SPF Form 4

Sierra Leone Aircraft Accident

and Incident Investigation
Bureau
EVALUATION REPORT Page ___ of

Procurement Number: SLAAIIB/ADMIN/RFQ/06/2024

Procurin Department Financial Sequence Bid Number Contract
g Entity /Project Year Number Number
SLAAIIB ADMIN 2024 06 SLAAIIB/ADMIN/RFQ/06/2024 N/A

Introduction
The requirement is for the supply and delivery of Computers to the Sierra
Leone Aircraft Accident and Incident Investigation Bureau, Fourth Floor
NDB Building 21/23 Siake Steven Street Freetown, Sierra Leone, as
detailed in the schedule of requirement in the Request for Quotation
(RFQ) issued to suppliers. See attached copy for ease of reference.
The procurement method used and approved by the Procurement
Committee was Least Price Quotation/National Shopping issued with RFQ
quoted.
Details of Invitation
Three (3) Persons were requested to submit quotations for the supply and
delivery of Computers to Sierra Leone Aircraft Accident and Incident
Investigation Bureau, Freetown, Sierra Leone
Bid Closing
Request for Quotations (RFQs) were closed on Friday 28 th February, 2024
at 12:00 noon in the Procurement Unit, Sierra Leone Aircraft Accident and
Incident Investigation Bureau
1. ENIC COMPUTERS
2. TEE TEE ESS ENTERPRISES
3. VALUE POINT ENTERPRISES

Details of Quotation Evaluation

Request for Quotations (RFQs) were evaluated in the conference room,
Sierra Leone Aircraft Accident and Incident Investigation Bureau, by the
Evaluation Committee on Friday 28th February, 2024, at 2:00pm.

Composition of Technical Evaluation Committee (TEC).

An Evaluation Committee consisting of the following officials met on
Friday 28th February, 2024. At 2:30pm To evaluate the respective
quotations submitted for the Supply and Delivery of computers to Sierra
Leone Aircraft Accident and Incident Investigation Bureau. Detailed
records on the Evaluation exercise of the quotations are attached for ease
of reference.
1. Olubumi R. Wellington– Commissioner/Chairman
2. Ralford Rollings- Bull I C T Officer
3. Patricia Thompson - Admin and Finance/Secretary,
Evaluation Committee
 Procurement Number: SLAAIIB/ADMIN/RFQ/06/2024
Procuri Department/ Financial Sequence Bid Number Contract
ng Project Year Number Number
Entity
SLAAIIB ADMIN 2024 06 SLAAIIB/ADMIN// N/A
RFQ/06/2024

Evaluation Methodology
The evaluation method specified in the Request for Quotations (RFQ) was
the Least Cost Selection of the technically compliant and responsive bids.
Preliminary Examination of Quotations

Quotations were examined to determine the:

 Commercial responsiveness of each bid to the invitation; and
 Qualifications of bidders

COMMERCIAL RESPONSIVESS:

 Submission of Signed Request for Quotation

 Delivery Period
 Validity of Quotations

QUALIFICATIONS OF BIDDERS

 Valid Business Registration Certificate

 NRA Tax Clearance Certificate
 Valid NASSIT Clearance Certificate

The results of this preliminary examination are given in Table I (attached).

The bidders listed below were declared non-responsive and were

therefore not accepted for further examination

2. TEE TEE ESS ENTERPRISES

3. VALUE POINT ENTERPRISES
Bidder 2.TEE TEE ESS ENTERPRISES submitted non valid NRA Tax
Clearance Certificate and NASSIT Clearance Certificates and was therefore
disqualified from the detailed evaluation. See attached copies for ease of
reference.
Bidders 3, VALUE POINT ENTERPRISES submitted an expired NRA Tax
Clearance Certificate and NASSIT Clearance Certificates and were
therefore disqualified from the detailed evaluation. See attached copies
for ease of reference
 Procurement Number: SLAAIIB/ADMIN/RFQ/06/2024
Procuring Department Financial Sequence Bid Number Contract
Entity /Project Year Number Number

SLAAIIB ADMIN 2024 06 SLAAIIB/ADMIN// N/A

RFQ/06/2024

Technical Evaluation
i. Technical evaluation determined the compliance of each responsive
quotation to the schedule of requirements issued in the Request for
Quotation documents.
ii. The technical evaluation was conducted to compare the schedule of
the required minimum technical specification. Only quotations that
passed both the preliminary responsiveness and technical
compliance tests were considered for Financial Evaluation.

The evaluation of the technical specifications of all the bids summarised

in Table 2.
The technical was carried out on a compliant/non-compliant basis. The
findings from the bids that were examined in this way were as follows:

TECHNICAL NON-COMPLIANCE
None

TECNICAL COMPLIANCE:
Bidders (TEE TEE ESS ENTERPRISES AND VALUE POINT ENTERPRISES)
were declared non-responsive and therefore could not proceed to the
Financial Examination. The result of the technical evaluation of the
quotations is summarised in Table II (attached).

Financial evaluation of the technically compliant and responsive

Quotations
Responsive and technically compliant quotations were examined and
tabulated in Table 3 to:
(i) Record the Amount of Quotations and Currency;
(v) Rank Quotations on the basis of lowest evaluated price

There were no errors found in the quotations submitted by Bidder 1. ENIC

COMPUTERS

Post Qualification
No post qualification was done due to reason below
1. Experience and performance on similar contract: good track
record, experience in the supply of similar Service and financial
capacity to supply and deliver the services within the terms set out in
the contract (Local Purchase Order).

