2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

Objective 2: Insert and

Format Graphics
To add visual interest to a document, insert graphics. Graphics include pictures,
charts, and drawing objects—shapes, diagrams, lines, and so on. For additional
visual interest, you can apply an attractive graphic format to text; add, resize,
move, and format pictures; and add a page border.

Word 1: GO! Learn How Video, Objective 2

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Activity 1.03: Formatting Text by
Using Text Effects
Text effects are decorative formats, such as shadowed or mirrored text, text
glow, 3-D effects, and colors that make text stand out. The announcement you
are creating will be printed and also posted online, and the use of text effects will
draw attention to some of the important information.

1. Including the paragraph mark, select the first paragraph of text—

Internship Opportunities. On the Home tab, in the Font group, click Text
Effects and Typography .

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

2. In the Text Effects and Typography gallery, in the third row, click the first

effect to apply it to the selection.

3. With the text still selected, in the Font group, click in the Font Size box

to select the existing font size. Type 40 and then press .

When you want to change the font size of selected text to a size that
does not display in the Font Size list, type the number in the Font Size
box and press to confirm the new font size.

4. With the text still selected, in the Paragraph group, click Center to
center the text. Compare your screen with Figure 1.5.

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Figure 1.5
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5. With the text still selected, in the Font group, click the Font Color button
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arrow to display
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fifth column, click theRfirst
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6. With the text still selected, in the Font group, click Text Effects and

Typography . Point to Shadow, and then under Outer, in the second

row, click the third style.

7. Click anywhere in the document to deselect the text, click Save , and
then compare your screen with Figure 1.6.

Figure 1.6

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

More Knowledge
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Clear Existing Formatting

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If you do not like your text effect, you can remove all formatting from any
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selected text. To do so, on the Home tab, in the Font group, click Clear All
Formatting .

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Activity 1.04: Inserting Pictures

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MOS 5.1.2

Pictures that reflect document content can focus the reader’s attention on the
message. Jeremy Castaneda asked that you insert a Biz Intel Media studio picture
in the announcement.

1. In the paragraph that begins Applicants for social media integration, click

to position the insertion point at the beginning of the paragraph to the left
of the word Applicants.
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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

2. On the Insert tab, in the Illustrations group, click Pictures, and then click

This Device. In the Insert Picture dialog box, navigate to the files you
downloaded for this project, locate and click w01A_Media, and then click
Insert. If the Automatic Alt Text tip box displays, read the message, and
then click Got it to close the message.

M ac Tip
To insert the picture, on the Insert tab, click Pictures, and then click Picture from
File.
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Word inserts the picture as an inline object; that is, the picture is
positioned directly in the text at the insertion point, just like a character

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in a sentence. The Layout Options button displays to the right of the
picture. You can change the Word Layout Options to control the
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manner in which text wraps around a picture or other object. Sizing
handles surround the picture indicating it is selected.
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3. Notice the sizing handles around the selected picture, as shown in Figure
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1.7, and then Save E USE OF

The corner sizing handles resize the graphic proportionally. The center
sizing handles resize a graphic vertically or horizontally only; however,
sizing with these will distort the graphic. A rotation handle, with which
you can rotate the graphic to any angle, displays above the top center
sizing handle.

Figure 1.7

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

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Activity 1.05: Resizing Pictures
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You can resize a picture by dragging one of the sizing handles or by using the
Size menu commands on the Picture Format tab.

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1. Click the View tab. In the Show group, verify that there is a checkmark in
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the Ruler check box, indicating that the Rulers display. If the rulers do not
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display, click the Ruler check box to display the rulers.
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2. If necessary, scroll your document so the entire picture displays. At the

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lower right cornerEofPthe picture, point to the sizing

IL handle until the
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pointer displays. Drag slightly OFto the left.
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upward

3. Continue to drag up and to the left until the bottom of the graphic is

aligned at approximately 5 inches on the vertical ruler. The exact size need
not be precise. Notice that the graphic is proportionally resized, and then
compare your screen with Figure 1.8.

Figure 1.8

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

4. On the ribbon, click the Picture Format tab. In the Size group, click in the

Shape Height box to select the number. Type 2.1 and then press . If
necessary, scroll down to view the entire picture on your screen, and then
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compare your screen with Figure 1.9.
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When you use the Shape Height and Shape Width boxes to change the
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size of a graphic, the graphic will resize proportionally; that is, the
width adjusts as you change the height and vice versa.

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A spin box is a small H F

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box
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lets you move rapidly through F W You can change the
a set of values by clicking.
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height or width of a picture or object by clicking the Shape Height or Shape
Width spin box arrows.

