you can take a print
out of all the people whose list you
had prepared, that too at once.
(ii) Edit individual letters: Through
this you can prepare individual
letters of all people. After clicking
this option it will look like this.

Microsoft Word 2010 Page 52

 Review Menu

 Spelling & Grammar: Through this, you can check Spelling & Grammar in your document.
 Research: Through this, you can research about anything.
 Thesaurus: This suggests similar word to the selected word.
 Word Count: This option counts things like Pages, Words, Line etc. In
an open document.

 Translate: Through this, you can translate a language into another language.
 Language: With this you can choose Language Options.
 New Comment: Through this, you can select any Word, Line or Sentence and comment on it and tell
something about that selection.
 Delete: Through this you can delete Selected Comment.
 Previous: Through this you can go to the previous comment.
 Next: Through this you can go to the next comment.
 Tracking: With this, you can track and manage the changes made in the document.
 Accept: At present, you can accept the changes made in the document.
 Reject: At the present time, you can Reject Changes made in Document.
 Previous: You can accept or reject the changes made in the previous within the document
 Next: You can accept or reject the changes made in Next within the document

Microsoft Word 2010 Page 53

 Compare: Through this you can compare or combine multiple documents. As soon as you click on the
compare option, some such option will come in front of you.

After selecting two documents, compare them

Microsoft Word 2010 Page 54

 Microsoft Word (Part-10)

View Menu

All the options are given under this menu, so that you can make changes in the view of the open
document.

(i) Document View: Through this, you can view your Document Page in different formats like: Print
Layout, Full Screen Reading, Web Layout, Outline and Draft Mode
(ii) Show: It has 3 options. If needed, you can enable it by ticking out or disabling it by un-ticking out.
(iii) Zoom: There are also many options given in it, which you can use during Page View.

 Zoom Option: You can zoom to the page by clicking

on it.

 100%: By clicking on it, you can bring Direct Page to

100% Zoom.
 One Page: By clicking on it, you will see the entire
page in this window.
 Two Pages: By clicking on it, your page will divide
into two parts and both pages will appear on your screen in
full window.

 Page Width: Through this, your page will become quite Zoom, that is, the Windows you see in front
of them will be visible in full.

Microsoft Word 2010 Page 55

(iv) Windows: There are many options also given in it, which is considered quite good.

Examples:

 New Windows: By clicking on it, your document will be converted into a New Document. And there
will be no change in the previous Document.
 Arrange All: If you have created a lot of New Document by clicking on New Window or you have
opened many Microsoft Word files, you can click on Arrange All and rotate it in turn and see it on the
Side-by-Side screen.
 Split: Through this, a single document can be broken into two parts. By clicking on this option, the
document will be broken from where the mouse cursor is moved and pressed.
 View slide by slide: If you are working on a lot of documents, then by clicking on this option, you can
see all the documents slide by slide and work in them.
 Switch Windows: If you have many documents open in
Microsoft Word, then through this option you can jump into any
document. And you can work in it or you can cut or copy some
things from the first document and paste it into another document.

Microsoft Word 2010 Page 56

 Macros: This is an amazing and useful option. This can make your
tasks easier because with the help of this you can record your keyboard,
that is, the thing that you write repeatedly, you can make it shortcut and
open it at once.
Rule: First you click on the option that has Record
Your Recording will start........................

When you click on Record Macros, first a Dialog Box will open which is shown in the previous
screenshot. You have to click on the keyboard option. As soon as you click on the option with Record,
another Dialog Box will open as shown in the second Screenshot. Shortcut key that you set will be
Text Automatic Type as soon as you press that shortcut key.

Note: It will not record things like Photo, Audio, and Video etc. It only records the keyboard which
you will type....

Microsoft Word 2010 Page 57

 MS Word Important MCQ

(1) What is required to be written in Run Dialog (7) Ctrl + Shift + >
Box to open MS Word? (a) Increase Font Size
(a) Photoshop (b) Decrease Font Size
(b) msword (c) Change Text Style
(c) winword (d) None
(d) Microsoft word (8) Ctrl + D =?
(2) MS Word is a..................... (a) Bold
(a) Word editing software (b) Font Setting
(b) Image editing software (c) Superscript
(c) Video editing software (d) None
(d) None (9) Format Painter comes in which menu?
(3) Used to find any Particular Word in (a) Home Menu
Microsoft Word (b) Insert Menu
(a) Find (c) Page Layout
(b) Replace (d) None
(c) Go to (10) Align Text Left has a Shortcut Key.
(d) Left Indent (a) Ctrl L
(4) Which option do we use to save a save file (b) Ctrl R
again by another name? (c) Ctrl E
(a) Save (d) Ctrl J
(b) Save as (11) The entire page can be selected at once -
(c) Open (a) Ctrl + A
(d) Print (b) Ctrl + B
(5) There is a shortcut to bold any text? (c) Ctrl + X
(a) Ctrl Shift B (d) None of these
(12) Hyperlink is in which menu?
(b) Ctrl B
(a) File Menu
(c) Shift B
(b) Insert Menu
(d) Ctrl P
(c) View Menu
(6) Press the keyboard to open the Help Option. (d) None of these
(a) F3
(b) F12
(c) F11
(d) F1
Microsoft Word 2010 Page 58
(13) Explain the Shortcut Key to Enable Equation (b) To clear Text Formatting
Mode: (c) To change the color of the page
(a) Alt + = (d) for all of them
(b) Ctrl + B (21) Where is the zoom slider in Microsoft Word?
(c) Ctrl + E (a) Left Side
(d) None of these (b) Right Side
(14) Used to make Short Link- (c) Top
(a) Hyperlink (b) Bookmarks (c) Cross reference (d) (d) Bottom
Quick parts (22) Which shortcut key is used to justify the text?
(15) Ctrl + X =? (a) Ctrl + J
(a) Undo (b) Ctrl + E
(b) Redo (c) Ctrl + R
(c) Paste (d) Ctrl + Shift + J
(d) Cut (23) "Table Of Contents" is used-
(a) Knowledge of all chapters
(16) The topmost part of MS Word is called ... (b) Page numbers of all chapters
(a) Task bar (c) To make the cover page of books
(b) Menu bar (d) To write a multiplication table
(c) Title bar (24) How many menus are there by default in
(d) None Microsoft Word 2007 or 2010 version?
(17) F7 is used in Microsoft Word .... (a) 8
(a) Spelling Check (b) 7
(b) Research (c) 9
(c) Translate (d) 10
(d) Compare (25) When we open Microsoft Word, the option
(18) In which menu is the facility to translate a shown at the bottom of the page like: No Of Pages,
language into another language? Words Count, etc. Is called
(a) Menu bar
(a) Home
(b) Title bar
(b) Review
(c) Status bar
(c) View
(d) Quick access toolbar
(d) Page Layout
(26) Microsoft Word was created by which
(19) Can be used to double underline any text.
company?
(a) Ctrl + Shift + D
(a) Microsoft
(b) Ctrl + F
(b) Google
(c) Shift + F
(c) Live
(d) Alt + D
(d) None of these
(20) Why is Clear Formatting used?
(a) To delete Text Formatting

