REVIEW QUESTIONS: INTRODUCTION TO COMPUTER

APPLICATIONS (PRACTICAL SESSIONS)

Examination Questions: Graphical User Interface (GUI) and File
Management (Microsoft Products)
1. What is the primary function of a Graphical User Interface (GUI) in Windows?
2. Name three common GUI elements found in Windows.
3. How do you access the "Control Panel" in Windows to manage system settings?
4. Explain the difference between a file and a folder in Windows.
5. Describe the steps to create a new folder on the desktop in Windows.
6. How can you navigate to the "Documents" folder in Windows File Explorer?
7. What is the purpose of the "Taskbar" in Windows, and how can you customize it?
8. Explain how to rename a file using the context menu in Windows File Explorer.
9. What is the difference between copying and moving a file in Windows?
10. Describe the steps to search for a file by name in Windows File Explorer.
11. What is a file extension, and why is it important for file compatibility in Windows?
12. Name three common file extensions for text documents and their associated applications
in Windows.
13. How can you change the default application for opening a specific file type in Windows?
14. Explain the purpose of the "Recycle Bin" in Windows.
15. Describe the steps to restore a deleted file from the Recycle Bin in Windows.
16. What is a data backup, and why is it essential for file management in Windows?
17. Name two built-in tools in Windows for creating backups.
18. Explain how to create a backup of a folder using Windows Backup and Restore.
19. What is the difference between a full backup and an incremental backup in Windows?
20. Describe how to organize files into subfolders for a project with multiple file types in
Windows.
21. How can you compress a folder into a ZIP file in Windows?
22. Explain the steps to extract files from a ZIP archive in Windows.
23. What is the purpose of file permissions in Windows, and how can they be managed?
24. Describe how to share a folder with another user on a network in Windows.
25. What is a file path, and how does it help in navigating a file system in Windows?
26. Explain the difference between absolute and relative file paths with examples in
Windows.
27. How can you view hidden files in Windows File Explorer?
28. Describe the steps to change the view (e.g., list, details, tiles) in Windows File Explorer.
29. What are the risks of opening a file with an unknown extension, and how can you
mitigate them in Windows?
30. Explain how to schedule automatic backups using a built-in tool in Windows (e.g.,
Windows Backup).
Examination Questions: Word Processing (Microsoft Word)
1. What is the primary purpose of Microsoft Word, and how does it differ from other word
processors?
2. How do you create a new document in Microsoft Word?
3. Describe the steps to save a document as a DOCX file in Microsoft Word.
4. Explain how to change the font style and size in a Word document.
5. What is the purpose of the "Styles" feature in Microsoft Word, and how do you apply a
style?
6. How can you insert a header and footer in a Microsoft Word document?
7. Describe the steps to create a bulleted list in Microsoft Word.
8. Explain how to adjust line spacing to double-space in Microsoft Word.
9. What is a template in Microsoft Word, and how can you access templates?
10. Describe the steps to insert a table with 3 rows and 4 columns in Microsoft Word.
11. How do you merge cells in a table in Microsoft Word?
12. Explain how to insert an image into a Word document and wrap text around it.
13. What is the purpose of the "Track Changes" feature in Microsoft Word?
14. Describe how to accept or reject changes in a tracked document in Word.
15. How can you add a comment to a specific section of a document in Microsoft Word?
16. Explain the steps to export a Word document as a PDF.
17. What is the difference between "Save" and "Save As" in Microsoft Word?
18. Describe how to print a specific page range in a Word document.
19. How can you insert a page break in Microsoft Word to start a new page?
20. Explain how to create a table of contents in Microsoft Word.
21. What is the purpose of the "Find and Replace" feature, and how do you use it in Word?
22. Describe the steps to adjust margins in a Word document.
23. How can you insert a hyperlink to a website in a Word document?
24. Explain how to use the "Format Painter" tool in Microsoft Word to copy formatting.
25. What is the difference between portrait and landscape orientation in a Word document?
26. Describe how to add a caption to an image in Microsoft Word.
27. How can you collaborate with others in real-time using Microsoft Word Online?
28. Explain the steps to insert a footnote in a Word document.
29. What is mail merge, and how can you use it to create personalized letters in Word?
30. Describe how to check the word count of a document in Microsoft Word.
Examination Questions: Spreadsheets (Microsoft Excel)
1. What is the purpose of Microsoft Excel, and how does it differ from other spreadsheet
applications?
