SHREE GURU SUDHINDRA COLLEGE OF

COMPUTER APPLICATIONS

BHATKAL-581320
DEPARTMENT OF COMPUTER APPLICATION

CERTIFICATE
This is to certify that the project entitled “VEHICLE RECORD
SYSTEM” is Bonafide work carried out by

ADITYA UMANATH BASROOR U02KK22S0005

In fulfillment for award of Degree of Bachelor of Computer

Application of the Karnataka University during the year 2024-25.

The project has been approved as it satisfies the academic requirements in

respect of project work prescribed for the
Bachelor of Computer Application

Ms. Veena Mr. Shrinath Pai Mr. Vikhyath Prabhu

Charodi Principal Vice Principal
Project Guide

Examiners: 1.
2.
SHREE GURU SUDHINDRA COLLEGE OF
COMPUTER APPLICATIONS

BHATKAL - 581320
DEPARTMENT OF COMPUTER APPLICATION
VEHICLE RECORD SYSTEM

ADITYA UMANATH BASROOR U02KK22S0005

Submitted to
Karnataka University during the year 2024-25 in fulfillment of the
requirement for the Degree certificate of
Bachelor of Computer Application

Under the guidance of

Ms. Veena Charodi

Lecturer

Date:
Place: Signature
SHREE GURU SUDHINDRA COLLEGE OF
COMPUTER APPLICATIONS

BHATKAL – 581320
DEPARTMENT OF COMPUTER APPLICATION
ATTENDANCE CERTIFICATE

This is to certify that Mr. ADITYA UMANATH

BASROOR (U02KK22S0005) have got adequate attendance
in the project work during the academic year
2024-25 as stipulated by the Karnataka University in BCA
regulations.

Date:
Place:

Mr. Vikhyath Prabhu Mr. Shrinath Pai

Vice Principal Principal
 ACKNOWLEDGEMENT

We are pleased to present our project “Vehicle Record System”

successfully with the help of so many people. We are not forgetting to pay
an honest tribute to all those who have contributed to enrich this ultimate
enrichment.

Our sincere thanks to Mr. Shrinath Pai, Principal, Shree Guru

Sudhindra College of Computer Application, Bhatkal and Mr.
Vikhyath Prabhu, Vice Principal, Shree Guru Sudhindra College of
Computer Application, Bhatkal for having provided facility available
in college without which project work would not have been carried out
smoothly.

We would like to express gratitude towards our project guide Ms.

Veena Charodi, Lecturer for their valuable guidelines and constant
encouragement throughout the period of our project.

It will be unfair if we don’t remember the staff of computer science

department as a whole, who helped directly and indirectly.

We also convey our heartily thanks to our parents and all the
individuals who have helped us directly and indirectly to carry out this
project successfully.

Thank You…

-Vehicle Record System

 DECLARATION

I, the undersigned Aditya Umanath Basroor student of Bachelor in

Computer Applications Semester-VI hereby declare that the project work
presented in this report is my own work and has been carried out under the
guidance of Ms. Veena Charodi, Lecturer, Department of Computer
Application.
This work has not been previously submitted to any other
University/College for any examination.

DATE:

Signature of Student

Aditya Umanath Basroor

 Vehicle Record System

Abstract

In the age of digital transformation, efficient and secure data management systems have become
essential for organizations. The Vehicle Record System is a comprehensive, web-based application designed to
manage vehicle-related information with enhanced efficiency, accessibility, and data integrity. It replaces
conventional paper-based logbooks and spreadsheets with a centralized, automated platform tailored for use by
administrative personnel in various sectors such as transportation departments, vehicle dealerships, and corporate
entities.
This system is developed using HTML, CSS, and JavaScript on the frontend to deliver a user-
friendly interface, while PHP and MySQL power the backend, ensuring robust data handling and secure storage.
The system provides key functionalities including vehicle and brand management, secure admin login, report
generation based on brand or date range, profile management, and feedback submission. Role-based access
control ensures that sensitive data is protected and only accessible to authorized users.

