2/25/25, 10:33 PM Objective 3: Insert and Modify Text Boxes and Shapes

Objective 3: Insert and

Modify Text Boxes and
Shapes
Word has predefined shapes and text boxes that you can add to your documents.
A shape is an object such as a line, arrow, box, callout, or banner. A text box is a
movable, resizable container for text or graphics. Use these objects to add visual
interest to your document.

Word 1: GO! Learn How Video, Objective 3

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Activity 1.11: Inserting, Sizing, and
Positioning a Shape

MOS 5.1.1

Important information in a document needs to be easily recognized and noticed.

Mr. Castaneda asked that you insert a shape with text in it to draw attention to
the important information in the announcement.

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2/25/25, 10:33 PM Objective 3: Insert and Modify Text Boxes and Shapes

1. Click in the blank paragraph below the title. Press four times to create
additional space for a text box, and then notice that the picture anchored
to the paragraph moves with the text.

2. Press to move to the end of the document or click in the blank

paragraph at the end of the document to position your insertion point in

the empty paragraph at the end of the document.

M ac Tip

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To move to the end of a document, press

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3. Click the Insert tab, and then in the Illustrations group, click Shapes to

display the Shapes gallery. Compare your screen with Figure 1.17.
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Figure 1.17
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4. Under Rectangles, click the second shape—the rectangle that includes

rounded corners, and then move your pointer. Notice that the pointer
displays.

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2/25/25, 10:33 PM Objective 3: Insert and Modify Text Boxes and Shapes

5. Position the pointer near the left margin at approximately 8 inches on

the vertical ruler. Click one time to insert a 1-inch by 1-inch rounded
rectangle. The exact location is not important.

M ac Tip
You may need to drag your mouse to insert the rectangle. The exact size and
location are not important as you will adjust both in a later step.

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A blue rectangle with rounded edges displays.
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6. To the right of the rectangle object, click Layout Options
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, and then at
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the bottom of the gallery, click See more to display the Layout dialog box.

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On the Shape Format tab, click Arrange, click Position, and then click More
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Layout Options.
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7. In the Layout dialog box, under Horizontal, click Alignment. To the right

of Alignment, click the arrow, and then click Centered. To the right of
relative to, click the arrow, and then click Page. Under Vertical, select the
existing number in the Absolute position box. Type .45 and then to the
right of below, be sure that Paragraph displays. Click OK.

This action centers the rectangle on the page and positions the rectangle
slightly less than one-half inch below the last paragraph, which in this
document, is the blank paragraph.

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2/25/25, 10:33 PM Objective 3: Insert and Modify Text Boxes and Shapes

8. On the Shape Format tab, in the Shape Height box select the existing
number. Type 1.5 and then click in the Shape Width box . Select the
existing number, type 4.5 and then press .

9. Compare your screen with Figure 1.18, and then Save your document.

Figure 1.18

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Activity 1.12: Typing Text in a Shape .ROJ...
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and Formatting a Shape

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MOS 5.2.4 and 5.3.2

1. If necessary, select the rectangle shape. Type To set up an interview, apply

online at: and then press . Type www.bizintelmedia.tech

2. Press or drag to select all of the text in the shape. Right-click over

the selected text to display the mini toolbar, and then click Bold . With
the text still selected, click Increase Font Size three times to increase the
font size to 16 pt.

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2/25/25, 10:33 PM Objective 3: Insert and Modify Text Boxes and Shapes

M ac Tip

To select all of the text in a shape, press . To format the text, click

the Home tab, and then click Bold. Use the Increase Font Size button to change
the font size to 16.

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Use the keyboard shortcut TRall of the text in a text box.
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3. With the text still selected, on the Home tab, click the Font Color button
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arrow. Under Theme Colors, in the second column, click the first color.

4. Click outside the shape to deselect the text. Click the border of the shape to

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select the shape but not the text. On the Shape Format tab, in the Shape
Styles group, click Shape Fill. In the fifth column, click the fourth color.

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To display the color gallery, click T US E
theEShape FillO
arrow.

5. With the shape still selected, in the Shape Styles group, click Shape Outline.

In the fifth column, click the first color. Compare your screen with Figure
1.19, and then Save your document.

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2/25/25, 10:33 PM Objective 3: Insert and Modify Text Boxes and Shapes

To display the color gallery, click the Shape Outline arrow.

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Figure 1.19

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Activity 1.13: Inserting a Text Box

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A text box is useful to differentiate
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portions of text from
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Because it is a floating object—aAgraphic
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surrounding text characters—you can place a text box anywhere on the page.

1. Press to move to the top of the document, or click at the beginning

of the document to position the insertion point to the left of the word
Internship.

2. On the Insert tab, in the Text group, click Text Box. At the bottom of the

gallery, click Draw Text Box.

3. Position the pointer over the first blank paragraph—aligned with the
left margin and at approximately 1 inch on the vertical ruler. Drag down
and to the right to create a text box approximately 1.5 inches high and 4
inches wide—the exact size and location need not be precise.

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2/25/25, 10:33 PM Objective 3: Insert and Modify Text Boxes and Shapes

4. With the insertion point blinking in the text box, type the following,

pressing after each of the first two lines to create a new paragraph:

Online interviews will be held:

Friday and Saturday, January 14 and 15
Be prepared to participate in a video interview.

5. Compare your screen with Figure 1.20, and then Save your document.

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Figure 1.20

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Activity 1.14: Sizing and Positioning
a Text Box and Formatting a Text Box ISP
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Using Shape Styles
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1. Point to the text box border to display the pointer. In the space below
the Internship Opportunities title, by dragging, move the text box until a
horizontal green alignment guide displays above the first blank paragraph
mark and a vertical green alignment guide displays in the center of the
page, as shown in Figure 1.21. If the alignment guides do not display, drag
the text box to position it approximately as shown in the figure.

Figure 1.21

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2/25/25, 10:33 PM Objective 3: Insert and Modify Text Boxes and Shapes

2. To place the text box precisely, on the Shape Format tab, in the Arrange

group, click Position, and then click More Layout Options.

3. In the Layout dialog box, under Horizontal, click Alignment. To the right

of Alignment, click the arrow, and then click Centered. To the right of
relative to, click the arrow, and then click Page.

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4. Under Vertical, click in the Absolute position box, select the existing
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number, and then type 1.1 To the right of below,
click Margin. D

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5. In the Layout dialog box, click the Size tab. Under Height, select the

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number in the Absolute box. Type 1 and then under Width, select the
number in the Absolute box. Type 4 and then click OK.

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Before you click OK,Hverify

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position box has not changed
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The text box is sized correctly, centered horizontally, and the top edge
is positioned approximately one inch below the top margin of the
document.

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6. On the Shape Format tab, in the Shape Styles group, click More and
then in the first row, click the second style.

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2/25/25, 10:33 PM Objective 3: Insert and Modify Text Boxes and Shapes

M ac Tip
Point to one of the Shape Styles, and then below the styles, click the down-
pointing arrow to display the Shape Styles gallery.

7. On the Shape Format tab, in the Shape Styles group, click Shape Effects.

Point to Shadow, and then under Outer, in the first row, click the first
effect.

8. Click in the text box, and then select all the text in the text box. On the

Home tab, change the Font Size to 12 and apply Bold . In the
Paragraph group, click Center
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Another Way

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The keyboard shortcut to center text in a document is .

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9. Click anywhere in the document to deselect the text box. Compare your
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screen with Figure
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Figure 1.22

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