SUPPLIER HANDBOOK

CHEMICAL MANAGEMENT

Version 4.0 I July 2020

CONTENT
1] Introduction……...…………………….....………………03

2] Tchibo Requirements…………………...…………….…07

Transparency I Supply Chain Disclosure…...…..08

RSL I MRSL Compliance….….…………………..09

Documentation (Inventory I SDS)……...…….…..12

Housekeeping I Processes………...……………...16

Waste Water Testing.……….……………………...19

Chemical Input Management ……….…………….21

3] Get Started - Checklist Responsibilities……………....28

Supplier I Vendor…………………………………..29

Producer (CMT)….……………………….………..30

Producer (Wet-Processing)…..……………….…..31

Chemical Supplier……….….……………………...34

4] Appendix - Links I Videos I Further Reading……….…36

Version 4.0 I July 2020 I Page 02

1] Introduction
 WHAT IS DETOX? DID YOU KNOW?

The Greenpeace Detox campaign

challenges top brands to make
amends by working with their
suppliers to eliminate all hazardous
20%
chemicals across their entire supply of industrial water pollution
chain. Tchibo has publicly committed
itself to eliminate a priority list of comes from textile dyeing
hazardous chemicals from textile and finishing! (World Bank)
supply chains until 2020 and to gain
This massive water pollution has
transparency over the use and
been the origin of the Greenpeace
discharge of chemicals. The goal is
Detox Campaign. In order to drive
to protect water resources and
change, Greenpeace appeals to the
improve environmental and human
responsibility of international textile
health both at work and in
brands and demands a commitment
surrounding communities.
to eliminate hazardous chemicals!

View I Download: Tchibo Detox Commitment 2014

View I Download: Tchibo Detox Progress Report 2019

ZDHC Membership About ZDHC

The ZDHC Foundation oversees
implementation of the Roadmap to
Tchibo believes that only collective Zero Programme and is a global
action can transform an industry. In industry collaboration of currently
2018, Tchibo became a signatory 150 contributors (30 brands, over
brand member of the ‘Zero 100 value chain affiliates, and 19
Discharge Hazardous Chemicals’ associates). The vision is wide-
Initiative (ZDHC). We see a number spread implementation of sustain-
of opportunities in this alliance: able chemistry, driving innovations
firstly, it allows for an industry-wide and best practices in the textile,
agreement on a minimum level of apparel, leather and footwear
engagement in the supply chains. industries. Through collaborative
engagement, standard setting and
large-scale implementation ZDHC
advances the industry towards zero
discharge of hazardous chemicals.

Find more information on

https://www.roadmaptozero.com/

Version 4.0 I July 2020 I Page 04

These 11 priority chemical groups are used extensively in the textile
industry and in the focus of the Greenpeace Detox Campaign. Once released,
many of them accumulate in the environment, which means they are defined
as persistent. Some substances are bioaccumulative, meaning they can
accumulate in the blood, organs and tissues of living organisms and damage
health. Also most of them are toxic and harm living organisms. That is why
these chemicals should be avoided.

Substance Group Occurrence in product/ process

Pigment printing, washing and scouring (e.g.pre-
Alkylphenolethoxylates
1 treatment, Anti backstaining of denim, greasy
(AP and APEO)
wool), Coatings, Silk treatment (de-gumming)
Per- and polyfluorinated Water- and/or dirt- and/or grease-repellant
2
chemicals (PFCs) finished products
Flexible plastic components (e.g., PVC), Print
3 Phthalates pastes, Adhesives, Plastic buttons, Plastic
sleevings, Polymeric coatings
Brominated and
4 chlorinated flame Flame retardant finishing
retardants
Cleavable aryl amines Dyeing and printing of all other fibres, PU-
5
from Azo dyes materials
Odour blocking/ anti-bacterial finishing, textile
printing, finishing and coating, plastics/rubber,
6 Organotin compounds
metallic glitter, polyurethane products and heat
transfer material (transfer prints label)
Polyester or wool/polyester fibres (dyeing),
7 Chlorobenzenes
rubber carpet back, shoe polish, glue, lacquer
Spot cleaning agent in manufacturing, solvent,
8 Chlorinated solvents degreasing or cleaning operations (leather/
textile/ fur/ rubber/ plastic, printing, Finishing)
Preservatives or pesticides for growing cotton
9 Chlorophenols and when storing/transporting fabrics (anti-mold/
insect). Preservative in print pastes.
Short chain Plastiziser in plastics, fat liquoring of leather and
10
Chloroparaffines (SCCP) fur, flame retardants
Leather tanninng, wool/silk/ PA dyeing, Textile
11 Heavy metals prints, colours and paints (e.g. surface paints on
zippers and buttons), synthetic materials

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This handbook will support to improve your chemical management
system - Put Detox into practice!

✓ Think out of the box and be open for new ideas and new ways to
manage new challenges

✓ Consider that your efforts help to safe the health of workers and
consumers and to protect the environment

✓ Recognize that compliance with MRSL is essential for established

and extended business relationships

✓ Read this handbook carefully and follow the indicated

recommendations

✓ Use the included links for further or more detailed information and
screen additional guidelines, best practices etc.

✓ Get in contact with Tchibo in case of any unsolved issues or in case

of needed assistance

Please share this handbook with all your business partners, especially
with all the ones conducting wet processes!

Version 4.0 I July 2020 I Page 06

2] Tchibo
Requirements
 Transparency I Supply Chain Disclosure

WHY DO WE NEED TRANSPARENCY?

The Detox commitment includes transparency on the use and discharge of all
hazardous chemicals with textile production. The chemical-intensive process
steps usually take place in the deeper supply chain at wet-processing level.
That is why full transparency of all suppliers and production processes is the
basis to take action and improve chemical management.