Beyond its core features, the system is designed for scalability and future enhancements. Potential
upgrades include support for multiple user roles, integration with SMS/email notifications, graphical analytics,
mobile app compatibility, and cloud deployment.

With its modular architecture and real-time data processing, the Vehicle Record System not only
enhances operational productivity but also supports transparency and accountability in record-keeping. Its
adaptable structure makes it a valuable asset for growing organizations, enabling smooth upgrades and
integration with future technologies. This project exemplifies how traditional administrative processes can be
effectively transformed into modern, efficient systems using web technologies.

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 TABLE OF CONTENT
Section Subsection Page No.
1.1 Project Title
1.2 Overview
1. Introduction 1.3 Objectives 8-9
1.4 Scope
1.5 Purpose
2.1 Existing System
2.2 Proposed System
2. System Analysis 2.3 Requirement Specification 10-12
2.3.1 Hardware Configuration
2.3.2 Software Requirement
3.1 Introduction

3.2 Purpose
3.3 Scope
3.4 Software Requirements
3. System Requirement 3.5 Hardware Requirements
Specification
3.6 Module Specification
3.6.1 User Side 13-21
3.6.2 Admin Side
3.7 Languages Used
3.8 Functional Requirements
3.9 Non-functional Requirements
4.1 Introduction
4.2 Use Case Diagram
4.3 Use Case Components
4.4 Use Case Identification
4. System Design 4.5 Use Case Diagram for User Side 22-32
4.6 Use Case Diagram for Admin Side
4.7 Data Flow Diagram (DFD)
4.8 Entity-Relationship (ER) Diagram
4.9 Class Diagram
5.1 Introduction
5. MySQL Data Tables 5.2 Coding 33-45
5.3 System Implementation
6.1 Unit Testing
6.2 Integration Testing
6. Testing 6.3 Performance Testing
6.4 Security Testing 45-47
6.5 Test Cases
6.6 Sample Test Case – Login
7. Future Scope
8. Conclusion 48-50
9. Bibliography

7
 Vehicle Record System

1. Introduction

1.1 Project title

Vehicle Record System

1.2 Overview:
In the modern era of digital record-keeping, the Vehicle Record System is a streamlined and
efficient way to manage vehicle-related information for administrative and organizational purposes. This
system transforms traditional, manual record management into a secure, dynamic, and interactive web-based
platform. The Vehicle Record System is developed using HTML, CSS, JavaScript for the frontend, and PHP
with MySQL on the backend. The platform provides functionalities such as adding vehicle information,
managing vehicle brands, generating reports, and user authentication. Whether it's for an organization,
dealership, or government agency, the Vehicle Record System provides an effective solution for maintaining
up-to-date vehicle records in a centralized manner.

The key features include:

• Add Vehicle Records: Admin can add detailed vehicle data.

• Brand Management: Manage various vehicle brands.

• Report Generation: Generate date-wise or brand-wise reports.

• Authentication: Secure login and password management for admin..

1.3 Objectives:
The main objectives of the Vehicle Record System are:
1. To digitalize and streamline the process of managing vehicle-related records for administrative
use.

2. To provide an efficient and secure platform for adding, updating, deleting, and retrieving
vehicle data.

3. To offer a centralized dashboard for managing vehicle brands, registration details and owner
information.

4. To provide administrators with various reporting tools to generate vehicle reports based on date
range or brand.

5. To implement user authentication and data access control for enhanced system security.

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1.4 Scope:
The scope of the Vehicle Record System includes the design and implementation of a
complete web-based application for managing vehicle information. The system is intended for use by
administrative staff to efficiently handle and track vehicles in a structured manner. The features included are:

• Admin Dashboard:
A control panel for navigating key features like adding brands, vehicle, and generating reports.

• Brand Management:
Functionality for adding, editing, and deleting vehicle brand information.

• Vehicle Management:
Interfaces for inputting and maintaining vehicle - specific data including registration number,
type, model, and brand.

