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Operating

The document outlines the Standard Operating Procedure (SOP) for the workflow from material requirement planning to dispatch. It details the responsibilities of various roles including Store Manager, Account Executive, QC Executive, and others in managing procurement, quality checks, production planning, and record keeping. Each step in the process is clearly defined to ensure efficient operations and quality control.

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akashpatel160
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2 views

Operating

The document outlines the Standard Operating Procedure (SOP) for the workflow from material requirement planning to dispatch. It details the responsibilities of various roles including Store Manager, Account Executive, QC Executive, and others in managing procurement, quality checks, production planning, and record keeping. Each step in the process is clearly defined to ensure efficient operations and quality control.

Uploaded by

akashpatel160
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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SOP

Workflow: Requirement to Dispatch

1. Material Requirement Planning


Responsible: Store Manager
- Frequently keep check of low stock materials
- Create indent and send to Accounts department to initiate procurement.

2. Purchase Request & Approval


- Account Executive coordinates purchase, vendor selection, and release PO.

3. Material Inward Process


Responsible: Store Executive + Accounts
- Store executive Verifies delivery challan and purchase order.
- Store executive Checks physical quantity and documents inward.
- Accounts executive do entries of purchase invoice.
- Store executive stores materials and updates inventory.

4. Quality Check (Raw Material)


Responsible: QC Executive
- Performs visual and technical QC on incoming materials.
- Approves or rejects material based on standards.
- Shares QC report with Store & Production.

5. Production Planning & Execution


Responsible: Production Manager + Supervisor
- Production Manager creates daily/weekly production plan.
- Issues raw materials to production via Store Executive.
- Supervisor handles manpower and line execution.

6. In-Process Quality Checks


Responsible: QC Executive
- Monitors process compliance and consistency.
- Conducts inspections at key checkpoints.

7. Final QC & Approval


Responsible: QC Executive
- Inspects finished goods for quality and specifications.
- Approves batches for packaging.
- Prepares QC report.
8. Packaging
Responsible: Packaging Executive
- Packs approved goods as per specifications.
- Labels packaging with batch info.

9. Dispatch & Stock Out


Responsible: Store Executive + Account Executive
- Store Executive will do FG stock entry in.
- Store Executive prepares dispatch note and updates stock.
- Account Executive raises invoice and updates records.

10. Record Keeping & Reports


- Account Executive: Purchase, sale, invoices, tax documentation.
- Store Executive: Stock register, material issue/disptach.
- Production Manager: Production reports, BOM, downtime logs.
- QC Executive: QC logs, rejection reports.
- Packaging Executive: Packaging and dispatch logs.

Summary of Responsibilities
Role Key Responsibilities
Account Executive Vendor payments, invoicing, purchase
orders, cost records, MIS reports
Store Executive Raw material inward/outward, stock
maintenance, issue slips, dispatch
coordination
Production Manager BOM, MRN, production planning,
manpower/machine coordination
Supervisor Shop floor execution, shift control, labor
management
QC Executive Incoming QC, in-process checks, final QC,
rejection reports
Packaging Executive Packing, labeling, batch tracking, packaging
materials management

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