Raw Material Producer Producer Supplier I

Tchibo
Supplier (Wet-Processing) (CMT) Vendor

Chemical “Detox hot spots” are at

Supplier wet-processing level!

TCHIBO REQUIRES…..

1. Information on all wet-processing units (WPU) that are involved in the

production of Tchibo products including name, address, contact
information and process steps

2. A valid waste water test for each wet-processing unit (see page 19 for
further details)

3. Upload of the waste water test to ZDHC Gateway Platform (see page 20
for further details)

By Tchibo joining the ZDHC, Wastewater Module

all WPUs producing for Tchibo a global online platform to register and
will get free access to ZDHC share verified wastewater test data for
Gateway. The platfom the entire textile industry
includes two modules:
Chemical Module
an advanced search engine for formulations
that are conforming to ZDHC's MRSL

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 RSL I MRSL Compliance

For the implementation of the Detox requirements throughout the supply

chains, Tchibo has updated and refined its product and production standards:

RSL – Restricted Substances List

RSL contains chemicals which are either completely prohibited or
restricted above certain threshold levels in final products!

MRSL – Manufacturing Restricted Substances List

MRSL contains chemicals which are either completely prohibited or are
restricted above certain threshold levels in production processes!

Hazardous substances endanger the health of workers and consumers and

have harmful environmental effects.
➔ Both lists provide an overview of substances that must not be used or
detected or which must be within the defined limits.

➔ In case a Restricted Substance has been detected, it has to be replaced

in production or need to be strictly controlled in chemical preparations,
processes and on the final product.

➔ Every actor who is involved in the production of products for Tchibo needs
to be informed about the RSL/MRSL and is responsible to safeguard
compliance with the requirements of RSL/MRSL.

INDUSTRIE STANDARDS
The ZDHC MRSL is considered as the industry benchmark for restricted
substances in textile and leather chemicals. While we have been using and
developing our own MRSL for years, the industry has made considerable
progress as well, agreeing on a high standard that is by now comparable to
our own. As a member of the ZDHC Initiative, we want to support this
important joint industry approach. That’s why we have replaced our own
MRSL with the ZDHC MRSL 2.0 in 2020.

View I Download: ZDHC MRSL 2.0

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 RSL I MRSL Compliance

HOW TO READ THE ZDHC MRSL 2.0?

Detailed information on
the substance regarding
Chemicals that are under discussion use, reasons for
of being included in the ZDHC MRSL. restriction and safer
MRSL Candidate List: Proposed MRSL alternatives.
additions meeting listing criteria, yet
lacking safer alternatives at scale. Concentration limits for
Including them on the Candidate List chemical formulations.
encourages innovation of alternatives. Exceedance of this limit
MRSL Archived List: Substances without indicates intentional use of the
strong evidence of current use in industry substance and non-
but with clear evidence of historical use. conformance with the MRSL.

Methods for waste water and sludge analysis including detection limits are
listed in the ZDHC Waste Water Guidelines.

Compliance with foundational limits defined in ZDHC waste water guidelines is

a first step towards zero discharge of hazardous chemicals.
(https://www.roadmaptozero.com/output)

In case residues of priority substances have been detected in discharges or

products, a root
cause analysis must be initiated to find the source of the contamination. Based on
the results, measures shall be defined to eliminate the priority substances from the
production.

View I Download: Tchibo MRSL Implementation Guidance

Version 4.0 I July 2020 I Page 10

 RSL I MRSL Compliance

HOW TO ENSURE MRSL COMPLIANCE?

INTERNAL COMMUNICATION FLOW

✅ Inform all involved departments of your company (e.g. procurement, quality

assurance, colour lab, production etc.) about the RSL/MRSL requirements
✅ Establish a communication flow which ensures that all departments/
responsible persons are informed and updated about RSL/MRSL requirements

EXTERNAL COMMUNICATION FLOW

✅ Communicate the Tchibo RSL/ ZDHC MRSL to material and chemical

suppliers as well as commission units and ask for recognition and confirmation of
adherence
✅ Develop communication procedures with Tchibo regarding Detox cases
such as: Restricted Substance(s) have been identified, product specifications
cannot be realized, limits cannot be achieved.

CHEMICAL SOURCING ACCORDING TO MRSL

✅ Only use and purchase chemicals that are compliant with MRSL requirements.
Evaluate data from SDS to ensure ZDHC MRSL compliance.

✅ Ask your chemical suppliers for supporting Letter of Confirmation

secondary documents to proof conformity with
the ZDHC MRSL. These documents comprise This is to confirm that the
following chemical product:
✓ test reports
✓ certificates or NAME OF THE CHEMICAL
✓ at least declarations (stating the chemical main qualifies for the dyeing, printing
component, CAS number, presence and and finishing of textiles in
quantity of substances mentioned in the Tchibo compliance with the ZDHC MRSL
RSL/MRSL for each chemical preparation, V2.0 and that it is properly applied
according to the technical
which is indicated with full trade name)
recommendations.

Company name
Signature

✅ Implement testing procedures to close data lacks and avoid the usage of
chemical preparations with insufficient data

✅ Use ZDHC Gateway Chemical Module which allows to check and share
chemical product conformance information. Chemical inventory conformance
towards ZDHC MRSL can be verified by an InCheck Report

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 Documentation (Inventory I SDS)

Maintaining an inventory of the chemicals used and stored in factories is

necessary in order to keep track. There are two kinds of inventories:

Material Inventory List

is a list of all materials and semi-finished components used and stored on-
site with relevant information concerning their risks and components.