• Search and Reporting Tools:

Options to generate reports based on date ranges and filter results for analysis.

• User Authentication:
Secure login for administrators to prevent unauthorized access.

• Contact and About Sections:

Pages for contact information and application details to provide support and context.

1.5 Purpose:

The Vehicle Record System is designed to simplify and secure the management of vehicle-
related information within an organization. It replaces paper-based and spreadsheet methods with a
centralized web application that provides real time access to vehicle data like brand details and registration
records. The system includes authentication and role-based access to ensure security and proper data
handling. By reducing manual work and eliminating the need for physical storage, it improves efficiency
and accuracy. It also promotes accountability and transparency, while supporting better decision-making
and future upgrades based on organizational needs.

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2. System Analysis

2.1 Existing system:

The existing system for managing vehicle records typically relies on traditional paper-based
logbooks or basic digital spread sheets. These outdated approaches present several challenges in
maintaining accurate, accessible, and secure records. Here are some details about the shortcomings of the
existing system:

• Manual Data Entry and Errors:

Paper records and spread sheets require manual entry, increasing the risk of human errors such
as duplication, omission, or incorrect data.

• Lack of Centralization:
Information is often scattered across multiple documents or locations, making it difficult to
retrieve complete vehicle histories or generate comprehensive reports.

• Limited Security:
Physical records are prone to loss, damage, or unauthorized access, and spread sheets often lack
proper user authentication and data protection.

• Time-Consuming Processes :
Tasks like searching for a specific vehicle record, updating information, or generating reports are
inefficient and slow with manual systems.

• No Real-Time Access:
Users cannot access or update records remotely or in real-time, leading to delays and outdated
information.
1

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2.2 Proposed system:

The proposed system for the Vehicle Record System envisions a dynamic, secure,
and centralized platform that overcomes the limitations of traditional record-keeping methods. This modern
solution uses web technologies and an intuitive interface to provide administrators with a streamlined and
efficient vehicle management experience. Here are some key aspects of the proposed system:

• Dynamic and Structured Data Handling:

The system will enable administrators to add, view, update, and delete vehicle records in a
dynamic and organized manner. It ensures that all vehicle data is stored in a structured format for easy
access and management.

• User-Friendly Interface:
The platform will provide an intuitive and accessible web interface, allowing users to navigate
through various modules such as brand management, vehicle registration, and report generation with
minimal effort.

• Efficient Backend Management:

Built using PHP and MySQL, the backend will securely handle all data operations. This
includes vehicle details, brand information, login credentials, and user-generated reports.

• Responsive Design:
The web interface will be responsive, making it accessible across different devices, including
desktops, laptops, tablets, and smartphones, ensuring convenience for administrators on the go.

• Real-Time Reporting and Filtering:

The system will support real-time generation of vehicle reports based on specific criteria like
date range or brand, making it easier to analyse and manage records efficiently.

• Secure Login and Access Control:

Role-based authentication will ensure that only authorized users can access and manage
sensitive vehicle data, thus enhancing data security and system integration.

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2.3 Requirement Specification.

Hardware Configuration:

Client Side:

RAM 512 MB

Hard disk 10 GB

Processer 1.0 GHz

Server Side:
RAM 1GB

Hard disk 20 GB

Processer 2.0 GHz

Software Requirement:
Client Side:

Web Browser Google Chrome or any compatible browser

Operating System Windows or any equivalent OS

Server Side:

Web Server APACHE

Server side Language PHP 5.6 or above version

Database Server MYSQL

Web Browser Google Chrome or any compatible browser

Operating System Windows or any equivalent OS

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3. SYSTEM REQUIREMENT SPECIFICATION

3.1 Introduction
The Software Requirement Specification (SRS) describes the intended functionality, behavior,
and constraints of the Vehicle Record System. It defines both functional and non- functional
requirements and serves as a foundation for development and testing..

3.2 Purpose
The purpose of this SRS is to detail all the software requirements necessary for building and
maintaining the Vehicle Record System. It ensures that the development process is guided by clear
and structured specifications.

