University of Calcutta

87/1, College Street, Kolkata-700 073

E-Tender No. CE/ADM/11/25/04 Dated: - 24.04.2025

Controller of Examinations Department, University of Calcutta invites e –tender

tender for the following
work from the reputed, bonafide and resourceful agencies/contractors/bidders having credentials of
similar nature of jobs in Government/ Semi
Semi-Govt./
Govt./ Autonomous bodies/ State Universities under Govt.
of West Bengal within last 3(three) financial years.

Name of work: Supplying of 10000 bundles Tags (9 inch) (100 Tags per bundle) at Controller of
Examinations Department, University of Calcutta.

Name of the Item Bid Time of Earnest Money Name of the

Validity completion of (EMD) Concerned
Days work Rs. Department

Supplying of 10000 bundles Tags (9 180 30 days 3500 /- The Controller of

inch) (100 Tags per bundle) at days (To be deposited Examinations
Controller of Examinations Online) Department,
University of
Department, University of Calcutta.
Calcutta.

Bid Opening: - University of Calcutta at 87/1 College Street, Darbhanga Building, 2nd floor Kolkata-700073.

1. Eligibility criteria for participation in the tender (up to date as on date):

 The intending bidder must attach the photo photo-copies of all the relevantt documents such as Valid
Trade License in similar nature of work , P.Tax, GST & Pan and credential for satisfactory
completion of similar nature of job amounting to 75 75%% of the quoted value in a single
tender in the last three (03) financial years in Government, or Government Undertaking or any
State Aided University. Only nly completion certificate of the work will be considered as Credential of
works. Original documents (up to date as on date) may be asked for verification of technical checking on
the date of tender opening. Failing to produce original documents, the tender will be rejected.
  The bidder must have a registered office in Kolkata or its surrounding districts in West
Bengal. A copy of the address proof as per GST is to be submitted with the tender
documents.

N.B: – Completion certificate should contain a) Name of work, b) Name and address of Client, c) Amount put
to tender, d) Date of commencement of work e) Date of completion of work.

2. BOQ for the respective work should be uploaded along with valid trade license, P.tax, PAN, GST &
completion certificate for last 03 financial years (up to date as on date).

3. Consortium is not allowed and No Partial Quote will be accepted.

4. Time Extension: Time is the essence of the contract, generally no time of extension will be
allowed. But, in case of Force Majeure, the extension of time may be considered on the basis
of actual situation and subject to consideration of the Tender Inviting Authority.

5. Liquidated damage: Liquidated damage will be charged to the contractor, if they fail to complete the
work within the stipulated time as per [email protected]% per day to a maximum limit of 10 % of the
contract value .

6. No extra payment will be paid beyond the tendered amount.

7. The Tender Inviting Authority reserves the right to accept or reject any tender without
assigning any reasons.

8. The intending bidder must quote all item/s rate on the BOQ, failing which his/her tender, will be
cancelled. The Bidder should inspect the site for the mentioned work before bidding of the
tender.

9. The University reserves the right to add or amend or modify any of the terms and/or conditions are
contained here-in and/or bring forth/or incorporate such other terms or further term/or condition
for performance of the job and or the contract.

10. After issuing the work order to the successful tenderer, if he/she fails to commence the work or
unable to complete the work, then the EMD and Performance security amount of the said tenderer
will be forfeited and no claim will be entertained.

11. Bills to be submitted in duplicate along with all relevant papers, particularly
Original Challan, work order and Xerox copy of up-to-date trade license, PAN card
etc. for payment.

12. Mode of payment: - After completion of the work as per work order or any subsequent work order
against the original work order the triplicates bills (RA/Final bill) duly checked and verified by the
concern department with the completion certificate by the concern department and should be
submitted to the office of the undersigned within 10 days after completion of the work.

13. Security Deposit: The University authority will retain a sum amounting to 10% of the bill of the
contract for a period of six months from the date of completion of work as Security Deposit. This will
be released after a period of six months from the date of completion of the work on application.
 14. Termination Clause:
I. Failing to supply and commissioning of the items as per work order within the
stipulated time, the contract will be rejected except application of Force majeure
Clause and EMD will be forfeited.
II. If any deviation of quality and specification from the stipulated specification as per
B.O.Q observed, the purchase order will be cancelled and EMD will be forfeited.
III. In case of deterioration of service the Work order will be cancelled as per rule and
EMD may be forfeited.

15. Force majeure Clause: If the work(s) be delayed for the following reasons:-
Due to war, internal emergency and other conditions such as abnormally bad weather, flood, cyclone
natural calamity or serious loss or damage by fire or civil commotion, the contractor shall
immediately give notice thereof in writing to the Central Tender Committee but shall nevertheless use
constantly his/her best endeavors to prevent or make good the delay and shall do all that may be
reasonably required to the satisfaction of the Central Tender Committee to proceed with the works.

Important Dates:
Sl. Items Publishing Date (s)
No.
1 Date of uploading of N.I.T. & Tender documents (online) from this 24.04.2025, 06:00 P.M
end
2 Documents downloading, Starting date (online) 24.04.2025, 06:00 P.M
3 Bid submission, starting date (online) 24.04.2025, 06:00 P.M
4 Bid submission, closing date (online) 05.05.2025, 01:00 P.M
5 Bid opening date for Technical Proposal (online) 07.05.2025, 01:00 P.M
6 Date of uploading of the list of Technically qualified Bidder To be communicated later
(online)
7 Date and Place for opening of Financial Proposal (online) To be communicated later
8 Date of uploading of the list of bidders along with the approved rate To be communicated later

INSTRUCTIONS TO BIDDERS

Instructions / Guidelines for electronic submission of tenders have been annexed for assisting
the contractors to participate in e- tendering.

