Order processing

Order processing is linked with inventories. With the help of Order processing you can track a stock item.
You place Purchase order with your suppliers for supply of goods. Similarly you receive Sales Orders from
your Customers.
Note: Order do not effect financial records nor do they update Inventories
Activation of Order processing
1) Gateway of Tally > Vouchers > Press F10: Other Vouchers>Enter Show inactive Button > select
Purchase order (Ctrl+F9) from list of voucher types > Press Enter

You need to activate the Purchase Order voucher type.

Active now?

Yes or No

Creating the Purchase Order

Sr . No Date Particulars
295 01/09/2024 A Purchase order No.001 is raised to Videocon India Ltd for 1
Nos Semi-Automatic W/M-V @ Rs.9,500 + GST @ 28% for
Showroom and the due date is 01/10/2024

F2 : Date 01/09/2024
Party’s A/c Name Videocon India Ltd
Order Details Ctrl + A
Party Details Ctrl + A
Purchase Ledger Purchase A/c
Name of Item Semi-Automatic W/M-V
Due on 01-Oct-2024
Godown/Location Showroom
Quantity 1 Nos
Rate per Press Enter
Amount Press Enter
CGST Press Enter
SGST Press Enter

1) Press Ctrl + I : More Details > Select Party Details Videocon India Ltd > Select GST – Tax
Analysis for list of more details > Enter > Press Alt + F5 : Detailed
2) Press Enter & Accept the screen and return to Gateway of Tally
Exercise: Enter the following Purchase Order Voucher
Purchase order (Goods Not Received)

Sr . No Date Particulars

296 01/09/2024 A Purchase order No.002 is raised to LG India Ltd for 5 Nos Semi
Automatic W/M LG @ Rs.10,500 + GST @ 18% for Showroom and the
due date is 01/10/2024
297 01/09/2024 A Purchase order No.003 is raised to Baren International for 1 Nos AC
Automatic - V @ Rs.22,000 + GST @ 28% for Warehouse and the due
date is 01/10/2024
298 01/09/2024 A Purchase order No.004 is raised to Kitchen Appliances for 3 Nos 36”
LED-LG @ Rs.3,665 + GST @ 18% for Showroom and the due date is
01/10/2024
299 01/09/2024 A Purchase order No.005 is raised to Meena Agencies for 2 Nos 21”
LCD-V @ Rs.9,000 + GST @ 28% for Warehouse and the due date is
01/10/2024
300 01/09/2024 A Purchase order No.006 is raised to Nirmal Enterprises for 6 Nos 165”
Litre Ref-LG @ Rs.7,540 + GST @ 18% for Showroom and the due date
is 01/10/2024
To Display the Purchase Bill pending voucher
1) Gateway of Tally > Display More Reports > Statement of Inventory > Purchase Order
Outstanding > All Order
2) Press F2 : Date Change the period 01/04/2024 to 01/10/2024

3) Press Esc & Return to Gateway of Tally

 Creating the Sales Order
Sr . Date Particulars
No
301 02/09/2024 A Sales order No.AG-001 is raised to Aditi Agencies for 10 Nos Audio
Speed king – LG @ Rs.780 + GST @ 18% for Showroom and the due
date is 02/10/2024

1) Gateway of Tally > Vouchers > Press F10 : Other Vouchers > Enter Show Inactive Button >
Select Sales Order (Ctrl+F8) From list of voucher type > Press Enter

You need to activate the Sales Order voucher type.

Active now?

Yes or No

F2 : Date 02/09/2024
Party’s A/c Name Aditi Agencies
Order Details Ctrl + A
Order No AG-001
Sales Ledger Sales A/c
Name of Item Audio Speed king - LG
Due on 02-Oct-2024
Godown/Location Showroom
Quantity 10 Nos
Rate per Press Enter
Amount Press Enter
CGST Press Enter
SGST Press Enter

2) Press Ctrl + I : More Details > Select Party Details Aditi Agencies > Select GST – Tax Analysis
for list of more details > Enter > Press Alt + F5 : Detailed
3) Press Enter & Accept the screen
4) Press Esc & Return to Gateway of Tally
Exercise: Enter the following Sales Order Voucher
Sales order (Goods Not Delivered)

