QUALITY SYSTEM PROCESS DOC. No.

: QSP/16
REV. No. : 01
TITLE: PROCESS FOR INSPECTION & TESTING DATE : 08/03/2022

1. PURPOSE: To define a procedure for identifying inspection and testing status of a product
regarding conformance and nonconformance of the same with reference to inspection & testing
parameters, to ensure that the only conforming products are used processed and dispatched.

2. SCOPE: This procedure is applicable to all the products lying at various stages of operations
in the Plant.

3. RESPONSIBILITIES: All the department heads shall be responsible to implement this

procedure in their areas.

4. PROCESS DESCRIPTION :

Sr. Responsibilit
Activity Ref. Doc.
No. y
5.1 For Incoming Items : R.I In charge ----
Stores shall identify incoming items by putting an R.I In charge
5.1.1 ---
identification tag allocated a batch no. for each lot.
Quality assurance department shall check the material as R.I In charge
Incoming Inspection
per the incoming inspection standard or Procedure and tag
Standard-F/QA/01
the lot indicating the status of the lot.
Incoming
 for the accepted material in “Green (Colour) ok
Inspection Report-
5.1.2 tag"
F/QA/02 Material
 for the rejected material in "Red " (Colour) Rejected
Tags
tag”
Acceptance/Rejction
 for the material inspected waiting for the final
/Hold-F/QA/08
decision in "Yellow" colour Hold Tag.
Receiving stores department shift the OK material to the R.I In charge
5.1.3 ----
main store and rejected material to the rejection Area.
Receipt Inspection of Incoming Material:

Engineer quality assurance department shall receive R.I In charge

5.2 Material Receipt Note (MRN) as intimation to plan the ----
inspection activity.

Note (MRN) shall be received by the quality assurance R.I In charge

5.2.1 ----
department from receiving stores.

Engineer quality assurance department shall record the R.I In charge

5.2.2 daily received Goods Receipt cum Inspection Note in ----
register after deciding the priority of inspection.

5.2.3 In case of urgent items, required Goods Receipt cum R.I In charge ----
Inspection Note may be generated on urgent basis and
sent to the QA for the purpose of putting Goods Receipt
cum Inspection Note NO. On the inspection report, tags
and other related documents. Inspection is not carried out
unless Goods Receipt cum Inspection Note NO. Is

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 QUALITY SYSTEM PROCESS DOC. No. : QSP/16
REV. No. : 01
TITLE: PROCESS FOR INSPECTION & TESTING DATE : 08/03/2022

generated.

Engineer QA deptt. Shall inspect items as per drawing /

standard / check sheets sampling plan and verify the
report on the format which is generated by the
subcontractor as per specification. Generally incoming
quality inspection will rely on a sampling based receiving
inspection and / or testing. However, the following
5.2.4 methods may also be used as appropriate. R.I In charge ----

a) Receipt and evaluation of statistical data by the

subcontractor.

b) Part evaluation / Material test by the accredited

laboratories.

Department head QA shall be give decision regarding

acceptance / acceptance under deviation /rejection on the
5.2.5 report. In case of acceptance under deviation / rejection, QA Head ----
two copies sent to the PE deptt. one for the subcontractor
and one for their own record.

In case of nonconformity, quality assurance deptt. shall

Non Conformance
5.2.6 act as mentioned in the procedure for control of R.I In charge
Register F/QA/26
nonconforming products

In case of urgency limited quantity of material may be

5.2.7 released for restricted use, prior to verification; following R.I In charge ----
procedure is followed for such items.

Only deptt. Head PE and deptt. Head production is

5.2.8 authorized to raise a written request to deptt. head QA in QA Head ----
the format

Deptt. Head QA analysis the urgency for such cases and

criticality of the pending tests may authorized the
5.2.9 engineer QA on the same format to release the limited QA Head ----
quantity of material for restricted use, under positive
recall system.