Chemical Inventory List

is a list of all chemicals and chemical mixtures used and stored on-site with
relevant information concerning their risks and components

A chemical inventory is the core element of a functional chemical

management system, which can help you to identify and organize all chemical
related issues in your production, from the calculation of chemical
consumption to the verification of client’s and legal requirements for restricted
hazardous substances on final products. WHAT TO DO?
STEP 1: Set up an inventory of the chemicals used and
stored in the factory. The inventory list shall at least contain
the following information:
▪ Trade name of chemical product
▪ Supplier name
▪ Manufacturer name
▪ Classification: Substance or mixture
▪ Chemical composition (main ingredient)
▪ CAS number
▪
▪
▪
C.I. No for colourants
SDS availability
Norm of SDS

▪ GHS classification
▪ Field of application in production
▪ Annual consumption
▪ Physical form of the chemical product
▪ Available toxicological data

To complete an inventory list you have to collect documents

from the chemical producer such as Safety Data Sheets
(SDS), producer declarations, test reports etc.

STEP 2: Update the inventory continuously

✓ Add new chemicals 
✓ Remove expired and obsolete chemicals from the inventory

STEP 3: USE ZDHC GATEWAY CHEMICAL MODULE

✓ Use the ZDHC Gateway Chemical Module and generate the
ZDHC InCheck Report which provides a benchmark score of 
ZDHC MRSL conformance based on inventory and provides clear
results and guidance to improve the quality of chemical inputs

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 Documentation (Inventory I SDS)

Tchibo supports the use of the chemical inventory template provided by

ZDHC and other members of the Partnership for Sustainable Textiles:

If you already
have inventory lists in
place, check them on
completeness by
comparison with the
inventory list template
and integrate additional
columns which are
missing on your list!

View I Download: Chemical Inventory Template

------GUIDANCE FOR INVENTORY COMPLETION AND EVALUATION ------

Chemical Chemical Chemical formulator Chemical formulator Chemical formulator
formulation formulation (English)^ (Local)^ type^
(English)^ (Local)^
Commercial name of the single Indicate the name of the producer/ Chose whether
chemical product/ mixture under which manufacturer of the chemical product. the formulator is
it is sold to your company List name and contact details the original
manufacturer,
agent, distributer,
etc.

ZDHC use CAS No. Colour Index Amount onsite^ Amount onsite
category ^ (unit)^

Indicate for CAS and CI. No. allow a clear List the amount stored onsite and the
which function identification of the chemical related measurement unit
the chemical/ substances. ! You can find the
mixture is used information in the safety data sheet
in your process (SDS) chapter 3 !
e.g. printing,
bleaching,
softener, etc.

Monthly usage Monthly usage Annual consumption % mass of Do you have an

(kg/month) (kg/year) Substances in MSDS/ SDS?
SVHC list?
List the monthly consumption in kg (on List the annual SVHC = Indicate if safety
average) consumption in Substance of data sheet is
kg (on average) very High available by
Concern “yes” or “no”
according to
REACH

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 Documentation (Inventory I SDS)

xxx
Compliant with Support document Certifications Expiry dates of MSDS/ SDS
latest version of for ZDHC MRSL certifications issue date
ZDHC MRSL?? finding
Indicate whether e.g. GOTS e.g. GOTS letter mm.dd.yyyy mm.dd.yyyy
the chemical is certification of approval,
compliant with OEKO-TEX Eco
ZDHC MRSL by Passport,
“yes” or “no” Bluesign Certif.

Hazard Precautionary GHS Classification Use of PPE Biological

Statement (H) Statement (P) = Globally Harmonized System degradation/
of Classification and Labeling
of Chemicals elimination in %
H-Statement describes the nature List GHS Provide Add OECD norm
and degree of the hazard of the classification information of and results ! You
chemical. P-Statement describes according to suitable types of can find the
recommended measures to prevent SDS, chapter 2 PPE e.g. “Wear information in
adverse effects resulting from protection the safety data
exposure. ! You can find the gloves” sheet (SDS)
information in the safety data sheet chapter 12 !
(SDS) chapter 3 !

COD BOD5 Permanent halogen Acute aquatic Heavy metal in %

organic compounds toxicity
in %
Environmental indicators according to SDS, chapter 12
COD = chemical oxygen demand I BOD = biological oxygen demand

Storage condition Place of storage/ Delivery amount Delivery amount Delivery date
requirement building/ room (unit)

Outline Indicate where List the delivery amount and the mm.dd.yyyy
conditions for the chemical is related measurement unit
safe storage, stored exactly
including any
incompatibilities

Delivery invoice Chemical tests Dates of Chemical test Chemical testing

reference performed chemical tests results against laboratory
MRSL requirem.
List the invoice Indicate whether mm.dd.yyyy Indicate if List name and
number for each any chemical presence arise contact details of
delivery tests are Indicate the date from a failed test the testing
conducted by the mentioned on the against Tchibo’s laboratory
chemical supplier test report MRSL
or your company

Details on Disposal of Comments

compliance with chemical
Brand RSLs
Indicate whether Indicate disposal Add further
the chemical is information comments/
compliant with according to remarks
Tchibo RSL by SDS, chapter 13
“yes” or “no”

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 Documentation (Inventory I SDS)

Safety Data Sheets (SDS) include information about the properties of the
substance or mixture, its hazards and instructions for handling, disposal and
transport and also first-aid, fire-fighting and exposure control measures. The
format and content of the safety data sheets are specified in REACH.

