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Project Kick Off Meeting

This document outlines a Project Kick-Off meeting for a website redesign project for a beauty product selling company. It includes the agenda, project objectives, stakeholder expectations, scope, roles and responsibilities, communication plans, quality management, change control, risks, and an action plan. The template serves as an educational resource for PMP participants and can be customized to fit organizational needs.

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2 views

Project Kick Off Meeting

This document outlines a Project Kick-Off meeting for a website redesign project for a beauty product selling company. It includes the agenda, project objectives, stakeholder expectations, scope, roles and responsibilities, communication plans, quality management, change control, risks, and an action plan. The template serves as an educational resource for PMP participants and can be customized to fit organizational needs.

Uploaded by

author.soma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Sample : Project Kick-Off

Meeting
Website Redesign Project for Beauty Product Selling Company
Why this Sample ?
• Educational Purpose: This sample is designed to educate and guide you through
the creation of effective Project Kick-Off meeting slides.
• For PMP Participants: If you're preparing for your PMP certification, this template
will help you relate to key concepts and best practices in project management.
• Starting Template: Perfect for those looking for a starting point, this sample
provides a structured approach to your Project Kick-Off meetings.
• Adaptable to Organizational Templates: While this sample offers a general
framework, it’s likely that you will customize it using your organization's specific
template and requirements.
Project Kick- Off Meeting
Agenda Objective
• Welcome & Introductions Creates a shared understanding of the project's
goals, scope, development approach, roles, and
• Project Overview timelines, ensuring alignment and clarity among
• Scope & High-Level Plan all team members and stakeholders
• Roles & Responsibilities
• Communication Plan
Reminder
• Risk & Assumptions
• Respect everyone's time
• Quality Management
• Keep discussions focused on the meeting
• Change Control agenda
• Action Plan • If something is unclear, ask for clarification.
• Q&A & Closing
Project Overview
Project Vision

To create a modern, responsive website that enhances user


engagement, supports business goals, and provides a
seamless, accessible digital experience for all visitors.
Project Objectives
• Enhance User Experience: Improve usability, accessibility, and overall
user satisfaction.
• Modernize Visual Design: Contemporary design standards and align
with the brand’s identity.
• Increase Mobile Compatibility: Optimized for all mobile devices,
providing a consistent experience across platforms.
• Improve Content Management: Implement a new content
management system (CMS) .
• Boost SEO Performance: Increase organic traffic, improve search
engine rankings, and enhance online visibility.
Key Stakeholders and Expectations
Stakeholder Role Expectation from the Project

Jane Smith Project Sponsor A modern, user-friendly website that


enhances brand image and supports
business goals.
Tom Roberts Sales Director A website that effectively showcases
products/services, driving higher
conversions and sales.
Laura Wilson Client Representative A seamless user experience and design
that aligns with client’s vision and
expectations.
Mark Taylor Support Team Lead A website that is easy to support, with
minimal issues post-launch and efficient
support handover.
Scope and High Level Plan
Project Scope
In-Scope:
• Redesigning the homepage and key internal pages
• Implementing a new CMS
• Conducting user experience (UX) testing
• Optimizing the website for SEO
• Ensuring mobile responsiveness
• Migrating existing content to the new site
Out-of-Scope:
• Redesigning third-party integrated systems
• Developing new content
• Extensive custom feature development beyond the CMS capabilities
Project Life Cycle – Hybrid

Image : https://suitabilityfilter.com/
Project Life Cycle : Hybrid

Development

Initiating Transitioning Closing


Release
High-Level Plan

Jan - Feb Mar - Apr May-June


Project Release 1.2 Release 1.3
Initiation SEO Strategy

Platform
Creation

Basic
Release 1.1
Role and Responsibilities
Resource Breakdown Structure
Role People Work Focus

Project Management John Doe (Project Manager) Overall project coordination,


scope management, timeline
tracking
Design Team Alice Johnson (Lead Designer), Visual design, user experience,
UI/UX Designer design approval
Development Team Bob Brown (Lead Developer), Front- Website development, coding,
End Developer, Back-End Developer, database management
Database Administrator
Content Team Emma Davis (Content Specialist), Content creation, CMS
Copywriter integration, content migration
Role and Responsibility Overview (RACI)

Project Activity Project Team Sales Team Client Support


Team
Project Planning R/A C C I
Project Execution R/A I C I
Requirement & Design R C A I
Approval
User Acceptance Testing R A R I
Deployment, Data migration R I C R/A
and Go Live
Communication , Quality and
Change
Communication Planning
Communication Type Purpose Frequency Participants Format / Tool

Project Status Review Review Project Monthly Project Team , Client , Zoom
Progress and Address Sales Team
Issues
Iteration Planning Plan the work for Every Two Weeks Project Team Zoom
coming Iteration
Quality Management
• Quality Objectives : Ensure: Functionality, usability, performance, and design consistency.
• Quality Standards : W3C standards, GDPR, ADA and SEO guidelines
• Testing Strategy
• Unit Testing: Validate individual components.
• User Acceptance Testing (UAT): Confirm with client reps.
• Performance Testing: Check speed, responsiveness, and stability.
• Quality Metrics
• Error Rate: Monitor defects.
• Page Load Time: Meet target load times.
• Accessibility: Adhere to WCAG standards.
• Continuous Improvement
• Retrospectives: Reflect on each Iteration to enhance processes.
Change Control Plan
• Agile & Flexible: Embrace continuous change with regular backlog
refinement, focusing on delivering value incrementally.
• Client Collaboration: Engage the client in frequent check-ins and
collaborative decision-making on scope adjustments.
• Continuous Feedback: Incorporate client feedback and conduct
retrospectives to refine the process and ensure alignment.
Risks and Assumptions
Project Risks
Risk ID Risk Potential Impact Response Strategy
101 User Resistance to Lower User adaption Involve user early in the
Website Change process
102 Technical Challenges Delay in Development Engage Experience Developers
with CSM

103 Project delays if key


Develop a resource backup
Resource Availability team members
plan, cross-train team members
become unavailable
104
Project Assumptions
ID Assumptions Impact if False
Access to Necessary Resources
201 Project delays, inability to meet deadlines

Stakeholder Availability for Slower decision-making, delayed project


202
Feedback and Approvals timelines
CMS Compatibility with Existing Additional costs and time required for custom
203
Infrastructure solutions
Action Plan
Action Plan
Action Objective Person Target Date
Conduct Create High Level Requirements with Project Team 15-08-XX
Requirements the help of User Persona and User
Workshop Journey Map
Architecture Review and recommend the system System 20-08-XX
Discussion & architecture for the website Architect and
Recommendation redesign. Project Team
Set Up PMIS (Jira) Ensure Jira is configured and ready Project 10-08-XX
for Project for task Management and Manager
Management collaboration.
Team Building & Organize a team-building activity to Project Team 12-08-XX
Team Charter foster collaboration and align the
team on project goals.
Question and Answers
By iZenBridge

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