Microsoft Word 2010 Page 59

(27) (a + b)2 The 2 written below it can be written (33) Explain the shortcut to insert Endnote.
through which option? (a) Alt + Ctrl + D
(a) Subscript (b) Alt + Ctrl + E
(b) Superscript (c) Ctrl + E
(c) Strikethrough (d) Ctrl + I
(d) Underline (34) Show the shortcut to insert Footnote
(28) Which menu will have to go to fetch or delete (a) Alt + Ctrl + F
Gridlines or Navigation Pane? (b) Alt + Ctrl + D
(a) View (c) Ctrl + Shift + D
(b) Insert (d) Ctrl + F
(c) Mailings (35) An example of Superscript is-
(d) References (a) (a + b) 2
(29) To open a previously created document file, in (b) C2
which menu do we have to go? C (c) (a + b)2
(a) Home menu (d) None
(b) File menu (36) Pressing Tab once in Microsoft Word increases
(c) Review menu the mouse cursor by how many points at a time?
(d) View menu (a) 1
(30) Used to write a capital letter between 3 or more (b) 2
than 3 lines at the beginning of a paragraph. (c) 5
(a) Drop Cap (d) 0
(b) WordArt (37) What type of Default View is in Microsoft
(c) Signature Line Word?
(d) Chart (a) Full Screen Reading
(31) Automatic is used to convert all small letters (b) Print Layout
into capital letters in any paragraph. (c) Draft
(a) Uppercase (d) Web Layout
(b) Lowercase (38) Which option will have to go to make any
(c) Toggle case documents in Landscape Format?
(d) Sentence case (a) Size
(32) Used to distribute Current Document in two (b) Orientation
parts in Microsoft Word (c) Margins
(a) Split (d) Column
(b) Arrange All
(c) Switch Windows
(d) Macros

Microsoft Word 2010 Page 60

(39) To use Text Highlight Color, which menu do (d) B4
you have to go? (46) In which side is the rulers located?
(a) Home (a) Left and Right
(b) Insert (b) Left and Top
(c) View (c) Right and Top
(d) None (d) Top and Button
(40) To which point we have read in a document, (47) To show Header, Footer or Page Number in all
through which option is it set? pages, which menu will have to go?
(a) Hyperlink (a) Home `
(b) Bookmark (b) Page Layout
(c) Cross reference (c) Insert
(d) Chart (d) Mailings
(41) Through which option can all objects in (48) Direct Hyperlink Insert can be done
Microsoft Word be managed? (a) Ctrl + K
(a) Indent (b) Ctrl + H
(b) Selection Pane (c) Ctrl + D
(c) Align (d) Ctrl + Shift + D
(d) Margins (49) Decorative Text is used to insert-
(42) Ctrl + Shift + E =? (a) WordArt
(a) Track Changes (b) Drop Cap
(b) Show Markup (c) Text Box
(c) Accept (d) None
(d) New Comment (50) If you want to insert a picture in Microsoft
(43) Which option is used to arrange slide-by-slide Word, which menu will you go to?
document in Microsoft Word? (a) Home
(a) New Windows (b) Insert
(b) Arrange All (c) Page Layout
(c) Switch Windows (d) None
(d) Macros
(44) Shift + F7 =?
(a) Research
(b) Word Count
(c) Spelling Check
(d) Thesaurus
(45) 8.5 "× 11" Size Example:
(a) Letter Page Size
(b) A4 Page Size
(c) Legal Page Size

Microsoft Word 2010 Page 61

 S.N. Answers S.N. Answers S.N. Answers S.N. Answers
1 C 26 A 51 76
2 A 27 A 52 77
3 A 28 A 53 78
4 B 29 B 54 79
5 B 30 A 55 80
6 D 31 A 56 81
7 A 32 A 57 82
8 B 33 A 58 83
9 A 34 A 59 84
10 A 35 A 60 85
11 A 36 C 61 86
12 B 37 A 62 87
13 A 38 B 63 88
14 A 39 A 64 89
15 D 40 B 65 90
16 C 41 B 66 91
17 A 42 A 67 92
18 B 43 B 68 93
19 A 44 D 69 94
20 B 45 A 70 95
21 B 46 B 71 96
22 A 47 C 72 97
23 A 48 A 73 98
24 A 49 A 74 99
25 C 50 B 75 100

Microsoft Word 2010 Page 62