I. Registration of Bidder: - Any bidder willing to take part in the process of e –tender will
have to be enrolled & registered with the Government e – Procurement system through
logging on to https://wbtenders.gov.in.The bidder is to click on the link for e –
Tendering site as given on the web portal.
II. Digital Signature Certificate (DSC): - Each bidder is required to obtain a class - II or
class – III Digital Signature Certificate (DSC) for submission of tenders from the
approved service provider.
III. Collection of Tender documents: - The bidder can search & download NIT & Tender
documents electronically from computer once he logs on to the website mentioned
 Clause 1 using the Digital Signature Certificate. This is the only mode of collection of
Tender documents.
IV. Cost of Earnest Money (EMD)

Name of the Item Earnest Money (EMD) Transaction No. & Bank Name
Quoted INR Date
Supplying of 10000 bundles Rs. 3500/-
Tags (9 inch) (100 Tags per (To be deposited Online)
bundle) at Controller of
Examinations Department,
University of Calcutta.

Earnest Money (EMD):- Intending bidders are requested to deposit Rs.3500 /- (to be deposited
online by each bidder) only to be deposited by the bidder concerned electronically: online –
through his net banking enabled bank account, maintained at any bank or: offline –
through any bank generating NEFT/RTGS Challan from the e–tendering portal. Intending
bidder will get the beneficiary details from e–tender portal with the help of Digital
Signature Certificate and may transfer the EMD from their respective Bank as per the
Beneficiary Name & Account No., Amount, Beneficiary Bank name (ICICI Bank) & IFSC
Code and e–Proc Ref No. Intending bidder who wants to transfer EMD through
NEFT/RTGS must read the instruction of the Challan generated from E–Procurement site.

Bidders are also advised to submit EMD of their bid, at least 3 working days before the closing date for bid
submission as it requires considerable time for processing of Payment for EMD.

Getting exemption from EMD: - Bidders are requested to upload the NSIC / MSME Registered Certificate for getting
exemption of EMD. For that they need to select the EMD page as Yes and provide the exemption type as fixed and put
the actual EMD amount in Rupees and upload the exemption document.

N.B.: During evaluation, the bidders may be invited and clarification/ information or additional documents
or original hard copy of any of the documents already submitted may be sought from them & if these are
not produced within the stipulated time frame, their bid will be liable to rejection.

Rejection of Bid:

Tender Committee reserves the right to accept or reject any Bid and to cancel the Bidding
processes& reject all Bids at any time prior to the award of Contract without thereby incurring any
liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders
of the ground for Tender Committee’s action.

I. Submission of Tenders:-
a. General process of submission: - Tenders are to be submitted through online to
the website https://wbtenders.gov.in in two folders at a time for each work,
 one is Technical bid and other is Financial Bid before the prescribed date and time
using the Digital Signature Certificates.
b. Technical Bid:- Technical Bid contain scanned copies of the followings
further in two cover (folder).
c. Online bid submission process (Bidder/Contractor)
inhttps://wbtenders.gov.inportal, download the pdf file.

II. Statutory Cover Containing

i) NIT and Corrigendum if any (Download the NIT and upload the
same by digitally sign).

III. NON-STATUTORY/MYDOCUMENTS containing the following documents:

Sl.No. Category Sub Category Sub-Category Description

1. PAN Card
2. Professional Tax Registration Certificate
3. GST Registration Certificate
4. Valid Trade License in similar nature of job.
A. Certificates Certificates 5. NSIC / MSME Registered Certificate for
getting Exemption of EMD.

6. For non-registered organizations under

NSIC/MSME, EMD documents are to be
enclosed.
credential for satisfactory completion of similar nature of job
amounting to 75% of the quoted value in a single tender in the
B. Credential last three (03) financial years in Government, or Government
Undertaking or any State Aided University. Only completion
certificate of the work will be considered as Credential of works.

Financial P/L AND BALANCE SHEET FOR LAST 03 (three) FINANCIAL

C.
Information YEAR.

Note: Failure of submission of any of the above mentioned documents will render the tender
liable to summarily rejected for both statutory & non statutory cover.

IV. Financial Bid: - BOQ in INR (in excel sheet)

i) The financial bid should contain the following documents in one cover (folder) i.e.
Bill of Quantities (BOQ). The contractor is to quote the rate through on line in the space marked
for quoting rate in the BOQ.
ii) Only downloaded copies of the above documents are to be uploaded, virus scanned &
digitally signed by the contractor.
 V. Opening & Evaluation of Tender:-
Opening of Technical Bid:
i) Technical bid will be opened by the University of Calcutta Officials. Intending bidders
may remain present if they so desire. Statutory Cover (folder) would be opened first & if
found in order and correct Non Statutory Cover (folder) will be opened. If there is any
deficiency in the Statutory & Non statutory documents the tender will summarily be
rejected.
ii) Decrypted (transformed in to readable formats) documents of the non statutory cover
will be downloaded & handed over to the evaluation committee.
iii) List of technically qualified bidders would be uploaded.

NB: While evaluation, the committee may invite the bidders & seek clarification/
information or additional documents or original hard copy of any of the documents
already submitted & if they are not produced within the stipulated time frame, their bid
will liable for rejection.

VI. Opening and evaluation of Financial Bid:

Financial bid of bidders declared technically eligible by the Committee will be
opened electronically from the web portal on the prescribed date and time.

VII. Penalty for suppression / distortion of facts:

Submission of false document by bidder is strictly prohibited and will be liable for rejection of
the tender.

Signature Not Verified

Digitally signed by SUBHASISH SANYAL
Date: 2025.04.24 14:44:53 IST
Location: West Bengal-WB