A safety data sheet must be provided in local language to downstream users for:
• A substance or mixture that is classified as hazardous according to CLP
(Classification, Labelling and Packaging Regulation (EC) No 1272/2008).
• A substance that is persistent, bioaccumulative and toxic (PBT) or very
persistent and very bioaccumulative (vPvB), or
• A substance that is included in the Candidate List of substances of very
high concern (SVHCs)

The original SDS provided by chemical

SDS contains supplier follows a 16 section format which is
the description inter-nationally agreed:
of the data used
to identify the 1. Identification of substance
hazards of a 2. Hazards identification
chemical/
3. Composition/ ingredients
mixture
4. First Aid measures
5. Fire-fighting measures
SDS should always 6. Accidental release measures
be provided by
chemical supplier. If 7. Handling and storage
an SDS is not 8. Personal Protective Equipment
included, contact 9. Physical/ chemical properties
your chemical
supplier and request 10. Stability and reactivity
this document!! 11. Toxicological information
Archive 12. Ecological information
all SDS 13. Disposal considerations
for at 14. Transport information
least 24
months! 15. Regulatory information
16. Other information

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 Housekeeping I Processes

ENSURE GOOD CHEMICAL MANAGEMENT HOUSEKEEPING

☐ All chemicals are For safe storage the following requirements should be fulfilled:
stored safely in ✓ Proper and clean containers to avoid
accordance with the contamination
safety data sheet (SDS) ✓ No storage of chemicals in drinking bottles!!
and good
housekeeping is ✓ A flat and impermeable floor to prevent
contamination of soil e.g. epoxy floors
ensured
✓ Secondary containment/ no storage of chemicals
directly on floor (proper protection in case of spills)
Guidelines for
✓ Emergency drains (connected to the effluent
chemical storage
treatment plant)
✓ No exposure to rain if containers are stored outside
✓ Stable shelves incl. proper protection from
dropping e.g. by borders at shelves
✓ No storage of chemicals over head
✓ Written instructions, that drinking, eating and
smoking is strictly forbidden in storage area
✓ Appropriate fire extinguishers and smoke detectors
✓ Clean and clear ways, marked emergency exits
✓ Air extraction equipment for exhaust air purification
✓ Eyewash stations

☐ Incompatible
chemicals are stored
separately to avoid
poisonous gas or fires

Chemicals that may

react with each other
should be stored
remotely from each
other. Safety data
sheets (SDS) provide
specific information
on chemical
compatibility!

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 Housekeeping I Processes

☐ Personal Protective Dust Mask Air Purifying Respirator

Equipment and first aid
facilities are available
and in good working
order. Emergency
exits are clearly ✗ ✔
marked and free of
obstacles at any time! Only for dust For chemicals

☐ All chemical 1) Name and CAS# 3) Hazard Statement

containers are labelled 2) Signal Words 4) Precautionary Statement
according to GHS label
requirements

GHS = Globally
Harmonized 6) GHS Pictograms
System of
Classification
and Labelling of
Chemicals

5) Chemical Supplier Information

☐ Cautionary and Shape Meaning Example

warning signs are
available and clearly Prohibition
visible measures.

☐ Abstract SDS in Warning

local language are
displayed at all relevant
workplaces as well as Mandatory action
storage areas
Escape route
Safe condition
Escape equipment

Fire fighting equipment

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 Housekeeping I Processes

ENSURE GOOD CHEMICAL MANAGEMENT PROCESSES

RESPONSIBILITIES AND AND

RESPONSIBILITIES COMMUNICATION
COMMUNICATION
Person(s) in your company is (are) appointed to be responsible for Detox management and
Detox communication.
o Identify and define tasks and duties for Detox management in your company
o Find out which departments have to be involved in your company
o Define the required qualifications which are essential to perform the tasks
o Appoint responsible person(s) who is/are responsible for Detox topics
o Provide adequate training for the responsible person in case of need
o Inform other departments/persons about the responsibilities
o Identify and define interfaces and areas of interaction between responsible
person(s) and departments
o Provide management attention and support to the responsible persons

WORKER
WORKER TRAINING
TRAINING
Person(s) in your company is (are) regularly trained and informed on Detox/ chemical
management practices
o Determine training demands for different departments/persons involved in
RSL/MRSL management
o Identify the initial and individual knowledge level of the responsible persons
o Establish training courses and routines based on detected training demand
(e.g. awareness building measures for employees and department involved,
training on Detox topics and management for the responsible person(s))
o Based on the training content and the availability of respective knowledge within
your company, conduct internal trainings or trainings by external experts
o Check continuously if training content is understood
o In case of new or up-dated requirements or in case new employees shall be
trained, adopt training curricula accordingly
o Ensure that knowledge is not person related and available
centrally in the company

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 Waste Water Testing

WHO?
All wet-processing units that are involved in the production of Tchibo products
need to provide a valid waste water test. All WPUs must register with the ZDHC
Gateway Wastewater Portal and commission their wastewater test through the
platform. Upload of wastewater tests to ZDHC Gateway is mandatory for all tests
commissioned after 1st March 2019.

WHAT?
Tchibo is entirely aligned with the ZDHC industry standard in terms of testing
requirements:
Test Scope:
According to ZDHC Wastewater Guideline Version 1.1

Sampling Date:
Not older than 1 year (sample date)

Accepted Laboratories:
Please refer to the list of ZDHC Provisionally Accepted Labs.

What is the ZDHC Gateway?

The ZDHC Gateway – Wastewater Module is a global online platform that is
designed to share verified wastewater and sludge test data based on testing against
the ZDHC Wastewater Guidelines, which are already the basis for Tchibo’s standard
wastewater tests.

All data uploaded to the Gateway tool is tested against the same standard and
provides reliable, comparable and verified data. In addition to the lab test report,
WPUs receive an easy to read performance summary (ClearStream Report)

WHY?
The discharge of wastewater containing hazardous chemicals has a significant
impact on the environment and human health. The first step towards the
prevention of wastewater contamination is by using only chemical formulations
that are compliant with the ZDHC MRSL. Wet-processing units should then
ensure proper wastewater treatment prior to discharge.

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 Waste Water Testing

DISCLOSURE OF EFFLUENT DATA

Chemicals used in production of consumer goods can harm human health.

Therefore, every global citizen has a fundamental ‘Right to Know’ which
hazardous chemicals are being used and discharged into the environment.

As part of Tchibo's commitment to create transparency over the use of chemicals

in its supply chain, all factories involved in Tchibo production need to commission
and publish their wastewater tests to the ZDHC Gateway.

