bizhub C25

Printer / Copier /
Scanner
User’s Guide

A2YF-9561-00A

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 Thank You
Thank you for purchasing a bizhub C25. You have made an excellent choice.
Your bizhub C25 is specially designed for optimal performance in Windows,
Macintosh and Linux environments.

Trademarks
KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis-
tered trademarks of KONICA MINOLTA HOLDINGS, INC.
bizhub and PageScope are trademarks or registered trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.
All other trademarks and registered trademarks are the property of their
respective owners.

Copyright Notice
Copyright © 2010 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.,
Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo,
100-0005, Japan. All Rights Reserved. This document may not be copied, in
whole or part, nor transferred to any other media or language, without writ-
ten permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Manual Notice
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to
make changes to this guide and to the equipment described herein without
notice. Considerable effort has been made to ensure that this guide is free of
inaccuracies and omissions. However, KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. makes no warranty of any kind including, but not lim-
ited to, any implied warranties of merchantability and fitness for a particular
purpose with regard to this guide.
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no respon-
sibility for, or liability for, errors contained in this guide or for incidental, spe-
cial, or consequential damages arising out of the furnishing of this guide, or
the use of this guide in operating the equipment, or in connection with the
performance of the equipment when so operated.

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 SOFTWARE LICENSE AGREEMENT
This package contains the following materials provided by Konica Minolta Business Technolo-
gies, Inc. (KMBT): software included as part of the printing system, the digitally-encoded
machine-readable outline data encoded in the special format and in the encrypted form (“Font
Programs”), other software which runs on a computer system for use in conjunction with the
Printing Software (“Host Software”), and related explanatory written materials (“Documenta-
tion”). The term “Software” shall be used to describe Printing Software, Font Programs and/or
Host Software and also include any upgrades, modified versions, additions, and copies of the
Software.
The Software is being licensed to you under the terms of this Agreement.
KMBT grants to you a non-exclusive sublicense to use the Software and Documentation, pro-
vided that you agree to the following:
1. You may use the Printing Software and accompanying Font Programs for imaging to the
licensed output device(s), solely for your own internal business purposes.
2. In addition to the license for Font Programs set forth in Section 1 (“Printing Software”)
above, you may use Roman Font Programs to reproduce weights, styles, and versions of
letters, numerals, characters and symbols (“Typefaces”) on the display or monitor for your
own internal business purposes.
3. You may make one backup copy of the Host Software, provided your backup copy is not
installed or used on any computer. Notwithstanding the above restrictions, you may install
the Host Software on any number of computers solely for use with one or more printing
systems running the Printing Software.
4. You may assign its rights under this Agreement to an assignee of all of Licensee’s right
and interest to such Software and Documentation (“Assignee”) provided you transfer to
Assignee all copies of such Software and Documentation Assignee agrees to be bound by
all of the terms and conditions of this Agreement.
5. You agree not to modify, adapt or translate the Software and Documentation.
6. You agree that you will not attempt to alter, disassemble, decrypt, reverse engineer or
decompile the Software.
7. Title to and ownership of the Software and Documentation and any reproductions thereof
shall remain with KMBT and its Licensor.
8. Trademarks shall be used in accordance with accepted trademark practice, including
identification of the trademark owner’s name. Trademarks can only be used to identify
printed output produced by the Software. Such use of any trademark does not give you
any rights of ownership in that trademark.
9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software
that the Licensee does not use, or Software contained on any unused media, except as
part of the permanent transfer of all Software and Documentation as described above.
10. In no event will KMBT or its licensor be liable to you for any consequential, incidental INDI-
RECT, PUNITIVE or special damages, including any lost profits or lost saving, even if
KMBT has been advised of the possibility of such damages, or for any claim by any third
party. KMBT or its licensor disclaims all warranties with regard to the software, express or
implied, including, without limitation implied warranties of merchantability, fitness for a
particular purpose, title and non-infringement of third party rights. Some states or jurisdic-
tions do not allow the exclusion or limitation of incidental, consequential or special dam-
ages, so the above limitations may not apply to you.

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 11. Notice to Government End Users: The Software is a “commercial item,” as that term is
defined at 48 C.F.R.2.101, consisting of “commercial computer software” and “commer-
cial computer software documentation,” as such terms are used in 48 C.F.R. 12.212. Con-
sistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S.
Government End Users acquire the Software with only those rights set forth herein.
12. You agree that you will not export the Software in any form in violation of any applicable
laws and regulations regarding export control of any countries.

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 Legal Restrictions on Copying
Certain types of documents must never be copied with the purpose or intent
to pass copies of such documents off as the originals.
The following is not a complete list, but is meant to be used as a guide to
responsible copying.
Financial Instruments
- Personal checks
- Traveler’s checks
- Money orders
- Certificates of deposit
- Bonds or other certificates of indebtedness
- Stock certificates
Legal Documents
- Food stamps
- Postage stamps (canceled or uncanceled)
- Checks or drafts drawn by government agencies
- Internal revenue stamps (canceled or uncanceled)
- Passports
- Immigration papers
- Motor vehicle licenses and titles
- House and property titles and deeds
General
- Identification cards, badges, or insignias
- Copyrighted works without permission of the copyright owner
In addition, it is prohibited under any circumstances to copy domestic or for-
eign currencies, or works of art without permission of the copyright owner.
When in doubt about the nature of a document, consult with legal counsel.

d This machine provides the forgery prevention function in order to pre-

vent financial instruments from being copied illegally.
We appreciate your understanding that printed images may infre-
quently have some noise or image data may not be stored under cer-
tain circumstances due to this forgery prevention function.

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 For EU member states only
This symbol means: Do not dispose of this
product together with your household waste!

Please contact the Local Authority for appropri-

ate disposal instructions. In the case of a new
device being purchased, the used one can also
be given to our dealer for appropriate disposal.
Recycling of this product will help to conserve
natural resources and prevent potential negative
consequences for the environment and human
health caused by inappropriate waste handling.

This product complies with RoHS (2002/95/EC)

directive.

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 Contents

1 Introduction .................................................................................................... 1-1

Getting Acquainted with Your Machine ....................................................... 1-2
Space Requirements .................................................................................. 1-2
Part Names ................................................................................................. 1-4
Front View ............................................................................................. 1-4
Rear View.............................................................................................. 1-6
Front View with Options........................................................................ 1-6
Drivers CD/DVD .......................................................................................... 1-7
Printer Drivers (PostScript Drivers) ....................................................... 1-7
Printer Drivers (PCL Drivers) ................................................................. 1-7
Printer Drivers (XPS Drivers) ................................................................. 1-7
Printer Drivers (PPD Files)..................................................................... 1-8
Scanner Drivers .................................................................................... 1-8
PC Fax Drivers ...................................................................................... 1-9
Applications CD/DVD.................................................................................. 1-9
Applications .......................................................................................... 1-9
Documentation CD/DVD ........................................................................... 1-11
Documentation ................................................................................... 1-11
System Requirements............................................................................... 1-12

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 2 Control Panel and Configuration Menu ....................................................... 2-1
About the Control Panel ................................................................................ 2-2
Control Panel Indicators and Keys ............................................................. 2-2
Display Indications...................................................................................... 2-5
Main Screen (Copy Mode) .................................................................... 2-5
Main Screen (Scan Mode)..................................................................... 2-8
Main Screen (Fax Mode)..................................................................... 2-11
Print Screen ........................................................................................ 2-12
Media Size Indications........................................................................ 2-13
Media Type Indications....................................................................... 2-14
Checking the Machine Status and Settings .............................................. 2-15
TONER REMAINING ................................................................................. 2-15
REPORT/STATUS Menu ........................................................................... 2-15
TOTAL PRINT ..................................................................................... 2-16
SUPPLY STATUS ............................................................................... 2-16
TX/RX RESULT ................................................................................... 2-17
REPORT.............................................................................................. 2-17
Configuration Menu Overview .................................................................... 2-19
UTILITY Menu ........................................................................................... 2-19
ACCESSIBILITY Menu ........................................................................ 2-21
MACHINE SETTING Menu.................................................................. 2-24
PAPER SETUP Menu.......................................................................... 2-26
ADMIN. MANAGEMENT Menu ........................................................... 2-29
COPY SETTING Menu ........................................................................ 2-47
DIAL REGISTER Menu........................................................................ 2-50
FAX TX OPERATION Menu................................................................. 2-51
FAX RX OPERATION Menu ................................................................ 2-51
REPORTING Menu ............................................................................. 2-51
SCAN SETTING Menu ........................................................................ 2-52
PS/PCL PRINT Menu ................................................................................... 2-55
PROOF/PRINT MENU......................................................................... 2-56
PAPER MENU..................................................................................... 2-57
QUALITY MENU ................................................................................. 2-60
SYS DEFAULT MENU......................................................................... 2-78
MEMORY PRINT Menu ................................................................................ 2-85

3 Media Handling .............................................................................................. 3-1

Media .............................................................................................................. 3-2
Specifications ............................................................................................. 3-2
Types .......................................................................................................... 3-3
Plain Paper (Recycled Paper) ............................................................... 3-3
Thick Stock ........................................................................................... 3-5
Envelope ............................................................................................... 3-5
Label ..................................................................................................... 3-6
Letterhead............................................................................................. 3-7
Postcard ............................................................................................... 3-8

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 Glossy Media ........................................................................................ 3-9
Single Side Only.......................................................................................... 3-9
Special Paper............................................................................................ 3-10
Guaranteed Imageable (Printable) Area.............................................. 3-11
Imageable Area—Envelopes............................................................... 3-11
Page Margins...................................................................................... 3-11
Loading Media ............................................................................................. 3-12
How do I load media?............................................................................... 3-12
Tray 1 (Manual Feed Tray) ........................................................................ 3-12
Loading Plain Paper, Single Side Only and Special Paper................. 3-12
Other Media ........................................................................................ 3-14
Loading Envelopes ............................................................................. 3-15
Loading Label Sheets/Letterheads/Postcards/Thick Stock and
Glossy Media ...................................................................................... 3-17
Tray 2 ........................................................................................................ 3-19
Loading Plain Paper, Single Side Only and Special Paper................. 3-19
Loading Label Sheets/Letterhead/Postcards/Thick Stock and
Glossy Media ...................................................................................... 3-21
Tray 3 (Optional Lower Feeder Unit PF-P09) ............................................ 3-24
Loading Plain Paper, Single Side Only and Special Paper................. 3-24
About Duplex Printing ................................................................................. 3-27
How do I autoduplex?............................................................................... 3-27
Output Tray .................................................................................................. 3-29
Media Storage .............................................................................................. 3-30
Original Media .............................................................................................. 3-31
Specifications ........................................................................................... 3-31
Documents that can be placed on the original glass ......................... 3-31
Documents that can be loaded into the ADF ..................................... 3-32
Loading a Document ................................................................................... 3-33
Placing a document on the original glass ................................................. 3-33
Loading a document into the ADF ............................................................ 3-34

4 Using the Printer Driver ................................................................................. 4-1

Selecting Printer Options/Defaults (for Windows) ...................................... 4-2
Windows XP/Vista/7/Server 2003/Server 2008/Server 2008 R2
(PCL6, PS, XPS).................................................................................... 4-2
Uninstalling the Printer Driver (for Windows) .............................................. 4-4
Windows XP/Vista/7/Server 2003/Server 2008/Server 2008 R2
(PCL6, PS, XPS).................................................................................... 4-4
Displaying Printer Driver Settings (for Windows) ....................................... 4-5
Windows 7/Server 2008 R2 .................................................................. 4-5
Windows Vista/Server 2008.................................................................. 4-5
Windows XP/Server 2003 ..................................................................... 4-5
Printer Driver Settings ................................................................................... 4-6
Common Buttons........................................................................................ 4-6
Advanced Tab (PostScript Printer Driver Only)........................................... 4-7

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 My Tab ........................................................................................................ 4-7
Basic Tab .................................................................................................... 4-8
Layout Tab .................................................................................................. 4-9
Cover Page Tab .......................................................................................... 4-9
Watermark/Overlay Tab ............................................................................ 4-10
Quality Tab................................................................................................ 4-11
Other Tab .................................................................................................. 4-11
Limitations on printer driver functions installed with Point and Print ....... 4-12

5 Memory Direct ............................................................................................... 5-1

Memory Direct ............................................................................................... 5-2
Printing From a Connected USB Memory Device ...................................... 5-2

6 Using the Copier ............................................................................................ 6-1

Making Basic Copies ..................................................................................... 6-2
Basic Copy Operation................................................................................. 6-2
Specifying the Copy Quality Setting ........................................................... 6-3
Selecting the Document Type .............................................................. 6-3
Specifying the Copy Density................................................................. 6-4
Specifying the Copy Sharpness ........................................................... 6-4
Specifying the Zoom Ratio ......................................................................... 6-4
Selecting a Preset Zoom Ratio ............................................................. 6-5
Specifying a Custom Zoom Ratio......................................................... 6-5
Selecting the Media Tray ............................................................................ 6-5
Making Advanced Copies ............................................................................. 6-6
Setting 2in1/4in1 Copying .......................................................................... 6-6
2in1/4in1 Copying From the ADF ......................................................... 6-6
2in1/4in1 Copying From the Original Glass .......................................... 6-6
Setting a Copy Function ............................................................................. 6-7
ID Card Copying ................................................................................... 6-8
Repeat Copying .................................................................................... 6-9
Poster Copying ................................................................................... 6-10
Setting Duplex (Double-Sided) Copying ................................................... 6-11
Duplex (Double-Sided) Copying From the ADF.................................. 6-11
Duplex (Double-Sided) Copying From the Original Glass .................. 6-12
Duplex (Double-Sided) Document Copying........................................ 6-13
Setting Collated (Sort) Copying ................................................................ 6-14
Collated (Sort) Copying From the ADF ............................................... 6-14
Collated (Sort) Copying From the Original Glass................................ 6-14

7 Using the Scanner ......................................................................................... 7-1

Scanning From a Computer Application ..................................................... 7-2
Basic Scanning Operation .......................................................................... 7-2
Windows TWAIN Driver Settings ................................................................ 7-3
Windows WIA Driver Settings ..................................................................... 7-5
Macintosh TWAIN Driver Settings .............................................................. 7-6

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 Scanning With the Machine .......................................................................... 7-8
Basic Scanning Operation .......................................................................... 7-8
Specifying the Data Location.................................................................... 7-10
Saving Data on a Computer Connected (Scan to PC)........................ 7-10
Saving Data on a USB Memory Device (Scan to USB Memory) ........ 7-11
Specifying the Destination Address (Scan to E-mail/FTP/SMB)............... 7-12
Directly Entering the E-mail Address .................................................. 7-12
Selecting From the Favorite List ......................................................... 7-13
Selecting a Speed Dial Destination..................................................... 7-13
Selecting a Group Dial Destination..................................................... 7-14
Selecting From the Address Book...................................................... 7-15
Searching the Address Book .............................................................. 7-16
Searching an LDAP Server ................................................................. 7-17
Specifying Multiple Destination Addresses ........................................ 7-18
Editing a Specified Destination Address ............................................ 7-19
Deleting a Specified Destination Address .......................................... 7-19
Registering/Editing Addresses.................................................................. 7-20
Registering in the Favorite List ........................................................... 7-20
Deleting From the Favorite List........................................................... 7-21
Registering Speed Dial Destinations (Direct Input)............................. 7-21
Registering Speed Dial Destinations (LDAP Search) .......................... 7-22
Editing/Deleting Speed Dial Destinations ........................................... 7-24
Registering Group Dial Destinations................................................... 7-25
Editing/Deleting Group Dial Destinations ........................................... 7-26
Selecting the Data Format ........................................................................ 7-27
Selecting the Scan Quality Setting ........................................................... 7-28
Selecting the Resolution ..................................................................... 7-28
Selecting the Scan Mode.................................................................... 7-28
Selecting the Scan Density................................................................. 7-28
Specifying the Scan Sharpness.......................................................... 7-29
Setting Duplex (Double-Sided) Scanning ................................................. 7-30
Setting the Scan Size................................................................................ 7-31
Setting the Scan Color.............................................................................. 7-31
Specifying the Subject .............................................................................. 7-31
Deleting a Queued Transmission Job ....................................................... 7-32

8 Replacing Consumables ............................................................................... 8-1

Replacing Consumables ............................................................................... 8-2
About Toner Cartridges .............................................................................. 8-2
Replacing a Toner Cartridge ....................................................................... 8-5
Replacing an Imaging Unit........................................................................ 8-10
Replacing the Waste Toner Bottle ............................................................ 8-18
Replacing the Transfer Roller.................................................................... 8-21
Replacing the Transfer Belt Unit ............................................................... 8-24
Replacing the Fuser Unit .......................................................................... 8-31

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 9 Maintenance ................................................................................................... 9-1
Maintaining the Machine ............................................................................... 9-2
Cleaning the Machine .................................................................................... 9-4
Exterior........................................................................................................ 9-4
Media Rollers .............................................................................................. 9-5
Cleaning the Media Feed Rollers (Manual Feed Tray) .......................... 9-5
Cleaning the Media Feed Rollers (Tray 2/3).......................................... 9-7
Cleaning the Media Transfer Rollers for Tray 3 .................................... 9-8
Cleaning the Media Feed Rollers for the ADF ...................................... 9-9
Laser Lens................................................................................................. 9-10

10 Troubleshooting ........................................................................................... 10-1

Introduction .................................................................................................. 10-2
Printing a Configuration Page .................................................................... 10-3
Preventing Media Misfeeds ........................................................................ 10-4
Understanding the Media Path ................................................................... 10-5
Clearing Media Misfeeds ........................................................................... 10-6
Media Misfeed Messages and Clearing Procedures ................................ 10-7
Clearing a Media Misfeed from Tray 1 (Manual Feed Tray) and
Transfer Roller..................................................................................... 10-8
Clearing a Media Misfeed in Tray 2 .................................................. 10-10
Clearing a Media Misfeed in Tray 3 .................................................. 10-13
Clearing a Media Misfeed from the ADF........................................... 10-16
Clearing a Media Misfeed from the Duplex ...................................... 10-18
Clearing a Media Misfeed from the Fuser Unit ................................. 10-19
Solving Problems with Media Misfeeds .................................................. 10-23
Solving Other Problems ............................................................................ 10-27
Solving Problems with Printing Quality ................................................... 10-33
Status, Error, and Service Messages ....................................................... 10-39
Status Messages .................................................................................... 10-39
Error Messages ....................................................................................... 10-40
Service Messages................................................................................... 10-48

11 Installing Accessories ................................................................................. 11-1

Introduction .................................................................................................. 11-2
Antistatic Protection .................................................................................... 11-3
Dual In-Line Memory Module (DIMM) ........................................................ 11-4
Installing a DIMM ................................................................................ 11-4
Hard Disk Kit HD-P03 .................................................................................. 11-7
Installing the Hard Disk Kit HD-P03.................................................... 11-7
CF Adapter MK-725 and CompactFlash Card ........................................ 11-10
Installing the CF Adapter MK-725 and CompactFlash card............. 11-10
Lower Feeder Unit PF-P09 ........................................................................ 11-14
Kit Contents ............................................................................................ 11-14
Installing Lower Feeder Unit PF-P09 ...................................................... 11-14

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 12 Appendix ....................................................................................................... 12-1
Technical Specifications ............................................................................. 12-2
Consumable Life Expectancy Chart ......................................................... 12-6
User-Replaceable ............................................................................... 12-6
Service-Replaceable........................................................................... 12-7
Entering Text ................................................................................................ 12-8
Key Operation ........................................................................................... 12-8
Entering Fax Numbers ........................................................................ 12-8
Entering Names .................................................................................. 12-9
Entering E-mail Addresses ................................................................. 12-9
Changing Input Mode ............................................................................. 12-10
Inputting Example ................................................................................... 12-10
Correcting Text and Input Precautions ................................................... 12-11
Our Concern for Environmental Protection ............................................ 12-12
What is an ENERGY STAR product?................................................ 12-12

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 1Introduction
1

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 Getting Acquainted with Your Machine
Space Requirements
To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.

940 mm (36.9")
150 mm 48 mm 405 mm 237 mm 100 mm
(5.9") (1.9") (15.9") (9.3") (3.9")

Front View

223 mm
(8.8")

725 mm (28.6")
503 mm (19.8")

345 mm (13.6") 558 mm (22.0")

70 mm
973 mm (38.4") (2.8")

Side View

1-2 Getting Acquainted with Your Machine

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 223 mm
(8.8")

843 mm (33.2")
503 mm (19.8")
117 mm
359 mm (14.1") 558 mm (22.0") (4.6")
70 mm
987 mm (38.9") (2.8")

Side View with Options

d The option appears shaded in the above illustrations.

Getting Acquainted with Your Machine 1-3

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 Part Names
The following drawings illustrate the parts of your machine referred to
throughout this guide, so please take some time to become familiar with
them.

Front View 2
2-b
2-c
1 Control panel 2-a
2-d
2 Automatic Document
Feeder (ADF) 2-e

2-a ADF feed cover 2-f

1
2-b Document guide
3
2-c Document feed tray
2-d Extension tray
2-e Document output tray 5
4
2-f Document stopper
3 USB HOST port
6
4 Tray 1 (Manual feed tray)
7
5 Tray 2
6 Original cover pad 10

7 Original glass
9
8 Extension tray
9 Output tray
8
10 Scanner unit

d The ADF may appear

as “document cover” in
some status and error
messages.

d Lower the document

stopper when scan-
ning Legal-size paper
with the ADF.

1-4 Getting Acquainted with Your Machine

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 11 Fuser unit
12 Right door
13 Transfer roller 18
14 Transfer belt unit
15 Imaging unit(s) 17
11

16 Front cover
17 Waste toner bottle
18 Toner cartridge(s) 16

12

15 14 13

17
13

15
14

18

Getting Acquainted with Your Machine 1-5

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 Rear View
1 10Base-T/100Base-TX/
1000Base-T (IEEE 802.3) Eth-
ernet interface port
2 USB port
7
3 Power switch
4 Power connection
1
5 LINE (telephone line) jack 5
2
6 TEL (telephone) jack 6
4 3
7 Rear cover

Front View with Options

1 Lower Feeder Unit PF-P09
(Tray 3)

1-6 Getting Acquainted with Your Machine

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 Drivers CD/DVD

Printer Drivers (PostScript Drivers)

Drivers Use/Benefit
Windows XP/Vista/7/Server 2003/ These drivers give you access to all of
Server 2008 the printer features, including finish-
Windows XP/Vista/7/Server 2003/ ing and advanced layout. For details,
Server 2008/Server 2008 R2 for refer to “Displaying Printer Driver Set-
64bit tings (for Windows)” on page 4-5.

d A specific PPD file has been prepared for applications (such as Page
Maker and Corel Draw) that require that a PPD file be specified when
printing.
When specifying a PPD file while printing on Windows XP, Vista and
Server 2003, use the specific PPD file provided on the Drivers CD/
DVD.

Printer Drivers (PCL Drivers)

Drivers Use/Benefit
Windows XP/Vista/7/Server 2003/ These drivers give you access to all of
Server 2008 the printer features, including finish-
Windows XP/Vista/7/Server 2003/ ing and advanced layout. For details,
Server 2008/Server 2008 R2 for refer to “Displaying Printer Driver Set-
64bit tings (for Windows)” on page 4-5.

Printer Drivers (XPS Drivers)

Drivers Use/Benefit
Windows Vista/7/Server 2008 These drivers give you access to all of
Windows Vista/7/Server 2008/ the printer features, including finish-
Server 2008 R2 for 64bit ing and advanced layout. For details,
refer to “Displaying Printer Driver Set-
tings (for Windows)” on page 4-5.

Getting Acquainted with Your Machine 1-7

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 Printer Drivers (PPD Files)

Drivers Use/Benefit
Mac OS X (10.3/10.4/10.5/10.6) These files are required in order to
Red Hat Enterprise Linux 5 Desktop, use the printer driver for each operat-
SUSE Linux Enterprise Desktop 10 ing system.
For details of the Macintosh and
Linux printer driver, refer to the [Ref-
erence Guide] on the Documentation
CD/DVD.

Scanner Drivers

Drivers Use/Benefit
TWAIN Driver for Windows XP/Vista/ These drivers enable you to set scan-
7/Server 2003/Server 2008/Server ning functions, such as the color set-
2008 R2 ting and size adjustments.
TWAIN Driver for Mac OS X 10.3/ For details, refer to “Windows TWAIN
10.4/10.5/10.6 Driver Settings” on page 7-3.
WIA Driver for Windows XP/Vista/7/ This driver enables you to set scan-
Server 2008 ning functions, such as the color set-
WIA Driver for Windows XP/Vista/7/ ting and size adjustments.
Server 2008/Server 2008 R2 for For details, refer to “Windows WIA
64bit Driver Settings” on page 7-5.

d Windows TWAIN driver does not correspond to 64-bit applications

though it corresponds to 32-bit applications on 64-bit OS.

1-8 Getting Acquainted with Your Machine

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 PC Fax Drivers

Drivers Use/Benefit
Windows XP/Vista/7/Server 2003/ These drivers enable you to specify
Server 2008 fax settings, such as the paper set-
Windows XP/Vista/7/Server 2003/ tings for sending faxes and the set-
Server 2008/Server 2008 R2 for 64 tings for editing the address book. For
bit details, refer to the [Facsimile User’s
Guide] on the Documentation CD/
DVD.

d For details on the installation of the drivers, refer to the [Installation

Guide] on the Documentation CD/DVD.

d For details of the Macintosh and Linux drivers, refer to the [Reference
Guide] on the Documentation CD/DVD.

Applications CD/DVD

Applications

Applications Use/Benefit
Download Manager This utility, which can be used only if
the optional Hard Disk Kit HD-P03 or
(Windows XP/Vista/7/Server 2003/
CompactFlash card is installed,
Server 2008/Server 2008 R2, Mac
enables fonts and overlay data to be
OS X 10.3/10.4/10.5/10.6)
downloaded to the machine hard
disk.
For details, refer to the Download
Manager online help.
Local Setup Utility (LSU) This software enables destinations
(scanning and faxing) in the favorite
list, in speed dialing and in group dial-
ing to be created or edited from the
computer. In addition, the status of
this machine can be checked.
For details, refer to the [Reference
Guide] on the Documentation CD/
DVD.

Getting Acquainted with Your Machine 1-9

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 LinkMagic This software enables scanned docu-
ments to be saved in a file, pro-
cessed, mail attached, and printed
out.
For details, refer to the [Reference
Guide] on the Documentation CD/
DVD.
PageScope NetCare Device Man- Printer management functions such
ager as status monitoring and network set-
tings can be accessed.
For details, refer to the PageScope
Net Care Device Manager User’s
Guide on the Applications CD/DVD.
PageScope Enterprise Suite Plug-In This plug-in provides the additional
functions of PageScope Enterprise
Suite, which enables centralized man-
agement of devices and permission
management.
PageScope Direct Print This application provides functions
for sending PDF and TIFF files directly
to this machine to be printed.
For details, refer to the PageScope
Direct Print User’s Guide on the Appli-
cations CD/DVD.

1-10 Getting Acquainted with Your Machine

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 Documentation CD/DVD

Documentation

Documentation Use/Benefit
Installation Guide This manual provides installation
details that must be performed in
order to use this machine, such as
setting up the machine and installing
the drivers.
Printer/Copier/Scanner User’s Guide This manual provides details on gen-
(this manual) eral daily operations, such as using
the drivers and control panel and
replacing consumables.
Facsimile User’s Guide This manual provides details on gen-
eral fax operations, such as sending
and receiving faxes and using the
control panel.
Reference Guide This manual provides details on
installing the Macintosh and Linux
drivers and on specifying settings for
the network, Local Setup Utility (LSU),
LinkMagic and the printer manage-
ment utility.
Quick Guide This manual provides simple proce-
dures for copy, fax and scanning
operations and for replacing consum-
ables.

Getting Acquainted with Your Machine 1-11

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 System Requirements
- Personal computer
– Pentium II: 400MHz or higher
– PowerPC G3 or later (G4 or later is recommended)
– Macintosh equipped with an Intel processor
- Operating System
– Microsoft Windows XP Home Edition/Professional (Service Pack 2 or
later), Windows XP Professional x64 Edition, Windows Vista Home
Basic/Home Premium/Ultimate/Business/Enterprise, Windows Vista
Home Basic/Home Premium/ Ultimate/Business/Enterprise x64 Edi-
tion, Windows 7 Home Premium/Professional/Ultimate/Enterprise,
Windows 7 Home Premium/Professional/Ultimate/Enterprise x64 Edi-
tion, Windows Server 2003, Windows Server 2003 x64 Edition, Win-
dows Server 2008 Standard/Enterprise, Windows Server 2008
Standard/Enterprise x64 Edition, Windows Server 2008 R2 Standard/
Enterprise
– Mac OS X (10.3/10.4/10.5/10.6; We recommend installing the latest
patch)
– Red Hat Enterprise Linux 5 Desktop, SUSE Linux Enterprise Desktop
10
- Free hard disk space
256 MB or more
- RAM
128 MB or more
- CD/DVD drive
- I/O interface
– 10Base-T/100Base-TX/1000Base-T (IEEE 802.3) Ethernet interface
port
– USB 2.0 (High-Speed) compliant port

d The Ethernet cable and USB cable are not included with the machine.

d For details of the Macintosh and Linux drivers, refer to the [Reference
Guide] on the Documentation CD/DVD.

1-12 Getting Acquainted with Your Machine

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 2Control Panel and
Configuration
Menu
2

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 About the Control Panel
1 2 3 4 5 6 7 8

18 17 14 16 15 14 13 12 11 10 9

Control Panel Indicators and Keys

No. Part Name Description
1 Addressbook - Displays the information registered in the favorite
key list, speed dial destinations and group dial desti-
nations.
- For details, refer to “Specifying the Destination
Address (Scan to E-mail/FTP/SMB)” on
page 7-12.
2 Auto RX indica- - Lights up when the automatic receiving function
tor is selected.
- For details, refer to the [Facsimile User’s Guide]
on the Documentation CD/DVD.
3 Message win- Displays settings, menus, and messages.
dow
4 Error indicator - Indicates an error condition.
- For details, refer to “Error Messages” on
page 10-40.
5 Fax key/LED - Enters Fax mode.
- Lights up in green to indicate that the machine is
in Fax mode.
- For details, refer to the [Facsimile User’s Guide]
on the Documentation CD/DVD.

2-2 About the Control Panel

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 No. Part Name Description
6 Scan key/LED - Enters Scan mode. (Scan to E-mail, Scan to FTP,
Scan to a shared folder on a computer, Scan to
PC, or Scan to USB Memory)
- Lights up in green to indicate that the machine is
in Scan mode.
- For details on the scanner functions, refer to
chapter 7, “Using the Scanner”.
7 Copy key/LED - Enters Copy mode.
- Lights up in green to indicate that the machine is
in Copy mode.
- For details on the copy functions, refer to chapter
6, “Using the Copier”.
8 Stop/Reset key Returns the settings to their defaults and stops
functions.
9 Start (Color) Starts color copying, scanning or faxing.
key
10 Start indicator - Lights up in blue when copying and fax transmis-
sion are possible.
- Lights up in orange when copying and fax trans-
missions are not possible, for example, during
warm-up or if an error has occurred.
11 Start (B&W) key Starts monochrome copying, scanning or faxing.
12 Keypad - Enters desired number of copies.
- Enters fax numbers, mail addresses, and names
of recipients.
- For details on entering text, refer to “Entering
Text” on page 12-8.
13 Back key - Clears the specified number of copies and
entered text.
- Press to return to the previous screen.
- Press to cancel the setting that is currently dis-
played.
14 */) keys Moves left and right through menus, options, or
choices.
15 Select key Press to select the setting that is currently dis-
played.

About the Control Panel 2-3

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 No. Part Name Description
16 +/, keys Moves up and down through menus, options, or
choices.
17 On hook key - Sends and receives transmissions with the
receiver on the hook.
- For details, refer to the [Facsimile User’s Guide]
on the Documentation CD/DVD.
18 Redial/Pause - Recalls the last number dialed.
key
- Inserts a pause when a number is dialed.
- For details, refer to the [Facsimile User’s Guide]
on the Documentation CD/DVD.

2-4 About the Control Panel

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 Display Indications

Main Screen (Copy Mode)

No. Indication Description

1 Copy settings Allows the current settings to be checked and the
various settings to be changed. For details, refer to
“Copy settings” on page 2-6.
2 Status Depending on the situation, the machine status or
an error message may appear.
3 Copy density Indicates the copy density.
[AUTO] appears when [DENSITY] is set to [AUTO]
and the [TEXT] copy mode is selected.
4 Number of Indicates the number of copies.
copies

About the Control Panel 2-5

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 - Copy settings

Press +/,

Press +/,

Press +/,

No. Indication Description

1 Media tray Indicates the media tray that is selected. For details
on selecting the media tray, refer to “Selecting the
Media Tray” on page 6-5.
2 Zoom ratio Indicates the zoom ratio that is specified. For details
on specifying the zoom ratio, refer to “Specifying
the Zoom Ratio” on page 6-4.
3 Copy quality Indicates the copy quality that is selected. For
details on selecting the copy quality, refer to “Speci-
fying the Copy Quality Setting” on page 6-3.

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 No. Indication Description
4 Collated (Sort) Indicates whether or not collated (Sort) copying is
copying selected. For details on selecting collated (Sort)
copying, refer to “Setting Collated (Sort) Copying”
on page 6-14.
5 2in1/4in1 copy- Indicates whether or not 2in1/4in1 copying is
ing selected. For details on selecting 2in1/4in1 copying,
refer to “Setting 2in1/4in1 Copying” on page 6-6.
6 Double-sided/ Indicates whether double-sided copying or sin-
single-sided gle-sided copying is selected. For details on select-
copying ing double-sided/single-sided copying, refer to
“Setting Duplex (Double-Sided) Copying” on
page 6-11.
7 Copy function Indicates the copy function that is set. For details on
setting a copy function, refer to “Setting a Copy
Function” on page 6-7.
8 [UTILITY] Select this menu item to change the various
machine settings. For details, refer to “UTILITY
Menu” on page 2-19.
9 [REPORT/STA- Select this menu item to view the total number of
TUS] pages printed by this machine and the results of fax
transmissions/receptions as well as to print the
reports. For details, refer to “REPORT/STATUS
Menu” on page 2-15.
10 [PS/PCL PRINT] Select this menu item to print or delete jobs stored
on the machine’s hard disk (optional) and to change
the settings related to PS/PCL printing. For details,
refer to “PS/PCL PRINT Menu” on page 2-55.
11 [MEMORY Select this menu item to perform memory direct
PRINT] printing operations and to specify settings for these
operations. For details, refer to “MEMORY PRINT
Menu” on page 2-85.

d This menu item appears only if an optional

Hard Disk Kit HD-P03 or a CompactFlash
card is installed.

About the Control Panel 2-7

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 Main Screen (Scan Mode)

No. Indication Description

1 Scan settings Allows the current settings to be checked and the
various settings to be changed. For details, refer to
“Scan settings” on page 2-9.
2 Status Depending on the situation, the machine status or
an error message may appear.
3 Available mem- Indicates the percentage of memory available for
ory scanning and fax operations.

2-8 About the Control Panel

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 - Scan settings

Press +/,

Press +/,

Press +/,

No. Indication Description

1 Data format Indicates the data format that is selected. For
details on selecting the data format, refer to “Select-
ing the Data Format” on page 7-27.
2 Scan quality Indicates the scan quality that is selected. For
details on selecting the scan quality, refer to
“Selecting the Scan Quality Setting” on page 7-28.