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Figure 1.9

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

5. Save your document.

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Activity 1.06: Wrapping Text Around

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a Picture Using Layout Options

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MOS 5.4.2
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Recall that Layout Options
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1. Be sure the picture is selected—you know it is selected if the sizing handles

display.

2. To the right of the picture, click Layout Options to display a gallery of

text wrapping arrangements. Point to each icon layout option to view its
ScreenTip.

M ac Tip

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

On the Picture Format tab, click Wrap Text, and then choose the layout option
that you want to apply.

Each icon visually depicts how text will wrap around an object.

Another Way

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On the Picture Format tab, in the Arrange group, click Wrap Text.
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3. From the gallery, under With Text Wrapping, click the first layout—

Square. Compare your screen with Figure 1.10.

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Select Square text wrapping when you want to wrap the text to the left
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or right of an image. To the left of image and aligned with the top of
the Applicants for social media paragraph, an object anchor displays,
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indicating that the selected object is anchored to the paragraph at this

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location in theEdocument.
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Figure 1.10

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

4. Close the Layout Options, and then Save your document.

Activity 1.07: Positioning a Picture

MOS 5.4.1

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There are two ways to move a picture in a document. You can point to the
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picture and then drag it to a new position. You can also change the picture

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location.

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1. Be sure the picture is selected. Click the Picture Format tab. In the Arrange

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group, click Position, and then click More Layout Options.

2. In the Layout dialog box, be sure the Position tab is selected. Under

Horizontal, click the Alignment option button. To the right of Alignment,

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click the arrow, and then click Right. To the right of relative to, click the
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arrow, and then click Margin.

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3. Under Vertical, click the Alignment option button. Change the Alignment
IVAT F Wscreen with Figure 1.11.
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options to Top relative to Line.

With these alignment settings, the picture will move to the right margin
of the page and the top edge will align with the top of the first line of
the paragraph to which it is anchored.

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Figure 1.11

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4. At the bottom of the Layout dialog box, click OK, and then Save your

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document. Notice that the picture moves to the right margin, and the text
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wraps on the left side of the picture. Compare your screen with Figure
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Figure 1.12

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Activity 1.08: Applying

Picture Effects

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

MOS 5.2.2

Picture styles include shapes, shadows, frames, borders, and other special effects
with which you can stylize an image. Picture Effects enhance a picture with
effects such as a shadow, glow, reflection, or 3-D rotation.

1. Be sure the picture is selected. On the Picture Format tab, in the Picture

Styles group, click Picture Effects.

2. Point to Soft Edges. Under Soft Edge Variations, use the ScreenTips to

locate and then click 5 Point.

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The Soft Edges feature fades the edges of the picture.
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3. Compare your screen with Figure 1.13, and then Save your document.

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Figure 1.13
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More Knowledge

Applying Picture Styles

To apply a picture style, select the picture. On the Format tab, in the Picture
Styles group, click More, and then click the Picture Style that you want to apply.

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

Activity 1.09: Applying Artistic

Effects

MOS 5.2.1

Artistic effects are formats that make pictures look more like sketches or
paintings.

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1. Be sure the picture isO IB tab, in the Adjust
selected. On the Picture Format
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group, click Artistic Effects.

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2. In the first row of the gallery, point to, but do not click, the second effect.

Live Preview displays the picture with the second effect added.

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2/25/25, 10:32 PM Objective 2: Insert and Format Graphics

3. In the fourth row of the gallery, click the second effect—Texturizer.

Texturizer may be in another location in the gallery. If necessary, use the

ScreenTips to locate the Texturizer effect. Compare your screen with Figure
1.14.

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Figure 1.14

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4. Save your document.

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Page borders frame a page and help to focus the information on the page.
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1. Click anywhere outside the picture to deselect it. On the Design tab, in the
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2. In the Borders and Shading dialog box, on the Page Border tab, under

Setting, click Box. Under Style, scroll the list and then click the seventh
style—double lines.

3. Click the Color arrow, and then in the fifth column, click the first color.

4. Under Apply to, be sure Whole document is selected, and then compare

your screen with Figure 1.15.

Figure 1.15

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5. At the bottom of the Borders and Shading dialog box, click OK. Press

to move to the top of the document, or click at the beginning of the

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document to positionO IBleft of the word
your insertion point to the
Internship.
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To move to the top of a document, press .

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6. Save your document, and then compare your screen with Figure 1.16.

M ac Tip
If your document page border does not display as shown in Figure 1.16, you may
need to adjust the border margins. On the Design tab, click Page Borders. In the

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lower right corner of the Borders and Shading dialog box, click Options, and
then change all the margins to 24 pt measured from Edge of page.

Figure 1.16

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