Engineer QA fills the details in the format, clears the GRIN

only for the quantity of the material released under
positive recall system (balance quantity rejected on the
5.3 GRIN) and instructs the stores deptt. to release the QA Engg. ----
material. A Hold Tag) is put on the remaining material till
pending inspection and tests are completed and decision
is taken. Reason for hold mentioned as "Suspect Material".

5.3.1 If the material is sent to subcontractor for further Prod. Engg. ----
operations, deptt. Head PE is responsible to ensure
traceability of such material at subcontractor's end. This

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 QUALITY SYSTEM PROCESS DOC. No. : QSP/16
REV. No. : 01
TITLE: PROCESS FOR INSPECTION & TESTING DATE : 08/03/2022

material should have "Suspect Material" indication when

received back after job work.

If the material is to be processed or used in house,

procedure from 5.2.8 to 5.2.9 is followed. Deptt. Head
production is responsible to ensure traceability of such
material during various operations and ensure that this
5.3.2 QA Engg ----
material is not offered to QA for clearance at final
inspection stage till all the pending tests are completed
and decision is taken. "Suspect Material" is stamped on
the `Process Tag to indicate the status during processing.

After completing all pending tests Engineer QA records the

result in the format and acts as under.

a) If the material is accepted - inform deptt. Head QA,

deptt. Head PE (in case of 5.3.1) or deptt. Head
production (in case of 5.3.2) and deptt. Head stores
for making SGRIN for for the balance material. After
receiving the MRN, the hold tag is removed from the
material and OK Tag is put on the material.
Production deptt. May offer the material processed, Incoming Inspection
5.3.3 using suspect material lying at final inspection to QA R.I In charge
Report- F/QA/02
for clearance.

b) If the material is rejected - inform deptt. head QA and

deptt. head materials, deptt. Head production. The
material under process or use is rejected and
withdrawn. The material put on hold is rejected,
rejection tag) is put on it and deptt. head stores is
informed.

c)

Engineer QA deptt. records the results of inspection along

with other details in the Suppliers Rating Calculation Sheet
5.3.4 QA Engg ----
and on the GRIN / MRN and forward the same to deptt.
Head QA for checking along with the inspection report.

Deptt. head QA after approving the MRN hand it over to

5.3.5 QA Engg ----
inspector QA (incoming).

Engineer quality assurance records the out going dates of

MRN and other details, if any in the register and returns
5.3.6 QA Engg ----
MRN back to the stores deptt. Engineer QA files the report
in the respective record files.

Deptt. head QA ensures that the MRN is cleared within 7

5.3.7 QA Engg ----
working days of receipt of MRN.

5.3.8 Deptt. head QA ensures preparing of Vendor quality rating QA Engg ----

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 QUALITY SYSTEM PROCESS DOC. No. : QSP/16
REV. No. : 01
TITLE: PROCESS FOR INSPECTION & TESTING DATE : 08/03/2022

for the preceding month as per Procedure using Suppliers

Rating Calculation Sheet in the first week of each month.
Incoming inspection as per sampling plan IS:2500 Part 1 .

After getting approval from the deptt. head QA, engineer

QA distributes the Average Rejection Rating in the format
5.3.9 QA Engg ----
to PE & Purchase deptt. for supplier performance
evaluation.