By uploading wastewater test results to the ZDHC Gateway, the test data
becomes visible to all ZDHC signatory brands, which means wet processing unit
can save time responding to individual brand requests.

USE WASTE WATER DATA TO CONDUCT A ROOT CAUSE ANALYSIS

At this point there are no contractual consequences based on the results of your
waste water test if local governmental regulations are met. However, in case
chemicals are detected in wastewater, we do expect the WPUs to conduct a root
cause analysis and submit a corrective action plan to Tchibo within two
weeks.
The WPU should use the ZDHC Corrective Action Plan template (available on the
ZDHC Gateway) and upload the completed file to the ZDHC Gateway. Please note
that at this stage, WPU corrective action plans uploaded to the ZDHC Gateway
are not visible for brands for data protection reasons. Hence, the corrective action
plan must be submitted via email to [email protected].

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 Chemical Input Management (CIM)

TRANSPARENCY OF CHEMICAL INVENTORIES FOR ADVANCED CHEMICAL

INPUT MANAGEMENT (CIM)

Wastewater testing is an important basis for Tchibo to identify hazardous

chemicals in wet processing factories. However, the industry is expanding its
efforts to achieve the zero discharge of hazardous substances and including
Chemical Input Management (CIM) to its approach. Tchibo sees great potential in
this approach and is joining the movement.
WHAT IS CHEMICAL INPUT MANAGEMENT (CIM)?

Chemical Input Management refers to the regular monitoring of chemical

inventories and their compliance level against different industry standards. An
inventory of chemicals used and stored in factories is essential in order to:

✓ … monitor used chemicals against industry standards

✓ ….conduct regular risk assessments
✓ ….identify & substitute hazardous chemicals from the inventory list
✓ ….improve the factories‘ environmental performance
✓ ….contribute to protecting people and environment

Inventorying chemicals is therefore the first fundamental steps towards

establishing good chemicals management.

Please note: Chemical Input Management does not replace the requirement to
commission a ZDHC waste water test!

WHICH CIM TOOLS DOES TCHIBO RECOMMEND?

The ZDHC and other service providers already offer a range of chemical input
management tools on the market. Tchibo acknowledges the following:
➢ BHive by GoBlu
➢ InCheck reports by CleanChain
➢ InCheck reports by BVE3
➢ Bluesign (Cube) system partnership

These tools are presented in more detail on page 24-27. Tchibo teamed up with
GoBlu for the BHive use. In this case, we have the possibility to onboard and/or
connect with the factories to view their chemical inventories.

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 Chemical Input Management (CIM)

HOW CAN SUPPLIERS SUPPORT TCHIBO?

The introduction of CIM to our Detox approach can only be successful with your
support. Therefore, your responsibility is summarized in 2 main steps:

Step 1 Fill out the WPU disclosure form and include CIM information

Step 2 Provide information about CIM tools after wastewater testing

The Detox team needs the information about CIM tools used by WPUs in two time
periods: 1.) When you fill the WPU form and 2.) When the wastewater test report
of the WPU shows chemical detections. The Detox team will contact you.

In the upcoming section, you find detailed information about the above listed steps
In any case can always contact [email protected]

Step 1 Fill out the WPU disclosure form

With an order placement, the buying department provides you with the offer sheet
which includes the WPU disclosure form. In this form, it is mandatory to list at least
one associated wet processing unit and include the following information:

• Address
• Country
• Contact details

• Covered process
steps

• Wastewater
treatment

• Wastewater
testing.

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As of July 2020, information about chemical input management (CIM) tools used by
your wet processing factories also have to be included in the form.

In case the wet processing factory is not using any CIM tools, mark „No“

Step 2 Provide information about CIM tools after wastewater testing

Wet processig factories (WPUs) have to register for the ZDHC Gateway and upload
a valid ZDHC wastewater test report. If the wet processing factory has hazardous
chemicals detected in the wastewater test report, the Detox team will contact you to
align the next steps.

As a first requirement, we kindly ask you to provide the Detox team a Corrective
Action Plan (CAP) and Root Cause Analysis to show how the WPU will work
towards ZDHC MRSL compliance in the future.

In case the WPU is already using a CIM tool, the Detox team will ask for further
information / evidences:

▪ If BHive User → Please provide Factory ID

▪ If InCheck Report in CleanChain → Please provide report
▪ If InCheck Report in BVE3 → Please provide report
▪ If bluesign system partner → Please provide certificate

If the WPU is not using a CIM tool, the Detox team may onboard the factory to the
BHive app. In this case, the costs will be covered by Tchibo and the company
GoBlu will support the factories during the onboarding process.

In the upcoming sections, the 4 tools are presented in more deail.

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 Chemical Input Management Tools

CHEMICAL INPUT MANAGMENT TOOLS

The ZDHC and other service providers on the market already offer a range of
chemical input management tools that support the factories to monitor their
chemical inventories. In the following section, 4 tools are introduced which Tchibo
recommends for use.

BHive by GoBlu

BHive is an app-based tool designed by GoBlu, a sustainability accelerator for

apparel and textile companies. The service provider offers solutions on brand-level
and supply chain level to help them operate in a more sustainable way.

For more detailed information visit their website:

https://www.goblu.net/

The Bhive app can be downloaded easily via

the apple or android store. Additionally, the factories receive access to the desktop
platform in order to manage their chemical data. The application is very simple:

Scan Factories use the BHive App to scan chemical

product QR-codes or label.

View & When all chemical products are captured, the list can
Upload be uploaded by one click..

After uploading the list, factories access the BHive

Manage platform to monitor, share and improve their chemical
inventories with their brands.

Click here for. Bhive introduction video

When the onboarding process is complete, the factory can connect with its
partners and chemical formulators to start building an advanced chemical
management.