Sr . No Date Particulars

302 02/09/2024 A Sales order No. SE-002 is raised to Sony electronics for 1 Nos 36 LED LG
@ Rs.4,665 + GST @ 18% for Warehouse and the due date is 02/10/2024
303 02/09/2024 A Sales order No. AC 003 is raised to Amol TV Center for 4 Nos AC
Automatic-V @ Rs.23,000 + GST @ 28% for Warehouse and the due date
is 02/10/2024
304 02/09/2024 A Sales order No. HA-004 is raised to Hitesh Agencies for 1 Nos 21”LCD-V
@ Rs.10,000 + GST @ 28% for showroom and the due date is 02/10/2024
305 02/09/2024 A Sales order No. JC is raised to Jalaram TV Center for 8 Nos 24”LCD-V @
Rs.11,590 + GST @ 28% for Warehouse and the due date is 02/10/2024
306 02/09/2024 A Sales order No. LA-006 is raised to Laxmi Agencies for 2 Nos AC
Automatic-V @ Rs.23,000 + GST @ 28% for Showroom and the due date
is 02/10/2024
307 02/09/2024 A Sales order No. JE-007 is raised to Jitendra Electronics for 2 Nos 210 Ltr
Ref-LG @ Rs.11,890 + GST @ 18% for Showroom and the due date is
02/10/2024
308 02/09/2024 A Sales order No. SE-008 is raised to Shakti Electronics for 2 Nos Audio
Speed king-LG @ Rs.780 + GST @ 18% for Showroom and the due date is
02/10/2024

To Display the Sales Bill pending voucher

1) Gateway of Tally > Display More Reports > Statement of Inventory > Sales Order Outstanding >
All Order
2) Press F2 : Date Change the period 01/04/2024 to 02/10/2024

3) Press Esc & Return to Gateway of Tally

 Pre-Closure Order
Due to reasons like cancellation of orders or delay in acceptance orders may have to be closed in advance,
without being executed. The general procedure followed while purchasing goods is to place the order and
obtain an invoice for the goods received. For sales of goods, the order is received and sales invoice is
raised for the goods delivered. In general these orders are executed fully. At times, there are instances
where an order gets cancelled or executed partially. Pre closure of order is a feature introduced in Tally
Prime to track the orders that have been closed without being fully executed. This helps in generating
accurate inventory reports.

Sales order Pre-closure

1) Gateway of Tally > Display More reports > Statement of Inventory > Sales Order Outstanding >
Ledger > Amol TV Center > AC Automatic – V > Press Enter

Press Alter + W (Preclose Order)

Pre-Close Quantity 1 Qty & Press Enter
Reason of Pre-closure Order Cancelled
Closed On 31/03/2021
Press Enter

2) Press Esc & return to Gateway of Tally

Purchase Order Pre Closure
1) Gateway of Tally > Display More Reports > Statement of Inventory > Purchase order Outstanding
> Stock item > Select 165 Litre ref-LG > Press Enter > Show in Following Screen

Press Alter + W (Preclose Order)

Pre-Close Quantity 2 Qty & Press Enter
Reason of Pre-closure Order Cancelled
Closed On 31/03/2021
Press Enter

2) Press Enter & Accept the screen

Following example will explain the actual functionality of Tracking Number:
Suppose you are selling 10 Nos of Maxell com 110/- to Krishna Computers on 30.4 and you want a Delivery
Challan to accompany the goods. You should make the entry in Delivery Note (under F8: Sales), which will
reflect stock out (but will not affect accounts, i.e., neither Krishna, computers accounts will be debited not
Sales account will be credited) and give a new Tracking number at the Tracking No. field (say Voucher (or
Invoice) under F8: Sales under Tracking No., select the Tracking Number of Delivery Challan date 30.4
(K/144) that update accounts only but not stock (which already took effect on 30.4). If instead of selecting
the earlier Tracking No. (K/144 in this instance), you select Not Applicable, Tally will once again update the
stock, i.e., double stock out will be shown, once on 30.4 when you entered in Delivery Note and again on
1.5 when you entered invoice with tracking no. as Not Applicable.
However, if Tracking No. is activated, but you just Invoice (and no Challan), yet affecting both accounts &
stock simultaneously, enter Voucher/Invoice and at Tracking No. select Not Applicable, which will update
stock and accounts simultaneously without the need of entering separate Inventory voucher.
Following Example Shows Pure Inventory transactions
Enter the following transactions in Inventory Voucher
Receipt Note:
When you purchase goods, you have to pass a purchase voucher but if you have not received a bill then you
can simply pass a Receipt Voucher which updates the stock of that item without affecting the financial
accounts. When you receive the bill you can adjust it against this Receipt Note by pressing Alt+F9 key.
57) Transaction: Goods received from Videocon India Ltd Nasik Tracking no. RN/TR/001 on Warehouse

