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InfoED Online Submission Process

The document provides a comprehensive guide for users on how to navigate the InfoEd system for submitting research ethics applications. It includes instructions on starting a new application, filling out necessary forms, uploading documents, and locating records. Additionally, it offers contact information for assistance with login issues and emphasizes the importance of completing all required fields before submission.

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leagol642
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© © All Rights Reserved
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4 views

InfoED Online Submission Process

The document provides a comprehensive guide for users on how to navigate the InfoEd system for submitting research ethics applications. It includes instructions on starting a new application, filling out necessary forms, uploading documents, and locating records. Additionally, it offers contact information for assistance with login issues and emphasizes the importance of completing all required fields before submission.

Uploaded by

leagol642
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 67

Welcome to InfoEd

number
Problems with Login?
Teresa Smit: [email protected]
Antoinette Pretorius: [email protected]
Nkosinathi Machine: [email protected]

Please include your:


Name & Surname
(and maiden name if applicable)
NWU-number
Email address
Department/entity
Locating Locating
New
Application Own Other
Records Records

Click to select the presentation you wish to view

Table of Contents
Hover the mouse arrow over ‘Human
Ethics’ until options panel appears

Starting a New Application


Click on the ‘Create New Protocol’
option to start a new application
Click on
‘Continue’
Select this when you are
option to start a done
new application
Type the name
of your project
in the textbox,
then click on
‘Continue’
Please ensure that
the name of the
researcher is
displayed in this
window, before
clicking on
’Continue’
Project Title & Researcher details appear here

Ethics application
number appears
here

Click on the name of the


form to open it

Both of these forms


need to be completed
before the ethics
application can be
submitted.
READ CAREFULLY BEFORE SCROLLING DOWN
READ CAREFULLY BEFORE SCROLLING DOWN
This is a list of
abbreviations for the
various Research Ethics
Committees. Find the
appropriate one for your
study, and know its
abbreviation before
selecting it from the list
in the dropdown-menu
below
This is a list of
abbreviations for the
various Research Ethics
Committees. Find the
appropriate one for your
study, and know its
abbreviation before
selecting it from the list
in the dropdown-menu
below

Please note that “EngREC” will be


used solely for the purposes of an
example in this manual. Different
RECs have different
questionnaires in their application
forms. Be sure to select the
correct/recommended REC for
your study
READ CAREFULLY BEFORE SCROLLING DOWN
SAVE CONTINUOUSLY
Select your role from the dropdown-
menu, and fill in your details
Add the details of other parties in the
research team by clicking on this + sign
Select the first letter of the surname for
the person you want to add, before
typing it into the ‘search’ panel surname
first.
Please ensure that you use the correct format when typing
in the date, i.e. ddmmyyyy (note that there are no slashes or
dashes between the numbers).
The system will automatically change it.
Confirm that
you have a
recommendat
ion letter
from the
Scientific
Committee by
clicking the
“yes” box
Upon
confirmation of
recommendation
letter, an ‘upload’
icon will
automatically
appear.
Click on it to
upload your
recommendation
letter.
When this popup window
appears, click on the ‘Choose
File’ button to browse your
files for the document to be
uploaded.
After selecting the
appropriate document, click
on the ‘Upload’ button,
whereby this pop-up window
will close automatically.
Please indicate the
Scientific
Committee’s
recommended risk
level by clicking on
this ‘editing’ icon,
whereby a pop-up
window will appear.
From the dropdown-menu, select the
recommended risk level, and click on
‘Select’ and then ‘Close’.
The pop-up window will close.
After uploading
or selecting in
this application
form, there will
be icons that
indicate its
completion.
To remove any
attachments,
click on either
the OR icon.
Ensure that all fields are
filled in, and the form has
been signed, before
scrolling back to the top to

Scroll up
click on ‘Complete’
This window will
automatically close
upon clicking in the
‘Complete’ box.
Therefore, please
ensure that everything
in this form has been
filled in before you
continue.
Scroll up
Please insure that
the application
form displays
“complete” before
scrolling up again.
This window will
automatically
close upon
clicking in the
‘Complete’ box.
Please ensure that the ‘status’ of the
Application Form displays “Completed”
before continuing to the Checklist.
Ethics Number

The information on this


Title of study page, indicated here by the
three arrows, will
automatically be displayed.
There is NO need to alter
anything here.

Name of Researcher
This form consists of a series of dropdown menus that need
to be filled in according to the specifications required by the
REC to which you are applying.
Upon selecting “yes” from the dropdown menu,
an upload icon will automatically appear for the
required document in question.
When this popup window
appears, click on the ‘Choose
File’ button to browse your
files for the document to be
uploaded.
After selecting the
appropriate document, click
on the ‘Upload’ button,
whereby this pop-up window
will close automatically.
Click on the ‘glasses’ icon if you
want to see the document that
you have uploaded.
Click on the ‘dustbin’ icon if you want to delete
the uploaded file and re-upload the attachment.

Note that the Proposal is a mandatory


attachment, with only “yes” on the
dropdown menu
Ensure that
everything has

Scroll up
been filled in
before scrolling up
to the ‘Complete’
button.
This window will
automatically
close upon clicking
in the ‘Complete’
box.
Therefore, please
ensure that
everything in this
form has been
filled in before you
continue.
Ensure that both the Application Form and
Click on “PDF” next to the Attachment Checklist display
the specific application “Completed” in the status column before the
form to see a pdf ‘Submit’ button will become active.
version of the form that Only Click on “Submit” once you are sure
you have completed. that you want to continue to the final
submission of your application.
Click on the
This popup submit
window displays button if
the route that your you are
application will ready for
follow upon final
submission. The submission
route includes the
names of all the
members of the
Ethical Committee
that will receive
notifications of
your application.
The window
automatically closes,
and you find yourself
back here
Locating Locating
End
Own Other Presentation
Records Records

Click to select the presentation you wish to view


Hover the mouse arrow over ‘Human
Ethics’ until options panel appears

Locating Your Own Records


Click on the ‘Locate My Records’
option
Hover over the
application number
of the record you
want to locate,
until a menu pops
up…
Click Here
Hover over “Edit”
and click on
“Master Record”
from the
additional sidebar
that appears.
CLICK ON “SUBMISSIONS” HERE
Click on the
name of the
submitted
record you
would like
to access
Please ensure that the ‘status’ of the
Application Form displays “Completed”
before submitting your application.

After clicking on “Initial application”, InfoEd will


open this screen with the application forms.
Guide on
Locating
completing End
Other
application Presentation
Records
forms

Click to select the presentation you wish to view


Hover the mouse arrow over ‘Human
Ethics’ until options panel appears

Locating Other Records


Click on the ‘Locate Records’ option
Click on “Record Owner” in this
pop-up window
When this search
bar appears,
type the
surname of the
record owner
Select the sought-
after record from
this dropdown
suggestion box
Hover over the
application number
of the record you
want to locate,
until a menu pops
up…
Click Here
Hover over “Edit”
and click on
“Master Record”
from the
additional sidebar
that appears.
CLICK ON “SUBMISSIONS” HERE
Click on the
name of the
submitted
record you
would like
to access
Locating Locating
New End
Other
Application Records Records
Presentation

Click to select the presentation you wish to view


Thank you

Return to
Table of
Contents

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