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 Chemical Input Management Tools

CleanChain by AEDEC

CleanChain is a web-based platform developed by ADEC innovation. CleanChain

helps factories, brands and chemical formulators gather data from diverse sources,
streamline reportings and create transparency in one location.

For more details, visit the website: https://www.cleanchain.com/about-us/

Since CleanChain also works with the ZDHC Gateway, they

platform provides access to ZDHC Gateway data and
automatically matches chemical formulations to verified
ZDHC levels and other data.Furthermore, CleanChain
provides tools to aggregate comparable information, e.g.
InCheck reporting and other assessments.

The CleanChain platform consist of different modules that

can be used for different purposes:

Chemical Action Compliance

Module Module Module

• Manage chemicals with • Build action-oriented • Determine and assess

inventory uploads root cause analysis for local compliance
• Monitor conformance high compliance obligations
against industry • Create, distribute and
standards such as the automate assessment s
ZDHC MRSL.

For details: Click here For details: Click here For details: Click here

The application to monitor chemical inventories is simple:

1.) List all chemicals used 2.) Upload the list 3.) Share results

Within the Chemical Module of CleanChain, chemical inventories can easily be

aggregated in an InCheck report. It summarizes the compliance level of chemicals
and next steps at a glance. Therefore in case a wet processing factory is already
streamlining InCheck reports over the platform, it should provide Tchibo with the
according results.

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 Chemical Input Management Tools

BVE3 by Bureau Veritas

Bureau Veritas launched an IT platform, BVE3, a risk matrix approach, to support

the Chemical Discharge Monitoring business. BVE3, Bureau Veritas' Environmental
Emission Evaluator, is a supplementary tool to support supply chain partners in
reducing the environmental impacts.

For more details, visit the website: https://www.cps.bureauveritas.com/

With BVE3, the factories can gain higher transparency on their chemical
compliance level. BVE3 assists in constructing realistic discharge scenarios for the
hazardous substances that are used along the production process and released to
the environment (waste water discharge).

The application is similar to the CleanChain platform and BHive app:

1. Upload Factories upload chemical information to BVE3, on a

monthly basis

Bureau Veritas' specialists analyze factories' inputs and

2. Analyze the calculated output results in the estimated
concentration and amount of hazardous substances

The number and amount of hazardous substances in

3. Evaluation the chemical inventory and discharge create 3 indexes
to help measuring factories' chemical management
performance:

Click here for. BVE3 introduction video

Version 4.0 I July 2020 I Page 26

 Chemical Input Management Tools

bluesign® CUBE

BLUESIGN belongs to the pioneer companies for advanced chemical management

and transparency in the supply chain. Even before the REACH regulation came
into force, BLUESIGN laid the groundwork for its comprehensive chemical
management. It advices companies in the resource-improving production in order
to reduce impacts on people and the environment.
.
For more details, visit: https://www.bluesign.com/en/business/the-blue-way

BLUESIGN offers a range of services for brands, factories and chemical suppliers
to address specifc needs. The main focus is:

In particular, the bluesign® CUBE, a cloud computing solution, provides

continuously growing and updated information, as well as applications and
modular services for advanced chemical management. Even for Non-System
Partners, BLUESIGNS offer a range of single services.

For more details, visit the website: https://www.bluesign.com/en/business/cube.

The application of the bluesign® CUBE is similiar to the other tools. In addition,
bluesign offers regular on-site assessments to evaluate and aggregate factory
improvements. With bluesign conform chemicals, the factories can build a
chemical inventory that is compliant to the ZDHC MRSL and beyond.

Click here for. bluesign® CUBE introduction video

If your wet processing factories are a bluesign system partner or have been
certified by the service provider, they can provide Tchibo with the according
document. Since BLUESIGN is highly recognized in the market, the factory does
not need to provide Tchibo with additional reporting results.

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3] Get Started -
Checklist
Responsibilities
 Supplier I Vendor

TO DO

TRANSPARENCY
The production units where wet processes such as dyeing, printing, washing and finishing are
conducted shall be known and their compliance with the RSL/MRSL is ensured

□ List all your suppliers with name, geographical location and their
type (e.g. trader or producer)

□ Identify your suppliers with own wet processing units

□ Ask your suppliers to determine and disclose supply chain actors

conducting wet processing units

□ Collect, evaluate and document relevant supply chain data from

suppliers and production units

□ Evaluate supplier‘s feasibility as your Detox partner

□ Build up reliable and stable relationships with producers

Implement control measures to ensure producer’s compliance with

□ RSL/MRSL requirements and establish a supplier management and
evaluation system

□ Install an internal traceability system to follow up which supply

chain actors are involved in production of a single product.

DOCUMENTATION
Evidences of conformity shall be documented properly

Collect and document conformity declarations from suppliers’

□ products which are sold to Tchibo stating that the supplied goods are
produced in compliance with the Tchibo RSL/MRSL. These documents
include test reports, certificates or self-declarations as a minimum.

□ Document available test reports for used components, materials as

well as for final products

□ Keep documents for an adequate period in accordance with legal

storage and product liability obligations

Version 4.0 I July 2020 I Page 29

 Producer (CMT)

TO DO

INVENTORY
A comprehensive inventory list of all used components as basic instrument to manage compliance with
Detox, RSL and MRSL requirements, shall be established and maintained

□ Identify all materials, components and semi-finished products

available in your production site

□ Keep and maintain an inventory list on all identified components

such as fabrics, yarns and trims in use and stored

□ Ensure that your inventory lists are always up-to-date

□ Use ZDHC Gateway Chemical Module

Keep and maintain an inventory list on all identified chemicals at

□ your sub-suppliers. The lists should be used to:

✓ check compliancy of chemicals with Detox and Tchibo requirements
✓ identify and eliminate gaps in documentation
DOCUMENTATION
Bill of materials for all Tchibo articles and evidences of conformity shall be documented properly.