Date Description of Goods HSN/SAC Code GST Qty Rate Per Amount
Rate
02/05/20 Semi-Automatic-V 18% 1 9,500 Nos 12,160

Date 02/05/2024
Reference No RN/TR/001
Party A/c Name Videocon India Ltd
Order details Press Ctrl + A
Party details Press Ctrl + A
Purchase Ledger Purchases A/c
Name of Item Semi-Automatic - V
Tracking No. RN/TR/001
Godown Showroom
Quantity 1 Nos
Rate Press Enter
Amount Press Enter
CGST Press Enter
SGST Press Enter
Press Enter & Accept the screen

Exercise: Enter the following Receipt Note Transactions

58) Goods Received from LG India Ltd. Pune Tracking No. RN/TR/002 on Showroom
Date Description of HSN/SAC GST Qty Rate Per Amount
Goods Code Rate
02/05/20 Semi-Automatic-LG 18% 5 10,500 Nos 67,200

59) Goods Received from Baren Internationals Tracking No. RN/TR/003 on Warehouse
Date Description of HSN/SAC GST Qty Rate Per Amount
Goods Code Rate
02/05/20 AC Automatic – V 28% 1 22,000 Nos 28,160

60) Goods Received from Kitchen Appliances Tracking No. RN/TR/004 on Showroom
Date Description of HSN/SAC GST Qty Rate Per Amount
Goods Code Rate
02/05/20 36 LED LG 18% 3 3,665 Nos 14,073.60

61) Goods Received from Meena Agencies Tracking No. RN/TR/005 on Warehouse
Date Description of HSN/SAC GST Qty Rate Per Amount
Goods Code Rate
02/05/20 21 LCD – V 28% 2 9,000 Nos 23,040
 62) Goods Received from Nirmal Enterprises Tracking No. RN/TR/006 on Showroom
Date Description of HSN/SAC GST Qty Rate Per Amount
Goods Code Rate
02/05/20 165 Ltr Ref – LG 18% 4 7,540 Nos 38,604.80

1) To Display the Purchase Bill Pending Vouchers

2) Gateway of Tally > Display More Reports > Statement of Inventory > Purchase Bills Pending > Enter

3) Press Esc & Return to Gateway of Tally

Delivery Note
When you sell goods to a customer you have to prepare an invoice. Sometimes you send goods out with
Delivery note later prepare an invoice against this Delivery Note. By Pressing Alt+F8 Key.
63) Transactions: Goods delivered to Aditi Agencies Tracking No. DN/TR/001 on Showroom

Date Description of Goods HSN/SAC Code GST Qty Rate Per Amount
Rate
02/05/20 Audio Speed King - LG 18% 10 780 Nos 9,204

1) Gateway of Tally > Vouchers > Press F10: Other Vouchers > Select Show Inactive Button > Select
Delivery Note (alt+F8) from list of voucher types > Enter > Press ‘YES”

You need to activate the Delivery Note voucher type.

Active now?