3.3 Scope
This system allows the admin to perform vehicle data management efficiently. The software
will support record creation, brand management, report generation, and secure access. It will be used
by organizations or individuals needing centralized vehicle information handling.

3.4 Software Requirements

• Programming Language: PHP, HTML, CSS, JavaScript
• Operating System: Windows 10 or above
• Development Tools: Visual Studio Code
• Browser: Google Chrome or any other modern browser

3.5 Hardware Requirements

• Hard Disk: 500GB or above

• RAM: 4GB or above.

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3.6 Module Specification

3.6.1 User Side

1. Login Module:

• This module ensures only registered users can access the system by requiring a valid
username and password.

• It uses session management to maintain the user's login state across different pages and
includes validation to protect against invalid or malicious login attempts.

2. View Vehicle Records Module:

• This module allows users to browse a list of vehicles with basic public details such as model,
brand, registration number, and purchase date.

• Users can apply search filters or sort records based on various parameters to quickly find
relevant information.

3. Profile Management Module:

• Users can view their saved profile information and make updates to keep their contact
details current.

• This helps improve personalized interaction and ensures users remain reachable for
communication or notifications.

4. Feedback Module:

• Through this module, users can submit feedback, suggestions, or bug reports directly to the
administrator.

• The system captures each message along with the user ID and timestamp, helping the admin
analyze common issues and improve the system.

5. Change Password Module:

• This module enhances user security by allowing them to change their password from their
account settings.

• It typically requires the current password for verification, and uses encryption to securely
store the new password in the database.

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6. Logout Module:

• Provides a secure way for users to end their session and prevent unauthorized access to their
account.

• It clears all session variables and redirects users to the login page, ensuring data privacy
when users log out from shared or public devices.

3.6.2 Admin Side

1. Dashboard Module:

• Provides a centralized view of system statistics, such as the total number of vehicles,
brands, and recent activities.

• Offers quick access links to various sections like add vehicle, reports, and settings.

2. Add Vehicle Module:

• Enables the admin to add detailed vehicle records including model name, registration
number, brand, and purchase date.

• Uses validation to ensure accuracy and avoid duplicate entries.

3. Add Brand Module:

• Allows the admin to create and manage a list of vehicle brands.

• Each brand can be associated with multiple vehicle entries, supporting efficient
categorization.

4. View Records Module:

• Displays all stored vehicle records in a table format.

• Includes features like filtering by brand or date, sorting, and search for better record
management.

5. Report Generation Module:

• Admin can generate custom reports based on brand, registration date, or other filters.

• Reports can be exported or printed for documentation and analysis purposes.

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6. Change Password Module:

• Provides the admin with the ability to securely change their system
login password.

• Includes old password verification and secure update process.

7. Logout Module:

• Safely ends the current admin session.

• Clears session data and redirects to the login page to prevent unauthorized access.

8. Change Password Module:

• Provides the admin with the ability to securely change their system
login password.

• Includes old password verification and secure update process.

9. Logout Module:

• Safely ends the current admin session.

• Clears session data and redirects to the login page to prevent unauthorized access.

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3.7 Languages:

HTML:
The Hypertext Markup Language, or HTML is the standard markup language
for documents designed to be displayed in a web browser. It can be assisted by
technologies such as Cascading Style Sheets (CSS) and scripting languages such as
JavaScript. Web browsers receive HTML documents from a web server or from local
storage and render the documents into multimedia web pages. HTML describes the
structure of a web page originally included for the appearance of the document. HTML
elements are the building blocks of HTML pages. With HTML constructs, images and
other objects such as interactive forms may be embedded into the rendered page. HTML
provides a means to create structured documents by denoting structural semantics for
text such as headings, paragraphs, lists, links, quotes and other items.

CSS:

CSS stands for Cascading Style Sheets. It is a style sheet language which is used
to describe the look and formatting of a document written in markup language. It provides
an additional feature to HTML. It is generally used with HTML to change the style of
web pages and user interfaces. It can also be used with any kind of XML documents.