5.4 In-process Inspection and Final Inspection : QC Engg. ----

Insp. Status of the products in each stage of process is
identified on the respective route cards or on the product
itself. Rejections at each stage are separately identified by
In Process Forging
Rejected Material Tag and details of rejections recorded in
5.4.1 QC Engg. Inspection Sheet-
the Daily In house Rejection Monitoring Sheet.
F/QA/03
At final inspection stage a “Acceptance Tag” or PDI OK
stamp mention on sticker and put on the packed materials
for every lot.
Rejection sticker is to be put on nonconforming after
inspection and testing and such items are kept separately
in the red bins or trolleys lying in the space provided for
nonconforming products. Hold tag is attached to the items
5.4.2 for which inspection and testing has been done and QC Engg. ----
decision is awaited. Setting & In process 5 Sample
checked during Setting Time With. (1FPA) Prepare. & 5
Samples every 1 Hours Checked & (Recording – Setup
approval (5 Pcs) , In-process (1 Pcs)
5.5 For Pre dispatch Inspection :
Quality assurance department shall carry out required
Final Quality
5.5.1 inspection and testing prior to dispatch of the items as per
Inspector
procedure
Production department shall be informed by the Plant
Pre Dispatch
Head, schedule of Dispatch. Production deptt. shall offer Final Quality
5.5.2 Inspection Report-
material for inspection to quality assurance deptt. in Inspector
F/QA/18
accordance with this schedule.

QA head shall inform the inspector to carry out inspection.

Inspector QA deptt. shall pick up the samples from the lot

(as per the Insp.Std /I.S-Sampling plan.) from the Dispatch Final Quality
5.5.3 ----
area and inspects as per check sheet observation are Inspector
recorded in the Pre - Dispatch Inspection report ( 5 pcs
reading)

Inspector QA deptt. shall inspect and test the samples

Final Quality
5.5.4 from the lot as per the Inspection Standard of the ----
Inspector
respective product. Standard of the respective product.

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 QUALITY SYSTEM PROCESS DOC. No. : QSP/16
REV. No. : 01
TITLE: PROCESS FOR INSPECTION & TESTING DATE : 08/03/2022

In case of any nonconformity, quality assurance deptt.

5.5.5 shall act as given in the Work Instruction for control of QUALITY ----
nonconforming product

For the OK items quality assurance department should Final Quality

5.5.6 ----
prepare the Pre Dispatch Inspection Report Inspector

PDIR after approval from the deptt. head QA shall Pre Dispatch
distribute as follows. One copy to customer. Final Quality
5.5.7 Inspection Report-
Inspector
F/QA/18
a) One copy for the office record.

Any change / modification in the component / supply shall

Pre Dispatch
be recorded along with the cut of date in the NC Login Final Quality
5.5.8 Inspection Report-
register and the same provide to the customer through Inspector
F/QA/18
PDIR.

Whenever customer demands for the individual inspection

Final Quality
5.5.9 report for the selected items at PDI stage, it is done as per ----
Inspector
specified check sheet.

Acceptance criteria for attribute data sampling plan shall

be zero defects. Appropriate acceptance criteria for all Final Quality
5.6 ----
other aspects shall be as per the Inspection std. for the Inspector
respective products.

The inspector QA approves the packed material for shifting

it to the Dispatch area / bonded store by accepting the Final Quality
5.6.1 ----
production voucher and returned back to the production Inspector
deptt.

5.7 Customer Returned Material : -----

Receiving stores shall put the identification tag on the
material received from customer under line rejection / QA Engg / R.I
5.7.1 ----
incoming inspection and forward it to quality deptt. For Incharge.
analysis.
Material shall be kept in the designated area for the QA Engg / R.I
5.7.2 Incharge. ----
rejected material received from customers.
Quality assurance department shall put its comments and QA Engg / R.I
5.7.3 decision disposal after analyzing the items for its defect Incharge. ----
and put on the tag.

5. KEY PERFORMANCE INDICATORS:-

 In-process rejection due to raw material.

6. REFERENCE DOCUMENTS & RECORDS:-

Sr. Description Responsibility

Format/ Doc. No.
No.

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 QUALITY SYSTEM PROCESS DOC. No. : QSP/16
REV. No. : 01
TITLE: PROCESS FOR INSPECTION & TESTING DATE : 08/03/2022

01 Incoming Inspection Report F/QA/02 R.I Incharge

02 Incoming Inspection Standard- F/QA/01 QC Engg.

03 In Process Forging Inspection F/QA/03 QC Engg.

Sheet-
04 PDIR F/QA/18 Final Quality Inspector

---------

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