Yes or No
 Date 02/05/2024
Reference No DN/TR/001
Party A/c Name Aditi Agencies
Order details Press Enter
Dispatch details Press Enter
Party details Press Ctrl + A
Purchase Ledger Sales A/c
Name of Item Audio Speed king – LG
Tracking No. DN/TR/001
Godown Showroom
Quantity 10 Nos
Rate Press Enter
Amount Press Enter
CGST Press Enter
SGST Press Enter
Accept? Yes or No Yes

2) Press Enter & Accept the Screen

To Print the Delivery Note

1) Print the Delivery Note (Delivery Challan)

2) Press Page Up key and then Press Ctrl + P and press I print preview
Exercise: Enter the following Delivery Note transactions
64) Goods delivered to Sony electronics, Tracking No. DN/TR/002 on Warehouse

Date Description of Goods HSN/SAC Code GST Rate Qty Rate Per Amount
02/05/20 36 LED - LG 18% 1 4,665 Nos 5,504.70

65) Goods delivered to Amol TV Center, Tracking No. DN/TR/003 on Warehouse

Date Description of Goods HSN/SAC Code GST Rate Qty Rate Per Amount
02/05/20 AC Automatic - V 28% 3 23,000 Nos 88,320

66) Goods delivered to Hitesh Agencies, Tracking No. DN/TR/004 on Showroom

Date Description of Goods HSN/SAC Code GST Rate Qty Rate Per Amount
02/05/20 21 LCD - V 28% 1 10,000 Nos 12,800

67) Goods delivered to Jalaram TV Center, Tracking No. DN/TR/005 on Warehouse

Date Description of Goods HSN/SAC Code GST Rate Qty Rate Per Amount
02/05/20 24 LCD - V 28% 8 11,590 Nos 1,18,681.6

68) Goods delivered to Laxmi Agencies, Tracking No. DN/TR/006 on Showroom

Date Description of Goods HSN/SAC Code GST Rate Qty Rate Per Amount
02/05/20 AC Automatic - V 28% 2 23,000 Nos 58,880

69) Goods delivered to Jitendra Electronics, Tracking No. DN/TR/007 on Showroom

Date Description of Goods HSN/SAC Code GST Rate Qty Rate Per Amount
02/05/20 210 Liter Ref - LG 18% 2 11,890 Nos 28,060.4

70) Goods delivered to Shakti Electronics, Tracking No. DN/TR/008 on Showroom

Date Description of Goods HSN/SAC Code GST Rate Qty Rate Per Amount
02/05/20 Audio Speed king - LG 18% 2 780 Nos 1,840.80

1) To Display the Sales Bill pending Voucher

Gateway of Tally > Display more reports > Statement of Inventory > Sales bill pending
 2) Press Esc & return to Gateway of Tally
Stock Journal:
Stock Journal is used for entering manufacturing and stock transfer transactions in Tally. A Separate Stock
Journal type manufacturing journal is created for Auto computation of consumption of where
components for production an item exist. Stock Journal vouchers updates only inventory. In case of
integrated accounts and inventory it updates financial accounts with the value of closing stock in final
accounts. In Stock Journal voucher, you may enter the following transactions.
1) Consumption / production
2) Stock transfer
3) Process of Manufacturing
4) Process of transformation item, its semi-finished Item or finished stage
5) Transfer of material from one location or department to another location or Godown
6) Allied expenses
71) Transaction: Transfer following Stock items from Warehouse to Showroom

Date Source Godown Qty Rate Per Amount

(Consumption)
02/05/20 36” LED – LG Warehouse 3 3,665 Nos 10,995
Date Source Godown Qty Rate Per Amount
(Consumption)
02/05/20 36” LED – LG Showroom 3 3,665 Nos 10,995

1) Gateway of Tally > Vouchers > Press F10: Other Vouchers > from list of voucher types Select
Stock Journal (Alt + F7)
 F2 : Date 02/05/2024
Name of item 36” LED – LG
Go down Warehouse
Quantity 3 Nos
Rate 3,665
Amount Enter
Name of item 36” LED – LG
Go down Showroom
Quantity 3 Nos
Rate 3,665
Amount Enter

2) Press Enter & Accept the screen & return to Gateway of Tally
Exercise: Enter the following Stock Journal Voucher transactions
72) Transaction: Transfer following Stock Item from Warehouse to Showroom

