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Claim

The document provides a comprehensive guide for claiming an Extension of Time (EOT) for road works due to rainfall, outlining steps such as reviewing contract terms, gathering rainfall data, correlating it with work delays, and submitting a formal claim. It emphasizes the importance of documentation, including rainfall records, impact analysis, and supporting evidence. Additionally, it includes a professional template for an EOT claim letter to be customized with project-specific details.

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Victor Thobias
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8 views5 pages

Claim

The document provides a comprehensive guide for claiming an Extension of Time (EOT) for road works due to rainfall, outlining steps such as reviewing contract terms, gathering rainfall data, correlating it with work delays, and submitting a formal claim. It emphasizes the importance of documentation, including rainfall records, impact analysis, and supporting evidence. Additionally, it includes a professional template for an EOT claim letter to be customized with project-specific details.

Uploaded by

Victor Thobias
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Claiming an extension of time (EOT) for road works due to rainfall requires a

well-documented submission to the client or employer (usually a government


agency or contractor). Below is a step-by-step guide on how to justify your
claim using rainfall data:

1. Review the Contract Terms

 Check the contract for force majeure, compensation events,


or excusable delays related to adverse weather.
 Identify the threshold for rainfall (e.g., "X mm in Y days") that
qualifies as a delay event.
 Confirm the notice period for submitting an EOT claim.

2. Gather Rainfall Data

Obtain official rainfall records from a reliable source, such as:

 National Meteorological Department


 Local weather stations
 Project-site weather logs (if recorded)
 Third-party weather reports (e.g., AccuWeather, NOAA)

3. Correlate Rainfall with Work Delays

 Prepare a daily rainfall log showing dates and rainfall amounts.


 Highlight days where rainfall exceeded the contract-specified
threshold.
 Match these dates with the affected construction activities (e.g.,
earthworks, paving, drainage).

4. Calculate Impact on Schedule

 Use a delay analysis method (e.g., Time Impact Analysis, As-Planned


vs As-Built) to show how rainfall caused critical path delays.
 Provide a revised work schedule showing the new timeline.
5. Submit a Formal EOT Claim

Include the following documents:

 Letter of Notification (sent within the contract-specified time)


 Detailed EOT Claim Report with:

o Executive summary of the delay


o Contract clauses supporting the claim
o Rainfall data (charts, tables, weather reports)
o Records of work stoppages (site diaries, photos, daily reports)
o Updated project schedule (Primavera P6/MS Project file)
 Supporting Evidence (e.g., emails, meeting minutes, inspector’s
reports)

6. Follow Up

 Track the claim status and respond to any queries.


 If rejected, consider dispute resolution (negotiation, mediation,
arbitration).

Sample Justification Format

"Between [Date] and [Date], the project site received [X] mm of rainfall,
exceeding the contractual threshold of [Y] mm per [day/week]. This
prevented [specific activities] due to [waterlogging, safety risks, etc.]. As per
Clause [Z] of the contract, we request an EOT of [N] days."

Key Tips

✅ Act promptly – Submit notices as soon as delays occur.


✅ Be precise – Use exact dates, rainfall measurements, and contract
clauses.
✅ Maintain records – Site diaries, photos, and inspector logs strengthen
your claim.
Certainly! Below is a professional template for an Extension of Time
(EOT) Claim Letter due to rainfall delays in road works. Customize it with
your project details, contractual clauses, and supporting evidence.

[Your Company’s Letterhead]


[Date]

To:
[Client/Employer’s Name]
[Company/Organization Name]
[Address]

Subject: Request for Extension of Time (EOT) Due to Adverse


Weather Conditions – [Project Name/Contract No.]

Dear [Recipient’s Name],

We hereby formally submit a claim for an Extension of Time


(EOT) under Clause [X] of the Contract Agreement due to excessive
rainfall, which has significantly impacted the progress of the [Project
Name/Contract No.].

1. Details of Delay

Between [Start Date] and [End Date], the project site


experienced unusually heavy rainfall, recorded as follows:
Rainfall
Date Contractual Threshold (if applicable) Work Affected
(mm)

[DD/MM/YYYY] [XX] mm [YY] mm [Activity]

[DD/MM/YYYY] [XX] mm [YY] mm [Activity]

(Attached: Official rainfall records from [Source, e.g., Meteorological


Department].)

2. Impact on Construction Activities

The adverse weather conditions caused:

 Work stoppages due to waterlogging, unsafe site conditions, and inability


to execute [specific tasks, e.g., earthworks, asphalt laying].
 Delays in the critical path, as evidenced in the revised schedule
(attached).

3. Contractual Basis for EOT

This claim is submitted under:

 Clause [X] – Force Majeure / Adverse Weather


 Clause [Y] – Compensation Events / Excusable Delays
 Any other relevant provisions

4. Requested Extension

Based on the delay analysis, we request an EOT of [Z] days, revising the
completion date from [Old Date] to [New Date].

5. Supporting Documents

The following evidence is attached for your review:

 Certified rainfall data from [Source]


 Site diary entries & photographs
 Revised project schedule (Primavera P6/MS Project)
 Daily progress reports

We kindly request your prompt review and approval of this EOT claim.
Should you require additional information, please let us know.

Sincerely,

[Your Name]
[Your Position]
[Company Name]
[Contact Information]

Attachments:

1. Rainfall Data Report


2. Updated Construction Schedule
3. Site Records & Photographs

Key Notes for Submission:

✔ Submit early – Follow the contract’s notice period (e.g., within 7–14
days of the delay).
✔ Be factual – Use verified rainfall data and link delays directly to the
weather.
✔ Follow up – If no response, send reminders and escalate if necessary.

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