About the Control Panel 2-9

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 No. Indication Description
3 Scan data desti- Indicates the specified destination for the scan data.
nation For details on specifying the destination of the data,
refer to “Specifying the Data Location” on
page 7-10 and “Specifying the Destination Address
(Scan to E-mail/FTP/SMB)” on page 7-12.

d If no destination has been specified, [SCAN

TO] appears.
4 Single-sided/ Indicates whether double-sided scanning or sin-
double-sided gle-sided scanning is selected. For details on
scanning selecting double-sided/single-sided scanning, refer
to “Setting Duplex (Double-Sided) Scanning” on
page 7-30.
5 Scan size Indicates the scan size that is selected. For details
on selecting the scan size, refer to “Setting the Scan
Size” on page 7-31.
6 Scan color Indicates the scan color that is selected. For details
on selecting the scan color, refer to “Setting the
Scan Color” on page 7-31.
7 [SUBJECT] Select this menu item to specify the subject. For
details on specifying the subject, refer to “Specify-
ing the Subject” on page 7-31.

d This menu item does not appear if an FTP

address or SMB address was specified as the
destination.
8 [CANCEL Select this menu item to display the list of jobs
RESERV.] queued for transmission and to delete a job. For
details, refer to “Deleting a Queued Transmission
Job” on page 7-32.

d This menu item does not appear if an e-mail

address, FTP address or SMB address was
specified as the destination.

2-10 About the Control Panel

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 No. Indication Description
9 [UTILITY] Select this menu item to change the various
machine settings. For details, refer to “UTILITY
Menu” on page 2-19.

d This menu item does not appear if an e-mail

address, FTP address or SMB address was
specified as the destination.
10 [REPORT/STA- Select this menu item to view the total number of
TUS] pages printed by this machine and the results of fax
transmissions/receptions as well as to print the
reports. For details, refer to “REPORT/STATUS
Menu” on page 2-15.

d This menu item does not appear if an e-mail

address, FTP address or SMB address was
specified as the destination.

Main Screen (Fax Mode)

For details, refer to the [Facsimile User’s Guide] on the Documentation CD/
DVD.

About the Control Panel 2-11

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 Print Screen
When a print job is received, [PRINTER: Printing] appears in the status sec-
tion of the main screen. To display the print screen (as shown below), press
the * key while [PRINTER: Printing] is displayed.
To cancel printing, press the Stop/Reset key when the print screen appears.
Press the Select key to select [YES].

No. Indication Description

1 Status Displays messages indicating operations such as
printing.
2 Media tray/ Displays the printing information (media tray, media
media size size and media type).

d This does not appear if [PLAIN PAPER] or

[RECYCLED PAPER] is selected as the media
type.

2-12 About the Control Panel

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 Media Size Indications
The following indications appear in the main screen and print screen shown
in the control panel to indicate the specified media size.

Media Size (Panel) Media Size (Driver) Panel Indication

A4 A4 A4
A5 A5 A5
A6 A6
B5 B5 (JIS) B5
B6 (JIS) B6
LEGAL Legal LG
LETTER Letter LT
G LETTER Government Letter GLT
STATEMENT Statement ST
EXECUTIVE Executive EXE
FOLIO Folio F4
SP Folio SPF
UK Quarto UK
Foolscap FLS
G LEGAL Government Legal GLG
16K 16K
Photo Size 4"e6" 4e6
Photo Size 10e15 PH
Kai 16 K16
Kai 32 K32
COM10 Envelope Com10 C10
C6 Envelope C6 C6
DL Envelope DL DL
NONARCH Envelope Monarch MON
CHOU#3 Envelope Chou #3 C#3
Envelope Chou #4 C#4
B5 (ISO) B5I
J-POST 100e148 Japanese Postcard JP
D-POST 148e200 Japanese Postcard-D DP

About the Control Panel 2-13

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 Media Size (Panel) Media Size (Driver) Panel Indication
8 1/8e13 1/4 8.1
8 1/2e13 1/2 8 1/2e13 1/2 8.5
CUSTOM Custom Size w

Media Type Indications

The following indications appear in the main screen and print screen shown
in the control panel to indicate the specified media type.

Media Type (Panel) Media Type (Driver) Panel Indication

PLAIN PAPER Plain Paper PLAIN PAPER
Rycycled RECYCLED PAPER
THICK PAPER Thick 1 THICK 1
THICK PAPER2 Thick 2 THICK 2
LABELS Label LABELS
LETTERHEAD Letterhead LETTERHEAD
GLOSSY Glossy1 GLOSSY 1
GLOSSY2 Glossy2 GLOSSY 2
SINGLE SIDE ONLY Single Side Only SGL SID ONLY
SPECIAL PAPER Special paper SPECIAL PAPER
ENVELOPE Envelope ENVELOPE
POSTCARD Postcard POSTCARD

2-14 About the Control Panel

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 Checking the Machine Status and Settings
TONER REMAINING
With the main screen displayed, press the * key to display the [TONER
REMAINING] screen. From this screen, a general estimate of the amount of
toner remaining in the toner cartridges can be viewed.

To return to the main screen, press the Back key.

d If the Select key is held down for at least 2 seconds while the screen
described above is displayed, the configuration page will be printed.

REPORT/STATUS Menu
To display the [REPORT/STATUS] screen, select [REPORT/STATUS] in the
main screen, and then press the Select key. From this menu, the total num-
ber of pages printed by this machine and the results of fax transmissions/
receptions can be viewed. In addition, the reports can be printed. The
[REPORT/STATUS] menu is structured as shown below.

d To return to the previous screen, press the Back key. To display the
main screen, press the Stop/Reset key.
REPORT/STATUS TOTAL PRINT

SUPPLY STATUS

TX/RX RESULT

REPORT

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 TOTAL PRINT
The total number of pages for each of the following can be checked.

[TOTAL PRINT] This counter shows the total number of pages

printed.
[MONO COPY] This counter shows the total number of pages
copied in black-and-white.
[COLOR COPY] This counter shows the total number of pages
copied in color.
[MONO PRINT] This counter shows the total number of pages
printed in black-and-white.
[COLOR PRINT] This counter shows the total number of pages
printed in color.
[FAX PRINT] This counter shows the total number of pages
that were faxed.
[TOTAL SCAN] This counter shows the total number of docu-
ment pages that were scanned.

SUPPLY STATUS
The remaining amount of toner in the toner cartridges and the remaining ser-
vice life of the imaging units can be displayed as a percentage.

[C TONER] Displays the remaining amount of toner in the

cyan (C) toner cartridge as a percentage.
[M TONER] Displays the remaining amount of toner in the
magenta (M) toner cartridge as a percentage.
[Y TONER] Displays the remaining amount of toner in the
yellow (Y) toner cartridge as a percentage.
[K TONER] Displays the remaining amount of toner in the
black (K) toner cartridge as a percentage.
[C I-UNIT] Displays the remaining service life of the cyan
(C) imaging unit as a percentage.
[M I-UNIT] Displays the remaining service life of the
magenta (M) imaging unit as a percentage.
[Y I-UNIT] Displays the remaining service life of the yellow
(Y) imaging unit as a percentage.
[K I-UNIT] Displays the remaining service life of the black
(K) imaging unit as a percentage.

2-16 Checking the Machine Status and Settings

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 d The amounts remaining for the supplies status displayed may be dif-
ferent from the actual amounts and should be used only as reference.

TX/RX RESULT
For details, refer to the [Facsimile User’s Guide] on the Documentation CD/
DVD.

REPORT
The machine settings, lists and reports related to fax can be printed.

[TX RESULT REPORT] Prints the results of fax transmissions. For

details, refer to the [Facsimile User’s Guide] on
the Documentation CD/DVD.
[RX RESULT REPORT] Prints the results of fax receptions. For details,
refer to the [Facsimile User’s Guide] on the
Documentation CD/DVD.
[ACTIVITY REPORT] Prints the results of fax transmissions and
receptions. For details, refer to the [Facsimile
User’s Guide] on the Documentation CD/DVD.
[MEMORY DATA LIST] Prints the information for queued fax transmis-
sions. For details, refer to the [Facsimile User’s
Guide] on the Documentation CD/DVD.
[MEMORY IMAGE PRINT] Prints the information and a reduced first page
of queued fax transmissions. For details, refer
to the [Facsimile User’s Guide] on the Docu-
mentation CD/DVD.
[FAVORITE LIST] Prints a list of the destinations registered in the
favorite list. For details, refer to the [Facsimile
User’s Guide] on the Documentation CD/DVD.
[SPEED DIAL LIST] Prints a list of the destinations programmed for
speed dialing. For details, refer to the [Facsim-
ile User’s Guide] on the Documentation CD/
DVD.
[GROUP DIAL LIST] Prints a list of the one-touch dialing groups.
For details, refer to the [Facsimile User’s Guide]
on the Documentation CD/DVD.
[UTILITY MAP] Prints the [UTILITY] menu and its settings.
[PS/PCL MENU MAP] Prints [PS/PCL PRINT] menu and its settings.

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 [CONFIGURATION PAGE] Prints a estimate of the percentage of toner
remaining and the settings, information and
status of this machine.
[PS FONT LIST] Prints the PostScript font list.
[PCL FONT LIST] Prints the PCL font list.
[DIRECTORY LIST] Prints the directory list of the hard disk or a
CompactFlash card.

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 Configuration Menu Overview
To display the settings menu for this machine, select [UTILITY] in the main
screen, and then press the Select key. From the [UTILITY] menu, settings for
the various machine functions can be changed.
In addition, Copy mode settings can be specified for PS/PCL printing and
memory direct printing. For details, refer to “PS/PCL PRINT Menu” on
page 2-55 and “MEMORY PRINT Menu” on page 2-85.

UTILITY Menu
From this menu, various machine settings can be changed. The [UTILITY]
menu is structured as shown below.

d To return to the previous screen in the [UTILITY] menu, press the

Back key. (If the Back key is pressed while settings are being speci-
fied, those settings are not saved.)

d The [ADMIN. MANAGEMENT] menu is accessible only by the admin-

istrator. To display the settings for this menu, select [ADMIN. MAN-
AGEMENT], use the keypad to type in the 6-digit administrator
access code (default: 000000), and then press the Select key.
UTILITY ACCESSIBILITY

MACHINE SETTING

PAPER SETUP

ADMIN. MANAGEMENT

COPY SETTING

DIAL REGISTER

Configuration Menu Overview 2-19

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 FAX TX OPERATION

FAX RX OPERATION

REPORTING

SCAN SETTING

2-20 Configuration Menu Overview

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 ACCESSIBILITY Menu

ACCESSIBILITY SOUND SETTING DISABLE/ENABLE

CONFIRMATION*1

COMPLETE*1

PREPARATION*1

CAUTION*1

LCD CONTRAST

KEY SPEED TIME TO START

INTERVAL

d *1
This menu item appears when [ACCESSIBILITY]/[SOUND SET-
TING] is set to [ENABLE].

d Manufacturer’s default settings appear in bold.

[SOUND [DISABLE/ENABLE] Settings [DISABLE] / [ENABLE]
SETTING] Select if operation sounds are to be pro-
duced. To produce sounds, select
[ENABLE]. To not produce sounds, select
[DISABLE].

Configuration Menu Overview 2-21

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 [CONFIR- [VALID Settings [OFF] / [LOW] / [MIDDLE] /
MATION] INPUT] [HIGH]
Select whether sounds are produced
when keys are pressed to enter data.
[INVALID Settings [OFF] / [LOW] / [MIDDLE] /
INPUT] [HIGH]
Select whether sounds are produced
when keys are pressed to enter invalid
data.
[BASE Settings [OFF] / [LOW] / [MIDDLE] /
INPUT] [HIGH]
Select whether sounds are produced
when the default setting is selected while
scrolling through the settings.
[COM- [PRINT] Settings [OFF] / [LOW] / [MIDDLE] /
PLETE] [HIGH]
Select whether sounds are produced
when printing is completed successfully.
[FAX Settings [OFF] / [LOW] / [MIDDLE] /
COMM.] [HIGH]
Select whether sounds are produced
when a communication is completed
successfully.
[PREPARATION] Settings [OFF] / [LOW] / [MIDDLE] /
[HIGH]
Select if sounds are to be produced when
machine preparations are finished.
[CAU- [LOW Settings [OFF] / [LOW] / [MIDDLE] /
TION] CAU- [HIGH]
TION 1] Select whether sounds are produced
when a message appears in the message
window, warning that it is almost time to
replace consumables or a replaceable
part.
[LOW Settings [OFF] / [LOW] / [MIDDLE] /
CAU- [HIGH]
TION 2] Select whether sounds are produced
when the user performs an incorrect
operation.

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 [LOW Settings [OFF] / [LOW] / [MIDDLE] /
CAU- [HIGH]
TION 3] Select whether sounds are produced
when an error occurs that can be cor-
rected by the user by referring to the
message that appeared or the User’s
Guide.
[HIGH Settings [OFF] / [LOW] / [MIDDLE] /
CAU- [HIGH]
TION] Select whether sounds are produced
when an error occurs that cannot be cor-
rected by the user or requires a service
representative.
[LCD CONTRAST] Settings (LIGHT) (DARK)
Specify the brightness of the message
window.
[KEY [TIME TO START] Settings [0.1sec] / [0.3sec] / [0.5sec] /
SPEED] [1.0sec] / [1.5sec] / [2.0sec] /
[2.5sec] / [3.0sec]
Specify the length of time until the cursor
begins to move continuously when a key
is held down.
[INTERVAL] Settings [0.1sec] / [0.3sec] / [0.5sec] /
[1.0sec] / [1.5sec] / [2.0sec] /
[2.5sec] / [3.0sec]
Specify the length of time until the cursor
continuously moves between settings or
characters.

Configuration Menu Overview 2-23

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 MACHINE SETTING Menu

MACHINE SETTING AUTO PANEL RESET

SLEEP MODE

LANGUAGE

INITIAL MODE

TONER EMPTY

ENABLE WARNING TONER LOW

I-UNIT LOW

WASTE NEAR FULL

AUTO CONTINUE

CALIBRATION

2-24 Configuration Menu Overview

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 d Manufacturer’s default settings appear in bold.
[AUTO PANEL RESET] Settings [OFF] / [30sec] / [1min] / [2min] /
[3min] / [4min] / [5min]
Specify the length of time until all settings that
have not been programmed, such as the number
of copies, are cleared and return to their default
settings when no operation is performed.
To set the machine to perform the auto panel
reset operation, select from 30sec, 1min, 2min,
3min, 4min or 5min for the length of time until
the auto panel reset operation is performed.
[SLEEP MODE] Settings 3-120 min (Default: [15 min])
Enters Energy Save mode in order to conserve
energy when no operation is performed. Specify
the length of time in minutes until the machine
enters Energy Save mode.
[LANGUAGE] Settings [ENGLISH] / [FRENCH] / [GER-
MAN] / [ITALIAN] / [SPANISH] /
[PORTUGUESE] / [RUSSIAN] /
[CZECH] / [SLOVAK] / [HUNGAR-
IAN] / [POLISH] / [DUTCH] / [DAN-
ISH] / [SWEDISH] / [NORWEGIAN]
/ [FINNISH] / [TURKISH] / [CATA-
LAN]
Select the language of the menus and messages
that appear in the message window.
[INITIAL MODE] Settings [COPY] / [FAX] / [SCAN]
Select the mode that the machine starts up in or
returns to after the automatic reset.
[TONER EMPTY] Settings [STOP] / [BW CONTINUE]
Select whether or not printing, copying and fax-
ing stop when the toner has run out.
[STOP]: Printing, copying and faxing stop when
the toner has run out.
[BW CONTINUE]: Monochrome printing, mono-
chrome copying and fax reception can continue
when one or more color toners run out while
black toner still remains.

Configuration Menu Overview 2-25

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 [ENABLE [TONER Settings [ON] / [OFF]
WARNING] LOW] When the toner is nearly run out, a warning mes-
sage appears.
[I-UNIT Settings [ON] / [OFF]
LOW] When the imaging unit is nearly run out, warning
message appears.
[WASTE Settings [ON] / [OFF]
NEAR When the waste toner bottle is nearly full, a
FULL] warning message appears.
[AUTO CONTINUE] Settings [ON] / [OFF]
Select whether or not printing continues when a
size error occurs during printing.
[ON]: Printing continues even if a paper size
error has occurred.
[OFF]: Printing stops if a paper size error has
occurred.
[CALIBRATION] Settings [ON] / [OFF]
Select whether or not to perform image stabili-
zation. If [ON] is selected, image stabilization is
started.

d The Calibration function consumes toner.

PAPER SETUP Menu

PAPER SETUP TRAY1 PAPER

TRAY2 PAPER

TRAY3 PAPER*1

d *1
This menu item appears only if an optional Lower Feeder Unit
PF-P09 is installed.

2-26 Configuration Menu Overview

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 d Manufacturer’s default settings appear in bold.
[TRAY1 PAPER] Media type [PLAIN PAPER] / [THICK PAPER] /
[THICK PAPER2] / [LABELS] / [LETTER-
HEAD] / [GLOSSY] / [GLOSSY2] / [SIN-
GLE SIDE ONLY] / [SPECIAL PAPER] /
[ENVELOPE] / [POSTCARD]
Paper size When a setting other than [ENVELOPE]
or [POSTCARD] is selected: [A4] / [A5] /
[B5] / [LEGAL] / [LETTER] / [G LETTER]
/ [STATEMENT] / [EXECUTIVE] / [FOLIO]
/ [G LEGAL] / [8 1/2 x 13 1/2] / [CUS-
TOM]
When [ENVELOPE] is selected:
[COM10] / [C6] / [DL] / [MONARCH] /
[CHOU#3] / [CUSTOM]
When [POSTCARD] is selected:
[J-POSTCARD 100x148] / [D-POST-
CARD 148x200] / [CUSTOM]
Select the type and size of the media loaded into Tray
1. If [CUSTOM] is selected as the paper size, specify
settings for [LENGTH] and [WIDTH] separately.
The Setting range for [LENGTH] is 148 to 356 mm.
The default setting is [297] mm.
The Setting range for [WIDTH] is 92 to 216 mm.
The default setting is [210] mm.
When a media type is selected, a screen appears,
showing the available media sizes. The available
media sizes differ depending on the selected media
type.
The default setting is [A4] for 220 V models, and
[LETTER] for other models.

d The setting for [CUSTOM] is displayed in

metric (mm) even if [ADMIN. MANAGEMENT]/
[USER SETTING]/[PRESET ZOOM] is set to
[INCH].

Configuration Menu Overview 2-27

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 [TRAY2 PAPER] Media type [PLAIN PAPER] / [THICK PAPER] /
[THICK PAPER2] / [LABELS] / [LETTER-
HEAD] / [GLOSSY] / [GLOSSY2] / [SIN-
GLE SIDE ONLY] / [SPECIAL PAPER] /
[POSTCARD]
Paper size When a setting other than [POSTCARD]
is selected: [A4] / [A5] / [B5] / [LETTER]
/ [G LETTER] / [STATEMENT] / [EXECU-
TIVE] / [CUSTOM]
When [POSTCARD] is selected:
[J-POSTCARD 100x148] / [D-POST-
CARD 148x200] / [CUSTOM]
Select the type and size of the media loaded into Tray
2. If [CUSTOM] is selected as the paper size, specify
settings for [LENGTH] and [WIDTH] separately.
The Setting range for [LENGTH] is 148 to 297 mm.
The default setting is [297] mm.
The Setting range for [WIDTH] is 92 to 216 mm.
The default setting is [210] mm.
The default setting is [A4] for 220 V models, and
[LETTER] for other models.

d The setting for [CUSTOM] is displayed in

metric (mm) even if [ADMIN. MANAGEMENT]/
[USER SETTING]/[PRESET ZOOM] is set to
[INCH].
[TRAY3 PAPER] Media type [PLAIN PAPER] / [SINGLE SIDE ONLY]
/ [SPECIAL PAPER]
Select the type of the media loaded into Tray 3.

2-28 Configuration Menu Overview

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 ADMIN. MANAGEMENT Menu
d The [ADMIN. MANAGEMENT] menu is accessible only by the admin-
istrator. To display the settings for this menu, select [ADMIN. MAN-
AGEMENT], use the keypad to type in the 6-digit administrator
access code (default: 000000), and then press the Select key.
ADMIN. MAN- PASSWORD SET- ADMINISTRATOR
AGEMENT TING NO.

FULL FUNC. NO. CHANGE FUNC.

NO.

REMOTE MONI- RESTRICT

TOR

NETWORK SET- TCP/IP

TING

IP ADDR. SETTING*1 IP ADDRESS

SUBNET MASK

GATEWAY

DHCP*1

BOOTP*1

ARP/PING*1

HTTP*1

Configuration Menu Overview 2-29

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 FTP SERVER*1

FTP TX*1

SMB*1

BONJOUR*1

DYNAMIC DNS*1

IPP*1

RAW PORT*1 DISABLE/ENABLE

BIDIRECTIONAL

SLP*1

SNMP*1

WSD PRINT*1

IPSEC*1

IP ADDR. ACCESS PER.

FILTER*1

2-30 Configuration Menu Overview

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 ACCESS REFUSE

IPv6*1 DISABLE/ENABLE

AUTO SETTING*2

LINK LOCAL*2

GLOBAL
ADDRESS*2

GATEWAY
ADDRESS*2

NETWARE

APPLETALK

SPEED/
DUPLEX

IEEE802.1X

E-MAIL SETTING SMTP

SENDER NAME

E-MAIL ADDRESS

Configuration Menu Overview 2-31

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 DEFAULT SUBJECT

SMTP SERVER
ADDR.

SMTP PORT NO.

SMTP TIMEOUT

TEXT INSERT

POP BEFORE DISABLE/ENABLE

SMTP

POP3 SERVER
ADDR.*3

POP3 PORT NO.*3

POP3 TIMEOUT*3

POP3 ACCOUNT*3

POP3 PASS-
WORD*3

SMTP AUTH. DISABLE/ENABLE

SMTP USER
NAME*4

2-32 Configuration Menu Overview

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 SMTP PASS-
WORD*4

LDAP SETTING DISABLE/ENABLE

LDAP SERVER
ADDR.*5

LDAP
PORT NO.*5

SSL SETTING*5

SEARCH BASE*5

ATTRIBUTE*5

SEARCH
METHOD*5

LDAP
TIMEOUT*5

MAX.SEARCH
RESULTS*5

AUTHENTICATION*5

LDAP ACCOUNT*5

LDAP PASSWORD*5

Configuration Menu Overview 2-33

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 DOMAIN NAME*5

MEMORY DIRECT

USB SETTING

FAX SETTING

COMM. SETTING

USER SETTING PTT SETTING

DATE&TIME

DAYLIGHT SAVING

DATE FORMAT

PRESET ZOOM

USER FAX NUM-

BER

USER NAME

SUPPLIES TRANSFER BELT

REPLACE

2-34 Configuration Menu Overview

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 FUSER UNIT

TRANSFER
ROLLER

d *1
This menu item appears when [ADMIN. MANAGEMENT]/[NET-
WORK SETTING]/[TCP/IP] is set to [ENABLE].
*2
This menu item appears when [ADMIN. MANAGEMENT]/[NET-
WORK SETTING]/[IPv6]/[DISABLE/ENABLE] is set to [ENABLE].
*3
This menu item appears when [ADMIN. MANAGEMENT]/[E-MAIL
SETTING]/[POP BEFORE SMTP]/[DISABLE/ENABLE] is set to
[ENABLE].
*4
This menu item appears when [ADMIN. MANAGEMENT]/[E-MAIL
SETTING]/[SMTP AUTH.]/[DISABLE/ENABLE] is set to [ENABLE].
*5
This menu item appears when [ADMIN. MANAGEMENT]/[LDAP
SETTING]/[DISABLE/ENABLE] is set to [ENABLE].

Configuration Menu Overview 2-35

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 d Manufacturer’s default settings appear in bold.
[PASS- [ADMINISTRATOR NO.] Specify the new administrator
WORD access code.
SET- [FULL [CHANGE FUNC. Specify the function number for
TING] FUNC. NO.] using restricted functions. This is
NO.] the password for using the func-
tions.
[RESTR [COLOR Settings [ALLOW] / [RESTRICT]
ICT] COPY] Select whether or not to restrict the
Color Copy function.
[FAX TX] Settings [ALLOW] / [RESTRICT]
Select whether or not to restrict the
fax transmission function (Memory
TX, Direct TX, Manual TX, Manual
Polling RX).
[SCAN Settings [ALLOW] / [RESTRICT]
TO Select whether or not to restrict the
E-MAIL] Scan to E-mail function.
[SCAN Settings [ALLOW] / [RESTRICT]
TO USB] Select whether or not to restrict the
Scan to USB function.
[SCAN Settings [ALLOW] / [RESTRICT]
TO Select whether or not to restrict the
SERVER] Scan to Server function.

2-36 Configuration Menu Overview

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 [REMOTE MONITOR] Settings [OFF] / [ON]
Select whether or not setting
remote monitor.
If [ON] is selected, technical sup-
port can access the menu mode.
If [OFF] is selected, technical sup-
port cannot access the menu
mode.

d This setting is for technical

support uses. Change the
setting only when it is
necessary.

d If this machine is connected

with a USB cable, remote
monitoring cannot be used.
[NET- [TCP/IP] Settings [DISABLE] / [ENABLE]
WORK Select the setting for connecting to
SET- this machine through a network.
TING]
[IP [IP ADDRESS] Type in the setting for [IP
ADDR. ADDRESS].
SET-
The default setting is [0.0.0.0].
TING]
[SUBNET MASK] Type in the setting for [SUBNET
MASK].
The default setting is [0.0.0.0].
[GATEWAY] Type in the address for [GATEWAY].
The default setting is [0.0.0.0].
[DHCP] Settings [DISABLE] / [ENABLE]
If there is a DHCP server on the net-
work, specify whether the IP
address and other network informa-
tion is automatically assigned by
the DHCP server.

Configuration Menu Overview 2-37

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 [BOOTP] Settings [DISABLE] / [ENABLE]
If there is a BOOTP server on the
network, specify whether the IP
address and other network informa-
tion is automatically assigned by
the BOOTP server.
[ARP/PING] Settings [DISABLE] / [ENABLE]
Select whether or not the ARP/
PING command is used when the
IP address is assigned.
[HTTP] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
HTTP.
[FTP SERVER] Settings [DISABLE] / [ENABLE]
Select whether or not to enable the
FTP server.
[FTP TX] Settings [DISABLE] / [ENABLE]
Select whether or not to enable the
FTP client.
[SMB] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
SMB.
[BONJOUR] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
Bonjour.
[DYNAMIC DNS] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
Dynamic DNS.
[IPP] Settings [DISABLE] / [ENABLE]
Select whether or not to enable IPP.

d If [HTTP] is set to [DISABLE],

[IPP] cannot be set.

2-38 Configuration Menu Overview

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 [RAW [DISABLE/ Settings [DISABLE] / [ENABLE]
PORT] ENABLE] Select whether or not to enable the
raw port.
[BIDIRECTIONAL] Settings [DISABLE] / [ENABLE]
Select whether or not to enable raw
port bidirectional communication.
[SLP] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
SLP.
[SNMP] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
SNMP.
[WSD PRINT] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
WSD printing.
[IPSEC] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
IPsec.
[IP [ACCESS PER.] Settings [DISABLE] / [ENABLE]
ADDR. Specify access permissions for IP
FILTER] address filtering.
[ACCESS Settings [DISABLE] / [ENABLE]
REFUSE] Specify access blocking for IP
address filtering.

Configuration Menu Overview 2-39

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 [IPv6] [DISABLE/ Settings [DISABLE] / [ENABLE]
ENABLE] Select whether or not to enable
IPv6.
[AUTO SETTING] Settings [YES] / [NO]
Select whether or not to enable the
IPv6 auto setting.
[LINK LOCAL] Displays the link-local address.
[GLOBAL Displays the global address.
ADDRESS]
[GATEWAY Displays the gateway address.
ADDRESS]
[NETWARE] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
NetWare.
[APPLETALK] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
AppleTalk.
[SPEED/DUPLEX] Settings [AUTO] / [10BASE FULL]
/ [10BASE HALF] /
[100BASE FULL] /
[100BASE HALF] /
[1000BASE FULL]
Specifies the transmission speed
for the network and the transmis-
sion method for bi-directional trans-
mission.
[IEEE802.1X] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
IEEE802.1X.

2-40 Configuration Menu Overview

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 [E-MAIL [SMTP] Settings [DISABLE] / [ENABLE]
SET- Select whether to enable or disable
TING] e-mail transmission operations for
this machine.
[SENDER NAME] Specify the name of the e-mail
sender (up to 20 characters) used
for network scanning.
The default setting is [bizhub_C25].
[E-MAIL ADDRESS] Specify the e-mail address (up to
64 characters) of the e-mail sender
used for network scanning.
[DEFAULT SUBJECT] Specify the subject (up to 20 char-
acters) of the e-mail message used
for network scanning.
The default setting is [from bizhub
C25].
[SMTP SERVER ADDR.] Specify the IP address or host
name (up to 64 characters) for the
SMTP server.
The default setting is [0.0.0.0].
[SMTP PORT NO.] Settings 1-65535 (Default: [25])
Specify the port number communi-
cating with the SMTP server.
[SMTP TIMEOUT] Settings 30-300 sec (Default: [60
sec])
Select the amount of time (in sec-
onds) until the connection with the
SMTP server times out.
[TEXT INSERT] Settings [OFF] / [ON]
Select whether or not the specified
text is inserted into the e-mail mes-
sage.

Configuration Menu Overview 2-41

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 [POP [DISABLE/ Settings [DISABLE] / [ENABLE]
BEFORE ENABLE] Select whether or not to enable
SMTP] POP Before SMTP.
If [ENABLE] is selected, specify the
time (between 0 and 60 seconds).
The default setting is [1sec].
[POP3 SERVER Specify the host name or IP
ADDR.] address for the POP3 server used
for authentication with POP Before
SMTP.
The default setting is [0.0.0.0].
[POP3 PORT NO.] Settings 1-65535 (Default: [110])
Specify the port number used for
communicating with the POP3
server.
[POP3 TIMEOUT] Settings 30-300 sec (Default: [30
sec])
Select the amount of time (in sec-
onds) until the connection with the
POP3 server times out.
[POP3 ACCOUNT] Specify the user name (up to 63
characters) used for authentication
with POP3 server.
[POP3 PASS- Specify the password (up to 15
WORD] characters) used for authentication
with POP3 server.
[SMTP [DISABLE/ Settings [DISABLE] / [ENABLE]
AUTH.] ENABLE] Select whether or not to enable
SMTP authentication.
[SMTP USER Specify the user name (up to 63
NAME] characters) used for SMTP authen-
tication.
[SMTP PASS- Specify the password (up to 15
WORD] characters) used for SMTP authen-
tication.

2-42 Configuration Menu Overview

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 [LDAP [DISABLE/ENABLE] Settings [DISABLE] / [ENABLE]
SET- Select whether or not to enable the
TING] LDAP function.
[LDAP SERVER ADDR.] Specify the address (up to 64 char-
acters) of the LDAP server.
The default setting is [0.0.0.0].
[LDAP PORT NO.] Settings 1-65535 (Default: [389])
Specify the port number of the
LDAP server.

d The default setting is [636]

when [SSL SETTING] is set
to [ENABLE].
[SSL SETTING] Settings [DISABLE] / [ENABLE]
Select whether or not to enable
SSL.
[SEARCH BASE] Specify the search starting point
(up to 64 characters) in a hierarchi-
cal structure arranged on the LDAP
server.
[ATTRIBUTE] The conditions for searches can be
specified as a name or e-mail
address (up to 32 characters).
The default setting is [cn].
[SEARCH METHOD] Settings [BEGIN] / [CONTAIN] /
[END]
The specified characters can be
searched for at the beginning,
within or at the end.
[LDAP TIMEOUT] Settings 5-300 sec (Default: [60
sec])
Specify the maximum wait time
during a search.
[MAX.SEARCH RESULTS] Settings 5-100 (Default: [100])
Specify the maximum number of
destinations displayed after a
search.

Configuration Menu Overview 2-43

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 [AUTHENTICATION] Settings [ANONYMOUS] / [SIM-
PLE] / [DIGEST-MD5] /
[GSS-SPNEGO] /
[NTLMv2]
Select the authentication method
used for logging on to the LDAP
server.
[LDAP ACCOUNT] Specify the account (up to 64 char-
acters) used to connect to the
LDAP server.
[LDAP PASSWORD] Specify the password (up to 32
characters) used to connect to the
LDAP server.
[DOMAIN NAME] Specify the domain name (up to 64
characters) used to connect to the
LDAP server.
[MEMORY DIRECT] Settings [DISABLE] / [ENABLE]
Select whether or not to enable the
Memory Direct function.
[USB SETTING] Settings [Windows] / [Mac]
Select the operating system of the
PC to which this machine is con-
nected with a USB cable.
[FAX SETTING] For details, refer to the [Facsimile
User’s Guide] on the Documenta-
tion CD/DVD.
[COMM. SETTING] For details, refer to the [Facsimile
User’s Guide] on the Documenta-
tion CD/DVD.

2-44 Configuration Menu Overview

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 [USER [PTT SETTING] Settings [ARGENTINA] / [AUS-
SET- TRALIA] / [AUSTRIA] /
TING] [BELGIUM] / [BRAZIL] /
[CANADA] / [CHINA] /
[CZECH] / [DENMARK] /
[EUROPE] / [FINLAND] /
[FRANCE] / [GERMANY] /
[GREECE] / [HONG
KONG] / [HUNGARY] /
[IRELAND] / [ISRAEL] /
[ITALY] / [JAPAN] /
[KOREA] / [MALAYSIA] /
[MEXICO] / [THE NETH-
ERLANDS] / [NEW
ZEALAND] / [NORWAY] /
[PHILIPPINES] /
[POLAND] / [PORTUGAL]
/ [RUSSIA] / [SAUDI ARA-
BIA] / [SINGAPORE] /
[SLOVAKIA] / [SOUTH
AFRICA] / [SPAIN] /
[SWEDEN] / [SWITZER-
LAND] / [TAIWAN] / [TUR-
KEY] / [U.S.A] / [UNITED
KINGDOM] / [VIETNAM]
Select the country where this
machine is installed.
[DATE&TIME] Settings [TIME]: 00:00-23:59
(Default: [00:00] )
[DATE]: ’08/01/01-’32/12/
31 (Default: [’08/01/01])
[ZONE]:
GMT+12:00-GMT-12:00
(in 30-minute intervals)
(Default: [GMT+00:00])
Use the keypad to specify the cur-
rent date, time and time zone.

Configuration Menu Overview 2-45

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 [DAYLIGHT SAVING] Settings [OFF] / [ON] (1-150 min
(Default: [60 min]))
Select whether or not daylight sav-
ing time is applied.
If [ON] is selected, specify how
many minutes the time will be
adjusted.
[DATE FORMAT] Settings [MM/DD/YY] / [DD/MM/
YY] / [YY/MM/DD]
Select the display format for reports
and lists.
[PRESET ZOOM] Settings [INCH] / [METRIC]
Select the measurement units for
the preset zoom ratios.
The default setting is [INCH] for
USA and Canada, and [METRIC]
for other countries.
[USER FAX NUMBER] Enter your fax number. A maximum
of 20 characters (consisting of
numbers, spaces, + and -) can be
entered. The specified number is
printed in the header of outgoing
faxes. The default setting is blank.
[USER NAME] Enter your name. A maximum of 32
characters can be entered. The
specified name is printed in the
header of outgoing faxes. The
default setting is blank.
[SUP- [TRANSFER BELT] Replace the counter when the
PLIES transfer belt unit is replaced with
REPLAC new one.
E] [FUSER UNIT] Replace the counter when the fuser
unit is replaced with new one.
[TRANSFER ROLLER] Replace the counter when the
transfer roller is replaced with new
one.