JAVASCRIPT:
JavaScript is a light-weight object-oriented programming language which is used by
several websites for scripting. It is an interpreted, full-fledged programming language that
enables dynamic interactivity on websites when applied to an HTML document. It was
introduced in the year 1995 for adding programs to the webpages in the Netscape
Navigator browser. Since then, it has been adopted by all other graphical web browsers.
With JavaScript, users can build modern web applications to interact directly without
reloading the page every time.

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 Vehicle Record System

PHP:
PHP (Hypertext Preprocessor) is a popular server-side scripting language for web
development. It is embedded within HTML and handles server-side logic, including
database interactions, user authentication, and form processing. PHP supports various
databases and is widely used to create dynamic web applications. It is known for its ease
of use, flexibility, and extensive community support.

MySQL:
MySQL is a widely-used open-source relational database management system
(RDBMS). It uses structured query language (SQL) for accessing and managing data.
MySQL is known for its speed, reliability, and flexibility, making it ideal for handling
large databases in web applications. It integrates seamlessly with PHP and provides robust
security features, ensuring data protection.

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3.8 Functional Requirements

The functional requirements for the Vehicle Record System outline the key
operations and behavior that the system must support to meet the needs of its users
and administrators. These requirements ensure the core functionalities are
implemented effectively and align with project objectives.
1. User Authentication and Authorization
• Users must be able to securely log in using a valid username and password.
• Unauthorized users should be restricted from accessing administrative features.
2. Brand Management
• Admin must be able to add new vehicle brands.
• Admin must be able to edit or delete existing brands.
• System must validate brand entries for uniqueness and completeness.
3. Vehicle Management
• Admin must be able to add detailed vehicle records (registration number, model,
brand, etc.).
• Admin must be able to edit or delete vehicle details.
• System must ensure data integrity and prevent duplicate vehicle records.
4. Search and Filter Functionality
• Admin must be able to search for vehicles using filters such as brand, registration
number, or date.
• System must provide accurate, real-time search results.
5. Report Generation
• Admin must be able to generate vehicle reports within a specified date range.
• Reports must include relevant vehicle data and be printable or exportable.

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3.9 Non-functional Requirements

Non-functional requirements define the quality attributes and performance
standards of the Vehicle Record System. These requirements ensure that the system
is not only functional but also reliable, secure, and user-friendly for long term use.

1. Performance and Scalability

• Response Time: The system should respond to user actions (e.g. form submissions,
page loads) within 2 seconds under normal load.
• Scalability: The system should be designed to handle increased data and user volume
without degradation in performance.
2. Reliability and Availability

• System Uptime: The system should be available 99% of the time to ensure
continuous access.
• Error Handling: The system must provide clear error messages and handle
unexpected failures gracefully.
• Backup and Recovery: Daily database backups should be performed to prevent data
loss. The system must support recovery within 1 hour after a failure.
3. Security

• Authentication: Only authorized users should be able to log in and access sensitive
modules.
• Data Protection: User data should be stored securely and protected from
unauthorized access.
• Session Management: The system must manage user sessions securely and include
auto-logout after periods of inactivity.
4. Usability
• The user interface must be intuitive and easy to navigate for users with minimal
technical knowledge.
• Forms, buttons, and messages must be clearly labelled and styled for clarity.

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 Vehicle Record System

5. Maintainability

• The system architecture should be modular and easy to maintain or upgrade.

• Source code should be well-documented to support future development or debugging
efforts.
6. Portability

• The system should be deployable across multiple platforms (Windows, Linux) with
minimal configuration changes.
• The system should work seamlessly on major modern browsers (e.g., Chrome,
Firefox, Edge).
7. Flexibility

• The system should be easy to configure for different organizational needs (e.g.,
branding, data fields).
• It should support the addition of new modules or features without major redesign.