Date Source Godown Qty Rate Per Amount

(Consumption)
02/05/20 Fully-Automatic W/M - LG Warehouse 5 11,500 Nos 57,500
Date Source Godown Qty Rate Per Amount
(Consumption)
02/05/20 Fully-Automatic W/M - LG Showroom 5 11,500 Nos 57,500
Rejections Out
When you reject some items from the goods you purchased, but send its debit note to the supplier
later. In this case you have to pass Rejections Out voucher and raise a Debit note against this
Rejection Note.
73) Returned goods to LG India, Tracking No. RN/TR/002 on Showroom
Date Description of Goods Godown Qty Rate Per Amount
02/05/20 Semi-Automatic - LG Showroom 1 10,500 Nos 10,500
1) Gateway of Tally > Vouchers > Press F10: Other Vouchers > Select Show Inactive Button > select
Rejections Out (Ctrl+F5) from list of vouchers type > Enter > Press ‘YES’

You need to activate the Rejections Out voucher type.

Active now?

Yes or No

F2: Date 02/05/20

Ledger Account LG India Ltd
Supplier Name & Address Press enter
Name of Item Semi-Automatic – LG
Tracking No. Select RN/TR/002
Godown Showroom
Quantity 1 Nos
Rate Press Enter
Amount Press Enter
Accept? Yes or No Yes
Exercise : Enter the following Rejection Out Voucher transactions
74) Returned Goods to Meena Agencies, Tracking No. RN/TR/005 on Warehouse

Date Description of Goods Godown Qty Rate Per Amount

02/05/20 21” LCD - V Warehouse 1 9,000 Nos 9,000

75) Returned Goods to Nirmal Enterprises, Tracking No. RN/TR/006 on Showroom

Date Description of Goods Godown Qty Rate Per Amount

02/05/20 165 Liter Ref – LG Showroom 1 7,540 Nos 7,540
1) To Display the Purchase Bill Pending Voucher
2) Gateway of Tally > Display More Reports > Statement of Inventory > Purchase Bill Pending > Press
Alt+F5 : Detailed
 3) Press Esc & return to Gateway of Tally
Rejection In:
The goods sold to customer are returned if the customers does not immediately send you a debit note, then
you have to pass Rejection In voucher to bring the sold goods back in to your Stock.
76) Returned goods to Aditi Agencies, Tracking No: DN/TR/001 on Showroom

Date Description of Goods Godown Qty Rate Per Amount

02/05/20 Audio Speed King - LG Showroom 2 780 Nos 1,560

1) Gateway of Tally > Vouchers > Press F10: Other Vouchers > Select Show Inactive Button > select
Rejections In (Ctrl+F6) from list of vouchers type > Enter > Press ‘YES’

You need to activate the Rejections In voucher type.

Active now?

Yes or No

F2: Date 02/05/20

Ledger Account Aditi Agencies
Customer Name & Address Press enter
Name of Item Audio Speed King
Tracking No. Select DN/TR/001
Godown Showroom
Quantity 2 Nos
Rate Press Enter
Amount Press Enter
Accept? Yes or No Yes
 2) Press Esc & return to Gateway of Tally
Exercise: Enter the following Rejection In Voucher
77) Returned goods to Jalaram TV Center, Tracking No: DN/TR/005 on Warehouse

Date Description of Goods Godown Qty Rate Per Amount

02/05/20 24” LCD - V Warehouse 1 11,590 Nos 11,590
78) Returned goods to Jitendra Electronics, Tracking No: DN/TR/007 on Showroom

Date Description of Goods Godown Qty Rate Per Amount

02/05/20 210 Liter Ref – LG Showroom 1 11,890 Nos 11,890
1) To Display the Sales Bill Pending Voucher
2) Gateway of Tally > Display More Reports > Statement of Inventory > Sales Bill Pending > Press Alt+F5 :
Detailed

3) Press Esc & return to Gateway of Tally

Following Example Shows One Sales Invoice Linked to Delivery Note
79) Sold goods to Aditi Agencies converting the material Delivered under Tracking No. DN/TR/001
 Date Description of Goods Godown GST rate Qty Rate Per Amount
02/05/20 Audio Speed King - LG Showroom 18% 8 780 Nos 7,363.20

1) Gateway of Tally > Vouchers > F8 : Sales

F2: Date 02/05/20
Reference Press Enter
Date Press Enter
Party A/c Name Aditi Agencies
Delivery Note No. DN/TR/001
Party Details Press Ctrl+A