2-46 Configuration Menu Overview

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 COPY SETTING Menu

COPY SETTING PAPER PRIORITY

TRAY CHAINING

QUALITY PRIORITY

DENSITY PRIORITY

DENSITY LEVEL AUTO

MANUAL

SHARPNESS

OUTPUT PRIORITY

N-UP PRIORITY

4IN1 COPY ORDER

DUPLEX COPY

Configuration Menu Overview 2-47

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 d Manufacturer’s default settings appear in bold.
[PAPER PRIORITY] Settings [TRAY1] / [TRAY2] / [TRAY3]
Specify the paper tray that is normally used.

d If an optional Lower Feeder Unit PF-P09 is not

installed, [TRAY3] does not appear.
[TRAY CHAINING] Settings [DISABLE] / [ENABLE]
If [ENABLE] is selected and the specified tray runs out
of paper during printing, a tray loaded with paper of
the same size is automatically selected so printing can
continue.
If [DISABLE] is selected and the specified tray runs out
of paper, printing stops.
[QUALITY PRIOR- Settings [MIX] / [TEXT] / [PHOTO] / [FINE/MIX] /
ITY] [FINE/TEXT] / [FINE/PHOTO]
Select the type of document being copied.

d When a document is loaded into the ADF, the

default setting [MIX] is automatically selected.

d For the resolution of each setting, refer to

“Resolution of QUALITY PRIORITY Settings” on
page 2-49.
[DENSITY PRIOR- Settings [AUTO] / [MANUAL]
ITY] Select the density that is normally used.
[DEN- [AUTO] Settings (LIGHT) (DARK)
SITY
Adjust the density of the background color.
LEVEL]
[MAN- Settings (LIGHT) (DARK)
UAL]
Specify the default copy density.
[SHARPNESS] Settings (Soft) (Clear)
Select the setting for SHARPNESS.
[OUTPUT PRIOR- Settings [NON-SORT] / [SORT]
ITY] Select whether or not to sort copies by sets.
[N-UP PRIORITY] Settings [1IN1] / [2IN1] / [4IN1]
Select the number of document pages to be printed
on a single page.

2-48 Configuration Menu Overview

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 [4IN1 COPY Settings [SIDEWISE] / [DOWNWARD]
ORDER] Select the arrangement of scanned documents with
4in1 copying.
[DUPLEX COPY] Settings [OFF] / [LONG EDGE] / [SHORT EDGE]
Select the default setting for duplex (double-sided)
copying.
If [OFF] is selected, duplex (double-sided) copying is
not performed as a default.
If [LONG EDGE] is selected, duplex (double-sided)
copying is performed as a default, and the pages are
fed out with the binding along the long side.
If [SHORT EDGE] is selected, duplex (double-sided)
copying is performed as a default, and the pages are
fed out with the binding along the short side.

Resolution of QUALITY PRIORITY Settings

The resolution of each setting is listed below.

Original Color MIX, TEXT, PHOTO 600 e 300 dpi

glass FINE/MIX, FINE/TEXT, FINE/PHOTO 600 e 600 dpi
Mono- MIX, TEXT, PHOTO 600 e 300 dpi
chrome FINE/MIX, FINE/TEXT, FINE/PHOTO 600 e 600 dpi
ADF Color MIX, TEXT, PHOTO 300 e 300 dpi
FINE/MIX, FINE/TEXT, FINE/PHOTO 600 e 300 dpi
Mono- MIX, TEXT, PHOTO 600 e 300 dpi
chrome FINE/MIX, FINE/TEXT, FINE/PHOTO 600 e 300 dpi

Configuration Menu Overview 2-49

Downloaded from www.Manualslib.com manuals search engine

 DIAL REGISTER Menu

DIAL REGISTER FAVORITE

SPEED DIAL

GROUP DIAL

[FAVORITE] Frequently specified speed dial destinations and

group dial destinations can be registered in the
favorite list. Press the Addressbook key, and then
press the + or , key to quickly select the desired
destination.
A maximum of 20 destinations can be registered
in the favorite list.
For details, refer to “Registering in the Favorite
List” on page 7-20.
[SPEED DIAL] Register frequently used fax numbers and e-mail
addresses as speed dial destinations. Instead of
being entered manually, fax numbers and e-mail
addresses can simply be recalled to ensure that
destination information is registered correctly.
A maximum of 250 speed dial destinations can be
registered.
For details, refer to “Registering Speed Dial Desti-
nations (Direct Input)” on page 7-21 and “Regis-
tering Speed Dial Destinations (LDAP Search)” on
page 7-22.

2-50 Configuration Menu Overview

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 [GROUP DIAL] Register frequently used broadcast destinations
as a group dial destination. Multiple destinations
can be recalled simply by selecting a registered
group.
A maximum of 20 group dial destinations can be
registered.
A maximum of 50 destinations can be registered
with one group dial destination.
For details, refer to “Registering Group Dial Desti-
nations” on page 7-25.

FAX TX OPERATION Menu

For details, refer to the [Facsimile User’s Guide] on the Documentation CD/
DVD.

FAX RX OPERATION Menu

For details, refer to the [Facsimile User’s Guide] on the Documentation CD/
DVD.

REPORTING Menu
For details, refer to the [Facsimile User’s Guide] on the Documentation CD/
DVD.

Configuration Menu Overview 2-51

Downloaded from www.Manualslib.com manuals search engine

 SCAN SETTING Menu

SCAN SETTING IMAGE FORMAT

CODING METHOD

RESOLUTION

QUALITY PRIORITY

DENSITY LEVEL

SHARPNESS

SCAN SIZE

FILE SIZE

START KEY

2-52 Configuration Menu Overview

Downloaded from www.Manualslib.com manuals search engine

 d Manufacturer’s default settings appear in bold.
[IMAGE FORMAT] Settings [TIFF] / [PDF] / [JPEG]
Select the default format for saving files with scan to
e-mail operations.

d PDF data can be opened in Adobe Acrobat

Reader.

d TIFF files of images that have been scanned

with the [COLOR or GRAY] setting cannot be
opened with the Windows Picture and FAX
Viewer, which is included with Windows XP as a
standard component. These files can be
opened with image-processing applications
such as PhotoShop, Microsoft Office Document
Imaging or ACDsee.
[CODING METHOD] Settings [MH] / [MR] / [MMR]
Select the default compression method for scan to
e-mail operations.
The compression ratio for these methods increases in
the following order: [MH] > [MR] > [MMR].

d These settings are available only if [BW Only]

was selected for the color setting during the
e-mail transmission.
[RESOLUTION] Settings [150e150dpi] / [300e300dpi]
Select the default scanning resolution for scan to
e-mail operations.
[QUALITY PRIOR- Settings [MIX] / [TEXT] / [PHOTO]
ITY] Select the scan data quality that is used as a default.
[DENSITY LEVEL] Settings (LIGHT) (DARK)
Select the scan data density that is used as a default.
[SHARPNESS] Settings (Soft) (Clear)
Select the setting for [SHARPNESS].

Configuration Menu Overview 2-53

Downloaded from www.Manualslib.com manuals search engine

 [SCAN SIZE] Settings [A5] / [A4] / [B5] / [STATEMENT] / [LET-
TER] / [LEGAL]
Select the scanning size.
The default setting is [LETTER] on machines where
[PTT SETTING] in the [USER SETTING] menu is set to
[U.S.A] or [CANADA], and is [A4] if any other country
is selected.
[FILE SIZE] Settings [NO SPLIT] / [SPLIT]
Select whether or not to limit the size for scan data
sent as e-mail attachments.
If [SPLIT] is selected, specify the maximum size
between 1 and 10 Mb. If the data to be sent exceeds
the maximum size allowed, the data is divided and
sent as multiple attached files.

d In order to receive multiple file attachments, an

e-mail application compatible with divided
transmissions is required.
[START KEY] Settings [BW Only] / [COLOR or GRAY]
Select the operation performed when the Start key is
pressed.

2-54 Configuration Menu Overview

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 PS/PCL PRINT Menu
To display the [PS/PCL PRINT] menu, select [PS/PCL PRINT] in the main
screen (Copy mode), and then press the Select key. From this menu, jobs
stored on the machine’s hard disk (optional) can be printed or deleted, and
various PS/PCL printing settings can be changed.
The [PS/PCL PRINT] menu is structured as shown below.

d To return to the previous screen in the [PS/PCL PRINT] menu, press

the Back key. (If the Back key is pressed while settings are being
specified, those settings are not saved.)
PS/PCL PRINT PROOF/PRINT MENU*1

PAPER MENU

QUALITY MENU

SYS DEFAULT MENU

d *1
This menu item appears only if an optional Hard Disk Kit HD-P03 is
installed.

PS/PCL PRINT Menu 2-55

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 PROOF/PRINT MENU
From this menu, jobs stored on the machine’s hard disk (optional) can be
printed or deleted.

d This menu item appears only if an optional Lower Feeder Unit PF-P09
is installed.
PROOF/PRINT (user name) (job name) PRINT
MENU

DELETE

d If no jobs have been stored on the hard disk, the message [NO
STORED JOB] appears when [PROOF/PRINT MENU] is selected.

[PRINT] Follow the procedure described below to print the

selected job.
1. If a password has been specified for the
selected job, type in the password, and then
press the Select key.
2. Specify the number of copies (1 to 9999),
and then press the Select key.
3. To print color copies, press the Start (Color)
key. To print monochrome copies, press the
Start (B&W) key.
[DELETE] Follow the procedure described below to delete the
selected job.
1. If a password has been specified for the
selected job, type in the password, and then
press the Select key.
2. Select [YES], and then press the Select key.

2-56 PS/PCL PRINT Menu

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 PAPER MENU

PAPER MENU ANY TRAY SET- TRAY1 PAPER TRAY1 ANY SIZE
TING

TRAY1 ANY TYPE

TRAY2 PAPER TRAY2 ANY SIZE

TRAY2 ANY TYPE

TRAY3 PAPER*1 TRAY3 ANY TYPE

TRAY CHAINING

TRAY MAPPING TRAY MAPPING

MD.

LOGICAL TRAY0

•
•
•
•

LOGICAL TRAY9

DUPLEX

COPIES

COLLATE*2

PS/PCL PRINT Menu 2-57

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 d *1
This menu item appears only if an optional Lower Feeder Unit
PF-P09 is installed.
*2
This menu item appears only if an optional Hard Disk Kit HD-P03 or
a CompactFlash card of 1 GB or more is installed.

d Manufacturer’s default settings appear in bold.

[ANY TRAY [TRAY1 [TRAY1 Settings [ON] / [OFF]
SETTING] PAPER] ANY Select whether or not the Any Paper
SIZE] Size setting is selected for Tray 1.
[TRAY1 Settings [ON] / [OFF]
ANY Select whether or not the Any Media
TYPE] Type setting is selected for Tray 1.
[TRAY2 [TRAY2 Settings [ON] / [OFF]
PAPER] ANY Select whether or not the Any Paper
SIZE] Size setting is selected for Tray 2.
[TRAY2 Settings [ON] / [OFF]
ANY Select whether or not the Any Media
TYPE] Type setting is selected for Tray 2.
[TRAY3 [TRAY3 Settings [ON] / [OFF]
PAPER] ANY Select whether or not the Any Media
TYPE] Type setting is selected for Tray 3.
[TRAY CHAINING] Settings [ON] / [OFF]
If [ON] is selected and the specified tray
runs out of paper during printing, a tray
loaded with paper of the same size is
automatically selected so printing can
continue.
If [OFF] is selected and the specified
tray runs out of paper, printing stops.

2-58 PS/PCL PRINT Menu

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 [TRAY MAP- [TRAY MAPPING Settings [ON] / [OFF]
PING] MD.] Select whether or not the Tray Mapping
function is used.
[LOGICAL TRAY0] - Settings [PHYSICAL TRAY1] /
[LOGICAL TRAY9] [PHYSICAL TRAY2] /
[PHYSICAL TRAY3]
Select the tray that is used for printing
when a print job is received from
another manufacturer’s printer driver.
The default settings are [PHYSICAL
TRAY1] for [LOGICAL TRAY1] and
[PHYSICAL TRAY2] for other trays.

d [PHYSICAL TRAY3] appears only

if an optional Lower Feeder Unit
PF-P09 is installed.
[DUPLEX] Settings [OFF] / [LONG EDGE] /
[SHORT EDGE]
If [LONG EDGE] is selected, the pages
will be printed on both sides of the
paper for long-edge binding.
If [SHORT EDGE] is selected, the pages
will be printed on both sides of the
paper for short-edge binding.
The setting specified in the printer
driver will override this menu setting.
[COPIES] Settings 1-9999 (Default: [1])
Specify the number of copies to be
printed.
The setting specified in the printer
driver will override this menu setting.
[COLLATE] Settings [ON] / [OFF]
Select whether or not to enable collated
(sort) printing.
The setting specified in the printer
driver will override this menu setting.

PS/PCL PRINT Menu 2-59

Downloaded from www.Manualslib.com manuals search engine

 QUALITY MENU

QUALITY COLOR
MENU MODE

BRIGHT-
NESS

HALFTONE IMAGE
PRINTING

TEXT
PRINTING

GRFX.
PRINTING

EDGE IMAGE
ENHANCE- PRINTING
MENT

TEXT
PRINTING

GRFX.
PRINTING

EDGE
STRENGTH

ECONOMY
PRINT

PCL SET- CONTRAST

TING

IMAGE RGB
PRINTING SOURCE

2-60 PS/PCL PRINT Menu

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 RGB INTENT

RGB GRAY

TEXT RGB
PRINTING SOURCE

RGB INTENT

RGB GRAY

GRFX. RGB
PRINTING SOURCE

RGB INTENT

RGB GRAY

PS SETTING IMAGE RGB

PRINTING SOURCE

RGB INTENT

RGB GRAY

DESTINA-
TION PROF

TEXT RGB
PRINTING SOURCE

PS/PCL PRINT Menu 2-61

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 RGB INTENT

RGB GRAY

DESTINA-
TION PROF

GRFX. RGB
PRINTING SOURCE

RGB INTENT

RGB GRAY

DESTINA-
TION PROF

SIMULATION SIMULATION
PROF

SIM. INTENT

CMYK GRAY

CALIBRA- TONE CALI-

TION BRATION

CMYK DEN- CYAN HIGHLIGHT

SITY

MIDDLE

2-62 PS/PCL PRINT Menu

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 SHADOW

MAGENTA HIGHLIGHT

MIDDLE

SHADOW

YELLOW HIGHLIGHT

MIDDLE

SHADOW

BLACK HIGHLIGHT

MIDDLE

SHADOW

COLOR SEP-
ARATION

PS/PCL PRINT Menu 2-63

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 d Manufacturer’s default settings appear in bold.
[COLOR Settings [COLOR] / [GRAYSCALE]
MODE] If [COLOR] is selected, the pages are printed in full color.
If [GRAYSCALE] is selected, the pages are printed in black
and white.
[BRIGHT- Settings [+15%] / [+10%] /[+5%] / [0%] / [-5%] /
NESS] [-10%] / [-15%]
The brightness of the printed image can be adjusted.
[HALFTONE] [IMAGE Settings [LINE ART] / [DETAIL] /
PRINTING] [SMOOTH]
Select how halftones in images are repro-
duced.
If [LINE ART] is selected, halftones are repro-
duced with high precision.
If [DETAIL] is selected, halftones are repro-
duced with detail.
If [SMOOTH] is selected, halftones are repro-
duced with smoothness.
[TEXT PRINT- Settings [LINE ART] / [DETAIL] /
ING] [SMOOTH]
Select how halftones in text are reproduced.
If [LINE ART] is selected, halftones are repro-
duced with high precision.
If [DETAIL] is selected, halftones are repro-
duced with detail.
If [SMOOTH] is selected, halftones are repro-
duced with smoothness.

2-64 PS/PCL PRINT Menu

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 [GRFX. PRINT- Settings [LINE ART] / [DETAIL] /
ING] [SMOOTH]
Select how halftones in graphics are repro-
duced.
If [LINE ART] is selected, halftones are repro-
duced with high precision.
If [DETAIL] is selected, halftones are repro-
duced with detail.
If [SMOOTH] is selected, halftones are repro-
duced with smoothness.
[EDGE [IMAGE Settings [ON] / [OFF]
ENHANCE- PRINTING] Select whether image edges are empha-
MENT] sized.
If [ON] is selected, the edges are empha-
sized.
If [OFF] is selected, the edges are not
emphasized.

d If [ECONOMY PRINT] is set to [ON],

the edges cannot be emphasized.
[TEXT PRINT- Settings [ON] / [OFF]
ING] Select whether text edges are emphasized.
If [ON] is selected, the edges are empha-
sized.
If [OFF] is selected, the edges are not
emphasized.
[GRFX. PRINT- Settings [ON] / [OFF]
ING] Select whether graphic edges are empha-
sized.
If [ON] is selected, the edges are empha-
sized.
If [OFF] is selected, the edges are not
emphasized.

d If [ECONOMY PRINT] is set to [ON],

the edges cannot be emphasized.

PS/PCL PRINT Menu 2-65

Downloaded from www.Manualslib.com manuals search engine

 [EDGE Settings [OFF] / [LOW] / [MIDDLE] / [HIGH]
STRENGTH] Select the desired amount that edges are emphasized.

If [OFF] is selected, the edges are not emphasized.

If [LOW] is selected, the edges are slightly emphasized.
If [MIDDLE] is selected, the edges are emphasized by an
average amount.
If [HIGH] is selected, the edges are highly emphasized.

d If [OFF] is selected, the edges are not emphasized,

even if an [EDGE ENHANCEMENT] menu item is set to
[ON].
[ECONOMY Settings [ON] / [OFF]
PRINT] Select whether to print graphics with a reduced density by
reducing the amount of toner that is used.
If [ON] is selected, the amount of toner used is reduced when
printing.
If [OFF] is selected, the amount of toner used is not reduced
when printing.

d If [ON] is selected, the edges are not emphasized, even

if [IMAGE PRINTING] and [GRFX. PRINTING] of the
[EDGE ENHANCEMENT] menu item are set to [ON].
[PCL SET- [CONTRAST] Settings [+15%] / [+10%] / [+5%] / [0%] /
TING] [-5%] / [-10%] / [-15%]
The contrast of the image can be adjusted.
[IMAGE [RGB Settings [DEVICE COLOR] /
PRINTING] SOURCE] [sRGB]
Specify the color space for RGB
image data.
If [DEVICE COLOR] is selected,
no color space is specified.
RGB source profiles down-
loaded with the Download Man-
ager or PageScope Web
Connection are available as
[RGB SOURCE].

2-66 PS/PCL PRINT Menu

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 [RGB Settings [VIVID] / [PHOTO-
INTENT] GRAPHIC]
Specify the characteristic
applied when converting RGB
image data to CMYK data.
If [VIVID] is selected, a vivid out-
put is produced.
If [PHOTOGRAPHIC] is
selected, a brighter output is
produced.
[RGB Settings [COMPOSITE
GRAY] BLACK] / [BLACK
AND GRAY] /
[BLACK ONLY]
Specify how black and grays are
reproduced in RGB image data.
If [COMPOSITE BLACK] is
selected, black is reproduced
using the CMYK colors.
If [BLACK AND GRAY] is
selected, black and gray are
reproduced using black only.
If [BLACK ONLY] is selected,
black is reproduced using only
black.
[TEXT [RGB Settings [DEVICE COLOR] /
PRINTING] SOURCE] [sRGB]
Specify the color space for RGB
text data.
If [DEVICE COLOR] is selected,
no color space is specified.
RGB source profiles down-
loaded with the Download Man-
ager or PageScope Web
Connection are available as
[RGB SOURCE].

PS/PCL PRINT Menu 2-67

Downloaded from www.Manualslib.com manuals search engine

 [RGB Settings [VIVID] / [PHOTO-
INTENT] GRAPHIC]
Specify the characteristic
applied when converting RGB
text data to CMYK data.
If [VIVID] is selected, a vivid out-
put is produced.
If [PHOTOGRAPHIC] is
selected, a brighter output is
produced.
[RGB Settings [COMPOSITE
GRAY] BLACK] / [BLACK
AND GRAY] /
[BLACK ONLY]
Specify how black and grays are
reproduced in RGB text data.
If [COMPOSITE BLACK] is
selected, black is reproduced
using the CMYK colors.
If [BLACK AND GRAY] is
selected, black and gray are
reproduced using black only.
If [BLACK ONLY] is selected,
black is reproduced using only
black.
[GRFX. PRINT- [RGB Settings [DEVICE COLOR] /
ING] SOURCE] [sRGB]
Specify the color space for RGB
graphics data.
If [DEVICE COLOR] is selected,
no color space is specified.
RGB source profiles down-
loaded with the Download Man-
ager or PageScope Web
Connection are available as
[RGB SOURCE].

2-68 PS/PCL PRINT Menu

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 [RGB Settings [VIVID] / [PHOTO-
INTENT] GRAPHIC]
Specify the characteristic
applied when converting RGB
graphics data to CMYK data.
If [VIVID] is selected, a vivid out-
put is produced.
If [PHOTOGRAPHIC] is
selected, a brighter output is
produced.
[RGB Settings [COMPOSITE
GRAY] BLACK] / [BLACK
AND GRAY] /
[BLACK ONLY]
Specify how black and grays are
reproduced in RGB graphics
data.
If [COMPOSITE BLACK] is
selected, black is reproduced
using the CMYK colors.
If [BLACK AND GRAY] is
selected, black and gray are
reproduced using black only.
If [BLACK ONLY] is selected,
black is reproduced using only
black.

PS/PCL PRINT Menu 2-69

Downloaded from www.Manualslib.com manuals search engine

 [PS [IMAGE [RGB Settings [DEVICE COLOR] /
SETTINGS] PRINTING] SOURCE] [sRGB] /
[AppleRGB] /
[AdobeRGB1998] /
[ColorMatchRGB] /
[BlueAdjustRGB]
Specify the color space for RGB
image data.
If [DEVICE COLOR] is selected,
no color space is specified.
RGB source profiles down-
loaded with the Download Man-
ager or PageScope Web
Connection are available as
[RGB SOURCE].
[RGB Settings [VIVID] / [PHOTO-
INTENT] GRAPHIC] /
[RELATIVE COLOR]
/ [ABSOLUTE
COLOR]
Specify the characteristic
applied when converting RGB
image data to CMYK data.
If [VIVID] is selected, a vivid out-
put is produced.
If [PHOTOGRAPHIC] is
selected, a brighter output is
produced.
If [RELATIVE COLOR] is
selected, relative color is
applied to the RGB source pro-
file.
If [ABSOLUTE COLOR] is
selected, absolute color is
applied to the RGB source pro-
file.

2-70 PS/PCL PRINT Menu

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 [RGB Settings [COMPOSITE
GRAY] BLACK] / [BLACK
AND GRAY] /
[BLACK ONLY]
Specify how black and grays are
reproduced in RGB image data.
If [COMPOSITE BLACK] is
selected, black is reproduced
using the CMYK colors.
If [BLACK AND GRAY] is
selected, black and gray are
reproduced using black only.
If [BLACK ONLY] is selected,
black is reproduced using only
black.
[DESTINA- Settings [AUTO]
TION Specify the destination profile.
PROF]
If [AUTO] is selected, a destina-
tion profile that the machine
automatically adapts is selected
based on a combination of the
specified color matching, half-
tones and other profiles.
Destination profiles down-
loaded with the Download Man-
ager or PageScope Web
Connection are available as
[DESTINATION PROF].

PS/PCL PRINT Menu 2-71

Downloaded from www.Manualslib.com manuals search engine

 [TEXT [RGB Settings [DEVICE COLOR] /
PRINTING] SOURCE] [sRGB] /
[AppleRGB] /
[AdobeRGB1998] /
[ColorMatchRGB]
/ [BlueAdjustRGB]
Specify the color space for RGB
text data.
If [DEVICE COLOR] is selected,
no color space is specified.
RGB source profiles down-
loaded with the Download Man-
ager or PageScope Web
Connection are available as
[RGB SOURCE].
[RGB Settings [VIVID] / [PHOTO-
INTENT] GRAPHIC] / [RELA-
TIVE COLOR] /
[ABSOLUTE
COLOR]
Specify the characteristic
applied when converting RGB
text data to CMYK data.
If [VIVID] is selected, a vivid out-
put is produced.
If [PHOTOGRAPHIC] is
selected, a brighter output is
produced.
If [RELATIVE COLOR] is
selected, relative color is
applied to the RGB source pro-
file.
If [ABSOLUTE COLOR] is
selected, absolute color is
applied to the RGB source pro-
file.

2-72 PS/PCL PRINT Menu

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 [RGB Settings [COMPOSITE
GRAY] BLACK] / [BLACK
AND GRAY] /
[BLACK ONLY]
Specify how black and grays are
reproduced in RGB text data.
If [COMPOSITE BLACK] is
selected, black is reproduced
using the CMYK colors.
If [BLACK AND GRAY] is
selected, black and gray are
reproduced using black only.
If [BLACK ONLY] is selected,
black is reproduced using only
black.
[DESTINA- Settings [AUTO]
TION Specify the destination profile.
PROF]
If [AUTO] is selected, a destina-
tion profile that the machine
automatically adapts is selected
based on a combination of the
specified color matching, half-
tones and other profiles.
Destination profiles down-
loaded with the Download Man-
ager or PageScope Web
Connection are available as
[DESTINATION PROF].

PS/PCL PRINT Menu 2-73

Downloaded from www.Manualslib.com manuals search engine

 [GRFX. PRINT- [RGB Settings [DEVICE COLOR] /
ING] SOURCE] [sRGB] /
[AppleRGB] /
[AdobeRGB1998] /
[ColorMatchRGB] /
[BlueAdjustRGB]
Specify the color space for RGB
graphics data.
If [DEVICE COLOR] is selected,
no color space is specified.
RGB source profiles down-
loaded with the Download Man-
ager or PageScope Web
Connection are available as
[RGB SOURCE].
[RGB Settings [VIVID] / [PHOTO-
INTENT] GRAPHIC] /
[RELATIVE COLOR]
/ [ABSOLUTE
COLOR]
Specify the characteristic
applied when converting RGB
graphics data to CMYK data.
If [VIVID] is selected, a vivid out-
put is produced.
If [PHOTOGRAPHIC] is
selected, a brighter output is
produced.
If [RELATIVE COLOR] is
selected, relative color is
applied to the RGB source pro-
file.
If [ABSOLUTE COLOR] is
selected, absolute color is
applied to the RGB source pro-
file.

2-74 PS/PCL PRINT Menu

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 [RGB Settings [COMPOSITE
GRAY] BLACK] / [BLACK
AND GRAY] /
[BLACK ONLY]
Specify how black and grays are
reproduced in RGB graphics
data.
If [COMPOSITE BLACK] is
selected, black is reproduced
using the CMYK colors.
If [BLACK AND GRAY] is
selected, black and gray are
reproduced using black only.
If [BLACK ONLY] is selected,
black is reproduced using only
black.
[DESTINA- Settings [AUTO]
TION Specify the destination profile.
PROF]
If [AUTO] is selected, a destina-
tion profile that the machine
automatically adapts is selected
based on a combination of the
specified color matching, half-
tones and other profiles.
Destination profiles down-
loaded with the Download Man-
ager or PageScope Web
Connection are available as
[DESTINATION PROF].

PS/PCL PRINT Menu 2-75

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 [SIMULATION] [SIMULA- Settings [NONE] / [SWOP] /
TION [Euroscale] / [Com-
PROF] mercialPress] /
[JapanColor] /
[TOYO] / [DIC]
Specify the simulation profile.
If [NONE] is selected, no simula-
tion profile is specified.
Simulation profiles
downloaded with the Download
Manager or PageScope Web
Connection are available as
[SIMULATION PROF].
[SIM. Settings [RELATIVE
INTENT] COLOR] / [ABSO-
LUTE COLOR]
Specify the characteristic of the
simulation profile.
If [RELATIVE COLOR] is
selected, relative color is
applied to the simulation profile.
If [ABSOLUTE COLOR] is
selected, absolute color is
applied to the simulation profile.
[CMYK Settings [COMPOSITE
GRAY] BLACK] / [BLACK
AND GRAY] /
[BLACK ONLY]
Specify how black and grays are
reproduced using the four
CMYK colors.
If [COMPOSITE BLACK] is
selected, black is reproduced
using the CMYK colors.
If [BLACK AND GRAY] is
selected, black and gray are
reproduced using black only.
If [BLACK ONLY] is selected,
black is reproduced using only
black.

2-76 PS/PCL PRINT Menu

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 [CALIBRA- [TONE Settings [ON] / [OFF]
TION] CALIBRATION] If [ON] is selected, image adjustments are
applied.
If [OFF] is selected, image adjustments are
not applied.
[CMYK DEN- [CYAN] / [HIGH- Settings [+3] / [+2]
SITY] [MAGENTA] LIGHT] / [+1] / [0]
/ [YELLOW] / [-1] / [-2]
/ [BLACK] / [-3]
The density of the
highlight color in
images can be
adjusted.
[MIDDLE] Settings [+3] / [+2]
/ [+1] / [0]
/ [-1] / [-2]
/ [-3]
The density of the
middle color in
images can be
adjusted.
[SHADOW] Settings [+3] / [+2]
/ [+1] / [0]
/ [-1] / [-2]
/ [-3]
The density of the
shadow color in
images can be
adjusted.
[COLOR Settings [ON] / [OFF]
SEPARA- If [ON] is selected, color separation are performed. The con-
TION] tents of a color page is separated into the color pages for yel-
low, magenta, cyan and black, and each is printed with black
gradations as individual pages. The printing order is yellow,
magenta, cyan, then black.
If [OFF] is selected, color separation is not performed. A nor-
mal color separation is performed.

PS/PCL PRINT Menu 2-77

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 SYS DEFAULT MENU

SYS EMULATION DEF. EMULA-

DEFAULT TION
MENU

POSTSCRIPT WAIT TIME-

OUT

PS ERROR
PAGE

PS PROTO-
COL

AUTO TRAP-
PING

BLACK
OVERPRINT

PCL CR/LF MAP-

PING

LINES PER
PAGE

FONT FONT NUM-

SOURCE BER

PITCH SIZE
(POINT SIZE)

SYMBOL SET

XPS*1 DIGITAL
SGN.

2-78 PS/PCL PRINT Menu

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 XPS ERROR
PAGE

PAPER DEFAULT PAPER SIZE

PAPER

CUSTOM
SIZE*2

PAPER TYPE

GRAYSCALE
PAGE

STARTUP DO STAR-
OPTIONS TUP PAGE

HOLD JOB
TIMEOUT*3

HDD FOR- USER AREA

MAT*3 ONLY

ALL

CARD FOR- USER AREA

MAT*4 ONLY

ALL

d *1
This menu item appears only if an optional Hard Disk Kit HD-P03 or
a CompactFlash card is installed.
*2
This menu item appears only if [PAPER SIZE] is set to [CUSTOM].
*3
This menu item appears only if an optional Hard Disk Kit HD-P03 is
installed.
*4
This menu item appears only if an optional CompactFlash card is
installed.

PS/PCL PRINT Menu 2-79

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 d Manufacturer’s default settings appear in bold.
[EMULA- [DEF. Settings [AUTO] / [POSTSCRIPT] / [PCL]
TION] EMULA- Specify the machine emulation language.
TION]
If [AUTO] is selected, the machine automatically
selects the machine emulation language from the
data stream.
[POST- [WAIT Settings 0-300 (Default: [0])
SCRIPT] TIME Specify the time until an error is deter-
OUT] mined to be a PostScript error.
If [0] is selected, no timeout is performed.
[PS Settings [ON] / [OFF]
ERROR Select whether or not an error page is
PAGE] printed when a Postscript error occurs.
[PS PRO- Settings [AUTO] / [NORMAL] /
TOCOL] [BINARY]
Specify the protocol for data transmis-
sions with a PostScript data stream.
If [AUTO] is selected, the machine auto-
matically selects an applicable protocol
from the data stream.
[AUTO Settings [ON] / [OFF]
TRAP- Select whether or not neighboring colors
PING] are printed superimposed in order to pre-
vent white space around images.
[BLACK Settings [TEXT/GRAPHIC] / [TEXT] /
OVER- [OFF]
PRINT] Specify whether black objects are printed
(superimposed) on a neighboring color in
order to prevent white space around
black characters or figures.
If [TEXT/GRAPHIC] is selected, superim-
posed printing is applied to text and
graphics.
If [TEXT] is selected, superimposed print-
ing is applied to text.

2-80 PS/PCL PRINT Menu

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 [PCL] [CR/LF Settings [CR=CR LF=LF] / [CR=CRLF
MAP- LF=LF] / [CR=CR LF=LFCR] /
PING] [CR=CRLF LF=LFCR]
Select the definitions of the CR/LF codes
in the PCL language.
[LINES Settings 5-128 (Default: [60])
PER Specify the number of lines per page in
PAGE] the PCL language.
[FONT [FONT Settings 0-102 (Default: [0])
SOURCE] NUMBER] Specify the default font in the
PCL language.
The font numbers that appear
correspond to the PCL font
list. For details on printing the
font list, refer to “REPORT” on
page 2-17.
[PITCH Settings 0.44-99.99
SIZE (Default: [10.00])
(POINT
(4.00-999.75
SIZE)]
(Default: [12.00])
Specify the font size in the
PCL language.
If the selected [FONT NUM-
BER] is for a bitmap font,
[PITCH SIZE] appears. If the
selected [FONT NUMBER] is
for an outline font, [POINT
SIZE] appears.
[SYMBOL Specify the symbol set used
SET] with the PCL language.
The default setting is [PC8].

PS/PCL PRINT Menu 2-81

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 [XPS] [DIGITAL Settings [ENABLE] / [DISABLE]
SGN.] Select whether to enable or disable XPS
digital signatures.
If [ENABLE] is selected, XPS digital signa-
tures are enabled.
If [DISABLE] is selected, XPS digital sig-
natures are disabled.
[XPS Settings [ON] / [OFF]
ERROR Select whether or not an error report is
PAGE] printed after an XPS error has occurred.
If [ON] is selected, the error report is
printed.
If [OFF] is selected, the error report is not
printed.
[PAPER] [DEFAULT [PAPER Settings [LETTER] / [LEGAL] / [EXEC-
PAPER] SIZE] UTIVE] / [A4] / [A5] / [A6] /
[B5(JIS)] / [B6(JIS)] / [GOVT
LETTER] / [STATEMENT] /
[FOLIO] / [SP FOLIO] / [UK
QUARTO] / [FOOLSCAP] /
[GOVT LEGAL] / [16K] /
[PHOTO 4×6] / [KAI 16] / [KAI
32] / [ENV C6] / [ENV DL] /
[ENV MONARCH] / [ENV
CHOU#3] / [ENV CHOU#4] /
[B5(ISO)] / [ENV #10] / [JPOST
100x148] / [JPOST-D
148x200] / [8 1/8x13 1/4] /
[8 1/2x13 1/2] / [CUSTOM]
Select the size of media that is normally
used.

d The default setting is [A4] for 220 V

models, and [LETTER] for other
models.

d Depending on the setting selected

for [UTILITY] / [ADMIN.
MANAGEMENT] / [USER SETTING]
/ [PRESET ZOOM], [PHOTO 4×6]
may change to [PHOTO 10×15].

2-82 PS/PCL PRINT Menu

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 [CUS- Specify the media size when [PAPER
TOM SIZE] is set to [CUSTOM]. The Setting
SIZE] range for [WIDTH] is 3.63 to 8.50 inches
(92 to 216 mm).
The default setting is [8.26] inches ([210]
mm) for 220 V models, and [8.50] inches
([216] mm) for other models.
The Setting range for [LENGTH] is 5.83 to
14.00 inches (148 to 356 mm).
The default setting is [11.69] inches
([297] mm) for 220 V models, and [11.00]
inches ([279] mm) for other models.
[PAPER Settings [PLAIN PAPER] / [RECY-
TYPE] CLED] / [THICK 1] / [THICK 2]
/ [LABEL] / [ENVELOPE] /
[POSTCARD] / [LETTER-
HEAD] / [GLOSSY 1] /
[GLOSSY 2] / [SINGLE SIDE
ONLY] / [SPECIAL PAPER]
Select the type of media that is normally
used.
[GRAY- Settings [AUTO] / [GRAYSCALE PRINT] / [COLOR PRINT]
SCALE Specify the operation to be performed for black-and-white
PAGE] pages in a job specified for color printing.
If [AUTO] is selected, printing is automatically performed
according to the first page of the job.
If [GRAYSCALE PRINT] is selected, black-and-white printing is
automatically performed depending on each page.
If [COLOR PRINT] is selected, color printing is performed, even
for a black-and-white page.
[STAR- [DO Settings [ON] / [OFF]
TUP START- Select whether or not a startup page is printed when
OPTIONS] UP PAGE] the machine is turned on.

