Members: Superintendents Date: 30 September 2022

CODE OF PRACTICE FOR MEMBER SUPERINTENDENTS

An amendment to the Code of Practice for Members Superintendents was proposed by the Oils
and Fats and Technical committees and has been endorsed by the Council. To remove any risk of
potential contamination of vegetable oil with NaCl from a seawater wash and rinse, which could
result in increased levels of 3-MCPDs, it was agreed to include the following text change (shown in
red) to the COP, Part One: Oils and Fats page 6:

5. SHIPS PRACTICES AT LOADING AND DISCHARGE

5.2 SHIP’S TANK - FITNESS AND CLEANLINESS
Obtain information by sighting the FOSFA Combined Master's Certificate signed by the
Captain/First Officer, or equivalent statement signed by the ship's owners/authorised agent,
in respect of the previous three cargoes and method of cleaning after last cargo, including
note of chemicals used in cleaning and whether the final rinse was performed with fresh
water followed by drying.

Highlighting the requirement to perform a freshwater rinse with drying will create an awareness
and be an additional safeguard to prevent potential problems from residual seawater
contamination after washing and rinsing of tanks.

The amendment will come into effect on 1 November 2022 from when the amended COP will be
available on the FOSFA website. The replacement page is also attached.

A separate Circular will address changes to the “Carriage of Oils and Fats” document on the need
to perform a freshwater rinse with drying. The changes will be reflected in the following sections of
the document:

- Qualifications and Operational procedures (Carriage of Oils and Fats) - Introduction

- Combined Master Certificate
- Certificate of Compliance, Cleanliness and Suitability of Ship’s Tanks

Dr Gretel Bescoby
Technical Manager
4.4 TANK AND CALIBRATED DEFICIENCIES

Installation operator shall advise any calibration deficiencies such as tank listing, irregular
bottom configuration.

4.5 SHORE TANK MEASUREMENT - GROSS DIP

Dipping with steel dip tape with integral stainless steel dipweight is recommended. Dipping
to be at dip holes related to calibration data. Tank bottoms to be fully covered for volume
calculation. Liquid contents should be stable before dipping. Alternative to dip measurement
is ullage measurement from calibrated level, but dip preferred.

4.6 SHORE TANK MEASUREMENT - WATER

Normal means of measuring free water are by water detecting paste, treated paper or
electronic means. (Whichever method is used, accurate determination of water content is
often difficult because of the nature of the product and the indistinct separation of free water
and emulsion layers and moisture in suspension in the lower layer of the oil).

4.7 SHORE TANK MEASUREMENT - TEMPERATURE

Depending on equipment available, temperatures can be measured at various levels by

electronic devices fitted with probes or by drawing up sample and measuring temperature in
the sampler by hand-held thermometers, digital or liquid in glass. Under no circumstances is
glass permitted inside tanks containing oils and fats.

4.8 SHORE PIPELINES - FACILITIES RELEVANT TO THE PARTICULAR OPERATION

Information to be obtained from the shore installation whether pipeline is dedicated to a

single product or, if not, information about the previous product for which it was used. Note
to be made of pipelines, including construction, materials, capacity, insulation, heat tracing,
pigging facilities, line routing, valve separation, line blinds, sampling point and type. Where
refined products are to be handled, pipelines should preferably either be dedicated to
compatible products or have completely satisfactory means of clearing and cleaning,
between grades.

4.9 SHORE PIPELINE - CONDITION

Information to be obtained from the shore installation that pipelines have been fully cleared
by effective pigging, which is preferred, or by blowing, (bearing in mind that pipeline layout
may prevent complete clearing) or are completely full after full-bore flow against positive
head (so either completely empty or completely full). The superintendent must rely upon the
installation operator to advise about the line and probable condition based on experience of
clearing, pressing-up. He should report condition accordingly.

4.10 SHORE PIPELINE - PIGGING SYSTEMS

Design and operation of pigging system, type of pig and known effectiveness should be
reported. Effectiveness of blowing should be reported.

4.11 SHORE PIPELINE - INSULATION AND TRACE HEATING

Report on the type of insulation and condition, trace heating (steam, electrical).

4.12 SHORE ANCILLARIES - PUMPS

Note to be made of pump types, capacities, filters, hose exchanges, ship-to-shore

connections.

Part 1 -5
4.13 SHORE ANCILLARIES - CONDITION

Where pumps, filters, hoses, articulated arms, are open, these should be visually inspected.
Where they are connected with rigid pipework, permanent flexibles, the installation operator
shall advise previous movement, probable contents.

4.14 SHORE WEIGHING FACILITIES

Include bulk weigh scales, road and rail weighbridges, package scales.

4.15 WEIGHING EQUIPMENT - ACCURACY CHECKS, APPROVALS

In countries where national bodies make periodic accuracy checks and issue approvals,
evidence of this should be sought and reported. This applies to all capacities of equipment. It is
possible to check small package scales with a known standard weight.

4.16 WEIGHBRIDGE OPERATION

Road and rail vehicle weighing should be checked to ensure platforms clean, scale zero prior to
weighing, vehicles correctly positioned and stationary. Gross and tare weights to be recorded
and copies of printed tickets to be obtained if available. Vehicle movements monitored and
weight summary reconciled and reported accordingly.

4.17 WEIGH SCALE OPERATION

As with vehicle weighbridges, weigh scales should be checked to be clean, dry, free-
mounting and fully draining. Observing operation and reporting as weighbridge to be above.

4.18 SMALL PLATFORM SCALES

Periodically check against known standard weight if available. Observe correct operation
and record weights, obtaining printed tickets if available.

5. SHIPS PRACTICES AT LOADING AND DISCHARGE

5.1 SHIP’S TANK - FACILITIES RELEVANT TO THE PARTICULAR OPERATION

Information to be obtained from the ship of relevant ship's tanks capacity, location in vessel,
construction, material, internal coating, heating facilities, suctions, stripping suctions,
calibration data, ullage references.

5.2 SHIP’S TANK - FITNESS AND CLEANLINESS

Obtain information by sighting the FOSFA Combined Master's Certificate signed by the
Captain/First Officer, or equivalent statement signed by the ship's owners/authorised agent,
in respect of the previous three cargoes and method of cleaning after last cargo, including
note of chemicals used in cleaning and whether the final rinse was performed with fresh
water followed by drying.

Acceptability of tank with or without further specific testing and cleaning to be checked
against current FOSFA contract terms and categorised product lists, as may be currently
issued by FOSFA. Where such review requires specific testing and cleaning, this can only
be progressed by the superintending organisation where specialist operatives are available
and specialised laboratory facilities are close at hand. Otherwise, if tank empty and safely
accessible and gas-free, inspect walls, bulkheads and bottom for cleanliness and surface
condition (coated or otherwise).

Revised October 2022 Part 1 - 6