2) Press Enter & Accept the screen

 Exercise: Enter the following Sales Invoice Voucher Linked with Delivery Note

Sr . No Date Particulars

80 02/05/2024 Sold goods to Sony Electronics for Rs.5,504.70/- converting the material
Delivered under Tracking No. DN/TR/002
81 02/05/2024 Sold goods to Amol TV Center for Rs.88,320/- converting the material
Delivered under Tracking No. DN/TR/003
82 02/05/2024 Sold goods to Hitesh Agencies for Rs.12,800/- converting the material
Delivered under Tracking No. DN/TR/004
83 02/05/2024 Sold goods to Jalaram TV Center for Rs. 1,03,846/- converting the
material Delivered under Tracking No. DN/TR/005
84 02/05/2024 Sold goods to Laxmi Agencies for Rs. 5,88,80/- converting the material
Delivered under Tracking No. DN/TR/006
85 02/05/2024 Sold goods to Jitendra Electronics for Rs. 14,030.20/- converting the
material Delivered under Tracking No. DN/TR/007
86 02/05/2024 Sold goods to Shakti Electronics for Rs. 1,840.80/- converting the
material Delivered under Tracking No. DN/TR/008
3) Press Esc & Return to Gateway of Tally
Following Examples Shows One Purchase Invoice Linked to Receipt Note
87) Purchased goods from Videocon India Pvt Ltd Invoice No. VL/01 for Rs.12,160/- converting the material
received under Tracking No. RN/TR/001

Date Description of Goods Godown GST rate Qty Rate Per Amount
02/05/20 Semi-Automatic W/M-V Showroom 28 28% 1 9,500 Nos 12,160

1) Gateway of Tally > Vouchers > F9 : Purchases

F2: Date 02/05/20
Supplier Invoice No VL/04
Reference Press Enter
Date Press Enter
Party A/c Name Aditi Agencies
Delivery Note No. DN/TR/001
Party Details Press Ctrl+A
 1) Press Enter & Accept the screen
Exercise: Enter the following Purchase Invoice Voucher Linked with Receipt Note

Sr . Date Particulars
No
88 02/05/2024 Purchased goods from LG India ltd Invoice No. LG/04 for Rs.53,760/-
converting the material received under Tracking No. RN/TR/002
89 02/05/2024 Purchased goods from Baren International Invoice No. BI/02 for Rs.28,160/-
converting the material received under Tracking No. RN/TR/003
90 02/05/2024 Purchased goods from Kitchen Appliances Invoice No. KA/01 for Rs.14,073.60/-
converting the material received under Tracking No. RN/TR/004
91 02/05/2024 Purchased goods from Meena agencies Invoice No. MA/05 for Rs.11,520 /-
converting the material received under Tracking No. RN/TR/005
92 02/05/2024 Purchased goods from Nirmal Enterprises Invoice No. NE/06 for Rs.28,953.60/-
converting the material received under Tracking No. RN/TR/006

4) Press Esc & Return to Gateway of Tally

93) Create a Bank Account with Name – IDBI Bank with opening balance of Rs.10,00,000/-
Payment Entries
94) On 02/06/2024 - Payment made to Videocon India Ltd for purchase against the Invoice No. VL/01 for
Rs.12,160/-
Exercise: Enter the following Payment Invoice Voucher Linked with Invoice No.
95) On 02/06/2024 - Payment made to LG India for purchase against Invoice No. LG/04 for Rs.53,760/-
96) On 02/06/2024 - Payment made to Baren International for purchase against Invoice No. BI/02 for
Rs.28,160/-
97) On 02/06/2024 - Payment made to Kitchen Appliances for purchase against Invoice No. KA/01 for
Rs.14,073.60 /-
98) On 02/06/2024 - Payment made to Meena Agencies for purchase against Invoice No. MA/05 for
Rs.11,520/-
99) On 02/06/2024 - Payment made to Nirmal Enterprises for purchase against Invoice No. NE/06 for
Rs.28,953.60/-
Receipt Entries:
Pass the receipt entries (refer tally)