2. How do you create a new workbook in Microsoft Excel?
3. Describe the steps to save a spreadsheet as an XLSX file in Microsoft Excel.
4. Explain how to enter data into a specific cell in Excel.
5. What is the difference between a workbook and a worksheet in Excel?
6. Describe how to format cells to display numbers as currency in Excel.
7. Explain the steps to merge multiple cells in a spreadsheet in Excel.
8. What is the purpose of the SUM function, and how do you use it in Excel?
9. Describe how to write an AVERAGE function to calculate the mean of a range in Excel.
10. Explain the syntax of an IF statement in Excel with an example.
11. How can you freeze the top row of a spreadsheet in Excel?
12. Describe the steps to sort data in ascending order in Excel.
13. What is conditional formatting, and how can you apply it to highlight cells above a
certain value in Excel?
14. Explain how to create a bar chart from a data range in Excel.
15. Describe the steps to insert a pie chart in Microsoft Excel.
16. How can you resize a chart in a spreadsheet to fit a specific area in Excel?
17. Explain the purpose of the VLOOKUP function in Excel with an example.
18. Describe how to filter data to show only specific rows in Excel.
19. What is a cell reference, and how does it differ between relative and absolute references
in Excel?
20. Explain how to use the COUNTIF function to count cells meeting a criterion in Excel.
21. Describe the steps to add a trendline to a chart in Excel.
22. How can you protect a specific range of cells from editing in Excel?
23. Explain how to split text in a cell into multiple columns in Excel.
24. Describe the steps to create a dropdown list in a cell in Excel.
25. What is the purpose of the CONCATENATE function, and how do you use it in Excel?
26. Explain how to import data from a CSV file into Excel.
27. Describe how to adjust column width and row height in Excel.
28. How can you use the Pivot Table feature to summarize data in Excel?
29. Explain the steps to print a spreadsheet with gridlines in Excel.
30. Describe how to share an Excel workbook with specific permissions (e.g., view-only).
Examination Questions: Presentation Software (Microsoft
PowerPoint)
1. What is the primary purpose of Microsoft PowerPoint, and how does it differ from other
presentation software?
2. How do you create a new presentation in Microsoft PowerPoint?
3. Describe the steps to save a presentation as a PPTX file in Microsoft PowerPoint.
4. Explain how to apply a theme to a presentation in PowerPoint.
5. What is a slide layout, and how can you change it in PowerPoint?
6. Describe the steps to insert a new slide with a specific layout in PowerPoint.
7. How can you add a text box to a slide in PowerPoint?
8. Explain how to format text (e.g., bold, italic, font size) in a PowerPoint slide.
9. Describe the steps to insert an image into a slide in PowerPoint.
10. How can you crop an image directly in PowerPoint?
11. Explain the purpose of slide transitions, and how do you apply one in PowerPoint?
12. Describe how to add an animation to a text box in PowerPoint.
13. What is the difference between a slide transition and an animation in PowerPoint?
14. Explain how to embed a YouTube video into a PowerPoint slide.
15. Describe the steps to reorder slides in the slide sorter view in PowerPoint.
16. How can you add speaker notes to a slide in PowerPoint?
17. Explain the purpose of the "Slide Master" in PowerPoint and how to access it.
18. Describe how to create a consistent font style across all slides using Slide Master in
PowerPoint.
19. How can you export a PowerPoint presentation as a PDF?
20. Explain the steps to print handouts of a presentation in PowerPoint.
21. What is the "Presenter View" in PowerPoint, and how can you use it during a
presentation?
22. Describe how to record a slide show with narration and timings in PowerPoint.
23. How can you use the "Morph" transition in PowerPoint to create smooth animations
between slides?
24. Explain how to use the "SmartArt" feature in PowerPoint to create diagrams and shapes.
25. What is the "Design Ideas" feature in PowerPoint, and how can you use it to enhance
your slide design?
26. Describe the steps to insert a chart into a PowerPoint slide from Excel data.
27. How can you use the "Ink" feature in PowerPoint to draw or write on slides during a
presentation?
28. Explain how to use the "Reuse Slides" feature in PowerPoint to import slides from
another presentation.
29. What is the "Zoom" feature in PowerPoint, and how can you use it to create interactive
presentations?
30. Describe how to broadcast a slide show online using PowerPoint.