[HOLD Settings [DISABLE] / [1 hour] / [4 hours] / [1 day] /

JOB TIME [1 week]
OUT] Specify the length of time until print jobs saved on the hard disk
are deleted. If [DISABLE] is selected, print jobs are not deleted at
a specific time.

PS/PCL PRINT Menu 2-83

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 [HDD [USER Initialize the user area of the hard disk. When this
FORMAT] AREA menu item is selected, the machine is automatically
ONLY] restarted.
[ALL] Initialize the hard disk. When this menu item is
selected, the machine is automatically restarted.
[CARD [USER Initialize the user area of the compactflash card.
FORMAT] AREA When this menu item is selected, the machine is
ONLY] automatically restarted.
[ALL] Initialize the compactflash card. When this menu
item is selected, the machine is automatically
restarted.

2-84 PS/PCL PRINT Menu

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 MEMORY PRINT Menu
To display the [MEMORY PRINT] menu, select [MEMORY PRINT] in the main
screen (Copy mode), and then press the Select key. From this menu, mem-
ory direct printing operations can be performed, and various memory direct
printing settings can be specified.
The [MEMORY PRINT] menu is structured as shown below.

d This menu item appears only if an optional Hard Disk Kit HD-P03 or a
CompactFlash card is installed. In addition this menu item does not
appear if public user access has not been permitted through authen-
tication settings. For details on the authentication settings, refer to
the [Reference Guide] on the Documentation CD/DVD.
MEMORY PRINT LIST OF FILES

TYPE OF FILES

MEMORY PRINT Menu 2-85

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 d Manufacturer’s default settings appear in bold.
[LIST OF Select the file that you wish to output, and then press the Select
FILES] key.
If the file to be printed is in a folder, select the folder, and then
press the Select key.
[PAPER Settings [LETTER] / [LEGAL] / [EXECUTIVE] /
SELECT] [A4] / [A5] / [A6] / [B5(JIS)] / [B6(JIS)] /
[GOVT LETTER] / [STATEMENT] /
[FOLIO] / [SP FOLIO] / [UK QUARTO] /
[FOOLSCAP] / [GOVT LEGAL] / [16K] /
[PHOTO 4×6] / [KAI 16] / [KAI 32] / [ENV
C6] / [ENV DL/ENV MONARCH] / [ENV
CHOU#3] / [ENV CHOU#4] / [B5(ISO)] /
[ENV #10] / [JPOST 100×148] / [JPOST-D
148×200] / [8 1/8×13 1/4] / [8 1/2×13 1/2]
/ [CUSTOM]
Change the size of the paper.

d The default setting is the setting selected for

[PS/PCL PRINT] / [SYS DEFAULT MENU] /
[PAPER] / [DEFAULT PAPER] / [PAPER SIZE].

d Depending on the setting selected for

[UTILITY] / [ADMIN. MANAGEMENT] / [USER
SETTING] / [PRESET ZOOM], [PHOTO 4×6]
may change to [PHOTO 10×15].

d This menu item does not appear if the

selected file is PDF and XPS file.
[SIMPLEX/ Settings [1-SIDE] / [2-SIDE]
DUPLEX] If [2-SIDE] is selected, you can get duplex printing.
If [LONG EDGE] is selected, the page will be printed
on both sides of the paper for long edge binding.
If [SHORT EDGE] is selected, the page will be
printed on both sides of the paper for short edge
binding.
If [OFF] is selected, duplex printing is not per-
formed.

2-86 MEMORY PRINT Menu

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 [COPY Settings 1-9999 (Default: [1])
QUANTITY] Specify the number of copies to be printed
(between 1 and 9999).

d This menu item does not appear if the

selected file is XPS file.
[COPY FIN- Settings [NON-SORT] / [SORT]
ISHING] Select whether to collate the copies.
If [NON-SORT] is selected, collated printing is not
performed.
If [SORT] is selected, collated printing is performed.
[TYPE OF Settings [PDF,XPS,JPEG,TIFF] / [PDF,XPS]
FILES] Select the type of files to be displayed.

MEMORY PRINT Menu 2-87

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 2-88 MEMORY PRINT Menu

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 3Media Handling
3

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 Media
Specifications
Media Media Size Tray*1 Duplex Copy Print FAX
Inch Millimeter
Letter 8.5 e 11.0 215.9 e 279.4 1/2/3 Yes Yes Yes Yes
Legal 8.5 e 14.0 215.9 e 355.6 1/3 Yes Yes *2
Yes *2 Yes
Executive 7.25 e 10.5 184.2 e 266.7 1/2/3 Yes Yes No No
A4 8.2 e 11.7 210.0 e 297.0 1/2/3 Yes Yes Yes Yes
A5 5.9 e 8.3 148.0 e 210.0 1/2 No Yes Yes No
A6 105.0 e 148.0 1/2 No No No No
B5 (JIS) 7.2 e 10.1 182.0 e 257.0 1/2/3 Yes Yes Yes No
B6 128.0 e 182.0 1/2 Yes No No No
Government Letter 8.0 e 10.5 203.2 e 266.7 1/2 Yes Yes No No
Statement 5.5 e 8.5 139.7 e 215.9 1/2 No Yes Yes No
Folio 8.25 e 13.0 210.0 e 330.0 1 Yes Yes *2
Yes *3 No
SP Folio 8.5 e 12.7 215.9 e 322.3 1 Yes No No No
UK Quarto 8.0 e 10.0 203.2 e 254.0 1/2 Yes No No No
Foolscap 8.0 e 13.0 203.2 e 330.2 1 Yes No No No
Government Legal 8.5 e 13.0 215.9 e 330.2 1/3 Yes No No No
16K 7.7 e 10.6 195.0 e 270.0 1/2 Yes No No No
Photo size 4 e 4.0 e 6.0 101.6 e 152.4 1/2 No No No No
6"(10 e 15)
Kai 16 7.3 e 10.2 185.0 e 260.0 1/2 Yes No No No
Kai 32 5.1 e 7.3 130.0 e 185.0 1/2 No No No No
8 1/2 e 13 1/2 8.5 e 13.5 215.9 e 342.9 1 Yes Yes *2 No No
8 1/8 e 13 1/4 8.125 e 13.25 206.4 e 336.6 1 Yes No No
J-Postcard 3.9 e 5.8 100.0 e 148.0 1/2 No Yes No No
Double Postcard 5.8 e 7.9 148.0 e 200.0 1/2 No Yes No No
B5 (ISO) 6.9 e 9.8 176.0 e 250.0 1 No No No No
Envelope #10 4.125 e 9.5 104.8 e 241.3 1 No Yes No No
Envelope Monarch 7.5 e 3.875 190.5 e 98.4 1 No Yes No No
Envelope DL 8.7 e 4.3 220.0 e 110.0 1 No Yes No No
Envelope C6 6.4 e 4.5 162.0 e 114.0 1 No Yes No No
Envelope Chou #3 4.7 e 9.2 120.0 e 235.0 1 No Yes No No
Envelope Chou #4 3.5 e 8.1 90.0 e 205.0 1 No No No No
Custom(Tray1) 3.6-8.5 e 92-216 e 1 No No No No
5.8-14.0 148-356
Custom(Tray2) 3.6-8.5 e 92-216 e 2 No No No No
5.8-11.7 148-297
Custom(Duplex) 7.2-8.5 e 182-216 e - Yes No No No
10.0-14.0 254-356

3-2 Media

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 Media Media Size Tray*1 Duplex Copy Print FAX
Inch Millimeter
Custom (Scan) 0.5-8.5 e 12.7-215.9 e - - Yes Yes*4 No
0.5-11.7 12.7-297
Notes:
*1 Tray 1 = Multipurpose
Tray 3 = Plain paper, Single side only and Special paper
*2 ADF only
*3 ADF only, TWAIN scan only
*4 Original glass only, TWAIN scan only

Types
Before purchasing a large quantity of special media, do a trial print with the
same media and check the print quality.
Keep media on a flat, level surface in its original wrapper until it is time to
load it. For a list of approved media, refer to http://konicaminolta.com.

Plain Paper (Recycled Paper)

Capacity Tray 1 Up to 100 sheets, depending on the media

weight
Tray 2 Up to 250 sheets, depending on the media
weight
Tray 3 Up to 500 sheets, depending on the media
weight
Orientation Tray 1 Face down
Tray 2/3 Face up
Driver [Plain Paper] ([Recycled])
Media Type
Weight 60 to 90 g/m²
Duplexing Refer to “Specifications” on page 3-2.

Use plain paper that is

- Suitable for plain paper printers and copiers, such as standard or recy-
cled office paper.

Media 3-3

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 DO NOT use media that is
- Coated with a processed surface (such as carbon paper and colored
paper that has been treated)
- Carbon backed
- Unapproved iron-on transfer media (such as heat-sensitive paper,
heat-pressure paper, and heat-press transfer paper)
- Cold-water-transfer paper
- Pressure sensitive
- Designed specifically for inkjet printers (such as superfine paper, glossy
film, and postcards)
- Already been printed on by another printer, copier, or fax machine
- Dusty
- Wet (or damp)

d Keep media between 15% and 85% relative humidity. Toner does
not adhere well to moist or wet media.
- Layered
- Adhesive
- Folded, creased, curled, embossed, warped, or wrinkled
- Perforated, three-hole punched, or torn
- Too slick, too coarse, or too textured
- Different in texture (roughness) on the front and back
- Too thin or too thick
- Stuck together with static electricity
- Composed of foil or gilt; too luminous
- Heat sensitive or cannot withstand the fusing temperature (180°C
(356°F))
- Irregularly shaped (not rectangular or not cut at right angles)
- Attached with glue, tape, paper clips, staples, ribbons, hooks, or buttons
- Acidic
- Any other media that is not approved

3-4 Media

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 Thick Stock
Paper thicker than 90 g/m2 (24 lb) is referred to as thick stock. Test all thick
stock to ensure acceptable performance and to ensure that the image does
not shift.
You can print continuously with thick stock. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Capacity Tray 1/2 Up to 20 sheets, depending on their thick-

ness
Tray 3 Not supported
Orientation Tray 1 Face down
Tray 2 Face up
Driver [Thick 1 (91–150g/m2)]
Media Type
[Thick 2 (151–210g/m2)]
Weight 91 to 210 g/m²
Duplexing Not supported with copy functions
Supported with printing functions

DO NOT use thick stock that is

- Mixed with any other media in the trays (as this will cause media mis-
feeding)

Envelope
Print on the front (address) side only. Some parts of the envelope consist of
three layers of paper—the front, back, and flap. Anything printed in these
layered regions may be lost or faded.
You can print continuously with envelope. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Capacity Tray 1 Up to 10 sheets, depending on their thick-

ness
Tray 2/3 Not supported
Orientation Face down
Driver [Envelope]
Media Type
Duplexing Not supported

Media 3-5

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 Use envelopes that are
- Common office envelopes approved for laser printing with diagonal
joints, sharp folds and edges, and ordinary gummed flaps

d Because the envelopes pass through heated rollers, the gummed

area on the flaps may seal. Using envelopes with emulsion-based
glue avoids this problem.
- Approved for laser printing
- Dry
DO NOT use envelopes that have
- Sticky flaps
- Tape seals, metal clasps, paper clips, fasteners, or peel-off strips for
sealing
- Transparent windows
- Too rough of a surface
- Material that will melt, vaporize, offset, discolor, or emit dangerous fumes
- Been presealed

Label
A sheet of labels consists of a face sheet (the printing surface), adhesive,
and a carrier sheet:
- The face sheet must follow the plain paper specification.
- The face sheet surface must cover the entire carrier sheet, and no adhe-
sive should come through on the surface.
You can print continuously with label sheets. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.
Try printing your data on a sheet of plain paper first to check placement.
Check your application documentation for more information on printing
labels.

Capacity Tray 1/2 Up to 20 sheets, depending on their thick-

ness
Tray 3 Not supported
Orientation Tray 1 Face down
Tray 2 Face up
Driver [Label]
Media Type

3-6 Media

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 Weight 60 to 163 g/m2
Duplexing Not supported

Use label sheets that are

- Recommended for laser printing
DO NOT use label sheets that
- Have labels that easily peel off or have parts of the label already removed
- Have backing sheets that have peeled away or have exposed adhesive

d Labels may stick to the fuser, causing them to peel off and media
misfeeds to occur.
- Are precut or perforated

Do not use OK to use

Shiny backed paper Full-page labels

(uncut)

Letterhead
You can print continuously with letterhead. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.
Try printing your data on a sheet of plain paper first to check placement.

Capacity Tray 1/2 Up to 20 sheets, depending on their size and

thickness
Tray 3 Not supported
Orientation Tray 1 Face down
Tray 2 Face up
Driver [Letterhead]
Media Type
Duplexing Refer to “Specifications” on page 3-2.

Media 3-7

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 Postcard
You can print continuously with postcard. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.
Try printing your data on a sheet of plain paper first to check placement.

Capacity Tray 1/2 Up to 20 sheets, depending on their thick-

ness
Tray 3 Not supported
Orientation Tray 1 Face down
Tray 2 Face up
Driver [Postcard]
Media Type
Duplexing Not supported

Use postcards that are

- Approved for laser printing
DO NOT use postcards that are
- Coated
- Designed for inkjet printers
- Precut or perforated
- Preprinted or multicolored

d If the postcard is warped, press on the

warped area before putting it in the tray.

- Folded or wrinkled

3-8 Media

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 Glossy Media
Test all glossy media to ensure acceptable performance and to ensure that
the image does not shift.
You can print continuously with glossy media. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Capacity Tray 1/2 Up to 20 sheets, depending on their thick-

ness
Tray 3 Not supported
Orientation Tray 1 Face down
Tray 2 Face up
Driver [Glossy1 (100–128g/m2)]
Media Type
[Glossy2 (129–158g/m2)]
Duplexing Not supported

DO NOT use glossy media that is

- Mixed with any other media in the trays (as this will cause media mis-
feeding)
- Specified for inkjet printers only

Single Side Only

Print on the single side only.
You can print continuously with single side only paper. However, this could
affect the media feed, depending on the media quality and printing environ-
ment. If problems occur, stop the continuous printing and print one sheet at
a time.
Select this setting when paper that should not be used with double sided
copying (for example, when on side has already been printed on) is loaded
as plain paper with a weight of 60 to 90 g/m².

Capacity Tray 1 Up to 100 sheets, depending on the paper

weight.
Tray 2 Up to 250 sheets, depending on the paper
weight.
Tray 3 Up to 500 sheets, depending on the paper
weight.

Media 3-9

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 Orientation Tray 1 Face down
Tray 2/3 Face up
Driver [Single Side Only (60–90g/m²)]
Media Type
Weight 60 to 90 g/m²
Duplexing Not supported
Use single side only paper that is
- Suitable for plain paper laser printers, such as standard or recycled office
paper
- Plain paper that has been printed on with same printer
DO NOT use single side only paper that is
- Not approved for use as plain paper

Special Paper
You can print continuously with special paper. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.
Select this setting when special paper, for example, color high-quality paper,
is loaded as plain paper with a weight of 60 to 90 g/m².

Capacity Tray 1 Up to 100 sheets, depending on the paper

weight.
Tray 2 Up to 250 sheets, depending on the paper
weight.
Tray 3 Up to 500 sheets, depending on the paper
weight.
Orientation Tray 1 Face down
Tray 2/3 Face up
Driver [Special Paper (60–90g/m2)]
Media Type
Weight 60 to 90 g/m²
Duplexing Not supported with copy functions
Supported with printing functions
Use special paper that is
- Approved for laser printers
DO NOT use special paper that is
- Not approved for use as plain paper

3-10 Media

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 Guaranteed Imageable (Printable) Area
The printable area on all media sizes is a a
up to 4 mm (0.157") from the edges of
the media. a

Each media size has a specific image-

able area, the maximum area on which Printable
the machine can print clearly and with- Area
out distortion.
This area is subject to both hardware
a
limits (the physical media size and the
margins required by the machine) and
software constraints (the amount of a=4.0 mm (0.157")
memory available for the full-page
frame buffer). The guaranteed imageable (printable) area for all media sizes
is the page size minus 4.0 mm (0.157") from all edges of the media.

Imageable Area—Envelopes
Envelopes have a nonguaranteed imageable area that varies with envelope
type.

d The envelope Nonimageable area 4.0 mm (0.157")

print orienta-
tion is deter-
Nonguaranteed area
mined
by your appli- Guaranteed
cation. area

d With the Enve-

lope DL size
(long edge
feeding), the nonimageable areas on the left and right sides are 6 mm.

Page Margins
Margins are set through your application. Some applications allow you to set
custom page sizes and margins while others have only standard page sizes
and margins from which to choose. If you choose a standard format, you
may lose part of your image (due to imageable area constraints). If you can
custom-size your page in your application, use those sizes given for the
imageable area for optimum results.

Media 3-11

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 Loading Media
How do I load media?
Note
Do not mix media of different types and sizes, as this will cause media
misfeeds or machine trouble.

Note
Paper edges are sharp and may cause injuries.

When refilling media, first remove any media remaining in the tray. Stack it
with the new media, even the edges, then reload it.

Tray 1 (Manual Feed Tray)

For details on the types and sizes of media that can be printed from Tray 1,
refer to “Specifications” on page 3-2.

Loading Plain Paper, Single Side Only and Special Paper

1 Open Tray 1.

3-12 Loading Media

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 2 Slide the media guides to pro-
vide more space between them.

3 Press down on the center of the

paper-lifting plate until the left
and right locking tabs (white)
lock into place.

4 Load the paper face down in the

tray.

Loading Media 3-13

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 d Do not load so much
paper that the top of the
stack is higher than the
maximum limit guide. Up
to 100 sheets (80 g/m2)
of plain paper can be
loaded into the tray at
one time.

5 Slide the media guides against

the edges of the paper.

6 Select [PAPER SETUP]/[TRAY1 PAPER] in the [UTILITY] menu, and then

select the settings for the size and type of paper that is loaded. See also
“Specifications” on page 3-2.

Other Media
When loading media other than plain paper, set the media mode (Envelope,
Label, Letterhead, Thick 1, Thick 2, Glossy 1, Glossy 2, or Postcards) in the
driver for optimum print quality.

3-14 Loading Media

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 Loading Envelopes
1 Open Tray 1.

2 Slide the media guides to pro-

vide more space between them.

3 Press down on the center of the

paper-lifting plate until the left
and right locking tabs (white)
lock into place.

Loading Media 3-15

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 4 Load the envelopes flap side up
in the tray.

d Before loading enve-

lopes, press them down
to make sure that all air is
removed, and make sure
that the folds of the flaps
are firmly pressed; other-
wise the envelopes may
become wrinkled or a
media misfeed may
occur.

d Up to 10 envelopes can be loaded into the tray at one time.

d For envelopes with the

flap along the long edge
(Envelope C6, Envelope
Monarch and Envelope
DL), load the envelopes
with the flap side
inserted first.

5 Slide the media guides against

the edges of the envelopes.

3-16 Loading Media

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 6 Select [PAPER SETUP]/[TRAY1 PAPER] in the [UTILITY] menu, and then
select the settings for the size and type of media that is loaded. See also
“Specifications” on page 3-2.

Loading Label Sheets/Letterheads/Postcards/Thick Stock

and Glossy Media
1 Open Tray 1.

2 Slide the media guides to pro-

vide more space between them.

Loading Media 3-17

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 3 Press down on the center of the
paper-lifting plate until the left
and right locking tabs (white)
lock into place.

4 Load the media face down in

the tray.

d Up to 20 sheets can be
loaded into the tray at
one time.

5 Slide the media guides against

the edges of the media.

6 Select [PAPER SETUP]/[TRAY1 PAPER] in the [UTILITY] menu, and then

select the settings for the size and type of media that is loaded. See also
“Specifications” on page 3-2.

3-18 Loading Media

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 Tray 2

Loading Plain Paper, Single Side Only and Special Paper

1 Pull out Tray 2.

2 Press down the media pressure

plate to lock it into place.

Loading Media 3-19

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 3 Slide the media guides to pro-
vide more space between them.

4 Load the paper face up in the

tray.

d Do not load above the ,

mark. Up to 250 sheets
(80 g/m2) of plain paper
can be loaded into the
tray at one time.

3-20 Loading Media

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 5 Slide the media guides against
the edges of the paper.

6 Close Tray 2.

7 Select [PAPER SETUP]/[TRAY2 PAPER] in the [UTILITY] menu, and then

select the settings for the size of paper that is loaded. See also “Specifi-
cations” on page 3-2.

Loading Label Sheets/Letterhead/Postcards/Thick Stock

and Glossy Media
1 Pull out Tray 2.

Loading Media 3-21

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 2 Press down the media pressure
plate to lock it into place.

3 Slide the media guides to pro-

vide more space between them.

4 Load the paper face up in the

tray.

3-22 Loading Media

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 d Up to 20 sheets can be
loaded into the tray at
one time.

5 Slide the media guides against

the edges of the paper.

6 Close Tray 2.

7 Select [PAPER SETUP]/[TRAY2 PAPER] in the [UTILITY] menu, and then

select the settings for the size of paper that is loaded. See also “Specifi-
cations” on page 3-2.

Loading Media 3-23

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 Tray 3 (Optional Lower Feeder Unit PF-P09)

Loading Plain Paper, Single Side Only and Special Paper

1 Pull out Tray 3.

2 Press down the media pressure

plate to lock it into place.

3 Slide the media guides to pro-

vide more space between them.

3-24 Loading Media

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 4 Load the paper face up in the
tray.

d Do not load above the ,

mark. Up to 500 sheets
(80 g/m2) of plain paper
can be loaded into the
tray at one time.

5 Slide the media guides against

the edges of the paper.

Loading Media 3-25

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 6 Close Tray 3.

7 Select [PAPER SETUP]/[TRAY3 PAPER] in the [UTILITY] menu, and then

select the settings for the size of paper that is loaded. See also “Specifi-
cations” on page 3-2.

3-26 Loading Media

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 About Duplex Printing
Duplex (double-sided) printing can be done with this machine, which has the
duplex unit built in as a standard. If the paper has low opacity (high translu-
cency), then the printed data from one side of the page will show through to
the other side. Check your application for margin information. For best
results, print a small quantity to make sure the opacity is acceptable.

Note
Only plain paper (60 to 90 g/m2), special paper (60 to 90 g/m2) and thick
stock (91 to 210 g/m2) can be autoduplexed. See “Types” on page 3-3.

Duplexing envelopes, labels, letterheads, postcards, glossy media or

single side only paper is not supported.

How do I autoduplex?
Check your application to determine how to set your margins for duplex
(double-sided) printing.
The following Binding Position settings are available.

If [Long Edge (Left)] is selected, the pages will be laid out

11 to flip at the side.
2

13

If [Long Edge (Right)] is selected, the pages will be laid out

11 to flip at the right.
2

3 1

If [Short Edge (Top)] is selected, the pages will be laid out

11 to flip at the top.
2

13

About Duplex Printing 3-27

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 If [Short Edge (Bottom)] is selected, the pages will be laid
13 out to flip at the bottom.

2
1
1

In addition, if [Print Type] has been set to [Booklet], autoduplex printing is

performed.
The following order settings are available when [Booklet] is selected.

If [Left Binding] is selected, the pages can be folded as a

1 left-bound booklet.
2

1
3

If [Right Binding] is selected, the pages can be folded as a

1 right-bound booklet.
3
2

1
3

1 Load plain paper into the tray.

2 From the printer driver, specify duplex (double-sided) printing ([Layout]
tab in Windows).
3 Click [OK].

d With autoduplexing, the back side is printed first, and then the
front side is printed.

3-28 About Duplex Printing

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 Output Tray
All media is fed out facing down into the output tray on the machine. This
tray has a capacity of approximately 150 sheets (A4/Letter) of plain paper, 80
g/m2 or 10 sheets (A4/Letter) of special paper, 80 g/m2.

d If the media is stacked too high in the output tray, your machine may
experience media misfeeds, excessive media curl, or static buildup.
The output tray can be extended.
Adjust the output tray according to
the size of paper to be printed on.

Output Tray 3-29

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 Media Storage
- Keep media on a flat, level surface in its original wrapper until it is time to
load it.
Media that has been stored for a long time out of its packaging may dry
up too much and cause misfeeding.
- If media has been removed from its wrapper, place it in its original pack-
aging and store in a cool, dark place on a level surface.
- Avoid moisture, excessive humidity, direct sunlight, excessive heat
(above 35°C (95°F)), and dust
- Avoid leaning against other objects or placing it in an upright position.
Before using stored media, do a trial print and check print quality.

3-30 Media Storage

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 Original Media
Specifications

Documents that can be placed on the original glass

The following types of documents can be placed on the original glass.

Document type Sheets, books, three-dimentional object

Document size A4
Maximum weight 3 kg

Observe the following precautions when placing a document on the original

glass.
- Do not place objects weighing more than 3 kg on the original glass; oth-
erwise the glass may be damaged.
- Do not press down extremely hard on a book spread on the original
glass; otherwise the original glass may be damaged.

Original Media 3-31

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 Documents that can be loaded into the ADF
The following types of documents can be loaded into the ADF.

Document media type / Plain paper / 50 to 110 g/m²

Weight
Document size Maximum size: Legal
Width: 140 to 216 mm, Length: 90 to 356 mm
Media capacity 35 sheets (media weight: 80 g/m2)

Do not load the following types of documents into the ADF.

- Documents containing pages of different sizes
- Wrinkled, folded, curled, or torn documents
- Highly translucent or transparent documents, such as overhead trans-
parencies or diazo photosensitive paper
- Coated documents such as carbon-backed paper
- Documents printed on paper thicker than 110 g/m²
- Documents with pages bound together with paper clips or staples
- Documents that are bound in a book or booklet
- Documents with pages bound together with glue
- Documents with pages that have had cutouts removed or are cutouts
- Label sheets
- Offset printing masters
- Documents with binder holes

3-32 Original Media

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 Loading a Document
Placing a document on the original glass
1 Lift to open the ADF cover.

2 Position the document on the

original glass.

Document

d Align the document with

the arrow on the left side
toward the rear of the
machine.

Loading a Document 3-33

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 3 Gently close the ADF cover.

Loading a document into the ADF

1 Put the document into the ADF Document
document feed tray face up.

d Before loading a docu-

ment into the ADF, check
that no document pages
remain on the original
glass.

d Load the document

pages so that the top of
the document is toward
the back or the right side
of the machine.

2 Adjust the document guides to

the document size.

d For details on copying the loaded document, refer to “Using the

Copier” on page 6-1. For details on scanning, refer to “Using the
Scanner” on page 7-1.

3-34 Loading a Document

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 4Using the
Printer Driver 4

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 Selecting Printer Options/Defaults
(for Windows)
Before you start working with your machine, you are advised to verify/
change the default driver settings. Also, in case you have options installed,
you should “declare” the options in the driver.

Windows XP/Vista/7/Server 2003/Server 2008/Server 2008

R2 (PCL6, PS, XPS)
1 Choose the driver’s properties as follows:
– (Windows 7/Server 2008 R2)
From the [Start] menu, click [Devices and Printers] to open the
[Devices and Printers] directory. Right-click the KONICA MINOLTA
bizhub C25 PCL6, KONICA MINOLTA bizhub C25 PS, or KONICA
MINOLTA bizhub C25 XPS printer icon, and then click [Printer Proper-
ties].

d If the KONICA MINOLTA bizhub C25 (FAX) printer icon appears

instead of the KONICA MINOLTA bizhub C25 printer icon in
the [Devices and Printers] directory, right-click the
KONICA MINOLTA bizhub C25 (FAX) printer icon, click [Printer
Properties], and then click [KONICA MINOLTA bizhub C25].
– (Windows Vista/Server 2008)
From the [Start] menu, click [Control Panel], then [Hardware and
Sound], and then click [Printers] to open the [Printers] directory.
Right-click the KONICA MINOLTA bizhub C25 PCL6, KONICA
MINOLTA bizhub C25 PS, or KONICA MINOLTA bizhub C25 XPS
printer icon, and then click [Properties].
– (Windows XP/Server 2003)
From the [Start] menu, choose [Printers and Faxes] to display the
[Printers and Faxes] directory. Right-click the KONICA MINOLTA
bizhub C25 PCL6 or KONICA MINOLTA bizhub C25 PS printer icon
and choose [Properties].
2 If you have installed options, proceed with the next step. Otherwise, skip
to step 9.
3 Select the [Configure] tab.
4 Check that the installed options are correctly listed. If not, proceed with
the next step. Otherwise, continue with step 8.

4-2 Selecting Printer Options/Defaults (for Windows)

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 5 Click the [Refresh] to automatically configure installed options.

d The [Refresh] is available only if bi-directional communication is

available with the machine; otherwise it is grayed out.
6 From the [Device Options] list, select an option, one at a time, and then
select [Enable] or [Disable] from the [Settings] menu.

d If [Printer Memory] is selected, select [256 MB] or [768 MB]

according to the installed memory. The factory default setting is
[256 MB].

d If [Memory Card] is selected, select [Disable] or [Enable (1 GB

Over)], according to the installed CompactFlash card.
7 Click [Apply].

d Depending on the version of the operating system, [Apply] may

not appear. If this is the case, continue with the next step.
8 Select the [General] tab.
9 Click [Preferences] or [Printing Preferences].
Printing Preferences dialog box appears.
10 Select the default settings for your machine, such as the default media
format you use, in the appropriate tabs.
11 Click [Apply].
12 Click [OK] to exit from the Printing Preferences dialog box.
13 Click [OK] to exit from the Properties dialog box.

Selecting Printer Options/Defaults (for Windows) 4-3

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 Uninstalling the Printer Driver
(for Windows)
This section describes how to uninstall the printer driver if necessary.

Windows XP/Vista/7/Server 2003/Server 2008/Server 2008

R2 (PCL6, PS, XPS)
1 Close all applications.
2 Choose the Uninstall Program as follows:
– From the [Start] menu, choose [All programs], [KONICA MINOLTA],
[bizhub C25], and then [Uninstall Printer Driver].
3 When the Uninstall dialog box appears, select the name of the driver to
be deleted, and then click the [Uninstall] button.
4 Click [Uninstall].
5 Click [OK], and restart your computer.
6 The printer driver will be uninstalled from your computer.

4-4 Uninstalling the Printer Driver (for Windows)

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 Displaying Printer Driver Settings
(for Windows)
Windows 7/Server 2008 R2
1 From the [Start] menu, click [Devices and Printers] to open the [Devices
and Printers] directory.
2 Right-click the KONICA MINOLTA bizhub C25 PCL6, KONICA MINOLTA
bizhub C25 PS, or KONICA MINOLTA bizhub C25 XPS printer icon, and
then click [Printer Properties].

d If the KONICA MINOLTA bizhub C25 (FAX) printer icon appears

instead of the KONICA MINOLTA bizhub C25 printer icon in the
Devices and Printers directory, right-click the KONICA MINOLTA
bizhub C25 (FAX) printer icon, click [Printer Properties], and then
click [KONICA MINOLTA bizhub C25].

Windows Vista/Server 2008

1 From the [Start] menu, click [Control Panel], then [Hardware and Sound],
and then click [Printers] to open the Printers directory.
2 Right-click the KONICA MINOLTA bizhub C25 PCL6, KONICA MINOLTA
bizhub C25 PS, or KONICA MINOLTA bizhub C25 XPS printer icon, and
then click [Printing Preferences].

Windows XP/Server 2003

1 From the [Start] menu, choose [Printers and Faxes] to display the [Print-
ers and Faxes] directory.
2 Right-click the KONICA MINOLTA bizhub C25 PCL6 or KONICA
MINOLTA bizhub C25 PS printer icon and choose [Printing Preferences].

Displaying Printer Driver Settings (for Windows) 4-5

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 Printer Driver Settings
Common Buttons
The buttons described below appear on each tab.
- [OK]
Click to exit the Properties dialog box, saving any changes made.
- [Cancel]
Click to exit the Properties dialog box without saving any changes made.
- [Apply]
Click to save all changes without exiting the Properties dialog box.
- [Help]
Click to view the help.
- [Favorite Setting]
Click [Add] to save the current settings. Specify the following settings, and
then click [OK].
[Name]: Type in the name of the settings to be saved.
[Icon]: Select an icon from the icon list to easily identify the settings. The
selected icon appears in the drop-down list.
[Sharing]: Specify whether or not the settings to be saved can be used by
other users logged onto the computer.
[Comment]: Add a simple comment to the settings to be saved.
Afterward, the saved settings can be selected from the drop-down list. To
change the registered settings, click [Edit].
Select [Defaults] from the drop-down list to reset the functions in all tabs to
their default values.
- [Paper View]
Click the button to display a sample of the page layout in the figure area.

d This button does not appear on the [Quality] tab.

- [Printer View]
Click the button to display an image of this machine in the figure area.
- [Quality View]
Click the button to display a sample of the settings selected in the [Quality]
tab.

d This button appears only when the [Quality] tab is selected.

4-6 Printer Driver Settings

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 - [Printer Information]
Click this button to start up PageScope Web Connection.

d This button is available only if a network connection has been estab-

lished.
- [Default]
Click the button to reset the settings to their defaults.

d When this button is clicked, the settings in the displayed dialog box
are reset to their defaults. The settings on other tabs are not changed.

Advanced Tab (PostScript Printer Driver Only)

The [Advanced] tab allows you to
- Select whether to enable or disable the settings for advanced printing
functions (such as booklet printing)
- Specify the PostScript output method
- Specify whether or not the error messages of a print job are printed
- Print a mirror image
- Specify whether or not the application can directly output PostScript
data

My Tab
[My Tab] allows you to
- Display the most frequently used functions (from each tab) whose set-
tings are often changed
- Add or remove displayed functions by clicking [Edit My Tab]. In addition,
functions can be added to [My Tab] by right-clicking them on their origi-
nal tabs.

Printer Driver Settings 4-7

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 Basic Tab
The [Basic] tab allows you to
- Specify the orientation of the media
- Specify the size of the original document
- Select the output media size
- Register/edit custom paper sizes
- Zoom (expand/reduce) documents
- Specify the paper source
- Specify the type of media
- Specify the number of copies
- Turn on/off job collation
- Save a print job on the machine and print it later (Job Retention)
- Save a confidential job on the machine and protect it with a password
- Print a single copy for proofing
- Specify user authentication settings
- Print on the back side of paper that has already been printed on

d Use paper that has been printed on with this machine.

In addition, the page printed with this setting is not guaranteed.

d Do not use the following types of paper.