From the above, ENIC COMPUTERS is therefore recommended for the

award of contract for the Supply and Delivery of Computers to Sierra
Leone Aircraft Accident and Incident Investigation Bureau, as specified
in the schedule of requirements

Procurement Number: SLAAIIB/ADMIN/RFQ/O6/2024

Procuri Department/ Financial Sequence Bid Number Contract
ng Project Year Number Number
Entity
SLAAIIB ADMIN 2024 06 SLAAIIB/ADMIN/ N/A
RFQ/06/2024

Recommendation
On the basis of the evaluation criteria stated in the Request for Quotation,
it is recommended that, the award of contract be made to ENIC
COMPUTERS OF 4 PANDEMBA ROAD, FREETOWN, Sierra Leone for a
total contract value of 96,000.00

for the supply and delivery of Computers as stated in the schedule of

requirements attached in the Request for Quotation (RFQ).

Signature………………………………...Name……………………………….

Signature………………………………..Name……………………………….

Signature………………………………...Name……………………………….

Date :………………………………( DD/MM/YY)

Attachments:
Record of RFQ Evaluation
Record of Attendance Register of Evaluation Committee Members

Submitted By:

PATRICIA THOMPSON (Secretary, Technical Evaluation

Committee)
Admin/ Finance, SLAAIIB
SIERRA LEONE AIRCRAFT ACCIDENT AND INCIDENT INVESTIGATION Form SPF 4
BUREAU

TABLE 3 – SUMMARY OF PRICE/FINANCIAL EXAMINATION Page __6_ of __7_

(ONLY BIDS THAT ARE RESPONSIVE AND TECHNICALLY COMPLIANT)
Procurement Number: SLAAIIB/ADMIN/RFQ/06/2024

SLAAIIB ADMIN 2024 06 SLAAIIB/ADMIN/RFQ/06/2024 N/A

1 2 3
Company Name: Enic computers TEE TEE ESS VALUE POINT ENTERPRISES
ENTERPRISES

(NR/R) (NR/R) (NR/R)

Responsiveness Criteria
Required
RFQ’S Signed and Completed
R R R

Delivery Period
R R R

Validity of Quotation
R R R

Qualification Criteria:
R R R

Copy of Business Registration

R R R
Certificate
Copy of valid NRA Tax Clearance R NR
NR
Certificate
SIERRA LEONE AIRCRAFT ACCIDENT AND INCIDENT INVESTIGATION Form SPF 4
BUREAU

TABLE 3 – SUMMARY OF PRICE/FINANCIAL EXAMINATION Page __6_ of __7_

(ONLY BIDS THAT ARE RESPONSIVE AND TECHNICALLY COMPLIANT)
Procurement Number: SLAAIIB/ADMIN/RFQ/06/2024

SLAAIIB ADMIN 2024 06 SLAAIIB/ADMIN/RFQ/06/2024 N/A

1 2 3
Company Name: Enic computers TEE TEE ESS VALUE POINT ENTERPRISES
ENTERPRISES

Copy of valid NASSIT Clearance R NR NR

Conclusion R NR NR
KEY: R - Responsive NR - Non Responsive
NR2; Bidder, (TEE TEE ESS ENTERPRISES) do not submitted updated NRA Tax Clearance Certificate and was therefore disqualified
from the detailed evaluation. See attached copies for ease of reference.

NR3: Bidder (VALUE POINTS ENTERPRISE) do not submit both NRA Tax Clearance and NASSIT Clearance Certificates and was
therefore disqualified from the detailed evaluation. See attached copies for ease of reference.
SIERRA LEONE AIRCRAFT ACCIDENT AND INCIDENT INVESTIGATION Form SPF 4
BUREAU

TABLE 3 – SUMMARY OF PRICE/FINANCIAL EXAMINATION Page __6_ of __7_

(ONLY BIDS THAT ARE RESPONSIVE AND TECHNICALLY COMPLIANT)
Procurement Number: SLAAIIB/ADMIN/RFQ/06/2024

SLAAIIB ADMIN 2024 06 SLAAIIB/ADMIN/RFQ/06/2024 N/A

N Company Technical Comments

o. Complianc (Reasons for non-compliance)
e (C/NC)
1 ENIC COMPUTERS C

KEY: C denotes Compliant NC denotes Non-compliant

SIERRA LEONE AIRCRAFT ACCIDENT AND INCIDENT INVESTIGATION Form SPF 4
BUREAU

TABLE 3 – SUMMARY OF PRICE/FINANCIAL EXAMINATION Page __6_ of __7_

(ONLY BIDS THAT ARE RESPONSIVE AND TECHNICALLY COMPLIANT)
Procurement Number: SLAAIIB/ADMIN/RFQ/06/2024

SLAAIIB ADMIN 2024 06 SLAAIIB/ADMIN/RFQ/06/2024 N/A

No Company Amount of Correctio Exchan Amount in Adjust Evaluated Rank

Bid ns ge Leones ments Bid Price
to
and to Bid rate SLL SLL
Currency Price Bid
Price
SLL
1 ENIC COMPUTERS 96,000.00 - N/A 96,000.00 - 96,000.00
1st
SIERRA LEONE AIRCRAFT ACCIDENT AND INCIDENT INVESTIGATION Form SPF 4
BUREAU

TABLE 3 – SUMMARY OF PRICE/FINANCIAL EXAMINATION Page __6_ of __7_

(ONLY BIDS THAT ARE RESPONSIVE AND TECHNICALLY COMPLIANT)
Procurement Number: SLAAIIB/ADMIN/RFQ/06/2024

SLAAIIB ADMIN 2024 06 SLAAIIB/ADMIN/RFQ/06/2024 N/A