□ Record a Bill of Material (BOM) for each article/order to be produced

for Tchibo including all components used in a material inventory
Collect and document conformity declarations from suppliers’

□ products which are sold to Tchibo stating that the supplied goods are
produced in compliance with the Tchibo RSL/MRSL. These documents
include test reports, certificates or self-declarations as a minimum.

□ Document available test reports for used components, materials as

well as for final products

□ Documents procedures, training materials and instructions

related to Detox and Chemical Management

□ Keep documents for an adequate period in accordance with legal

storage and product liability obligations

Version 4.0 I July 2020 I Page 30

 Producer (Wet-Processing)

TO DO

RSL I MRSL COMPLIANCE

Chemicals and chemical preparations in use shall be evaluated and in case of non-conformity with the
Tchibo RSL/MRSL requirements, procedures are defined.

□ Evaluate data from SDS to ensure ZDHC MRSL compliance

Ask your chemical suppliers for supporting secondary documents

to proof conformity with the ZDHC MRSL and to proof qualification of
the chemical product to meet the Tchibo RSL/ ZDHC MRSL
requirements. These documents comprise
✓ test reports
□ ✓ certificates or
✓ at least declarations (stating the chemical main component, CAS
number, presence and quantity of substances mentioned in the
Tchibo RSL/MRSL for each chemical preparation, which is indicated
with full trade name)

□ Implement testing procedures to close data lacks

□ Select chemical suppliers based on quality of data and documents

□ Use ZDHC Gateway Chemical Module for MRSL compliance check

Assess chemicals and chemical preparations in use and

➢ In case of non-conformity (chemical preparation contains restricted
substance(s) in values above the thresholds defined in ZDHC MRSL):
Substitute the chemical preparation by safer alternatives or consult
Tchibo for further advice.
➢ In case chemical preparation contains restricted substance(s) in values

□ below the thresholds or in case the processed material can meet the
threshold values defined by the Tchibo RSL: Control processes and
process parameters properly to ensure that the values stay below the
defined thresholds. Check residues on the processed material randomly
by testing or consult Tchibo for further advise.
➢ In case the chemical preparation contains no restricted substance(s) and
no risk of unwanted reaction of a chemical with others is given: The
chemical preparation can be used.

Version 3.0 I February 2019 I Page 31

 Producer (Wet-Processing)

TO DO

DOCUMENTATION (INVENTORY I SDS)

Evidences of conformity shall be documented properly

If you have already inventory lists in place, check them on

□ completeness by comparison with the Tchibo chemical inventory list
template and integrate additional columns which are missing
To complete an inventory list you have to collect documents from the
□ chemical producer such as Safety Data Sheets (SDS), producer
declarations, test reports etc.

□ Ensure that your inventory lists are always up-to-date

□ Request SDS (Safety Data Sheets) from your chemical suppliers for
all chemicals and chemical preparations, file and update it regularly

Check SDS on completeness (norm, CAS number, chemical

□ composition, H-Phrases etc.) → Reject SDS which do not comply with
current legal requirements
Record the individual recipes (at least for Tchibo orders) stating
used colourants and auxiliaries and chemicals with complete trade
□ names, indicate the chemical preparations with exact quantity used for
processing the specific order (per colour shade) plus according
process parameters such as temperature, pH-value and time

□ Document available test reports for incoming material, processed

materials as well as for final products

□ Documents procedures, training materials and instructions

related to Detox and Chemical Management

□ Keep documents for an adequate period in accordance with legal

storage and product liability obligations

HOUSEKEEPING I PROCESSES
Keeping a facility clean and organized helps to reduce risks of accidents and exposure to hazardous
and ensure compliance with Detox requirements and further environmental and occupational health &
safety (OHS) regulation

□ Store chemicals safely in separated storage areas

Version 4.0 I July 2020 I Page 32

 Producer (Wet-Processing)

TO DO

□ Use proper and clean containers to avoid contamination

□ Avoid leakage and spillage in production and storage areas

Label the containers in storage and production with the full and
□ correct trade name of the chemical preparation, respective warning
signs as well as relevant storage and OHS provisions from the SDS

□ Install warning notices related to restricted substances e.g. ‘Contains

PVC’ or ‘Do not use for baby items’

Avoid (cross-)contamination of goods in production by appropriate

□ measures such as regular cleaning of machinery and containers,
separate processing for goods, etc.
Implement clearly defined cleaning routines/ machine downtime to
avoid contamination by:

□ − secondary auxiliaries such as glue;

− residues on working material such as screens, tables or squeegees;
− leavings on Personal Protective Equipment such as gloves;
− transfer from machinery e.g. during curing

□ Ensure that workers handling chemicals are trained and equipped

with adequate personal protective equipment

WASTE WATER TESTING

In the production processes and at the production site processes for the proper management of
wastewater shall be implemented

Ensure that wastewater is not discharged untreated. Correct

□ treatment has to be ensured either through a functional own effluent
treatment plant or a central treatment plant

□ Measure the discharged water regularly

Register with the ZDHC Gateway Wastewater Portal and

□ commission their wastewater test through the platform. Upload of

wastewater tests to ZDHC Gateway is mandatory for all tests
commissioned after 1st March 2019.