– Paper that has been printed on with an inkjet printer
– Paper that has been printed on with a monochrome/color laser
printer/copier
– Paper that has been printed on with any other printer or fax
machine

4-8 Printer Driver Settings

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 Layout Tab
The [Layout] tab allows you to
- Print several pages of a document on the same page (N-up printing)
- Print a single copy for enlargement and print several pages (PCL printer
driver only)
- Rotate the print image 180 degrees
- Specify whether or not blank pages are printed (PCL and XPS printer
driver only)
- Specify Double-Sided printing
- Specify booklet printing
- Adjust the binding margin
- Adjust the binding position
- Specify the position on the paper where the document is to be printed
(PCL printer driver only)

Cover Page Tab

The [Cover Page] tab allows you to
- Print front and back cover pages and separator pages
- Specify the tray that contains the paper for the front and back cover
pages and separator pages

Printer Driver Settings 4-9

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 Watermark/Overlay Tab
d Be sure to use overlays with print jobs with a paper size and orienta-
tion that matches the overlay form.
In addition, if settings have been specified for [N-up] or [Booklet] in
the printer driver, the overlay form cannot be adjusted to match the
specified settings.
The settings in the Watermark function of the [Watermark/Overlay] tab allows
you to
- Select the watermark to be used
- Create, edit or delete watermarks
- Lighten the density of the watermark
- Print a frame around watermarks
- Print transparent (shaded) watermarks
- Print the watermark on only the first page
- Print the watermark repeatedly throughout the all pages
The settings in the Overlay function of the [Watermark/Overlay] tab allows
you to
- Select the form to use
- Add or delete overlay files
- Launch Download Manager to download a form (PostScript printer driver
only)

d Download Manager Application should be installed earlier.

- Create a form (PCL and XPS printer driver only)
- Specify that the document and form are printed overlapping (PCL and
XPS printer driver only)
- Display the form information (PCL and XPS printer driver only)
- Print the form on [All Pages], [First Page], [Even Pages] and [Odd Pages]
- Place the form in back of the document or in front on the printed docu-
ment (PCL and XPS printer driver only)

4-10 Printer Driver Settings

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 Quality Tab
The [Quality] tab allows you to
- Switch between color and grayscale printing
- Control the darkness of an image (Brightness)
- Control the tones of an image (Contrast) (PCL printer driver only)
- Specify the color settings (Quick Color)
- Specify the amount of details in graphic patterns (PCL and XPS printer
driver only)
- Specify the image compression method (PCL printer driver only)
- Select whether or not Auto Trapping function is used (Postscript printer
driver only)
- Specify the Black Over Print function (Postscript printer driver only)
- Perform color separation
- Select whether or not economy printing is used
- Set the edge strength to [Low], [Middle] or [High]
- Specify the format of fonts that are to be downloaded
- Print using the fonts
- Font substitution settings for TrueType fonts

Other Tab
The [Other] tab allows you to
- Select that Microsoft Excel sheets are not to be divided when printing
(32bit printer driver only)
- Select that the white background of Microsoft PowerPoint data does not
hide overlay files (32bit PCL and XPS printer driver only)
- Send a notification by e-mail when printing is finished
- Prevent loss when printing fine lines (PCL printer driver only)
- Shows the version information for the printer driver

Printer Driver Settings 4-11

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 Limitations on printer driver functions installed with
Point and Print
If Point and Print is performed with the following server and client combina-
tions, there are limitations on some printer driver functions.
- Server and client combinations
Server: Windows Server 2003/Server 2008/Server 2008 R2
Client: Windows XP/Vista/7
- Functions with limitations applied
Booklet, Skip Blank Pages, Front Cover Page, Back Cover Page, Separa-
tor Page, Create Overlay, Print Overlay, Watermark
*JOBNAME, USERNAME, and HOSTNAME output of PJL

4-12 Printer Driver Settings

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 5Memory Direct
5

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 Memory Direct
PDF, XPS, JPEG and TIFF files saved on USB memory devices can be
printed by plugging the USB memory device into the machine.

d Memory direct can be used only if the optional Hard Disk Kit HD-P03
or a CompactFlash card is installed.
In order to perform collated printing with memory direct, the optional
Hard Disk Kit HD-P03 or a CompactFlash card of 1 GB or more must
be installed.

d For details on specifying settings with the control panel, refer to

“MEMORY PRINT Menu” on page 2-85.

Printing From a Connected USB Memory Device

1 Plug the USB memory device
into the USB HOST port.

2 In the main screen, press the + or , key to select [MEMORY PRINT], and
then press the Select key.
3 Press the + or , key to select [LIST OF FILES], and then press the
Select key.

d When all files (PDF, XPS, JPEG and TIFF) are displayed, select
[TYPE OF FILES], and then press the Select key.
4 From the file list, select the file that you wish to print, and then press the
Select key.
If the file to be printed is in a folder, select the folder, and then press the
Select key.

d A maximum of 99 folders and files can be displayed.

d Up to 7 folder levels can be displayed.

5 Specify the desired print settings.

d For details on memory direct, refer to “MEMORY PRINT Menu” on

page 2-85.

5-2 Memory Direct

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 6 Press the Start (Color) key or the Start (B&W) key to begin printing.

d Do not unplug the USB memory device from the USB HOST port
during memory direct printing.

Memory Direct 5-3

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 5-4 Memory Direct

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 6Using the Copier
6

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 Making Basic Copies
This section contains descriptions of the basic copy operation procedure
and the functions that are frequently used when making copies, such as
specifying the zoom ratio and the copy density.

d The default paper size setting can be changed with [PAPER SETUP]
in the [UTILITY] menu. For details, refer to “PAPER SETUP Menu” on
page 2-26.

d If, while specifying settings, no key is pressed for the length of time
specified for [AUTO PANEL RESET], the entered settings are can-
celed and the main screen (Copy mode) is displayed.

Basic Copy Operation

1 Press the Copy key to enter Copy mode.
2 Position the document to be
copied.

d For details on positioning

the document, refer to
“Placing a document on
the original glass” on
page 3-33 and “Loading
a document into the
ADF” on page 3-34.

6-2 Making Basic Copies

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 3 Specify the desired copy settings.

d For details on specifying the copy mode and the copy density,
refer to “Specifying the Copy Quality Setting” on page 6-3.
For details on specifying the zoom ratio, refer to “Specifying the
Zoom Ratio” on page 6-4.
For details on selecting the media tray, refer to “Selecting the
Media Tray” on page 6-5.
For details on setting 2in1 and 4in1 copying, refer to “Setting 2in1/
4in1 Copying” on page 6-6.
For details on ID card copying, repeat copying or poster copying,
refer to “Setting a Copy Function” on page 6-7.
For details on duplex (double-sided) copying, refer to “Setting
Duplex (Double-Sided) Copying” on page 6-11.
For details on setting collated copying, refer to “Setting Collated
(Sort) Copying” on page 6-14.
4 Using the keypad, specify the desired number of copies.

d If the number of copies was incorrectly entered, press the Back

key, and then specify the correct number of copies.
5 To print color copies, press the Start (Color) key. To print monochrome
copies, press the Start (B&W) key.
Copying begins.

d If the Stop/Reset key is pressed while copying, [JOB CANCEL]

appears. To stop copying, select [YES]. To continue copying,
select [NO].

d If [COLOR COPY] in [ADMIN. MANAGEMENT]/[PASSWORD SET-

TING]/[FULL FUNC. NO.] has been restricted, type in the number
specified for [FULL FUNC. NO.] after pressing the Start key.

Specifying the Copy Quality Setting

Select the document type and copy density appropriate for the contents and
density of the document to be copied.

Selecting the Document Type

1 In the main screen (Copy mode), press the + or , key to select the cur-
rent copy quality setting, and then press the Select key.
2 Press the + or , key to select [MODE], and then press the Select key.

Making Basic Copies 6-3

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 3 Press the + or , key to select [MIX], [TEXT], [PHOTO], [FINE/MIX], [FINE/
TEXT] or [FINE/PHOTO], and then press the Select key.
The main screen (Copy mode) appears again.

d The default setting is [FINE/MIX]. However, when a document is

loaded into the ADF, the setting [MIX] is automatically selected in
order to give priority to the speed.
The setting can be changed after a document is loaded into the
ADF. Follow steps 1 through 3, described above, to change the
setting.
After a document loaded into the ADF is finished being copied,
the default setting [FINE/MIX] is automatically selected.
However, the setting that was changed before the document was
loaded into the ADF is retained.

Specifying the Copy Density

1 In the main screen (Copy mode), press the + or , key to select the cur-
rent copy quality setting, and then press the Select key.
2 Press the + or , key to select [DENSITY], and then press the Select key.
3 Press the * or ) key to select the desired copy density, and then press
the Select key.
As the indicator is moved to right, the density becomes darker.

d If [TEXT] or [FINE/TEXT] is selected as the copy mode, select

either [AUTO] or [MANUAL] in step 3. If [MANUAL] is selected,
specify the copy density.

Specifying the Copy Sharpness

1 In the main screen (Copy mode), press the + or ,, key to select the cur-
rent copy quality setting, and then press the Select key.
2 Press the + or ,, key to select [SHARPNESS], and then press the Select
key.
3 Press the * or ) key to select the desired copy sharpness, and then
press the Select key.
As the indicator is moved to right, the density becomes clear.

Specifying the Zoom Ratio

The zoom ratio can be specified either by selecting a preset zoom ratio or by
specifying a custom zoom ratio.

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 Selecting a Preset Zoom Ratio
1 In the main screen (Copy mode), press the + or , key to select the cur-
rent zoom ratio setting, and then press the Select key.
2 Press the + or , key to select [FIXED], and then press the Select key.
3 Press the + or , key to select the desired zoom ratio, and then press the
Select key.

d The following zoom ratios can be selected.

In metric dimensions:
25%, 50%, 70% (A4%A5), 86% (A4%B5), 100%, 115% (B5%A4),
141% (A5%A4), 200%, 400%
In inch dimensions:
25%, 50%, 64% (LT%ST), 78% (LG%LT), 100%, 129% (ST%LT),
154% (ST%LG), 200%, 400%
The zoom ratio cannot be changed using the keypad.

Specifying a Custom Zoom Ratio

1 In the main screen (Copy mode), press the + or , key to select the cur-
rent zoom ratio setting, and then press the Select key.
2 Press the + or , key to select [MANUAL], and then press the Select key.
3 Use the keypad (10 key) to type in the desired zoom ratio, or press the +
or , key to specify the zoom ratio, and then press the Select key.

d Each press of the + or , key changes the zoom ratio by 1%.

A setting between 25% and 400% can be specified.

Selecting the Media Tray

d If the optional Lower Feeder Unit PF-P09 is not installed, the [TRAY3]
does not appear.
1 In the main screen (Copy mode), press the + or , key to select the cur-
rent media tray setting, and then press the Select key.
2 Press the + or , key to select the desired media tray, and then press the
Select key.

d If no paper is loaded, [EMPTY] appears to the right of the media

type.

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 Making Advanced Copies
This section contains descriptions on setting 2in1/4in1 copying, ID card
copying, repeat copying, poster copying, duplex (double-sided) copying and
collated (Sort) copying.

d 2in1/4in1 copying, duplex (double-sided) copying or collated (Sort)

copying cannot be set when ID card copying, repeat copying or
poster copying is set. With two functions that cannot be used at the
same time, the function set last is given priority.

Setting 2in1/4in1 Copying

If 2in1 copying is set, two document pages can be copied together onto a
single page. If 4in1 copying is set, four document pages can be copied
together onto a single page.

2in1/4in1 Copying From the ADF

1 In the main screen (Copy mode), press the + or , key to select the cur-
rent page layout setting, and then press the Select key.
2 Press the + or , key to select [2in1] or [4in1], and then press the Select
key.
The zoom ratio is automatically set according to the specified media size.
Change the zoom ratio if necessary.

d In order to perform duplex (double-sided) copying or collated

(Sort) copying with 2in1/4in1 copying, specify the necessary set-
tings before starting the copy operation. For details, refer to “Set-
ting Duplex (Double-Sided) Copying” on page 6-11 and “Setting
Collated (Sort) Copying” on page 6-14.

d 2in1/4in1 copying cannot be set if the ADF is open.

2in1/4in1 Copying From the Original Glass

1 In the main screen (Copy mode), press the + or , key to select the cur-
rent page layout setting, and then press the Select key.
2 Press the + or , key to select [2in1] or [4in1], and then press the Select
key.
The zoom ratio is automatically set according to the specified media size.
Change the zoom ratio if necessary.

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 3 Position the first page of the document on the original glass.

d For details on positioning the document on the original glass, refer

to “Placing a document on the original glass” on page 3-33.
4 To print color copies, press the Start (Color) key. To print monochrome
copies, press the Start (B&W) key.
Scanning of the document begins.

d In order to perform duplex (double-sided) copying or collated

(Sort) copying with 2in1/4in1 copying, specify the necessary set-
tings before performing step 4. For details, refer to “Setting
Duplex (Double-Sided) Copying” on page 6-11 and “Setting Col-
lated (Sort) Copying” on page 6-14.
5 When [NEXT PAGE?] appears in the message window, place the second
document page on the original glass, and then press the Select key.
6 Repeat step 5 until all document pages have been scanned.
If [2in1] is set, printing automatically begins after two document pages
(four document pages if duplex (double-sided) copying was set) have
been scanned. If [4in1] is set, printing automatically begins after four
document pages (eight document pages if duplex (double-sided) copy-
ing was set) have been scanned.
7 After all document pages have been scanned, press the Start (Color)
key or the Start (B&W) key to begin printing the remaining pages.

Setting a Copy Function

ID card copying, repeat copying and poster copying can be set.

d The zoom ratio is automatically set (and cannot be changed).

d ID card copying, repeat copying and poster copying can only be per-
formed with the original glass. Position the document pages to be
scanned so that they are aligned in the upper-left corner of the origi-
nal glass. Since the image is printed 4 mm from the top and left side,
adjust the position of the document as necessary. For details on posi-
tioning the document on the original glass, refer to “Placing a docu-
ment on the original glass” on page 3-33.

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 ID Card Copying
With ID card copying, the back and front of a document, such as a certifi-
cate, are copied at full size on a single sheet of paper.

front side back side

d The paper sizes that are available for ID card copying are A4, Let-
ter and Legal.
1 Position the document on the original glass.

d For details on positioning the document on the original glass, refer

to “Placing a document on the original glass” on page 3-33.
2 In the main screen (Copy mode), press the + or , key to select the cur-
rent copy function setting, and then press the Select key.
3 Press the + or , key to select [ID CARD COPY], and then press the
Select key.
4 To print color copies, press the Start (Color) key. To print monochrome
copies, press the Start (B&W) key.
Scanning of the document begins.
5 When [NEXT PAGE?] appears, position the back side of the document at
the same location as the front side, and then press the Select key.
After the back side has been scanned, printing automatically begins.

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 d To print only the front sides that were scanned first, press the
Start (Color) key or the Start (B&W) key in step 5.

Repeat Copying
With repeat copying, small documents, such as memos, are tiled and printed
on a single page.

1 Position the document on the original glass.

d For details on positioning the document on the original glass, refer

to “Placing a document on the original glass” on page 3-33.
2 In the main screen (Copy mode), press the + or , key to select the cur-
rent copy function setting, and then press the Select key.
3 Press the + or , key to select [REPEAT COPY], and then press the
Select key.
4 When the [How to Repeat Copy] screen appears, check the settings, and
then press the Select key.
5 To print color copies, press the Start (Color) key. To print monochrome
copies, press the Start (B&W) key.
6 Use the keypad to type in the document length, and then press the
Select key.

d To change the document size, press the Back key to delete the
current size, and then use the keypad to specify the desired size.
7 Use the keypad to type in the document width, and then press the Select
key.
After the document has been scanned, printing automatically begins.

d To change the document size, press the Back key to delete the
current size, and then use the keypad to specify the desired size.

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 Poster Copying
With poster copying, the length and width of the scanned document are
each enlarged 200%, and printed on four pages.

d If the scanned image does not fit on the size of paper that is used,
there may be margins on the sides of the image or the image may not
fit in the paper.

1 Position the document on the original glass.

d For details on positioning the document on the original glass, refer

to “Placing a document on the original glass” on page 3-33.
2 In the main screen (Copy mode), press the + or , key to select the cur-
rent copy function setting, and then press the Select key.
3 Press the + or , key to select [POSTER COPY], and then press the
Select key.
4 To print color copies, press the Start (Color) key. To print monochrome
copies, press the Start (B&W) key.
After the document has been scanned, printing automatically begins.

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 Setting Duplex (Double-Sided) Copying

Duplex (Double-Sided) Copying From the ADF

With duplex (double-sided) copying, two single-sided document pages can
be scanned with the ADF and printed onto a single sheet of paper.
1 In the main screen (Copy mode), press the + or , key to select the cur-
rent simplex/duplex (single-sided/double-sided) setting, and then press
the Select key.
2 Press the + or , key to select [1-SIDE%2-SIDE], and then press the
Select key.
3 Press the + or , key to select [LONG EDGE] or [SHORT EDGE], and then
press the Select key.
The main screen (Copy mode) appears again.

d When [LONG EDGE] or [SHORT EDGE] is selected, duplex (dou-

ble-sided) copying is performed as described below.
If [LONG EDGE] is selected, the pages will be laid out to flip
11 at the sides.
2

13

If [SHORT EDGE] is selected, the pages will be laid out to

11 flip at the top.
2

13

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 Duplex (Double-Sided) Copying From the Original Glass
Duplex (double-sided) copying can also be performed by placing the docu-
ment on the original glass.

1 Position the document on the

original glass.

d For details on positioning

the document on the
original glass, refer to
“Placing a document on
the original glass” on
page 3-33.

2 In the main screen (Copy mode), press the + or , key to select the cur-
rent simplex/duplex (single-sided/double-sided) setting, and then press
the Select key.
3 Press the + or , key to select [1-SIDE%2-SIDE], and then press the
Select key.
4 Press the + or , key to select [LONG EDGE] or [SHORT EDGE], and then
press the Select key.

d For details on [LONG EDGE] and [SHORT EDGE], refer to “Duplex

(Double-Sided) Copying From the ADF” on page 6-11.
5 To print color copies, press the Start (Color) key. To print monochrome
copies, press the Start (B&W) key.
Scanning of the document begins.
6 When [NEXT PAGE?] appears in the message window, place the second
document page on the original glass, and then press the Select key.
After the second page (back side) is scanned, printing begins automati-
cally.

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 Duplex (Double-Sided) Document Copying
A duplex (double-sided) document can be scanned and printed as either a
duplex (double-sided) copy or a simplex (single-sided) copy.

d Duplex (double-sided) document copying can only be performed

from the ADF.
1 In the main screen (Copy mode), press the + or , key to select the cur-
rent simplex/duplex (single-sided/double-sided) setting, and then press
the Select key.
2 Press the + or , key to select [2-SIDE%2-SIDE] for a duplex (dou-
ble-sided) copy or [2-SIDE%1-SIDE] for a simplex (single-sided) copy,
and then press the Select key.
3 Press the + or , key to select [LONG EDGE] or [SHORT EDGE] as the
binding position in the document to be scanned, and then press the
Select key.
4 If [2-SIDE%2-SIDE] was selected in step 2, select [LONG EDGE] or
[SHORT EDGE] as the binding position of the duplex (double-sided)
copy, and then press the Select key.
5 Load the document into the ADF for the front side to be scanned.
6 To print color copies, press the Start (Color) key. To print monochrome
copies, press the Start (B&W) key.
The front side of the document is scanned.
7 Load the document into the ADF for the back side to be scanned, and
then press the Select key.
The back side of the document is scanned, and then the copy is printed.

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 Setting Collated (Sort) Copying
With collated (Sort) copying, multiple copies of multi-page documents can
be printed in order and sorted by copy set.

Collated (Sort) Copying From the ADF

1 In the main screen (Copy mode), press the + or , key to select the cur-
rent Sort setting, and then press the Select key.
2 Press the + or , key to select [SORT], and then press the Select key.
The main screen (Copy mode) appears again.

Collated (Sort) Copying From the Original Glass

1 Position the document on the original glass.

d For details on positioning the document on the original glass, refer

to “Placing a document on the original glass” on page 3-33.
2 In the main screen (Copy mode), press the + or , key to select the cur-
rent Sort setting, and then press the Select key.
3 Press the + or , key to select [SORT], and then press the Select key.
4 To print color copies, press the Start (Color) key. To print monochrome
copies, press the Start (B&W) key.
5 When [NEXT PAGE?] appears in the message window, place the second
document page on the original glass, and then press the Select key.
6 Repeat step 5 until all document pages have been scanned.
7 After all document pages have been scanned, specify the desired num-
ber of copies using the keypad, and then press the Start (Color) key or
the Start (B&W) key to begin printing.

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 7Using the
Scanner 7

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 Scanning From a Computer Application
Documents can be scanned from a computer connected to this machine
with a USB cable or via a network. Scanning settings can be specified and
the scanning operation can be performed from TWAIN- or WIA-compatible
applications. From the scanner driver, a preview can be displayed and vari-
ous adjustments, such as the size of the scan area, can be specified.

d For details on the installation of the scanner driver or network TWAIN

settings, refer to the [Installation Guide] on the Documentation CD/
DVD.

Basic Scanning Operation

1 Position the document to be
scanned.

d For details on positioning

the document, refer to
“Placing a document on
the original glass” on
page 3-33 and “Loading
a document into the
ADF” on page 3-34.

2 Start the application to be used for scanning.

3 Start the scanner driver according to the application settings.
4 Specify the necessary scanner driver settings.
5 Click the [Scan] button in the scanner driver.

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 Windows TWAIN Driver Settings
- [Load]
Specify a saved settings file (dat file) for scanning.
- [Save]
Save the current settings as a settings file (dat file).
- [Default]
Return all settings to their defaults.
- Help icon
Click to display the Help.
- About icon
Click to display the software version information.
- [Paper source]
With scanning documents from the [Paper source].
- [Original Size]
Specify the document size.
- [Scan Type]
Specify the scan type.
- [Resolution]
Specify the resolution.
- [Scale]
Specify the enlargement or reduction ratio for the selected area.

d If the resolution is set at 1200 × 1200dpi or higher, a setting larger

than 100% cannot be specified.
- Scanning mode
Select [Auto] or [Manual]. When [Manual] is selected, a tab appears so that
detailed settings can be specified, for example, for [Brightness/Contrast] and
[Filter].

d The parameters that can be set differ depending on the scanning

mode that is selected.

d If [Auto] is selected as the scanning mode, scanning from the original

glass is performed after a prescan is performed so that a preview
image can be checked.

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 - [Image size]
Shows the data size of the scan image.
- [Rotation]
Select the orientation of the image to be scanned.
- [Close]
Click to close the TWAIN driver window.
- [Prescan]
Click to begin scanning a preview image.
- [Scan]
Click to begin scanning.
- AutoCrop icon
Click to automatically detect the scanning position based on the preview
image.
- Zoom icon
Click to rescan the area selected in the preview window and enlarge it to fit
the window.
- Mirror icon
Click to display a mirror image of the preview image.
- Tone Reversal icon
Click to reverse the colors of the preview image.
- Clear icon
Click to erase the preview image.
- Preview window
Displays a preview image. Drag the rectangle over the image to select an
area.
- [Before]/[After] (RGB)
Move the pointer in the preview window to display the color tones at the
pointer’s position before and after adjustments.
- [Width]/[Height]
Displays the width and height for the selected area in the selected measure-
ment units.

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 Windows WIA Driver Settings
- [Paper source]
Select the paper source.
- [Color picture]
Select this setting when scanning in color.
- [Grayscale picture]
Select this setting when scanning in grayscale.
- [Black and white picture or text]
Select this setting when scanning in black and white.
- [Custom Settings]
Select this setting when scanning with [Adjust the quality of the scanned pic-
ture] settings applied.

d If settings have been specified with [Adjust the quality of the scanned
picture], [Custom Settings] is automatically selected.
- [Adjust the quality of the scanned picture]
Click this message to display the Advanced Properties dialog box. In the
Advanced Properties dialog box, settings can be specified for [Brightness],
[Contrast], [Resolution], and [Picture type] (select from color, grayscale or
black and white).

d These settings are applied when [Custom Settings] is selected.

- [Page size]
Specify the paper size when [Page source] is set to [Document Feeder].
- Preview window
Displays a preview image. Drag the rectangle over the image to select an
area.
- [Preview]
Click to begin scanning a preview image.
- [Scan]
Click to begin scanning.
- [Cancel]
Click to close the WIA driver window.

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 Macintosh TWAIN Driver Settings
- [Load]
Specify a saved settings file (dat file) for scanning.
- [Save]
Save the current settings as a settings file (dat file).
- [Default]
Return all settings to their defaults.
- Help icon
Click to display the Help.
- About icon
Click to display the software version information.
- [Paper source]
With scanning documents from the [Paper source].
- [Original Size]
Specify the document size.
- [Scan Type]
Specify the scan type.
- [Resolution]
Specify the resolution.
- [Scale]
Specify the enlargement or reduction ratio for the selected area.

d If the resolution is set at 1200 × 1200dpi or higher, a setting larger

than 100% cannot be specified.
- Scanning mode
Select [Auto] or [Manual]. When [Manual] is selected, a tab appears so that
detailed settings can be specified, for example, for [Brightness/Contrast] and
[Filter].

d The parameters that can be set differ depending on the scanning

mode that is selected.

d If [Auto] is selected as the scanning mode, scanning from the original

glass is performed after a prescan is performed so that a preview
image can be checked.

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 - [Image size]
Shows the data size of the scan image.
- [Rotation]
Select the orientation of the image to be scanned.
- [Close]
Click to close the TWAIN driver window.
- [Prescan]
Click to begin scanning a preview image.
- [Scan]
Click to begin scanning.
- AutoCrop icon
Click to automatically detect the scanning position based on the preview
image.
- Zoom icon
Click to rescan the area selected in the preview window and enlarge it to fit
the window.
- Mirror icon
Click to display a mirror image of the preview image.
- Tone Reversal icon
Click to reverse the colors of the preview image.
- Clear icon
Click to erase the preview image.
- Preview window
Displays a preview image. Drag the rectangle over the image to select an
area.
- [Before]/[After] (RGB)
Move the pointer in the preview window to display the color tones at the
pointer’s position before and after adjustments.
- [Width]/[Height]
Displays the width and height for the selected area in the selected measure-
ment units.

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 Scanning With the Machine
The machine keys can be used to make scans. This operation differs from
scanning from a computer application since the destination of the scan data
can also be specified.

d If, while specifying settings, no key is pressed for the length of time
specified for [AUTO PANEL RESET], the entered settings are can-
celed and the main screen (Scan mode) is displayed.

Basic Scanning Operation

1 Press the Scan key to enter Scan mode.
2 Position the document to be
scanned.

d For details on positioning

the document, refer to
“Placing a document on
the original glass” on
page 3-33 and “Loading
a document into the
ADF” on page 3-34.

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 3 Specify the desired scan settings.

d For details on specifying the destination of the data, refer to

“Specifying the Data Location” on page 7-10 and “Specifying the
Destination Address (Scan to E-mail/FTP/SMB)” on page 7-12.
For details on selecting the data format, refer to “Selecting the
Data Format” on page 7-27.
For details on selecting the scan quality setting, refer to “Selecting
the Scan Quality Setting” on page 7-28.
For details on setting duplex (double-sided) scanning, refer to
“Setting Duplex (Double-Sided) Scanning” on page 7-30.
For details on setting the scan size, refer to “Setting the Scan
Size” on page 7-31.
For details on setting the color of the scan data, refer to “Setting
the Scan Color” on page 7-31.
For details on specifying the subject when sending data, refer to
“Specifying the Subject” on page 7-31.
4 To scan color scans, press the Start (Color) key. To scan monochrome
scans, press the Start (B&W) key.
If the document was loaded in the ADF, scanning begins, and then the
data is sent to the specified location. If the document was placed on the
original glass, continue with step 5.

d The Scan to PC operation can be used only if this machine is con-

nected to a computer with a USB cable.

d If [SCAN TO E-MAIL], [SCAN TO USB] or [SCAN TO SERVER] in

[ADMIN. MANAGEMENT]/[PASSWORD SETTING]/[FULL FUNC.
NO.] has been restricted, type in the number specified for [FULL
FUNC. NO.] after pressing the Start key.
5 When [NEXT PAGE?] appears in the message window, place the second
document page on the original glass, and then press the Select key.

d When scanning with the Scan to PC operation, a multi-page doc-

ument cannot be scanned with the original glass. To scan a
multi-page document, load the document into the ADF.
6 Press the + or , key to select the size of the document positioned in
step 5, and then press the Select key.

Scanning With the Machine 7-9

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 7 After all document pages have been scanned, press the Start key.
The scanned document is sent to the specified location.

d If the Stop/Reset key is pressed while scanning, [JOB CANCEL]

appears. To continue scanning, select [NO]. To stop scanning,
select [YES].

d To cancel a job where scanning was finished and the data is

queued to be sent, refer to “Deleting a Queued Transmission Job”
on page 7-32.

Specifying the Data Location

Select whether the computer or USB memory device is the location where
scan data is to be saved. When transmitting via a network, refer to “Specify-
ing the Destination Address (Scan to E-mail/FTP/SMB)” on page 7-12.

d If an address has been specified as the destination for the data,

[SCAN TO PC] and [SCAN TO USB MEMORY] cannot be selected.

Saving Data on a Computer Connected (Scan to PC)

Follow the procedure described below to send scan data to a computer con-
nected to this machine.

d In order to perform this operation, make sure the TWAIN scanner

driver, the printer driver, and LinkMagic (Windows only) have been
installed on your computer.

d Before performing the Scan to PC operation, be sure that either Link-

Magic is activated or the LinkMagic icon appears in the notification
area.

d The scan settings specified with LinkMagic are given priority. Specify
the various settings with LinkMagic. For details, refer to the [Refer-
ence Guide] on the Documentation CD/DVD.

d The Scan to PC operation can be used only if this machine is con-

nected to a computer with a USB cable.
1 In the main screen (Scan mode), press the + or , key to select [SCAN
TO], and then press the Select key.
2 Press the + or , key to select [SCAN TO PC], and then press the Select
key.

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 3 Follow the instructions that appear on the computer screen.

d The scan data is saved in the folder specified with LinkMagic. For
details, refer to the [Reference Guide] on the Documentation CD/
DVD.

Saving Data on a USB Memory Device (Scan to USB

Memory)
Follow the procedure described below to save scan data to a USB memory
device plugged into the USB HOST port of this machine.

d This machine is compatible with a USB memory device of 4 GB or

less.
1 Plug the USB memory device into the USB HOST port of this machine.
2 In the main screen (Scan mode), press the + or , key to select [SCAN
TO], and then press the Select key.
3 Press the + or , key to select [SCAN TO USB MEMORY], and then press
the Select key.

d Depending on the USB memory device that is used, it may take some
time for the scan data to be transferred.

Scanning With the Machine 7-11

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 Specifying the Destination Address (Scan to E-mail/FTP/
SMB)
Scan data can be sent via the network to a specified address (e-mail
address, FTP address or SMB address). The address can be typed in
directly, or an address registered on the machine can be selected.

d To send scan data via the network, settings for [NETWORK SETTING]
and [E-MAIL SETTING] (when sending to an e-mail address) must be
specified.

d If the size of the scan data sent by e-mail exceeds the size specified
with [FILE SIZE], the data is automatically divided into multiple e-mail
messages. For details, refer to “SCAN SETTING Menu” on page 2-52.

d To save scan data in a shared folder on a computer installed with

Windows or on the FTP server, the FTP address or SMB address must
be registered as a speed dial destination. These addresses can be
registered only from Local Setup Utility (LSU) or PageScope Web
Connection. For details, refer to the [Reference Guide] on the Docu-
mentation CD/DVD.

Directly Entering the E-mail Address

The destination address (e-mail address) where the scan data is to be sent
can be directly typed in.

d A maximum of 16 addresses (total of e-mail addresses from direct

input and an LDAP search) can be specified.
1 In the main screen (Scan mode), use the keypad to type in the destination
address.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.
2 After the text is entered, press the Select key.
3 If an e-mail address was selected, press the + or , key to select [FIN-
ISH], and then press the Select key.

d To add an additional e-mail address, select [ADD] in step 3, and

then specify the destination.
To edit the specified e-mail address, select [CHECK/EDIT] in step
3, and then continue with step 2 of "Editing a Specified Destina-
tion Address". To delete an address, select [CHECK/EDIT] in step
3, and then continue with step 2 of "Deleting a Specified Destina-
tion Address".

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 Selecting From the Favorite List
From the speed dial destinations and group dial destinations registered on
this machine, register a maximum of 20 destinations in the favorite list for
convenient access to frequently specified destinations. Follow the procedure
described below to specify an address (e-mail address, FTP address or SMB
address) from the favorite list as the recipient of the scan data.

d For details on registering addresses in the favorite list, refer to “Regis-

tering in the Favorite List” on page 7-20.
1 With the main screen (Scan mode) or [Can Use AddressBook] displayed,
press the Addressbook key so that [FAVORITE] appears.
2 Press the + or , key to select the desired data, and then press the
Select key.
3 Press the Select key again.
If an FTP address or an SMB address was selected, the destination
address is specified.
4 If an e-mail address was selected, press the + or , key to select [FIN-
ISH], and then press the Select key.

d To add an additional e-mail address, select [ADD] in step 4, and

then specify the destination. When sending the data to an FTP
address or SMB address, multiple addresses cannot be specified.
To check the specified e-mail address, select [CHECK/EDIT] in
step 4. To delete an address, select [CHECK/EDIT] in step 4, and
then continue with step 2 of "Deleting a Specified Destination
Address".

Selecting a Speed Dial Destination

A maximum of 250 speed dial destinations can be registered on this
machine. Follow the procedure described below to specify an address
(e-mail, FTP or SMB address) from the registered speed dial destinations as
the recipient of the scan data.

d For details on registering addresses as speed dial destinations, refer

to “Registering Speed Dial Destinations (Direct Input)” on page 7-21
or “Registering Speed Dial Destinations (LDAP Search)” on
page 7-22.
1 With the main screen (Scan mode) or [Can Use AddressBook] displayed,
press the Addressbook key twice so that [SPEED DIAL] appears.

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 2 Use the keypad to type in the number (between 1 and 250) for the speed
dial destination, and then press the Select key.
The information registered for the speed dial destination appears for two
seconds.
3 Press the Select key again.
If an FTP address or an SMB address was selected, the destination
address is specified.
4 If an e-mail address was selected, press the + or , key to select [FIN-
ISH], and then press the Select key.

d To add an additional e-mail address, select [ADD] in step 4, and

then specify the destination. When sending the data to an FTP
address or SMB address, multiple addresses cannot be specified.
To check the specified e-mail address, select [CHECK/EDIT] in
step 4. To delete an address, select [CHECK/EDIT] in step 4, and
then continue with step 2 of "Deleting a Specified Destination
Address".

Selecting a Group Dial Destination

A maximum of 20 group dial destinations can be registered on this machine.
(A maximum of 50 e-mail addresses can be registered with one group.) Fol-
low the procedure described below to specify e-mail addresses from the
registered group dial destinations as the recipient of the scan data.

d For details on registering e-mail addresses as group dial destinations,

refer to “Registering Group Dial Destinations” on page 7-25.

d A group dial destination containing a telephone number cannot be

used in Scan mode.
1 With the main screen (Scan mode) or [Can Use AddressBook] displayed,
press the Addressbook key three times so that [GROUP DIAL] appears.
2 Use the keypad to type in the number (between 1 and 20) for the group
dial destination, and then press the Select key.
The information registered for the group dial destination appears for two
seconds.
3 Press the Select key again.

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 4 Press the + or , key to select [FINISH], and then press the Select key.

d To add an additional e-mail address, select [ADD] in step 4, and

then specify the destination.
To check the specified e-mail address, select [CHECK/EDIT] in
step 4. To delete an address, select [CHECK/EDIT] in step 4, and
then continue with step 2 of "Deleting a Specified Destination
Address".

Selecting From the Address Book

The speed dial destinations and group dial destinations registered on this
machine are saved in the address book. Follow the procedure described
below to specify an address (e-mail address, FTP address or SMB address)
from the address book as the recipient of the scan data.

d This feature is available only if data has been registered in the

address book.
1 With the main screen or [Can Use AddressBook] displayed, press the
Addressbook key four times so that [ADDRESS BOOK] appears.
2 Press the + or , key to select [LIST], and then press the Select key.
A list of the address book contents appears.
3 Press the + or , key to select the desired data, and then press the
Select key.
4 Press the Select key again.
If an FTP address or an SMB address was selected, the destination
address is specified.
5 If an e-mail address was selected, press the + or , key to select [FIN-
ISH], and then press the Select key.

d To add an additional e-mail address, select [ADD] in step 5, and

then specify the destination. When sending the data to an FTP
address or SMB address, multiple addresses cannot be specified.
To check the specified e-mail address, select [CHECK/EDIT] in
step 5. To delete an address, select [CHECK/EDIT] in step 5, and
then continue with step 2 of "Deleting a Specified Destination
Address".

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 Searching the Address Book
The destination address (e-mail address, FTP address or SMB address)
where the scan data is to be sent can be specified by searching the address
book.

d This feature is available only if data has been registered in the

address book.
1 With the main screen (Scan mode) or [Can Use AddressBook] displayed,
press the Addressbook key four times so that [ADDRESS BOOK]
appears.
2 Press the + or , key to select [SEARCH], and then press the Select key.
3 Use the keypad to type in the search keyword (maximum of 10 charac-
ters), and then press the Select key.
The search begins, and the search results appear after a while. If no data
matches the search keyword, [NOT FOUND] appears for about two sec-
onds.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.

d Text starting with the first character of the maximum 10 charac-

ters is searched for. Text will not be found if the search keyword is
in the middle of a word.
4 Press the + or , key to select the desired data, and then press the
Select key.

d To narrow down the search results, press the Back key, and then
perform step 3 again.
5 Press the Select key again.
If an FTP address or an SMB address was selected, the destination
address is specified.
6 If an e-mail address was selected, press the + or , key to select [FIN-
ISH], and then press the Select key.

d To add an additional e-mail address, select [ADD] in step 6, and

then specify the destination. When sending the data to an FTP
address or SMB address, multiple addresses cannot be specified.
To check the specified e-mail address, select [CHECK/EDIT] in
step 6. To delete an address, select [CHECK/EDIT] in step 6, and
then continue with step 2 of "Deleting a Specified Destination
Address".

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 Searching an LDAP Server
The destination e-mail address where the scan data is to be sent can be
specified by using information on the LDAP server.

d To connect to an LDAP server, settings for [LDAP SETTING] must be

specified. For details, refer to the [Reference Guide] on the Documen-
tation CD/DVD.

d A maximum of 16 addresses (total of addresses from direct input and

an LDAP search) can be specified.

d If anonymous access is used to search for information on an LDAP

server, the correct search results may not be retrieved.
1 With the main screen (Scan mode) or [Can Use AddressBook] displayed,
press the Addressbook key four times so that [ADDRESS BOOK]
appears.
2 Press the + or , key to select [LDAP SEARCH], and then press the
Select key.
3 Press the + or , key to select [NAME] or [E-MAIL], and then press the
Select key.

d To search registered names, select [NAME]. To search e-mail

addresses, select [E-MAIL].
4 Use the keypad to type in the search keyword (maximum of 10 charac-
ters), and then press the Select key.
The search begins, and the search results appear after a while. If no data
matches the search keyword, [NOT FOUND] appears for about two sec-
onds.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.

d Text starting with the first character of the maximum 10 charac-

ters is searched for. Text will not be found if the search keyword is
in the middle of a word.
5 Press the + or , key to select the desired data, and then press the
Select key.

d To check the found information, press the ) key.

d An e-mail address exceeding 64 characters cannot be specified. If

such an e-mail address is specified, [ADDRESS IS TOO LONG]
appears for about two seconds, and then the screen for specify-
ing the destination address appears.

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 d To narrow down the search results, press the Back key, and then
perform step 4 again.
6 Press the Select key again.
7 Press the + or , key to select [FINISH], and then press the Select key.

d To add an additional e-mail address, select [ADD] in step 7, and

then specify the destination. To edit the specified e-mail address,
select [CHECK/EDIT] in step 7, and then continue with step 2 of
"Editing a Specified Destination Address". To delete a specified
e-mail address, select [CHECK/EDIT] in step 7, and then continue
with step 2 of "Deleting a Specified Destination Address". The
address cannot be edited.

Specifying Multiple Destination Addresses

A destination address can be added if a destination e-mail address is speci-
fied.

d If an FTP address or an SMB address was selected, multiple destina-

tion addresses cannot be specified.
1 In the main screen (Scan mode), press the + or , key to select the cur-
rent data destination setting, and then press the Select key.
2 Press the + or , key to select [ADD], and then press the Select key.
3 Specify the destination address.

d For details on typing in an e-mail address, refer to “Directly Enter-

ing the E-mail Address” on page 7-12.
For details on selecting from the favorite list, refer to “Selecting
From the Favorite List” on page 7-13.
For details on selecting a speed dial destination, refer to “Select-
ing a Speed Dial Destination” on page 7-13.
For details on selecting a group dial destination, refer to “Select-
ing a Group Dial Destination” on page 7-14.
For details on selecting from the address book, refer to “Selecting
From the Address Book” on page 7-15.
For details on searching the address book, refer to “Searching the
Address Book” on page 7-16.
For details on searching an LDAP server, refer to “Searching an
LDAP Server” on page 7-17.

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 Editing a Specified Destination Address
A specified destination e-mail address can be edited.

d FTP addresses, SMB addresses and addresses registered as speed

dial destinations or group dial destinations cannot be edited.
1 In the main screen (Scan mode), press the + or , key to select the cur-
rent data destination setting, and then press the Select key.
2 Press the + or , key to select [CHECK/EDIT], and then press the Select
key.
3 Press the + or , key to select the e-mail address to be edited, and then
press the Select key.
4 Use the keypad to edit the e-mail address, and then press the Select
key.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.
5 To finish editing addresses, press the Back key.
6 Press the + or , key to select [FINISH], and then press the Select key.

Deleting a Specified Destination Address

A specified destination address (e-mail address, FTP address or SMB
address) can be deleted.

d Changes made with this procedure will not be applied to the original
data (speed dial destination, group dial destination, etc.).
1 In the main screen (Scan mode), press the + or , key to select the cur-
rent data destination setting, and then press the Select key.
2 To delete an e-mail address, press the + or , key to select [CHECK/
EDIT], and then press the Select key. Then, press the + or , key to
select the address to be deleted. To delete an FTP address or SMB
address, continue with step 3.
3 Press the Stop/Reset key.
4 Press the + or , key to select [YES], and then press the Select key.
The selected address is deleted.

d If all specified addresses are deleted, the main screen is dis-

played.
5 To delete another address, repeat the procedure from step 2.
6 To finish deleting addresses, press the Back key.
7 Press the + or , key to select [FINISH], and then press the Select key.

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 Registering/Editing Addresses
Addresses can be registered/edited in the favorite list, as speed dial destina-
tions or as group dial destinations.

d Addresses can also be registered/edited with PageScope Web Con-

nection or with LSU (Local Setup Utility) on the enclosed Applications
CD/DVD. For details, refer to the [Reference Guide] on the Documen-
tation CD/DVD.

d The same settings menu used to register/edit fax numbers is used to

register/edit addresses. For details on registering/editing fax num-
bers, refer to the [Facsimile User’s Guide] on the Documentation CD/
DVD.

Registering in the Favorite List

From the speed dial destinations and group dial destinations registered on
this machine, register a maximum of 20 destinations in the favorite list for
convenient access to frequently specified destinations. Follow the procedure
described below to register an address (e-mail address, FTP address or
SMB address) on the favorite list.
1 In the main screen (Scan mode), press the + or , key to select [UTILITY],
and then press the Select key.
2 Press the + or , key to select [DIAL REGISTER], and then press the
Select key.
3 Press the + or , key to select [FAVORITE], and then press the Select
key.

d If data is already registered on the favorite list, continue with step

7 after completing step 3.
4 Press the Addressbook key to switch between [SPEED DIAL] and
[GROUP DIAL].
5 Use the keypad to type in the number (between 1 and 250) for the speed
dial destination or the number (between 1 and 20) for the group dial des-
tination to be registered on the favorite list, and then press the Select
key.
The information registered for the selected speed dial destination or
group dial destination appears.
6 Press the Select key again.
7 To register another address, press the + or , key to select [ADD], press
the Select key, and then repeat the procedure from step 4.
8 To finish registering addresses, press the + or , key to select [FINISH],
and then press the Select key.

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 Deleting From the Favorite List
Registered information can be deleted from the favorite list.

d Changes made with this procedure will not be applied to the original
data (speed dial destination, group dial destination, etc.).
1 In the main screen (Scan mode), press the + or , key to select [UTILITY],
and then press the Select key.
2 Press the + or , key to select [DIAL REGISTER], and then press the
Select key.
3 Press the + or , key to select [FAVORITE], and then press the Select
key.
4 Press the + or , key to select [CHECK/EDIT], and then press the Select
key.
5 Press the + or , key to select the address to be deleted from the favorite
list, and then press the Stop/Reset key.
6 Press the + or , key to select [YES], and then press the Select key.
The selected address is deleted.
7 To delete another address, repeat the procedure from step 5.
8 To finish deleting addresses, press the Back key.
9 Press the + or , key to select [FINISH], and then press the Select key.

Registering Speed Dial Destinations (Direct Input)

E-mail addresses can be registered as speed dial destinations. A maximum
of 250 speed dial destinations can be registered.

d Machine key operations cannot be used to register an FTP address or

SMB address as a speed dial destination. These addresses can be
registered with Local Setup Utility (LSU) or PageScope Web
Connection. For details, refer to the [Reference Guide] on the Docu-
mentation CD/DVD.

d Speed dial destination numbers 221 to 250 are reserved for register-
ing FTP addresses and SMB address from Local Setup Utility (LSU) or
PageScope Web Connection.
1 In the main screen (Scan mode), press the + or , key to select [UTILITY],
and then press the Select key.
2 Press the + or , key to select [DIAL REGISTER], and then press the
Select key.
3 Press the + or , key to select [SPEED DIAL], and then press the Select
key.

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 4 Use the keypad to type in the number (between 1 and 220) for the speed
dial destination, and then press the Select key.
5 Press the + or , key to select [MANUAL SETTING], and then press the
Select key.

d If an LDAP server is not specified, step 5 is skipped.

6 Use the keypad to type in the registration name, and then press the
Select key.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.

d A maximum of 20 characters can be entered.

7 Use the keypad to type in the e-mail address, and then press the Select
key.
The settings are registered, and the [DIAL REGISTER] menu appears
again.

d A maximum of 64 characters can be entered.

Registering Speed Dial Destinations (LDAP Search)

E-mail addresses can be registered as speed dial destinations by using
information on the LDAP server. A maximum of 250 speed dial destinations
can be registered.

d To connect to an LDAP server, settings for [LDAP SETTING] must be

specified. For details, refer to the [Reference Guide] on the Documen-
tation CD/DVD.

d Machine key operations cannot be used to register an FTP address or

SMB address as a speed dial destination. These addresses can be
registered with Local Setup Utility (LSU) or PageScope Web Connec-
tion. For details, refer to the [Reference Guide] on the Documentation
CD/DVD.

d Speed dial destination numbers 221 to 250 are reserved for register-
ing FTP addresses and SMB address from Local Setup Utility (LSU) or
PageScope Web Connection.
1 In the main screen (Scan mode), press the + or , key to select [UTILITY],
and then press the Select key.
2 Press the + or , key to select [DIAL REGISTER], and then press the
Select key.
3 Press the + or , key to select [SPEED DIAL], and then press the Select
key.

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 4 Use the keypad to type in the number (between 1 and 220) for the speed
dial destination, and then press the Select key.
5 Press the + or , key to select [LDAP SEARCH], and then press the
Select key.

d If an LDAP server is not specified, [LDAP SEARCH] does not

appear.
6 Press the + or , key to select [NAME] or [E-MAIL], and then press the
Select key.

d To search registered names, select [NAME]. To search e-mail

addresses, select [E-MAIL].
7 Use the keypad to type in the search keyword (maximum of 10 charac-
ters), and then press the Select key.
The search begins, and the search results appear after a while. If no data
matches the search keyword, [NOT FOUND] appears for about two sec-
onds.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.

d Text starting with the first character of the maximum 10 charac-

ters is searched for. Text will not be found if the search keyword is
in the middle of a word.
8 Press the + or , key to select the desired data, and then press the
Select key.

d To check the found information, press the ) key.

d An e-mail address exceeding 64 characters cannot be specified. If

such an e-mail address is specified, [ADDRESS IS TOO LONG]
appears for about two seconds, and then the screen for specify-
ing the destination address appears.

d To narrow down the search results, press the Back key, and then
perform step 7 again.
9 If desired, edit the registration name, and then press the Select key.
10 If desired, edit the e-mail address, and then press the Select key.
The settings are registered, and the [DIAL REGISTER] menu appears
again.

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 Editing/Deleting Speed Dial Destinations
Information registered as a speed dial destination can be edited or deleted.

d Machine key operations cannot be used to edit/delete an FTP

address or SMB address registered as a speed dial destination.
These addresses can be edited/deleted with Local Setup Utility (LSU)
or PageScope Web Connection. For details, refer to the [Reference
Guide] on the Documentation CD/DVD.
1 In the main screen (Scan mode), press the + or , key to select [UTILITY],
and then press the Select key.
2 Press the + or , key to select [DIAL REGISTER], and then press the
Select key.
3 Press the + or , key to select [SPEED DIAL], and then press the Select
key.
4 Use the keypad to type in the number (between 1 and 220) for the speed
dial destination to be edited/deleted, and then press the Select key.
The information currently registered for the speed dial destination
appears for two seconds.
5 Press the + or , key to select [EDIT] to edit information or [DELETE] to
delete the destination, and then press the Select key.
If [DELETE] was selected, the settings are deleted, and the [DIAL REGIS-
TER] menu appears again.
6 Use the keypad to edit the registration name, and then press the Select
key.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.
7 Use the keypad to edit the e-mail address, and then press the Select
key.
The edited settings are saved, and the [DIAL REGISTER] menu appears
again.

d If the edited speed dial destination is registered in the favorite list

or with a group dial destination, a confirmation message asking
whether or not to keep the destination registered as it is appears
after the operation in step 7 is performed. To keep the destination
registered as it is, select [YES]. To cancel the registration, select
[NO].

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 Registering Group Dial Destinations
An e-mail address can be registered with a group dial destination. A maxi-
mum of 20 group dial destinations can be registered. (A maximum of 50
e-mail addresses can be registered with one group.)

d The addresses that can be registered as group dial destinations are

limited to addresses registered as speed dial destinations or as other
group dial destinations.
1 In the main screen (Scan mode), press the + or , key to select [UTILITY],
and then press the Select key.
2 Press the + or , key to select [DIAL REGISTER], and then press the
Select key.
3 Press the + or , key to select [GROUP DIAL], and then press the Select
key.
4 Use the keypad to type in the number (between 1 and 20) for the group
dial destination, and then press the Select key.
5 Use the keypad to type in the group name, and then press the Select
key.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.
6 Use the keypad to type in the number (between 1 and 220) for the speed
dial destination to be added to the group, and then press the Select key.
The information registered for the selected speed dial destination
appears.
7 Press the Select key again.
8 To register another speed dial destination, press the + or , key to select
[ADD], press the Select key, and then repeat the procedure from step 6.
9 To finish registering speed dial destinations, press the + or , key to
select [FINISH] and then press the Select key.

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 Editing/Deleting Group Dial Destinations
Information registered with a group dial destination can be edited or deleted.
1 In the main screen (Scan mode), press the + or , key to select [UTILITY],
and then press the Select key.
2 Press the + or , key to select [DIAL REGISTER], and then press the
Select key.
3 Press the + or , key to select [GROUP DIAL], and then press the Select
key.
4 Use the keypad to type in the number (between 1 and 20) for the group
dial destination to be edited/deleted, and then press the Select key.
The information currently registered for the group dial destination
appears for about two seconds.
5 Press the + or , key to select [EDIT] to edit information or [DELETE] to
delete the destination, and then press the Select key.
If [DELETE] was selected, the settings are deleted, and the [DIAL REGIS-
TER] menu appears again.
6 If desired, edit the group name, and then press the Select key.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.
7 Press the + or , key to select [ADD] to add a speed dial destination,
[CHECK/EDIT] to delete the destination or [FINISH] to finish editing, and
then press the Select key.
If [FINISH] was selected, the edited settings are saved, and the [DIAL
REGISTER] menu appears again. If [ADD] was selected, continue with
step 6 of “Registering Group Dial Destinations” on page 7-25. If [CHECK/
EDIT] was selected, continue with step 8.
8 Press the + or , key to select the speed dial destination to be deleted,
and then press the Stop/Reset key.

d To check the settings for the selected speed dial destination,

press the Select key.
9 Press the + or , key to select [YES], and then press the Select key.
10 After the speed dial destination is deleted, press the Back key.
11 To delete another speed dial destination, repeat the procedure from step
8.

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 12 To finish deleting speed dial destinations, press the + or , key to select
[FINISH], and then press the Select key.

d If the edited group dial destination is registered in the favorite list, a

confirmation message asking whether or not to keep the destination
registered as it is appears after the operation in step 12 is performed.
To keep the destination registered as it is, select [YES]. To cancel the
registration, select [NO].

Selecting the Data Format

The data format for the scanned image can be selected.
1 In the main screen (Scan mode), press the + or , key to select the cur-
rent data format setting, and then press the Select key.
2 Press the + or , key to select [TIFF], [PDF] or [JPEG], and then press the
Select key.
The main screen (Scan mode) appears again.

d If [SIMPLEX/DUPLEX] is set to [2-SIDE], only [PDF] appears. In

addition, if [BW Only] was selected for the color setting, [JPEG]
does not appear.

d PDF data can be opened in Adobe Acrobat Reader.

d TIFF files of images that have been scanned with the [COLOR or
GRAY] setting cannot be opened with the Windows Picture and
FAX Viewer, which is included with Windows XP as a standard
component. TIFF files of images that have been scanned with the
Color or Gray setting cannot be opened with the Windows Picture
and FAX Viewer, which is included with Windows XP as a standard
component, nor with Windows Photo Gallery, which is included
with Windows Vista as a standard component. These files can be
opened with image-processing applications such as PhotoShop,
Microsoft Office Document Imaging or ACDsee.

Scanning With the Machine 7-27

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 Selecting the Scan Quality Setting
The resolution, scan mode and density appropriate for the scanned image
can be selected.

Selecting the Resolution

1 In the main screen (Scan mode), press the + or , key to select the cur-
rent scan quality setting, and then press the Select key.
2 Press the + or , key to select [RESOLUTION], and then press the Select
key.
3 Press the + or , key to select [150x150dpi] or [300x300dpi] and then
press the Select key.
The main screen (Scan mode) appears again.

Selecting the Scan Mode

1 In the main screen (Scan mode), press the + or , key to select the cur-
rent scan quality setting, and then press the Select key.
2 Press the + or , key to select [MODE], and then press the Select key.
3 Press the + or , key to select [MIX], [TEXT] or [PHOTO], and then press
the Select key.
The main screen (Scan mode) appears again.

Selecting the Scan Density

1 In the main screen (Scan mode), press the + or , key to select the cur-
rent scan quality setting, and then press the Select key.
2 Press the + or , key to select [DENSITY], and then press the Select key.
3 Press the * or ) key to select the desired scan density, and then press
the Select key.
As the indicator is moved to right, the density becomes darker.

7-28 Scanning With the Machine

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 Specifying the Scan Sharpness
1 In the main screen (Scan mode), press the + or , key to select the cur-
rent scan quality setting, and then press the Select key.
2 Press the + or , key to select [SHARPNESS], and then press the Select
key.
3 Press the * or ) key to select the desired scan sharpness, and then
press the Select key.
As the indicator is moved to right, the density becomes clear.

Scanning With the Machine 7-29

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 Setting Duplex (Double-Sided) Scanning
Double-sided document pages can be scanned with the ADF.

d These settings are available only if the document is loaded in the ADF.
If the document is scanned without being loaded in the ADF, [1-SIDE]
is automatically selected, and the document is scanned from the orig-
inal glass.

d This setting is available only if [PDF] is selected as the data format for
the scan image.
1 In the main screen (Scan mode), press the + or , key to select the cur-
rent simplex/duplex (single-sided/double-sided) setting, and then press
the Select key.
2 Press the + or , key to select [2-SIDE], and then press the Select key.
3 Press the + or , key to select [LONG EDGE] or [SHORT EDGE], and then
press the Select key.
The main screen (Scan mode) appears again.

d For details on [LONG EDGE] and [SHORT EDGE], refer to “Duplex

(Double-Sided) Copying From the ADF” on page 6-11.
4 Specify the desired scan settings.
5 Load the document into the ADF for the front side to be scanned.
6 To scan color scans, press the Start (Color) key. To print monochrome
scans, press the Start (B&W) key.
The front side of the document is scanned.
7 Load the document into the ADF for the back side to be scanned, and
then press the Select key.
The back side of the document is scanned.

7-30 Scanning With the Machine

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 Setting the Scan Size
The size of the scan data can be specified.

d The default setting is [A4] for 220V models, and [LETTER] for other
models.
1 In the main screen (Scan mode), press the + or , key to select the cur-
rent scan size setting, and then press the Select key.
2 Press the + or , key to select the desired size, and then press the Select
key.
The main screen (Scan mode) appears again.

Setting the Scan Color

The color of the scan data can be specified.
1 In the main screen (Scan mode), press the + or , key to select the cur-
rent scan color setting, and then press the Select key.
2 Press the + or , key to select [BW Only] or [COLOR or GRAY], and then
press the Select key.
The main screen (Scan mode) appears again.

d If [JPEG] is selected as the data format, the scan color is set to

[BW Only], and the data format is automatically set to [PDF].

d Settings for [SCAN SETTING]/[CODING METHOD] in the [UTIL-

ITY] menu are available only if [BW Only] is selected.

Specifying the Subject

Specify the subject used when sending scan data as e-mail.
1 In the main screen (Scan mode), press the + or , key to select [SUB-
JECT], and then press the Select key.
2 Use the keypad to type in the subject name, and then press the Select
key.
The main screen (Scan mode) appears again.

d For details on entering/editing text, refer to “Entering Text” on

page 12-8.

d To erase the specified subject name, press the Back key.

Scanning With the Machine 7-31

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 Deleting a Queued Transmission Job
The list of jobs queued for transmission can be displayed, and a job can be
deleted.
1 In the main screen (Scan mode), press the + or , key to select [CANCEL
RESERV.], and then press the Select key.
2 Press the + or , key to select the job to be deleted, and then press the
Select key.

d To check the information for the selected job, press the ) key.

d If no jobs are queued for transmission, [NONE] appears.

3 Press the + or , key to select [YES], and then press the Select key.
The main screen (Scan mode) appears again.

7-32 Scanning With the Machine

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 8Replacing
Consumables 8

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 Replacing Consumables
Note
Failure to follow instructions as outlined in this manual could result in
voiding your warranty.

Note
If an error message ([TONER EMPTY], [Trans.Belt Life], etc.) appears,
print out the configuration page, and then check the status of the other
consumables. For details on the error messages, refer to “Error Messages”
on page 10-40. For details on printing the configuration page, refer to
“Printing a Configuration Page” on page 10-3.

About Toner Cartridges

Your machine uses four toner cartridges: black, yellow, magenta, and cyan.
Handle the toner cartridges carefully to avoid spilling toner inside the
machine or on yourself.

d When replacing the toner cartridges, install only new cartridges. If a

used toner cartridge is installed, the amount of remaining toner may
not appear correctly.

d Do not open the toner cartridge unnecessarily. If toner is spilled,

avoid inhaling it or allowing it to come in contact with your skin.

d If toner gets on your hands or clothes, immediately wash them with

soap and water.

d If toner was inhaled, move to an area with fresh air, and gargle thor-
oughly with a large quantity of water. If conditions such as coughing
appear, seek professional medical attention.

d If toner gets in your eyes, immediately flush them with water for at
least 15 minutes. If any irritation persists, seek professional medical
attention.

d If toner gets in your mouth, thoroughly rinse it, and then drink 1 to 2
cups of water. If necessary, seek professional medical attention.

d Store toner cartridges out of the reach of children.

8-2 Replacing Consumables

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 d Refer to the following URL for recycling information.
US: http://kmbs.konicaminolta.us/content/environment/cleanplanet-
mcpp.html
Europe: http://cleanplanet.konicaminolta.eu/
Other regions: konicaminolta.com

CAUTION
If you get toner in your eyes, wash it out immediately with cool water
and consult a doctor.

Note
Do not use refilled toner cartridges or unapproved toner cartridges. Any
damage to the machine or quality problems caused by a refilled toner
cartridge or an unapproved toner cartridge will void your warranty. No
technical support is provided to recover from these problems.

When replacing a toner cartridge, refer to the following table. For optimum
print quality and performance, use only approved KONICA MINOLTA toner
cartridges for your specific machine type, as listed in the table below. You
can find your machine type and the toner cartridge part numbers on the con-
sumables reorder label inside the front cover your machine.
Machine Machine Parts Toner Cartridge Type Toner Cartridge
Type Number Parts Number
High-Capacity Toner Cartridge -Black (K) A0X5 133
High-Capacity Toner Cartridge -Yellow (Y) A0X5 233
AM A2YF 011
High-Capacity Toner Cartridge -Magenta (M) A0X5 333
High-Capacity Toner Cartridge -Cyan (C) A0X5 433
High-Capacity Toner Cartridge -Black (K) A0X5 153
High-Capacity Toner Cartridge -Yellow (Y) A0X5 253
EU A2YF 021
High-Capacity Toner Cartridge -Magenta (M) A0X5 353
High-Capacity Toner Cartridge -Cyan (C) A0X5 453
High-Capacity Toner Cartridge -Black (K) A0X5 193
High-Capacity Toner Cartridge -Yellow (Y) A0X5 293
AP A2YF 041
High-Capacity Toner Cartridge -Magenta (M) A0X5 393
High-Capacity Toner Cartridge -Cyan (C) A0X5 493
High-Capacity Toner Cartridge -Black (K) A0X5 183
High-Capacity Toner Cartridge -Yellow (Y) A0X5 283
GC A2YF 081
High-Capacity Toner Cartridge -Magenta (M) A0X5 383
High-Capacity Toner Cartridge -Cyan (C) A0X5 483

d For optimum print quality and performance, use only the corre-
sponded TYPE genuine KONICA MINOLTA toner cartridges.

Replacing Consumables 8-3

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 Keep toner cartridges:
- In their packaging until you’re ready to install them.
- In a cool, dry location away from sunlight (due to heat).
- The maximum storage temperature is 35°C (95°F) and the maximum
storage humidity is 85% (noncondensing). If the toner cartridge is moved
from a cold place to a warm, humid place, condensation may occur,
degrading print quality. Allow the toner to adapt to the environment for
about one hour before use.
- Level during handling and storage.
Do not turn cartridges upside down; the toner inside the cartridges may
become caked or unequally distributed.

- Away from salty air and corrosive gases such as aerosols.

8-4 Replacing Consumables

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 Replacing a Toner Cartridge
Note
Be careful not to spill toner while replacing a toner cartridge. If toner
spills, immediately wipe it off with a soft, dry cloth.

If [MACHINE SETTING]/[TONER EMPTY] in the [UTILITY] menu is set to

[STOP], the message [TONER EMPTY CHANGE X TONER] (where “X” indi-
cates the color of the toner) appears when the toner cartridge is nearly
empty. Follow the steps below to replace the toner cartridge.
1 Check the message window to see which color toner cartridge needs
replacing.
2 Open the machine’s front cover.

Replacing Consumables 8-5

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 3 Pull the front lever of the color
toner cartridge indicated to the Y M C K
left.

The replacement procedure for

the toner cartridge is the same
for all colors (yellow: Y,
magenta: M, cyan: C, and black:
K).

The following instructions show

the procedure to replace the
toner cartridge (Y).

4 Grab the handle of the toner

cartridge to be replaced, and
then pull out the cartridge.

The following instructions show

the procedure to replace the
toner cartridge(Y).

Note
Dispose of the used toner cartridge according to your local regulations.
Do not burn the toner cartridge.
For details, refer to “About Toner Cartridges” on page 8-2.

5 Check the color of the new toner cartridge to be installed.

8-6 Replacing Consumables

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 6 Remove the toner cartridge from
the bag.

7 Shake the cartridge to distribute

the toner.

3e

8 Peel off the protective film from

the right side of the toner car-
tridge.

Replacing Consumables 8-7

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 9 Make sure that the toner car-
tridge is the same color as the
machine compartment, and
then insert the toner cartridge
into the machine.

d Fully insert the toner car-

tridge.

10 Pull the lever to the right to lock

it in place.

d The front lever should be

securely returned to its
original position; other-
wise, the front cover of
the machine cannot be
closed.

d If it is difficult to operate
the lever, push it in.

11 Make sure that the toner car-

tridge is securely installed, and
then peel off the protective film.

8-8 Replacing Consumables

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 12 Close the front cover.

d When closing the front

cover, press the area of
the cover with small pro-
jections.

Replacing Consumables 8-9

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 Replacing an Imaging Unit
When replacing an imaging unit, refer to the following table. For optimum
print quality and performance, use only approved KONICA MINOLTA imag-
ing units for your specific machine type, as listed in the table below. You can
find your machine type and the imaging unit part numbers on the consum-
ables reorder label inside the front cover your machine.
Machine Machine Parts Imaging Unit Type Imaging Unit
Type Number Parts Number
Imaging Unit -Black (K) A0WG 03G
Imaging Unit -Yellow (Y) A0WG 08G
AM A2YF 011
Imaging Unit -Magenta (M) A0WG 0EG
Imaging Unit -Cyan (C) A0WG 0KG
Imaging Unit -Black (K) A0WG 03J
Imaging Unit -Yellow (Y) A0WG 08J
EU A2YF 021
Imaging Unit -Magenta (M) A0WG 0EJ
Imaging Unit -Cyan (C) A0WG 0KJ
Imaging Unit -Black (K) A0WG 03M
Imaging Unit -Yellow (Y) A0WG 08M
AP A2YF 041
Imaging Unit -Magenta (M) A0WG 0EM
Imaging Unit -Cyan (C) A0WG 0KM
Imaging Unit -Black (K) A0WG 03P
Imaging Unit -Yellow (Y) A0WG 08P
CG A2YF 081
Imaging Unit -Magenta (M) A0WG 0EP
Imaging Unit -Cyan (C) A0WG 0KP

Note
Do not touch the OPC drum
surface. This could lower image
quality.

You are advised to replace the indicated imaging unit when the message
[I-UNIT END REPLACE X] (where “X” indicates the color of the imaging unit)
appears.

8-10 Replacing Consumables

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 1 Check the message window to see which color imaging unit needs
replacing.
2 Open the machine’s front cover.

3 Pull the front lever of the color

toner cartridge indicated to the Y M C K
left.

The replacement procedure for

the imaging unit is the same for
all colors (yellow: Y, magenta: M,
cyan: C, and black: K).

The following instructions show

the procedure to replace the
toner cartridge (K).

Replacing Consumables 8-11

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 4 Grab the handle of the toner
cartridge to be removed, and
then pull out the cartridge.

d Do not tilt removed toner

cartridge, otherwise toner
may spill.

5 Pull up the waste toner bottle to

unlock it.

6 Grab the left and right handles

of the waste toner bottle, and
then slowly pull out the bottle.

d Do not tilt removed

waste toner box, other-
wise waste toner may
spill.

8-12 Replacing Consumables

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 7 While pressing down the area
marked “Push” on the imaging
unit to be replaced, slide the unit
completely out of the machine.

The following instructions show

the procedure to replace the
imaging unit (K).

Note
Dispose of the used imaging unit according to your local regulations.
Do not burn the imaging unit.

8 Check the color of the new imaging unit to be installed.

d In order to prevent toner from spilling, leave the imaging unit in the
bag until step 7 is being performed.
9 Remove the imaging unit from
the bag.

Replacing Consumables 8-13

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 10 Hold the imaging unit with both
hands, and then shake it twice
as shown in the illustration.

d Do not grab the bottom

of the bag; otherwise, the
imaging unit may be
damaged, resulting in
decreased print quality.

11 Remove the protective cover

from the imaging unit.
Remove all packing tape from
the imaging unit

8-14 Replacing Consumables

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 12 Remove the paper from the
imaging unit.
Remove the protective cover
from the imaging unit.

13 Make sure that the new imaging

unit to be installed is the same
color as the machine compart-
ment, and then install the imag-
ing unit in the machine.

14 Press in on the waste toner bot-

tle until it locks into place.

Replacing Consumables 8-15

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 15 Make sure that the toner car-
tridge is the same color as the
machine compartment, and
then insert the toner cartridge
into the machine.

d Fully insert the toner car-

tridge.

16 Pull the lever to the right to lock

it in place.

d The front lever should be

securely returned to its
original position; other-
wise, the front cover of
the machine cannot be
closed.

d If it is difficult to operate
the lever, push it in.

8-16 Replacing Consumables

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 17 Close the front cover.

d When closing the front

cover, press the area of
the cover with small pro-
jections.

Replacing Consumables 8-17

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 Replacing the Waste Toner Bottle
When the waste toner bottle becomes full, the message [WASTE TONER
FULL REPLACE BOTTLE] appears in the message window. The machine
stops and will not start again until the waste toner bottle is replaced.
1 Open the machine’s front cover.

2 Pull up the waste toner bottle to

unlock it.

8-18 Replacing Consumables

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 3 Grab the left and right handles
of the waste toner bottle, and
then slowly pull out the bottle.

d Do not tilt removed

waste toner box, other-
wise waste toner may
spill.

4 Remove the new waste toner bottle from its packaging. Insert the used
waste toner bottle into the plastic bag included in the box, and then box
it up.

Note
Dispose of the used waste toner bottle according to your local
regulations. Do not burn the waste toner bottle.

5 Press in on the waste toner bot-

tle until it locks into place.

Replacing Consumables 8-19

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 6 Close the front cover.

d When closing the front

cover, press the area of
the cover with small pro-
jections.

d If the waste toner bottle is not fully inserted, the front cover can-
not be closed.

8-20 Replacing Consumables

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 Replacing the Transfer Roller
When the time to replace the transfer roller is reached, the message [Trans.
Roll. Life] appears. Printing can continue even after this message appears;
however, since the print quality is reduced, the transfer roller should be
replaced immediately.
1 Pull the lever, and then open the
right door.

d Before opening the right

door, fold up Tray 1.

2 While pushing the levers to the

inside, move the roller presser
toward you.

Replacing Consumables 8-21

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 3 While continuing to press the
levers, remove the transfer roller.

4 Prepare a new transfer roller.

5 While pressing the levers, insert
the shaft of the transfer roller
into the bearings.

6 Move the levers away from you

until it snaps into place.

8-22 Replacing Consumables

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 7 Close the right door.

8 Reset the counter with [ADMIN. MANAGEMENT]/[SUPPLIES REPLACE]/

[TRANSFER ROLLER] in the [UTILITY] menu.

Replacing Consumables 8-23

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 Replacing the Transfer Belt Unit
When the time to replace the transfer belt unit is reached, the message
[Trans. Belt Life] appears. Printing can continue even after this message
appears; however, since the print quality is reduced, the transfer belt unit
should be replaced immediately.
1 Turn off the machine and dis-
connect the power cord and
interface cover.

2 Open the machine’s front cover.

8-24 Replacing Consumables

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 3 Remove the all toner cartridges,
all imaging units and waste
toner bottle.

d For details on removing

the toner cartridges,
imaging units or waste
toner bottle, refer to
“Replacing a Toner Car-
tridge” on page 8-5 or
“Replacing an Imaging
Unit” on page 8-10.

d Cover the removed imag-

ing unit to protect it from direct sunlight.

d Do not tilt removed toner cartridge, otherwise toner may spill.

d Do not tilt removed waste toner box, otherwise waste toner may
spill.
4 Pull the lever, and then open the
right door.

d Before opening the right

door, fold up Tray 1.