Version 4.0 I July 2020 I Page 33

 Chemical Supplier

TO DO

R&D
Research and development are on-going processes, which have to be conducted on a steadily base

Constantly and continuously observe trends in legal regulation as well

as in the textile industry or NGO driven calls for restrictions/regulations

□ of chemical substances in order to anticipate the demand or need for

substitution of certain substances and to be able to readily offer
products using alternative chemical substances when restrictions or
phase out scenarios definitively enter into force
Maintain a routine procedure to regularly review all chemical
substances used in their product range against legal and market
□ requirements to identify restricted substances/chemicals of concern
(SVHC, substances with EH&S relevance, substances identified as
critical/ hazardous by NGOs, etc.)
Conduct chemical hazard assessments: It is necessary that
□ business processes are in place to gather and monitor data of
chemical substances which has impact on humans or the environment
Gain knowledge, to control and to monitor the level of potential

□ impurities and traces/technically unavoidable impurities in his

chemical products to ensure a safe use and product compliance for
downstream users of his products
DOCUMENTATION
Availability of reliable data and its timely up date to changing legal regulations is a key factor to meet all
human health and environmental requirements and to safeguard the conformity of products with
statutory regulations and company standards like the Tchibo requirements

Provide Safety Data Sheets (SDS) free of charge actively or upon

request for any hazardous chemicals according to one of the following
norms or directives (GHS, 1907/2006 EEC (REACH), ISO 11014-1,
GB/T 17519-2013)

The SDS needs to ….

□ • be elaborated by a competent party

• be provided in the local language of the customers
• bear a date and be up dated when new information on the chemical becomes
available or status of REACH authorization is changed or a relevant restriction is
imposed under REACH
• provide technical data for downstream users on product application in view of
enabling the user to meet OHS provisions and restrictions/ limitations on chemical
substances given in legal standards

Version 4.0 I July 2020 I Page 34

 Chemical Supplier

TO DO

COMMUNICATION
Communication processes with customers have to be implemented and the clear labelling of chemical
products has to be ensured

□ Have a business process in place to actively provide most recent

versions of safety data sheets to customers

Provide secondary technical instructions on the application of

the chemical products to customers – especially in view of meeting
□ market requirements and standards. Upon request declarations
against the Tchibo RSL/MRSL need to be made available – based on
checking the feasibility of compliance
Ensure that chemical containers/ drums are clearly labelled for

□ identification and safe handling such as with complete trade names of

the chemical substance/ mixture, respective warning signs/ pictograms
and production batch/ lot numbers

Suppliers and producers

of chemical products are
essential actors to achieve
Zero Discharge. Their
contribution to the Detox
commitment and the given
support to their customers
(textile producers) are crucial
factors in establishing a
holistic Chemical
Management System to
ensure compliance with
Tchibo requirements!

Version 4.0 I July 2020 I Page 35

4] Appendix - Links I
Videos I Further
Reading
 CPI2
CPI2
Tchibo has developed several tools to support suppliers and factories to
improve their chemical management. Besides this handbook we recommend
the online training CPI2, a knowledge platform which helps factories to identify
improvement potentials and provides concrete guidance.

Register Online: CPI2 (Carbon Performance Improvement Initiative)

Strategic alliance on sustainable chemical management in the textile production

To promote on-site advisory services, in 2016 Tchibo teamed

up with the REWE Group and the Deutsche Gesellschaft für
Internationale Zusammenarbeit (GIZ) under the develoPPP
program by the Federal Ministry for Economic Cooperation
and Development to devise and adopt a qualification
programme for chemicals- and water-intensive production
areas. As part of this project, local experts are trained in
Bangladesh and China, who then support production plants in
the establishment of a chemicals management system. The
structures and training concepts developed for this purpose
are to be made available to other interested companies and
thus contribute to an improvement in the industry. The project
will run for three years and has a volume of 2.3 million euros.

Partnership for Sustainable Textiles

View I Download: Chemical Fact Sheet Antimony

View I Download: Chemical Fact Sheet DEHP Tchibo is member of the

German “Partnership for
View I Download: Chemical Fact Sheet EDTA und DPTA Sustainable Textiles”, a
multi-stakeholder
View I Download: Chemical Fact Sheet Formaldehyde initiative with about 150
member brands. The
View I Download: Chemical Fact Sheet PFCs initiative is striving to
improve the conditions
View I Download: Chemical Fact Sheet KMnO4 in the global textile
production – from the
View I Download: Chemical Fact Sheet Quinoline production of raw goods
for textile production to
View I Download: Guideline – Chemical Management the disposal of textiles.

Version 4.0 I July 2020 I Page 37

KNOW HOW

The Partnership for Sustainable Textiles has developed a know-how platform,

with knowledge about how to handle specific risks in the textile and garment
industry. These risks cause different needs for action in different areas. Here
you can find tools to spread this knowledge.

You can also find tools and training materials on Chemical and Environmental
management.

VIDEOS

Fur further information we also recommend training videos on better chemical

management. Partnership for Sustainable Textiles developed three short
videos, which support the general raising of awareness and acquisition of
selected basic knowledge in the field of chemicals management.

Global textile production often uses chemicals that pose risks to workers, the
environment and textile consumers
Good Chemical Management

Watch Videos

Version 4.0 I July 2020 I Page 38

VIDEOS

Fur further information we also recommend training videos on better chemical

management. The “Clothing Industry Training Authority” (CITA) based in Hong
Kong has developed 10 animation videos to learn basic concepts and
technical terms related to chemical management systems:
RSL I MRSL

Understanding Best Practices for Introduction of Understanding &

Restricted RSL Compliance Manufacturing Interpreting
Substances Restricted Substance Restricted Substance
List (MRSL) List (RSL)
Watch Video Watch Video Watch Video Watch Video

Chemical Understanding Chemical Safety & Wastewater

Management Material Safety Handling Training Treatment in Textile
Chemical Management

System for Data Sheet Facility

Compliance (MSDS)
Watch Video Watch Video Watch Video Watch Video

Guidelines for Risk Assessment

Hazardous Wastes of Chemicals
Management

Watch Video Watch Video

Version 4.0 I July 2020 I Page 39

 CONTACT DETAILS
If you need any assistance or if you have any questions
do not hesitate to contact us: [email protected]

Version 3.0 I February 2019 I Page 41