5 Remove the top part of the right

door.

Replacing Consumables 8-25

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 6 Insert the protective sheet into
the unit in the direction of the
arrow until it stops.

7 Push down the guides.

8 Hold the handles, and then

carefully pull out the transfer
belt unit.

d Be sure to keep the

transfer belt level; other-
wise, the transfer belt
may be scratched.

8-26 Replacing Consumables

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 9 Prepare a new transfer belt unit.

d Be careful not to touch

the surface of the belt.

d Do not remove the blue

lever.

10 Remove the protective cover

from the new transfer belt unit.

11 Insert the new transfer belt unit

along the rails.

d Fully insert it until it locks

into place.

d Be sure to keep the

transfer belt level; other-
wise, the transfer belt
may be scratched.

Replacing Consumables 8-27

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 12 Push up the guides.

13 Pull out the protective sheet.

14 Install the top part of the right

door.

8-28 Replacing Consumables

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 15 Close the right door.

16 Install the all toner cartridges, all

imaging units and waste toner
bottle.

d For details on installing

the toner cartridges,
imaging units or waste
toner bottle, refer to
“Replacing a Toner Car-
tridge” on page 8-5 or
“Replacing an Imaging
Unit” on page 8-10.

17 Close the front cover.

Replacing Consumables 8-29

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 d When closing the front
cover, press the area of
the cover with small pro-
jections.

18 Reconnect the power cord, and turn on the machine.

19 Reset the counter with [ADMIN. MANAGEMENT]/[SUPPLIES REPLACE]/
[TRANSFER BELT] in the [UTILITY] menu.

8-30 Replacing Consumables

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 Replacing the Fuser Unit
When the time to replace the fuser unit is reached, the message [Fuser Unit
Life] appears. Printing can continue even after this message appears; how-
ever, since the print quality is reduced, the fuser unit should be replaced
immediately
1 Turn off the machine and dis-
connect the power cord and
interface cover.

Note
There are extremely hot parts within the machine. Before replacing the
fuser unit, wait about 20 minutes after turning off the machine, and then
check that the fusing section has reached room temperature,
otherwise, you may get burnt.

2 Pull the lever, and then open the

right door.

d Before opening the right

door, fold up Tray 1.

Replacing Consumables 8-31

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 3 Open the fuser unit cover.

4 Pull down the 2 levers.

5 Remove the fuser unit.

8-32 Replacing Consumables

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 6 Prepare a new fuser unit.

d Be careful not to touch the

surface of the fuser roller.

7 Lift up the 2 levers.

8 Remove the packing material.

Replacing Consumables 8-33

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 9 Push down the 2 levers.

10 Pull down the 2 levers of a new

fuser unit.

11 Insert the fuser unit until it locks

into place.

8-34 Replacing Consumables

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 12 Lift up the 2 levers.

13 Close the fuser unit cover.

14 Close the right door.

d If the door cannot be closed,

check that the fuser unit is
fully inserted.

15 Reconnect the power cord , and turn on the machine.

16 Reset the counter with [ADMIN. MANAGEMENT]/[SUPPLIES REPLACE]/
[FUSER UNIT] in the [UTILITY] menu.

Replacing Consumables 8-35

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 8-36 Replacing Consumables

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 9Maintenance
9

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 Maintaining the Machine
CAUTION
Read all caution and warning labels carefully, making sure to follow any
instructions contained in them. These labels are located on the inside of
the machine’s covers and the interior of the machine body.

Handle the machine with care to preserve its life. Abuse handling may cause
damage and void your warranty. If dust and paper scraps remain on the
inside or outside of the machine, machine performance and print quality will
suffer, so the machine should be cleaned periodically. Keep the following
guidelines in mind.

WARNING!
Turn off the machine, unplug the power cord, and disconnect all
interface cables before cleaning. Do not spill water or detergent into the
machine; otherwise the machine will be damaged and an electric shock
may occur.

CAUTION
The fuser unit is hot. When the right door is opened, the fuser
unit temperature drops gradually (one hour wait time).

- Be careful when cleaning the inside of the machine or removing media

misfeeds, as the fuser unit and other internal parts may be very hot.
- Do not place anything on top of the machine.
- Use a soft cloth to clean the machine.
- Never spray cleaning solutions directly on the machine’s surface; the
spray could penetrate through the air vents of the machine and damage
the internal circuits.
- Avoid using abrasive or corrosive solutions or solutions that contain sol-
vents (such as alcohol and benzene) to clean the machine.
- Always test any cleaning solution (such as mild detergent) on a small
inconspicuous area of your machine to check the solution’s performance.
- Never use sharp or rough implements, such as wire or plastic cleaning
pads.
- Always close the machine’s covers gently. Never subject the machine to
vibration.

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 - Do not cover the machine immediately after using it. Turn it off and wait
until it cools down.
- Do not leave the machine’s covers open for any length of time, especially
in well-lit places; light may damage the imaging units.
- Do not open the machine during printing.
- Do not tap media stacks on the machine.
- Do not lubricate or disassemble the machine.
- Do not tilt the machine.
- Do not touch the electrical contacts, gears, or laser devices. Doing so
may damage the machine and cause the print quality to deteriorate.
- Keep media in the output tray at a minimum level. If the media is stocked
too high, your machine may experience media misfeeds and excessive
media curl.
- Make sure two people are avail-
able to lift the machine when
moving it.
Keep the machine level to avoid
toner spillage. 32 kg
70.5 lbs
- When lifting the machine, fold
up Tray 1, and then lift the
machine as shown in the illus-
tration at the right.
- If the optional Lower Feeder
Unit PF-P09 is installed, move it
and the machine separately. Do
not grasp the grip of Tray 3, or
the right side cover; otherwise,
the Lower Feeder Unit PF-P09
may be damaged.
- If you get toner on your skin, wash it off with cool water and a mild soap.

CAUTION
If you get toner in your eyes, wash it out immediately with cool water
and consult a doctor.

- Make sure any parts removed during cleaning are replaced before you
plug in the machine.

Maintaining the Machine 9-3

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 Cleaning the Machine
CAUTION
Be sure to turn off the machine and unplug the power cord before
cleaning.

Exterior

- Control Panel - Ventilation Grill

- Machine Exterior

- Original Glass - Original Cover Pad

9-4 Cleaning the Machine

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 Media Rollers
The accumulation of paper dust and other debris on the media rollers can
cause media-feeding problems.

Cleaning the Media Feed Rollers (Manual Feed Tray)

1 Open Tray 1.

2 Press down on the center of the

paper-lifting plate until the left
and right locking tabs (white)
lock into place.

Cleaning the Machine 9-5

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 3 Clean the media feed rollers by
wiping them with a soft, dry
cloth.

4 Close the tray.

9-6 Cleaning the Machine

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 Cleaning the Media Feed Rollers (Tray 2/3)
1 Pull out the tray.

2 Clean the media feed rollers by

wiping them with a soft, dry
cloth.

3 Close the tray.

Cleaning the Machine 9-7

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 Cleaning the Media Transfer Rollers for Tray 3
1 Open the right side cover of
Tray 3.

d Before opening the right

side cover of Tray 3 , fold
up Tray 1.

2 Clean the media transfer rollers

by wiping them with a soft, dry
cloth.

3 Close the right side cover of

Tray 3.

9-8 Cleaning the Machine

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 Cleaning the Media Feed Rollers for the ADF
1 Open the ADF feed cover.

2 Clean the media feed rollers by

wiping them with a soft, dry
cloth.

3 Close the ADF feed cover.

Cleaning the Machine 9-9

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 Laser Lens
This machine is constructed with four laser lenses. Clean all lenses as
described below. The laser lens cleaning tool should be attached to the
inside of the tray 2.
1 Pull out the tray 2.

2 Remove the cover.

d Since the cover will be used

later, do not return it to its
original position.

3 Remove the cleaning tool from

the tray 2.

9-10 Cleaning the Machine

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 4 Close the tray 2.
5 Open the machine’s front cover.

6 Remove the waste toner bottle

and the toner cartridge and
imaging unit for the color of
laser lens to be cleaned.

d For details on removing the

toner cartridge, imaging unit
or waste toner bottle, refer to
“Replacing a Toner Car-
tridge” on page 8-5 or
“Replacing an Imaging Unit”
on page 8-10.

d Do not tilt removed toner

cartridge, otherwise toner
may spill.

d Do not tilt removed waste toner box, otherwise waste toner may spill.
7 Attach the cover to the removed
imaging unit.

Cleaning the Machine 9-11

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 8 Insert the laser lens cleaning
tool into the imaging unit open-
ing, pull it out, and then repeat
this back and forth movement 2
or 3 times.

d Make sure that the sponge

side faces down.

9 Install the removed toner car-

tridge, imaging unit and waste
toner bottle.

d For details on installing the

toner cartridge, imaging unit
or waste toner bottle, refer to
“Replacing a Toner Car-
tridge” on page 8-5 or
“Replacing an Imaging Unit”
on page 8-10.

10 Close the front cover.

11 Pull out the tray 2.

9-12 Cleaning the Machine

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 12 Return the laser lens cleaning
tool to its holder on the inside of
the tray 2.

13 Close the cover.

14 Close the tray 2.

15 Clean between each of the laser lenses in the same way.

d The laser lens cleaning tool is included with the machine.

Safely store the laser lens cleaning tool so that it will not be lost.

Cleaning the Machine 9-13

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 9-14 Cleaning the Machine

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 10Troubleshooting
10

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 Introduction
This chapter provides information to aid you in resolving machine problems
you may encounter, or at least guide you to the proper sources for help.

Printing a Configuration Page page 10-3

Preventing Media Misfeeds page 10-4
Understanding the Media Path page 10-5
Clearing Media Misfeeds page 10-6
Solving Problems with Media Misfeeds page 10-23
Solving Other Problems page 10-27
Solving Problems with Printing Quality page 10-33
Status, Error, and Service Messages page 10-39

10-2 Introduction

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 Printing a Configuration Page
1 In the main screen, press the + or , key to select [REPORT/STATUS],
and then press the Select key.
2 Press the + or , key to select [REPORT], and then press the Select key.
3 Press the + or , key to select [CONFIGURATION PAGE], and then press
the Select key.
4 Press the Start (B&W) key or the Start (Color) key.

Printing a Configuration Page 10-3

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 Preventing Media Misfeeds
Make sure that...
Media matches the machine specifications.
Media is flat, especially on the leading edge.
The machine is on a hard, flat, level surface.
You store media in a dry location away from moisture and humidity.
You always adjust the media guides in the tray after inserting the media (a
guide that is not properly adjusted can cause poor print quality, media mis-
feeds, and machine damage).
You load the media printing-side up in the tray (many manufacturers place
an arrow on the end of the wrapper to indicate the printing side).

Avoid...
Media that is folded, wrinkled, or excessively curled.
Double feeding (remove the media and fan the sheets—they may be stick-
ing together).
Loading more than one type/size/weight of media in a tray at the same time.
Overfilling the trays.
Allowing the output tray to overfill (the output tray has a 150 sheet capacity
of plain paper or a 10 sheet capacity of special paper—misfeeding may
occur if you allow more than 150 sheets of plain paper or 10 sheets of spe-
cial paper to accumulate at one time).

10-4 Preventing Media Misfeeds

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 Understanding the Media Path
Understanding the media path will help you locate media misfeeds.
1 ADF media feed rollers
2 Document feed tray 1 2

3 Document output tray 3

4 Fuser unit
5 Duplex
Document path
6 Tray 1 (manual feed tray)
7 Tray 3 (optional Lower Feeder 4
Unit PF-P09) 13
5
8 Tray 2 12
9 Print head unit 11

10 Imaging unit 10
9
11 Transfer belt unit
8
12 Toner cartridge 6
13 Output tray 7

Media path

Understanding the Media Path 10-5

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 Clearing Media Misfeeds
To avoid damage, always remove misfed media gently, without tearing it.
Any piece of media left in the machine, whether large or small, can obstruct
the media path and cause further misfeeds. Do not reload media that has
misfed.

Note
The image is not fixed on the media before the fusing process. If you
touch the printed surface, the toner may stick to your hands, so be
careful not to touch the printed face when removing the misfed media.
Make sure not to spill any toner inside the machine.

10-6 Clearing Media Misfeeds

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 CAUTION
Unfused toner can mess your hands, clothes, or anything else it gets
on.
If you accidentally get toner on your clothes, lightly dust them off as
best as you can. If some toner remains on your clothes, use cool, not
hot water, to rinse the toner off. If toner gets on your skin, wash it off
with cool water and a mild soap.

CAUTION
If you get toner in your eyes, wash it out immediately with cool water
and consult a doctor.

If, after clearing the media misfeed, the misfeed message in the control
panel window persists, open and close the engine cover. This should clear
the misfeed message.

Media Misfeed Messages and Clearing Procedures

Media Misfeed Message Page Reference

PAPER MISFEED page 10-10
OPEN RIGHT DOOR
PAPER MISFEED page 10-13
OPEN RIGHT DOOR
FUSER JAM page 10-19
OPEN RIGHT DOOR
TRANSFER ROLLER JAM page 10-13
OPEN RIGHT DOOR
VERTICAL TRANS JAM page 10-10
OPEN RIGHT DOOR
DUPLEX LOWER JAM page 10-18
OPEN RIGHT DOOR
DUPLEX UPPER JAM page 10-18
OPEN RIGHT DOOR

Clearing Media Misfeeds 10-7

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 Media Misfeed Message Page Reference
MP TRAY JAM page 10-8
OPEN RIGHT DOOR
OUTPUT JAM page 10-19
OPEN RIGHT DOOR
ORIGINAL DOC. JAM page 10-16
OPEN DOC.FEED COVER

Clearing a Media Misfeed from Tray 1 (Manual Feed Tray)

and Transfer Roller
1 Pull the lever, and then open the
right door.

d Before opening the right

door, fold up Tray 1.

2 Carefully pull out the misfed

media.

10-8 Clearing Media Misfeeds

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 CAUTION
The area around the fuser unit is
extremely hot.
Touching anything other than the
indicated levers may result in
burns. If you get burned,
immediately cool the skin under
cold water, and then seek
professional medical attention.

Note
Decreased print quality may
result if the surface of the image
transfer belt or the transfer roller
is touched.
Be careful not to touch the
surface of the image transfer belt
or transfer roller.

Clearing Media Misfeeds 10-9

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 3 Close the right door.

Clearing a Media Misfeed in Tray 2

1 Pull the lever, and then open the
right door.

d Before opening the right

door, fold up Tray 1.

2 Carefully pull out the misfed

media.

10-10 Clearing Media Misfeeds

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 CAUTION
The area around the fuser unit is
extremely hot.
Touching anything other than the
indicated levers may result in
burns. If you get burned,
immediately cool the skin under
cold water, and then seek
professional medical attention.

Note
Decreased print quality may
result if the surface of the image
transfer belt or the transfer roller
is touched.
Be careful not to touch the
surface of the image transfer belt
or transfer roller.

Clearing Media Misfeeds 10-11

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 3 Close the right door.

4 Pull out Tray 2, and then remove

all media from the tray.

5 Fan the media you removed and

then align it well.

10-12 Clearing Media Misfeeds

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 6 Load the media face up in Tray 2.

d Make sure that the media is flat.

d Do not load paper above the , mark.

d Slide the media guides against the edges of the media.

7 Close Tray 2.

Clearing a Media Misfeed in Tray 3

1 Open the right side cover of
Tray 3.

d Before opening the right

side cover of Tray 3, fold
up Tray 1.

Clearing Media Misfeeds 10-13

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 2 Carefully pull out the misfed
media.

3 Close the right side cover of

Tray 3.

4 Pull out Tray 3, and then remove

all paper from the tray.

10-14 Clearing Media Misfeeds

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 5 Fan the paper you removed and
then align it well.

6 Load the paper face up in Tray 3.

d Make sure that the paper is flat.

d Do not load paper above the , mark.

d Slide the media guides against the edges of the paper.

7 Close Tray 3.

Clearing Media Misfeeds 10-15

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 Clearing a Media Misfeed from the ADF
1 Open the ADF feed cover.

2 Remove the document from the

ADF document feed tray.

3 Lift to open the ADF cover.

10-16 Clearing Media Misfeeds

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 4 Remove any misfed media.

5 Close the ADF cover.

6 Close the ADF feed cover.

Clearing Media Misfeeds 10-17

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 Clearing a Media Misfeed from the Duplex
1 Pull the lever, and then open the
right door.

d Before opening the right

door, fold up Tray 1.

2 Carefully pull out the misfed

media.

3 Close the right door.

10-18 Clearing Media Misfeeds

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 Clearing a Media Misfeed from the Fuser Unit
1 Pull the lever, and then open the
right door.

d Before opening the right

door, fold up Tray 1.

2 Lift up the 2 levers.

3 Open the fuser unit cover.

Clearing Media Misfeeds 10-19

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 4 Carefully pull out the misfed
media.

d If the misfed media cannot

be removed by pulling it
down, pull it from the top of
the fuser unit.

10-20 Clearing Media Misfeeds

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 CAUTION
The area around the fuser unit is
extremely hot.
Touching anything other than the
indicated levers may result in
burns. If you get burned,
immediately cool the skin under
cold water, and then seek
professional medical attention.

Note
Decreased print quality may
result if the surface of the image
transfer belt or the transfer roller
is touched.
Be careful not to touch the
surface of the image transfer belt
or transfer roller.

Clearing Media Misfeeds 10-21

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 5 Close the fuser unit cover.

6 Push down the 2 levers.

7 Close the right door.

10-22 Clearing Media Misfeeds

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 Solving Problems with Media Misfeeds
d Frequent misfeeds in any area indicate that area should be checked,
repaired, or cleaned. Repeated misfeeds may also happen if you’re
using unsupported print media or original media.
Symptom Cause Solution
Several The front edges of Remove the media and even up the
sheets go the media are not front edges, then reload it.
through the even.
machine The media is moist Remove the moist media and replace
together. from humidity. it with new, dry media.
Media mis- Front cover needs to Open and close the front cover again.
feed mes- be opened and
sage stays closed again to reset
on. the machine.
Some media remains Check the media path again to make
misfed in the sure that you have removed all of the
machine. misfed media.
Duplex mis- Unsupported media Use KONICA MINOLTA-approved
feeds. (wrong size, thick- media. See “Specifications” on
ness, type, etc.) is page 3-2.
being used.
Also, refer to
http://konicaminolta.com
for a complete list of currently
approved media.
Plain paper, recycled paper, special
paper and thick stock can be autodu-
plexed if the media type is set properly
in the driver. See “Specifications” on
page 3-2.
Make sure that you have not mixed
media types in the tray.
Do not duplex, envelopes, labels, let-
ter head, postcards, glossy media, or
single side only paper.
Media is still being Check the media path inside the
misfed. duplex again to make sure that you
have removed all of the misfed media.

Solving Problems with Media Misfeeds 10-23

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 Symptom Cause Solution
Media is The loaded docu- Load the correct document. For
misfed in the ment does not meet details on the documents that can be
ADF. the specifications. loaded, refer to “Documents that can
be loaded into the ADF” on page 3-32.
The loaded docu- Load the document so that it does not
ment exceeds the exceed the maximum capacity. For
maximum capacity. details on the documents that can be
loaded, refer to “Documents that can
be loaded into the ADF” on page 3-32.
The document Slide the document guides against the
guides were not slid edges of the document. For details on
against the edges of loading the document, refer to “Load-
the document. ing a document into the ADF” on
page 3-34.

10-24 Solving Problems with Media Misfeeds

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 Symptom Cause Solution
Media is The media is not cor- Remove the misfed media and reposi-
misfeeding. rectly positioned in tion the media properly in the tray.
the tray.
The number of Remove the excess media and reload
sheets in the tray the correct number of sheets in the
exceeds the maxi- tray.
mum allowed.
The media guides are Adjust the media guides in the Tray 1
not correctly to match the size of the media.
adjusted to the media
size.
Warped or wrinkled Remove the media, smooth it out, and
media is loaded in reload it. If it still misfeeds, do not use
the tray. that media.
The media is moist Remove the moist media and replace
from humidity. it with new, dry media.
Envelopes are loaded Envelope must be loaded in Tray 1
in Tray 2, 3. only.
Labels, postcards, Special media must be loaded in Tray
thick stock, letter- 1 or 2.
head or glossy media
are loaded in Tray 3.
Custom-sized media Custom-sized media can be loaded in
is loaded in Tray 3. Tray 1 or 2.
See “Media” on page 3-2.
The recommended Load the label sheets according to the
label sheet is facing manufacturer’s instructions.
the wrong way in Tray
1.

Solving Problems with Media Misfeeds 10-25

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 Symptom Cause Solution
Media is Envelopes are facing Load the envelopes in Tray 1 with the
misfeeding. the wrong way in Tray flaps facing up.
1. If the flaps are on the long edge, load
the envelopes with the flap edge
toward the machine and the flap side
facing up.
Unsupported media Use KONICA MINOLTA-approved
(wrong size, thick- media.
ness, type, etc.) is
See “Specifications” on page 3-2.
being used.
Also, refer to
http://konicaminolta.com
for a complete list of currently
approved media.
The media feed roller Clean the media feed roller.
is dirty.
For more details, refer to “Media Roll-
ers” on page 9-5.

10-26 Solving Problems with Media Misfeeds

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 Solving Other Problems

Symptom Cause Solution

Machine The power cord is not Turn off the machine, confirm that the
power is not correctly plugged power cord is correctly plugged into
on. into the outlet. the outlet, and then turn on the
machine.
Something is wrong Plug another electrical appliance into
with the outlet con- the outlet and see whether it operates
nected to the properly.
machine.
The power switch is Turn the power switch off (O position),
not correctly turned then turn it back to the on (I position).
on (I position).
The machine is con- Use a power source with the specifi-
nected to an outlet cations listed in Appendix, “Technical
with a voltage or fre- Specifications.”
quency that does not
match the machine
specifications.
The control One of the toner car- Remove the toner cartridges and
panel dis- tridges may be check for damage. If it is damaged,
plays [Toner defective. replace it.
Low] much Printed with heavy See specifications in Appendix.
sooner than toner coverage.
expected.
Cannot print The tray is empty. Check that at least Tray 1 is loaded
the machine with media, in place, and secure.
status list. There is a media mis- Clear the media misfeed.
feed.
When the If a fax is received, it Press the Fax key, and then check the
paper type could not be printed error details.
or paper size on paper of the cur- To print a received fax, change the
for Tray 1 is rently specified type paper type to [PLAIN PAPER] and the
changed, or size. However, paper size to [A4], [LEGAL], [LETTER]
[Check Fax copy and print opera- or [8 1/2 x 13 1/2].
Mode] tions can be per-
appears. formed.

Solving Other Problems 10-27

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 Symptom Cause Solution
Printing from The file format (file Only files with the format (extension)
a USB mem- extension) is not one for JPEG, TIFF, XPS or PDF can be
ory device is that can be printed. printed.
not possible. [MEMORY DIRECT] Change the setting for the [UTILITY]
for the machine is set menu/[ADMIN. MANAGEMENT]/
to [DISABLE]. [MEMORY DIRECT] to [ENABLE].
A public user is not Contact the administrator of this unit.
specified for user
authentication.
Printing The machine is set to It takes more time to print with special
takes too a slow printing mode media. When using regular paper,
much time. (for example, thick make sure that the media type is set
stock). properly in the driver.
The machine is set to It takes time for printing to start in
power saving mode. power saving mode.
The job is very com- Wait. No action needed.
plex.
There is not enough Install the optional memory to increase
machine memory. the machine’s memory capacity.
A toner cartridge for Install a correct KONICA MINOLTA
a different region or toner cartridge approved for your spe-
an unapproved toner cific machine.
cartridge is installed
([Wrong Toner X] is
displayed in the mes-
sage window).
If an error has been Wait. No action needed.
detected during
printing job transmis-
sion in the Copy
mode, it takes a while
to process the error
and resume the print-
ing operation.
Blank pages One or more of the Check the toner cartridges. The image
are printed. toner cartridges are will not print correctly or not at all, if
defective or empty. the cartridges are empty.
The wrong media is Check that the media type.
being used.

10-28 Solving Other Problems

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 Symptom Cause Solution
Not all pages A different user acci- Try printing the remaining pages.
print. dentally canceled the
job.
The tray is empty. Check that the tray is loaded with
media, in place, and secure.
A document is Print the overlay file using a suitable
printed with an over- printer driver.
lay file which has
been created by an
unsuitable printer
driver.
Some parts When printing enve- With 2in1 (4in1) copying, the zoom
of the image lopes, the zoom ratio ratio is automatically adjusted. For
are lost with was specified, and 2in1 (4in1) copying on media with a
2in1 (4in1) then 2in1 (4in1) copy- narrow printing area, such as enve-
copying. ing was set. lopes, set 2in1 (4in1) copying, and
then adjust the zoom ratio, if neces-
sary.
Machine The power cord is not Turn off the machine, confirm that the
resets or correctly plugged power cord is correctly plugged into
turns off fre- into the outlet. the outlet, and then turn on the
quently. machine.
A system error Contact Technical Support with the
occurred. error information.

Solving Other Problems 10-29

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 Symptom Cause Solution
You are Media or settings are Make sure that you are using correct
experienc- not correct. media.
ing duplex
- See “Specifications” on page 3-2.
problems.
Also, refer to
http://konicaminolta.com
for a complete list of currently
approved media.
- Do not duplex custom-sized media,
envelopes, labels, postcards, letter-
head, glossy media, or single side
only paper.
- Make sure that you have not mixed
media types in the tray.
In the Windows printer driver ([Layout]/
[Print Type]), choose [Double-Sided].
Set duplex (double-sided) copying.
For details on setting duplex (dou-
ble-sided) copying, refer to “Setting
Duplex (Double-Sided) Copying” on
page 6-11.
For N-up on duplexed pages, choose
[Collate] only in the printer driver’s
[Basic] tab. Do not set collation in the
application.
It takes a The response time Wait until the transfer is finished.
very long may be slow depend-
time to ing on the USB mem-
transfer scan ory device that is
data to the used.
USB mem-
ory device.
It is not pos- An error has occurred Correct the cause of the error, and
sible to enter in Copy mode. then enter a different mode.
Scan mode
or Fax
mode.

10-30 Solving Other Problems

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 Symptom Cause Solution
With N-up Both the printer For N-up on multiple copies, choose
on multiple driver and the appli- [Collate] only in the printer driver’s
copies, the cation have been set [Basic] tab. Do not set collation in the
output is for collation. application.
incorrect.
Booklet Left Both the printer For [Booklet] ([Left Binding] and [Right
and Right driver and the appli- Binding]), choose [Collate] only in the
Binding out- cation have been set printer driver’s [Basic] tab. Do not set
put is incor- for collation. collation in the application.
rect.
You hear The machine is not Place the machine on a flat, hard, level
unusual level. surface.
noises. The tray is not Remove the tray that you are printing
installed correctly. from and reinsert it completely into the
machine.
There is a foreign Turn off the machine and remove the
object stuck inside object. If you cannot remove it, con-
the machine. tact Technical Support.
When copy- A malfunction may If a band appears in the copy after
ing or scan- have occurred while copying, select a copy density setting
ning with the paper was being that is one level darker.
ADF, a band transferred with the
If a band appears in the image after
appears at ADF.
scanning, scan using the original
the end of
glass.
the image or
paper (5 to 6
mm).
Scanned Resolution is set to Set the scan mode to [PHOTO].
images are [150x150dpi] while
noisy. the scan mode is set
to [MIX] or [TEXT].
Some areas Acrobat 8 (Macin- With the Acrobat Scan setting, turn off
of the tosh version) is used the OCR and Filtering functions.
scanned for scanning the
image are image.
missing.

Solving Other Problems 10-31

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 Symptom Cause Solution
The The PageScope Web The PageScope Web Connection
web-based Connection Adminis- Administrator password has a 0-char-
utility can- trator’s password is acter minimum and an 16-character
not be incorrect. maximum. For details of the
accessed. PageScope Web Connection adminis-
trator password, refer to the [Refer-
ence Guide] on the Documentation
CD/DVD.
Media is The media is moist Remove the moist media and replace
wrinkled. from humidity or hav- it with new, dry media.
ing water spilled on
it.
The media feed roller Check them for damage. If necessary,
or fuser unit is defec- contact Technical Support with the
tive. error information.
Unsupported media Use KONICA MINOLTA-approved
(wrong size, thick- media. See “Specifications” on
ness, type, etc.) is page 3-2.
being used.
Also, refer to
http://konicaminolta.com
for a complete list of currently
approved media.
Data was An error message is Handle according to the message dis-
sent to the displayed in the mes- played.
machine, but sage window.
it doesn’t A job may be can- Click the User Authentication button in
print. celled if user authen- the printer driver, and then type in the
tication setting is necessary information before printing.
specified.
The hard The hard disk was Delete print jobs and resources (fonts,
disk was full. forms, etc.) which were saved on the
automati- hard disk using Download Manager or
cally format- PageScope Web Connection.
ted.
The Com- The CompactFlash When the control panel displays
pactFlash card was full. [MEMORY NEAR FULL], delete
card was resources (fonts, forms, etc.) which
automati- were saved on the memory card using
cally format- Download Manager or PageScope
ted. Web Connection.

10-32 Solving Other Problems

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 Solving Problems with Printing Quality
Symptom Cause Solution
Nothing is One or more of the Remove the toner cartridges and
printed, or toner cartridges may check if any is damaged.
there are be defective.
blank spots One or more of the Remove the imaging units and check
on the imaging units may be for damage. If it is damaged, replace
printed defective. it.
page.
The media is moist Adjust the humidity for media storage.
from humidity. Remove the moist media and replace
it with new, dry media.
The media set in the Load the correct media in the
printer driver mis- machine.
matches the media
loaded in the
machine.
Several sheets are Remove the media from the tray and
being fed at the same check for static electricity. Fan plain
time. paper or other media, and replace it in
the tray.
Entire sheet One or more of the Remove the toner cartridges and
is printed in toner cartridges may check for damage. If it is damaged,
black or be defective. replace it.
color. One or more of the Remove the imaging units and check
imaging units may be for damage. If it is damaged, replace
defective. it.

Solving Problems with Printing Quality 10-33

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 Symptom Cause Solution
Image is too Laser lens is dirty. Clean the laser lens.
light; there is The copy density is Select a darker copy density.
low image set too light.
density.
The media is moist Remove the moist media and replace
from humidity. with new, dry media.
There is not much Replace the toner cartridge.
toner left in the car-
tridge.
One or more of the Remove the toner cartridges and
toner cartridges may check for damage. If it is damaged,
be defective. replace it.
Media type is set When printing envelopes, labels, letter
incorrectly. head, postcards, thick stock, glossy
media, single side only paper or spe-
cial paper, specify the appropriate
media type in the printer driver.
Image is too The copy density is Select a lighter copy density.
dark. set too dark.
The document was Position the document so that it is
not pressed close pressed close enough against the
enough against the original glass. For details on position-
original glass. ing the document on the original glass,
refer to “Placing a document on the
original glass” on page 3-33.
One or more of the Remove the toner cartridges and
toner cartridges may check for damage. If it is damaged,
be defective. replace it.
One or more of the Remove the imaging units and check
imaging units may be for damage. If it is damaged, replace
defective. it.

10-34 Solving Problems with Printing Quality

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 Symptom Cause Solution
Image is One or more of the Remove the toner cartridges and
blurred; toner cartridges may check for damage. If it is damaged,
background be defective. replace it.
is lightly One or more of the Remove the imaging units and check
stained; imaging units may be for damage. If it is damaged, replace
there is defective. it.
insufficient
gloss of the The original glass is Clean the original glass. For details,
printed dirty. refer to “Cleaning the Machine” on
image. page 9-4.
The original cover Clean the original cover pad. For
pad is dirty. details, refer to “Cleaning the
Machine” on page 9-4.

The print or One or more of the Remove the toner cartridges and
color den- toner cartridges may check for damage. If it is damaged,
sity is be defective or low. replace it.
uneven. One or more of the Remove the imaging units and check
imaging units is for damage. If it is damaged, replace
defective. it.
The machine is not Place the machine on a flat, hard, level
level. surface.

Irregular The media is moist Adjust the humidity in the media stor-
print or mot- from humidity. age area.
tled image
Remove the moist media and replace
appears.
it with new, dry media.
Unsupported media Use KONICA MINOLTA-approved
(wrong size, thick- media. See “Specifications” on
ness, type, etc.) is page 3-2.
being used.
Also, refer to
http://konicaminolta.com
for a complete list of currently
approved media.
One or more of the Remove the toner cartridges and
toner cartridges may check for damage. If it is damaged,
be defective. replace it.

Solving Problems with Printing Quality 10-35

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 Symptom Cause Solution
One or more of the Remove the imaging units and check
imaging units is for damage. If it is damaged, replace
defective. it.
There is The media is moist Remove the moist media and replace
insufficient from humidity. it with new, dry media.
fusing or the Unsupported media Use KONICA MINOLTA-approved
image (wrong size, thick- media. See “Specifications” on
comes off ness, type, etc.) is page 3-2.
when being used.
rubbed. Also, refer to
http://konicaminolta.com
for a complete list of currently
approved media.
Media type is set When printing envelopes, labels, letter
incorrectly. head, postcards, thick stock, single
side only paper or special paper, spec-
ify the appropriate media type in the
printer driver.
There are One or more of the Remove the toner cartridges and
toner toner cartridges are check for damage. If it is damaged,
smudges or defective or installed replace it.
residual incorrectly.
images.

10-36 Solving Problems with Printing Quality

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 Symptom Cause Solution
There are The media transfer Clean the media transfer roller.
toner roller is dirty. If you think the transfer roller should
smudges on be replaced, contact Technical Sup-
the back port with the error information.
side of the
page The media path is Print several blank sheets and the
(whether or dirty with toner. excess toner should disappear.
not it has One or more of the Remove the toner cartridges and
been toner cartridges are check for damage. If it is damaged,
duplexed). defective. replace it.
One or more of the Remove the imaging units and check
imaging units is for damage. If it is damaged, replace
defective. it.

Abnormal The laser lens is dirty. Clean the laser lens.

areas (white, A toner cartridge may Remove the toner cartridges with the
black, or be defective. color causing the abnormal image.
color) Replace it with a new toner cartridge.
appear in a
regular pat- One or more of the Remove the imaging units and check
tern. imaging units is for damage. If it is damaged, replace
defective. it.

Image The laser lens is dirty. Clean the laser lens.

defects. A toner cartridge may Remove the toner cartridges and
be leaking. check for damage. If it is damaged,
replace it.
A toner cartridge may Remove the toner cartridge with the
be defective. color causing the abnormal image.
Replace it with a new toner cartridge.
One or more of the Remove the imaging units and check
imaging units may be for damage. If it is damaged, replace
defective. it.

Solving Problems with Printing Quality 10-37

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 Symptom Cause Solution
Lateral lines The machine is not Place the machine on a flat, hard, level
or bands level. surface.
appear on The media path is Print several sheets and the excess
image. dirty with toner. toner should disappear.
One or more of the Remove the toner cartridges and
toner cartridges may check for damage. If it is damaged,
be defective. replace it.
One or more of the Remove the imaging units and check
imaging units is for damage. If it is damaged, replace
defective. it.
Colors look One or more of the Remove the toner cartridges and verify
drastically toner cartridges may that the toner is distributed evenly on
wrong. be defective. each cartridge roller, and reinstall the
toner cartridges.
Colors are Gradations are not Set [MACHINE SETTING]/[CALIBRA-
not register- adjusted correctly. TION] in the [UTILITY] menu to [ON],
ing properly; The front cover is and then perform the AIDC color cali-
colors are opened during the bration. For details, refer to
mixed or calibration. “MACHINE SETTING Menu” on
have page 2-24.
page-to-pag One or more of the Remove the toner cartridges and
e variation. toner cartridges may check for damage. If it is damaged,
be defective. replace it.
The media is moist Remove the moist media and replace
from humidity. it with new, dry media.
The color One or more of the Remove the imaging units and check
has a poor imaging units may be for damage. If it is damaged, replace
reproduc- defective. it.
tion or has
poor color
density.

If the problem is not resolved, even after all of the above have been per-
formed, contact Technical Support with the error information.

10-38 Solving Problems with Printing Quality

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 Status, Error, and Service Messages
Status, error, and service messages are displayed in the message window.
They provide information about your machine and help you locate many
problems. When the condition associated with a displayed message has
changed, the message is cleared from the window.

Status Messages
This message... means... Do this...
ACCEPTED The settings were applied. No action needed.
DATA RECEIVING This machine is receiving
data.
SLEEP MODE The machine is in Energy
(Nothing displayed) Save mode to reduce
power consumption dur-
ing periods of inactivity.
NONE The object does not exist.
PC SCAN CANCEL The scan job was canceled
from the driver.
PLEASE WAIT! The AIDC color calibration
is being performed.
The AIDC color calibration
is performed automatically
in the following circum-
stances.
- When the machine is
turned on
- When the machine
recovers from Energy
Save (Sleep) mode
- When the machine is
restarted after settings
have been changed
- After a toner cartridge is
replaced
This process maintains
optimum print quality.

Status, Error, and Service Messages 10-39

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 This message... means... Do this...
PRINT WAITING The machine is waiting to No action needed.
print.
PRINTING The machine is printing.
SEARCHING The machine is searching
data.
SCANNING The machine is scanning
the document.
Warming Up The machine is warming up
or AIDC is being per-
formed.

Error Messages
d For details on fax error messages, refer to the [Facsimile User’s
Guide] on the Documentation CD/DVD.
This message... means... Do this...
ADDRESS IS TOO LONG The e-mail address This machine can han-
retrieved from the dle addresses contain-
LDAP server ing no more than 64
exceeds 64 charac- bytes. Use a shorter
ters. address.
CANNOT CONNECT A connection with Check the settings in
the specified server the [NETWORK SET-
xxx Server
could not be estab- TING] menu, and then
lished. try connecting again.
CANNOT GET IP The IP address of Check the settings in
the specified server the [NETWORK SET-
xxx Server
could not be TING] menu, and then
obtained from the try sending the data
DNS server. again.
Check Print Mode=* A printer error Press the * key to
occurred during check the error, then
printing. take the appropriate
measures.
PC CONNECTION FAILED While data was Check the connection
being sent in Scan with the computer and
mode, the connec- the scanner driver sta-
tion to the computer tus, and then try send-
was interrupted. ing the data again.

10-40 Status, Error, and Service Messages

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 This message... means... Do this...
COMMUNICATION ERROR While data was Check the connection
being sent in Scan to the USB memory
USB Memory
mode, the connec- device, and then try
tion to the USB sending the data
memory device was again.
interrupted.
COMMUNICATION ERROR While data was Check the settings in
being sent in Scan the [NETWORK SET-
xxx Server
mode, the connec- TING] menu, and then
tion to the server try sending the data
was interrupted. again.
DISCONNECT The connection to Check the connection
the USB memory to the USB memory
USB Memory
device was inter- device, and then try
rupted. sending the data
again.
DISCONNECT The connection to Check the settings in
the server was the [NETWORK SET-
xxx Server
interrupted. TING] menu, and then
try connecting again.
Fuser Unit Life The time to replace Replace the fuser unit.
the fuser unit has
been reached.
I-UNIT END The time to replace Replace the indicated
the indicated imag- imaging unit.
REPLACE x
ing unit has been
reached.
I-Unit End x The time to replace Replace the indicated
the indicated imag- imaging unit.
ing unit has been
reached.
I-Unit Life (x) The time to replace Replace the indicated
the indicated imag- imaging unit.
ing unit has been
reached.
I-Unit Low x The indicated imag- Prepare the indicated
ing unit is low and imaging unit.
should be replaced
within 200 pages at
5% coverage of
Letter/A4 paper.

Status, Error, and Service Messages 10-41

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 This message... means... Do this...
INCORRECT TONER The indicated toner Replace the indicated
cartridge is not cor- toner cartridge with a
CHANGE x TONER
rect. correct one.
INCORRECT PAPER SIZE The paper size set Follow the message
in the tray is not and replace the paper.
correct.
JOB CANCELED While a document Turn the machine off,
was being scanned and then, after waiting
from the original a few seconds, turn it
glass in Scan mode, on again. When send-
more than one ing multiple pages, for
minute had passed example, from a book,
after the first page scan the first page,
of the document and then scan the next
was scanned or the page within one
data could not be minute.
sent. Therefore, the
scan job was auto-
matically canceled.
MEMORY There is not enough Delete jobs stored on
space (less than 50 the CompactFlash
NEAR FULL
MB) available on the card, or format the
CompactFlash CompactFlash card.
card.
MEMORY FILE FULL The maximum num- Turn the machine off,
ber of 1,024 image and then, after a few
data files has been seconds, turn it on
reached. again. Decrease the
amount of data to be
printed (for example,
by decreasing the res-
olution), and then try
printing again.
MEMORY FULL The machine has Turn the machine off,
received more data and then, after a few
than can be pro- seconds, turn it on
cessed with its again. Decrease the
internal memory. amount of data to be
printed (for example,
by decreasing the res-
olution), and then try
printing again.

10-42 Status, Error, and Service Messages

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 This message... means... Do this...
NO DUPLEX PAPER Duplex (dou- Switch to simplex (sin-
ble-sided) printing gle-sided) printing, or
CLOSE DUPLEX FUNC.
is specified, but select paper with a
OR CHANGE PAPER SIZE paper with a size size compatible with
incompatible with duplex (double-sided)
duplex (dou- printing.
ble-sided) printing
is selected.
NO NETWORK SETTING The network set- Before scanning in
tings had not been Scan mode, specify
completely speci- the network settings in
fied when the the [NETWORK SET-
machine was TING] and [E-MAIL
switched to Scan SETTING] menus.
mode.
NO SUITABLE PAPER Paper suitable for Load paper suitable
printing is not for printing into a
LOAD PAPER (xxx)
loaded in a paper paper tray.
tray.
NON SUPPORT PAPER The paper is incom- Switch to simplex (sin-
patible with duplex gle-sided) printing, or
CLOSE MANUAL DUPLEX
(double-sided) make sure that the
OR CHANGE PAPER SIZE printing. paper is a type com-
patible with duplex
(double-sided) print-
ing.
NOT E-MAIL ADDRESS When the destina- Directly type in the
tion for the scan destination for the
data was specified, scan data, or specify
a fax number regis- an e-mail address reg-
tered in the favorite istered in the favorite
list or as a speed list or as a speed dial
dial destination or destination or group
group dial destina- dial destination.
tion has been
selected.
NOT INSTALLED I-UNIT The indicated imag- Install the indicated
ing unit is not imaging unit.
CHECK x
installed.
NOT INSTALLED TONER The indicated toner Install the indicated
cartridge is not toner cartridge.
CHECK x
installed.

Status, Error, and Service Messages 10-43

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 This message... means... Do this...
NOT REGISTERED No speed dial desti- Directly type in the
nation or group dial destination address for
destination is regis- the scan data, or regis-
tered. ter a speed dial desti-
nation or group dial
destination and try
specifying the destina-
tion address again.
OUTPUT TRAY FULL The output tray is Remove all paper from
full of paper. the output tray.
REMOVE PAPER
OVER SEARCH TIME Communication Establish a connec-
with the LDAP tion with the LDAP
server has timed server again.
out.
PAGE NO. NOT MATCH The front and back Press any key to can-
sides of the docu- cel the job.
(PRESS ANY KEY)
ment pages for
[2-SIDE%2-SIDE] or
[2-SIDE%1-SIDE]
do not match.
PAPER EMPTY The indicated paper Load media into the
tray has run out of indicated tray.
LOAD PAPER (xxx)
paper.
PAPER SIZE ERROR Paper of the Load paper of the
selected size is not selected size into a
RESET PAPER (xxx)
loaded in a paper paper tray.
tray.
REMOVE ORIGINAL The document is Place the document
loaded in the ADF on the original glass.
IN ADF
while a function is
set that requires
scanning from the
original glass.
RESULTS ARE OVER xxx The LDAP search Change the maximum
results exceed the setting, or change the
maximum specified search conditions (for
with [MAX. example, increase the
SEARCH RESULTS] length of the keyword),
in the [LDAP SET- and then try perform-
TING] menu. ing the LDAP search
again.

10-44 Status, Error, and Service Messages

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 This message... means... Do this...
SERVER MEMORY FULL The memory of the Free up some space
SMTP server has on the disk, for exam-
SMTP Server
become full. ple, by contacting your
server administrator.
THE PARTY IS FULL The maximum num- Send the data, and
ber of 236 destina- then try scanning
tions for the scan again. Otherwise,
data has been delete unnecessary
reached. destinations before
adding the desired
ones.
TONER EMPTY The indicated toner Replace the indicated
cartridge has toner cartridge.
CHANGE x TONER
become empty.
(This message
appears if [TONER
EMPTY] on the
[MACHINE SET-
TING] menu is set
to [STOP].)
Toner Low x The indicated toner Prepare the indicated
cartridge is low and toner cartridge.
should be replaced
within 200 pages at
5% coverage of
Letter/A4 paper.
Trans. Belt Life The time to replace Replace the transfer
the transfer belt unit belt unit.
has been reached.
Trans. Roll. Life The time to replace Replace the transfer
the transfer roller roller.
has been reached.
TRAYx OPEN The indicated paper Close the indicated
tray is open. paper tray.
CLOSE TRAYx
USB Dev. Not support A USB device Disconnect the USB
incompatible with device from this
this machine is con- machine.
nected.

Status, Error, and Service Messages 10-45

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 This message... means... Do this...
USB Hub Not support A USB hub is con- This machine is not
nected to this compatible with a USB
machine. hub. When connecting
USB cables to this
machine, do not use a
USB hub.
USB MEMORY FULL There is no space Delete data from the
available on the USB memory device to
USB memory create free space, or
device connected use a different USB
to this machine. memory device.
xxx COVER OPEN The indicated cover Close the indicated
is open. cover.
CLOSE xxx COVER
xxx DOOR OPEN The indicated door Close the indicated
is open. door.
CLOSE xxx DOOR
xxx SERVER ERROR The file cannot be Check the status of the
saved on the indi- indicated server.
cated server.
WASTE TONER FULL The waste toner Replace the waste
bottle is full. toner bottle.
REPLACE BOTTLE
Waste Near Full The waste toner Prepare a waste toner
bottle will soon be bottle.
full.
Wrong I-Unit x An imaging unit Replace the indicated
incompatible with imaging unit with a
the machine is correct one.
installed.
WRONG PASSWORD The password is Check the password,
incorrect, so the and then specify the
xxx
indicated server correct one.
could not be
accessed.
Wrong Toner x A toner cartridge Replace the indicated
incompatible with toner cartridge with a
the machine is correct one.
installed.

10-46 Status, Error, and Service Messages

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 This message... means... Do this...
xxx IS DISABLED The [TCP/IP], [FTP], Enable the [TCP/IP],
[SMTP] or [SMB] [FTP], [SMTP] or [SMB]
settings are dis- settings.
abled.
DESTINATION SET There were more Increase the number of
than 16 addresses entered characters,
BY MANUAL UP TO 16
found with an LDAP and then perform the
search. search again.

Status, Error, and Service Messages 10-47

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 Service Messages
These messages indicate a more serious fault that can only be corrected by
a customer service engineer. If one of these messages appears, turn the
machine off, then turn it on again. If the problem persists, contact your local
vendor or authorized service provider.

This service message... means... Do this...

MACHINE TROUBLE An error has been Reboot the machine.
detected with the This often clears the
SERVICE CALL (xxxx)
item indicated “xxxx” service message,
in the service mes- and machine opera-
sage. tion can resume.
If the problem per-
sists, contact Techni-
cal Support.

10-48 Status, Error, and Service Messages

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 11Installing
Accessories 11

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 Introduction
Note
Any damage to the machine caused by the use of accessories not
manufactured or supported by KONICA MINOLTA will void your
warranty.

This chapter provides information about the following accessories.

Dual In-Line 512 MB DIMM

Memory Module
(DIMM)
Lower Feeder Unit 500-sheet tray included
PF-P09 (Tray 3)
Hard Disk Kit 120 GB SATA Hard Disk
HD-P03
CF Adapter Adapter for CompactFlash card
MK-725
CompactFlash 1 GB, 2 GB, 4 GB, 8 GB
Card

Note
The Hard Disk Kit HD-P03 and CF Adapter MK-725 cannot be installed
to be used at the same time.
Installing accessories always requires that the machine and
accessories are turned off and unplugged during installation.

d For details on the available options, refer to

http://konicaminolta.com

11-2 Introduction

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 Antistatic Protection
Note
It’s very important to protect the printer controller board from
electrostatic damage while performing any task involving the controller
board.
Turn off all power switches first. If an antistatic wrist strap is provided in
this machine option kit, attach one end of it to your wrist and the other
end to the bare metal chassis on the back of this machine. Never attach
the wrist strap to any piece of equipment with an electrical current
present. Plastic, rubber, wood, painted metal surfaces, and telephones
are not acceptable grounding points.
If you don’t have an antistatic wrist strap, discharge your body’s static
electric charge by touching a grounded surface before you handle any
circuit boards or components. Also avoid walking around after
grounding yourself.

Antistatic Protection 11-3

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 Dual In-Line Memory Module (DIMM)
d You may need additional memory (DIMM) for complex graphics and
for duplex (double-sided) printing.

d This machine detects only half of the amount of the installed memory.
Dual in-line memory module (or DIMM) is compact circuit board with
surface-mount memory chips.
There is 384 MB (Printer: 256 MB, Copier: 128 MB) of onboard mem-
ory and one available memory expansion slot. The memory can be
expanded to a maximum of 896 MB (384 MB + 512MB).

Installing a DIMM

Note
It’s very important to protect the printer controller board and any
associated circuit boards from electrostatic damage. Before performing
this procedure, review the antistatic caution on page 11-3. In addition,
always handle circuit boards by the edges only.

1 Turn off the machine and dis-

connect the power cord and
interface cables.

11-4 Dual In-Line Memory Module (DIMM)

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 2 Remove the rear cover.

3 Using a coin, remove a screw.

4 Open the cover.

Dual In-Line Memory Module (DIMM) 11-5

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 5 Insert the DIMM at an angle
(about 45°) into the connector,
making sure that the notch on
the unit aligns with the tab on
connector, and then press down
carefully until it clicks into place.

d Be sure to handle the

DIMM by the edges only.

d You will hear a click when

the DIMM is properly
placed.

6 Attach the cover, and then tighten the screw.

7 Close the rear cover.
8 Reconnect all interface cables.
9 Reconnect the power cord, and turn on the machine.
10 Declare the additional memory in the Windows printer driver ([Properties]/
[Configure] tab).
11 Print a configuration page ([REPORT/STATUS]/[REPORT]/[CONFIGURA-
TION PAGE]) and verify that the total amount of the RAM installed in this
machine is listed.

11-6 Dual In-Line Memory Module (DIMM)

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 Hard Disk Kit HD-P03
If you install a Hard Disk Kit HD-P03, the followings can be performed:
- Job printing/saving
- Fonts/forms/color profile download
- User Authentication
- Direct printing
- Collate printing
- XPS printing

d A Hard Disk Kit HD-P03 and a CF Adapter MK-725 cannot be

installed simultaneously.

Installing the Hard Disk Kit HD-P03

Note
It’s very important to protect the printer controller board and any
associated circuit boards from electrostatic damage. Before performing
this procedure, review the antistatic caution on page 11-3. In addition,
always handle circuit boards by the edges only.

1 Turn off the machine and dis-

connect the power cord and
interface cables.

Hard Disk Kit HD-P03 11-7

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 2 Remove the rear cover.

3 Using a coin, remove a screw.

4 Open the cover.

11-8 Hard Disk Kit HD-P03

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 5 Attach Hard Disk Kit HD-P03 to
the back of the cover.

6 Plug the two cables on the Hard

Disk Kit HD-P03 into the con-
nector.

7 Attach the cover, and then tighten the screw.

8 Close the rear cover.
9 Reconnect all interface cables.
10 Reconnect the power cord, and turn on the machine.
11 Declare the Hard Disk in the Windows printer driver ([Properties]/[Config-
ure] tab).

Hard Disk Kit HD-P03 11-9

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 CF Adapter MK-725 and CompactFlash
Card
If you install a CompactFlash card, the followings can be performed:
- Fonts/forms/color profiles download
- User Authentication
- Direct printing (including the use of PageScope Direct Print)
- Collate printing
- XPS printing

d Only CompactFlash cards with a capacity of 1 GB, 2 GB, 4 GB or 8

GB can be used.

d The job printing/saving function is not available with a CompactFlash

card. These functions require that an optional Hard Disk Kit HD-P03
be installed.

d A Hard Disk Kit HD-P03 and a CF Adapter MK-725 cannot be

installed simultaneously.

Installing the CF Adapter MK-725 and CompactFlash card

Note
If the installed CompactFlash card is used with a device other than this
machine, such as a computer or digital camera, the card is
automatically formatted and all of its data is deleted.

Note
It’s very important to protect the printer controller board and any
associated circuit boards from electrostatic damage. Before performing
this procedure, review the antistatic caution on page 11-3. In addition,
always handle circuit boards by the edges only.

11-10 CF Adapter MK-725 and CompactFlash Card

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 1 Turn off the machine and dis-
connect the power cord and
interface cables.

2 Remove the rear cover.

3 Using a coin, remove a screw.

CF Adapter MK-725 and CompactFlash Card 11-11

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 4 Open the cover.

5 Attach CF Adapter MK-725 to

the back of the cover.

11-12 CF Adapter MK-725 and CompactFlash Card

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 6 Fully insert the CompactFlash
card into the appropriate slot.
When the CompactFlash card is
correctly inserted, the button on
the top side of the slot (circled in
the illustration) slightly pops out.

d Before removing the

CompactFlash card,
press in this button.

7 Plug the two cables on the CF

Adapter MK-725 into the con-
nector.

8 Attach the cover, and then tighten the screw.

9 Close the rear cover.
10 Reconnect all interface cables.
11 Reconnect the power cord, and turn on the machine.
12 Declare the Memory card in the Windows printer driver ([Properties]/
[Configure] tab).

CF Adapter MK-725 and CompactFlash Card 11-13

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 Lower Feeder Unit PF-P09
You can install up to one optional Lower Feeder Unit PF-P09 (Tray 3). The
Lower Feeder Unit PF-P09 increases your machine’s media feed capacity by
500 sheets.

Kit Contents
- Lower Feeder Unit PF-P09 with a tray (500-sheet capacity)

Installing Lower Feeder Unit PF-P09

Note
Since consumables are installed in the machine, be sure to keep the
machine level when moving it in order to prevent accidental spills.

1 Turn off the machine and dis-

connect the power cord and
interface cables.

2 Prepare the Lower Feeder Unit PF-P09.

d Be sure to place the Lower Feeder Unit PF-P09 on a level surface.

11-14 Lower Feeder Unit PF-P09

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 3 Open the right side cover of the
Lower Feeder Unit PF-P09.

d The right side cover of the lower feeder must be opened before
the feeder can be installed onto the machine.
4 With another person’s help,
place the machine on top of the
Lower Feeder Unit PF-P09,
making sure that the positioning
pins on the Lower Feeder Unit
PF-P09 correctly fit into the
holes on the bottom of the
machine.

32 kg
70.5 lbs

WARNING!
This machine weighs approximately 32 kg (70.5 lb) when it is fully
loaded with consumables. The machine must be lifted by two people.

Lower Feeder Unit PF-P09 11-15

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 5 Close the right side cover of the
Lower Feeder Unit PF-P09.

6 Reconnect all interface cables.

7 Reconnect the power cord, and
turn on the machine.

8 Declare the Tray 3 in the Windows printer driver ([Properties]/[Configure]

tab).

11-16 Lower Feeder Unit PF-P09

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 AAppendix
12

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 Technical Specifications
Type Desktop (Tandem Full Color A4 laser beam
printer-based all-in-one)
Photoconductor OPC
Luminous source CCFL Dual
Printing system Semiconductor laser beam scanning + dry-type
electrophotographic method
Developing system Dry mono-component SMT developing system
Fusing system Lower free belt fusing system
Resolution Copying: 600 e 600 dpi
Scanning: 600 e 600 dpi, 600 e 300 dpi (when
using ADF)
Printing: 600 e 600 dpi e 3 bit
First print Simplex
- Monochrome/Full Color
16.0 seconds for A4/Letter (plain paper)
First copy Simplex
- Monochrome
11.0 seconds for A4/Letter (plain paper)
(600 e 300 dpi, fastest speed)
- Full color
16.0 seconds for A4/Letter (plain paper)
(600 e 300 dpi, fastest speed)
Print speed Simplex
- Monochrome/Full Color
24/24 pages per minute for A4
(plain paper)
Copy speed Simplex
- Monochrome/Full Color
24/24* pages per minute for A4 (plain paper)
* When using ADF:
20 pages per minute (Monochrome, 600 e
300 dpi)
20 pages per minute (Full color, 300 e 300
dpi)
10 pages per minute (Full color, 600 e 300
dpi)

12-2 Technical Specifications

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 Warm-up time Time until machine is ready to begin printing after
being turned on (at room temperature (23°C))
Avg. 38 seconds
Media sizes Tray 1 (manual feed tray) / Tray 2
- Paper width: 92 to 216 mm (3.6" to 8.5")
- Paper length (Tray 1): 148 to 356 mm (5.8" to
14.0")
- Paper length (Tray 2): 148 to 297 mm (5.8" to
11.7")
* Envelopes with a width of 220 mm can be
printed from Tray 1 (manual feed tray).
Tray 3 (optional)
A4, B5, Executive, Letter, G-Legal, Legal
Paper/Media Plain paper (60 to 90 g/m2)

Recycled paper (60 to 90 g/m2)

Letterhead
Envelopes
Labels

Thick stock 1 (91 to 150 g/m2)

Thick stock 2 (151 to 210 g/m2)

Postcard

Glossy 1 (100 to 128 g/m2)

Glossy 2 (129 to 158 g/m2)

Single side only (60 to 90 g/m2)

Special paper (60 to 90 g/m2)

Technical Specifications 12-3

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 Input capacity Tray 1 (manual feed tray)
- Plain/recycled paper: 100 sheets
- Envelopes: 10 envelopes
- Letterhead, labels, thick stock 1/2, postcard,
glossy media 1/2: 20 sheets
Tray 2
- Plain/recycled paper: 250 sheets
- Letterhead, labels, thick stock 1/2, postcard,
glossy media 1/2: 20 sheets
Tray 3 (optional)
Plain/recycled paper: 500 sheets
Output capacity Output tray: 150 sheets (plain paper) / 10 sheets
(special paper)
Operating temperature 10 to 30°C (50 to 86°F)

d Fluctuations of no more than 10°C (18°F)

within an hour.
Operating humidity 15 to 85%

d Fluctuations of no more than 10% within an

hour.
Power supply 110 to 127 V, 50 to 60Hz
220 to 240 V, 50 to 60 Hz
Power consumption 120 V: 1000 W or less
220 to 240 V: 1100 W or less
Energy save mode: 34 W or less
Amperage 120 V : 8.2 A or less
220 to 240 V: 4.4 A or less
Acoustic noise Standby: 33 dB or less
Printing: 52.5 dB or less
Copying: 53.5 dB or less

12-4 Technical Specifications

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 External dimensions Height: 476 mm (18.7")
Width: 421.5 mm (16.6")
Depth: 544 mm (21.4")

d Excluding some protruding parts and the

manual feed tray.
Weight 27.6 kg (60.8 lb) (without consumables)
32 kg (70.5 lb) (with consumables)
Interface USB 2.0 (High-Speed) compliant, 10Base-T/
100Base-TX/1000Base-T (IEEE 802.3) Ethernet,
Host USB (PictBridge1.0, USB Device Printing)
RJ-45 connector
Standard memory Printer: 256 MB, Copier: 128 MB

Technical Specifications 12-5

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 Consumable Life Expectancy Chart

User-Replaceable

Item Average Life Expectancy

Toner cartridge Standard in-box Cartridge:
6,000 pages or more (continuous)
Replacement Cartridge (High-Capacity):
6,000 pages or more (continuous)

d Declared yield value in accordance with

ISO/IEC 19798.

d The toner cartridge life will be shorter

when using intermittent printing.
Imaging unit 30,000 pages (continuous)
20,000 pages (2 pages per job)
Waste toner bottle 36,000 pages (monochrome) (continuous)
9,000 pages (full color) (continuous)

d Declared yield value in accordance with

ISO/IEC 19798.
Transfer roller 100,000 pages
Transfer belt unit 100,000 pages (continuous)
Fuser unit 100,000 pages (continuous)

d The values shown above indicate the number of pages for simplex
printing using A4/Letter-size media with 5% coverage.
The actual life may differ (be shorter) depending on the printing condi-
tions (coverage, paper size, etc.), differences in the printing method,
such as continuous printing or intermittent printing (when print jobs of
one page are often printed), or the type of paper used, for example,
thick paper. In addition, the life will be affected by the temperature
and humidity of the operating environment.

12-6 Technical Specifications

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 d Whether printing in color or black and white, color printers consume a
small amount of each toner during the initialization operation when
the machine is turned on or off and during automatic adjustments to
maintain print quality. Even if an operating error occurred during
black-and white printing, color toner is consumed and may need to
be replaced.

Service-Replaceable

Item Average Life Expectancy

Media feed roller 300,000 pages

Technical Specifications 12-7

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 Entering Text
When specifying the user name or programming the recipient name with
one-touch dial keys, letters, accented characters, numbers and symbols can
be entered.

Key Operation
Use the keypad to enter numbers, letters, and symbols.
List of characters available with each key of the keypad

Entering Fax Numbers

Keypad Available Available characters

Key characters (Registration of USER FAX NO.) *
[1] [1] [A]
1 1 1 -1
2 2 2 2
3 3 3 3
4 4 4 4
5 5 5 5
6 6 6 6
7 7 7 7
8 8 8 8
9 9 9 9
0 0 0 (space)0
*

# # +

* To display your fax number, select [ADMIN. MANAGEMENT]/[USER SET-

TING]/[USER FAX NUMBER] in the [UTILITY] menu. For details, refer to the
[Facsilile User’s Guide] on the Documentation CD/DVD.

12-8 Entering Text

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 Entering Names

Keypad Available characters

Key [1] [A]
1 1 .,'?¿!¡"1-()@/:;_
2 2 ABC2abcÆÇàáâãäåæç
3 3 DEF3defÐèéêëð
4 4 GHI4ghiìíîï
5 5 JKL5jkl€£¢
6 6 MNO6mnoØŒñòóôõöøœº
7 7 PQRS7pqrsß$
8 8 TUV8tuvùúûü
9 9 WXYZ9wxyzÞýþ
0 0 (space)0

# # *+×÷=#%&<>[]{}\|μ^`~

Entering E-mail Addresses

Keypad Available characters

Key [1] [A]
1 1 .@_-1
2 2 ABC2abc
3 3 DEF3def
4 4 GHI4ghi
5 5 JKL5jkl
6 6 MNO6mno
7 7 PQRS7pqrs
8 8 TUV8tuv
9 9 WXYZ9wxyz
0 0 (space)0

# # +&/*=!?()%[]^`´{}|~$,:

Entering Text 12-9

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 Changing Input Mode
Each press of the key switches the input mode between numbers and let-
ters.
[1…]: Numbers can be typed in.
[A…]: Letters can be typed in.

Inputting Example
The procedure for entering text is described below, using “NJ Office” as an
example.
1 Press the key to change the input mode so that letters can be entered.
2 Press the 6 key twice.
“N” is entered.
3 Press the 5 key once.
“J” is entered.
4 Press the 0 key once.
A space is entered.
5 Press the 6 key three times.
“O” is entered.
6 Press the 3 key seven times.
“f” is entered.
7 Press the ) key.
The cursor moves to the right.
8 Press the 3 key seven times.
“f” is entered.
9 Press the 4 key seven times.
“i” is entered.
10 Press the 2 key seven times.
“c” is entered.
11 Press the 3 key six times.
“e” is entered.

12-10 Entering Text

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 Correcting Text and Input Precautions
- To erase all entered text, hold down the Back key.
- To delete only part of the entered text, use the * and ) keys to move the
cursor (_) to the character that you want to delete, and then press the
Back key.
- If multiple characters are assigned to a single key, [OK=)] appears at the
bottom of the screen.
- If the same key is to be used to enter two characters in a row, press the
) key after selecting the first character. (Refer to the above inputting
example.)
- To enter a space, press the 0 key.

Entering Text 12-11

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 Our Concern for Environmental Protection

As an ENERGY STAR® Partner, we have determined that this machine meets

the ENERGY STAR Guidelines for energy efficiency.

What is an ENERGY STAR product?

An ENERGY STAR product has a special feature that allows it to automati-
cally switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR product uses energy more efficiently, saves you money on utility bills
and helps protect the environment.

12-12 Our Concern for Environmental Protection

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 Index

Numerics Consumables
Fuser unit ................................. 8-31
2in1/4in1 copy ...............................6-6 Imaging unit ............................. 8-10
Toner cartridge ........................... 8-2
A Transfer belt unit ...................... 8-24
Address book Transfer roller ........................... 8-21
Searching address ....................7-16 Waste toner bottle ................... 8-18
Selecting address .....................7-15 Control panel ................................ 2-2
Admin. Management menu .......2-29 Copy
Advanced tab ................................4-7 2in1/4in1 copy ........................... 6-6
Antistatic protection ..................11-3 Collated copy ........................... 6-14
Copy density .............................. 6-4
Copy mode ................................ 6-3
B Duplex ...................................... 6-11
Basic tab .......................................4-8 ID card copy ............................... 6-8
Poster copy .............................. 6-10
Repeat copy ............................... 6-9
C Select media tray ....................... 6-5
Collated copy ..............................6-14 Zoom ratio .................................. 6-4
CompactFlash ...........................11-10 Copy Setting menu .................... 2-47
Configuration menu ...................2-19 Cover Page tab ............................ 4-9

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 Layout tab ..................................... 4-9
D LDAP server
Dial Register menu .....................2-50 Registering speed dial ............. 7-22
Dual in-line memory module .....11-4 Searching address ................... 7-17
Duplex Letterhead .................................... 3-7
Copy .........................................6-11 Loading document ..................... 3-33
Scan ..........................................7-30 Loading media ........................... 3-12
Lower feeder unit PF-P09 ....... 11-14
E
Electrostatic discharge ..............11-3 M
Entering text ...............................12-8 Machine Setting menu .............. 2-24
Correcting text ........................12-11 Maintenance ................................. 9-2
Input mode .............................12-10 Media
Input precautions ....................12-11 Clearing misfeeds .................... 10-6
Envelope ........................................3-5 Loading .................................... 3-12
Path .......................................... 10-5
F Preventing misfeeds ................ 10-4
Favorite list Media misfeed
Deleting address .......................7-21 ADF ........................................ 10-16
Registering address ........ 7-19, 7-20 Duplex .................................... 10-18
Selecting address .....................7-13 Fuser unit ............................... 10-19
Transfer roller ........................... 10-8
Tray 1 ....................................... 10-8
G Tray 2 ..................................... 10-10
Glossy media ................................3-9 Tray 3 ..................................... 10-13
Group dial Media path .................................. 10-5
Editing/deleting address ...........7-26 Memory Direct ............................. 5-2
Registering address ..................7-25 Memory Print menu ................... 2-85
Selecting address .....................7-14 Message window ......................... 2-2
Messages
Error messages ...................... 10-40
H Media misfeed messages ........ 10-7
Hard disk kit HD-P03 ..................11-7 Service messages .................. 10-48
Status messages ................... 10-39
I Misfeed problems .................... 10-23
Clearing .................................... 10-6
ID card copy ..................................6-8
Media path ............................... 10-5
Imageable area ...........................3-11
Preventing ................................ 10-4
Input mode ................................12-10

K O
Original media
Key operation ..............................12-8
Loading .................................... 3-33
Other tab ..................................... 4-11
L Output Tray ................................ 3-29
Label ..............................................3-6

12-14 Index

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 Quality tab .................................. 4-11
P
Page margins ..............................3-11
Paper menu .................................2-57 R
Paper Setup menu ......................2-26 Recycled paper ............................ 3-3
Plain paper ....................................3-3 Repeat copy ................................. 6-9
Postcard ........................................3-8 Report/Status menu .................. 2-15
Poster copy .................................6-10
Print media ....................................3-2
Imageable area .........................3-11 S
Storage .....................................3-30 Scan .............................................. 7-2
Print media type Data format .............................. 7-27
Envelope .....................................3-5 Delete queued transmission job
Glossy media ..............................3-9 .................................................. 7-32
Label ...........................................3-6 Duplex ...................................... 7-30
Letterhead ...................................3-7 Resolution ................................ 7-28
Plain paper ..................................3-3 Scan color ................................ 7-31
Postcard .....................................3-8 Scan density ............................ 7-28
Recycled paper ...........................3-3 Scan mode ............................... 7-28
Single Side Only .........................3-9 Scan size .................................. 7-31
Special Paper ...........................3-10 Scan to E-mail .......................... 7-12
Thick stock .................................3-5 Scan to FTP ............................. 7-12
Print quality ...............................10-33 Scan to PC ............................... 7-11
Print screen .................................2-12 Scan to SMB ............................ 7-12
Printer driver Scan to USB Memory .............. 7-11
Setting ........................................4-6 Specify data location ............... 7-10
Printer driver (Postscript, PCL) Specify destination address .... 7-12
Advanced tab .............................4-7 Subject ..................................... 7-31
Cover page tab ...........................4-9 Scan Setting menu .................... 2-52
Displaying ...................................4-5 Scanned data destination address
Overlay tab ...............................4-10 Delete destination address ...... 7-19
Quality tab ................................4-11 Edit destination address .......... 7-19
Uninstalling .................................4-4 Register destination address ... 7-20
Version tab ................................4-11 Specify destination address .... 7-12
Printer driver (PPD) Specify multiple destinations ... 7-18
Displaying ...................................4-5 Scanner driver
Uninstalling .................................4-4 TWAIN driver (Macintosh) .......... 7-6
Proof/Print menu ........................2-56 TWAIN driver (Windows) ............ 7-3
PS/PCL print menu .....................2-55 WIA driver (Windows) ................. 7-5
Paper menu ..............................2-57 Select media tray ......................... 6-5
Proof/Print menu ......................2-56 Service messages .................... 10-48
Quality menu .............................2-60 Speed dial
Sys Default menu ......................2-78 Editing/deleting address .......... 7-24
Registering address
(direct input) ............................. 7-21
Q Registering address
Quality menu ...............................2-60 (LDAP search) .......................... 7-22

Index 12-15

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 Selecting address .....................7-13
Storage
Print media ................................3-30
Sys Default menu .......................2-78
System requirements .................1-12

T
Thick stock ....................................3-5
Toner remaining .........................2-15
Troubleshooting .........................10-1
Media misfeed ........................10-23
Status, error, and service
messages ................................10-39
TWAIN driver
For Macintosh .............................7-6
For Windows ...............................7-3

U
USB memory device ...................7-11
Utility menu .................................2-19
Admin. Management menu ......2-29
Copy Setting menu ...................2-47
Dial Register menu ...................2-50
Machine Setting menu ..............2-24
Paper Setup menu ....................2-26
Scan Setting menu ...................2-52

W
Watermark/Overlay tab ..............4-10
WIA driver ......................................7-5

Z
Zoom ratio .....................................6-4

12-16 Index

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