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4. SYSTEM DESIGN

4.1 Introduction
System design is the process of defining the architecture, components, modules,
interfaces, and data for a system to satisfy specified requirements. For the Vehicle
Record System, the design phase translates the gathered requirements into a structured
blueprint for development.

The goal of system design is to identify and create a robust, scalable structure
that effectively supports all intended functionalities. This includes identifying system
modules, their interactions, user roles, data flows, and system boundaries. The design
is critical to ensuring that the final system is efficient, secure, and user-friendly.

4.2 Use Case Diagram:

A use case diagram is a type of Unified Modeling Language (UML) diagram that
provides a visual representation of the interactions between actors and a system. The
purpose of a use case diagram is to model the functionality of a system and to identify
the requirements for that system.

In a use case diagram, the actors are represented as stick figures and the system
is represented as a rectangle. The interactions between the actors and the system are
shown as arrows connecting the actors and the system. Each use case in the diagram
represents a specific function or capability of the system.

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4.3 Use case components:

• Actor:
A coherent set of roles that users of use cases play when interacting with the
use `cases.:

• Use case:
A description of sequence of actions, including variants, that a system
performs that yields an observable result of value of an actor..

4.4 Use case identification:

A Use case is a description of set of sequence of actions. Graphically it is
rendered as an ellipse with solid line including only its name. Use case diagram is a
behavioral diagram that shows a set of use cases and actors and their relationship. It is an
association between the use cases and actors. An actor represents a real-word object. Primary
Actor-Sender, Secondary Actor Receiver.

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 Vehicle Record System

4.5 Use Case Diagram for User side

Visit Website

View About us

View Contact us

Search Vehicle

User System

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4.6 Use Case Diagram for Admin side

Login

Dashboard

Manage Brand
(Add/Update/Del)

Manage Vehicle
(Add/Update/Del)

Generate Vehicle Report

Search Vehicle

Manage Website

Update Profile

Change Profile

Admin System

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 Vehicle Record System

4.7 Data Flow Diagram:

The DFD takes an input-process-output view of a system i.e. data objects
flow into the software, are transformed by processing elements, and resultant data
objects flow out of the software.

Data objects represented by labeled arrows and transformation are

represented by circles also called as bubbles. DFD is presented in a hierarchical
fashion i.e., the first data flow model represents the system as a whole. Subsequent
DFD refine the context diagram (level 0 DFD), providing increasing details with
each subsequent level.

The DFD enables the software engineer to develop models of the

information domain & functional domain at the same time. As the DFD is refined
into greater levels of details, the analyst performs an implicit functional
decomposition of the system. At the same time, the DFD refinement results in a
corresponding refinement of the data as it moves through the process that embody
the applications.

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 Vehicle Record System

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4.8 ER DIAGRAM:

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4.9 CLASS DIAGRAM :

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5. MySQL Data Tables:

Admin Table :(Table name is tbladmin)

This table store admin personal and login details.

Brand Table :(Table name is tblbrand)

This table store the name of department.

Webpage Table:(Table name is tblpage)

This table store the details of webpage like about us and contact us.

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Vehicle Table:(Table name is tblvehicle)

This table store the details of vehicle which is entered by admin.

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5. Implementations

5.1 Introduction
The implementation phase is where the theoretical design and planned
functionalities of the Vehicle Record System are translated into actual working software. It
involves the development and integration of front-end and back-end components using the
chosen technologies such as HTML, CSS, PHP, and MySQL.

5.2 Coding
Index.php

<?php
session_start();
error_reporting(0);
require_once('admin/include/config.php');
?>
<!DOCTYPE html>
<html>
<head>
<!-- basic -->
<meta charset="utf-8">
<meta http-equiv="X-UA-Compatible" content="IE=edge">
<meta name="viewport" content="width=device-width, initial-scale=1">
<!-- mobile metas -->
<meta name="viewport" content="width=device-width, initial-scale=1">
<meta name="viewport" content="initial-scale=1, maximum-scale=1">
<!-- site metas -->
<title>Vehicle Record System|| Home Page</title>
<meta name="keywords" content="">
<meta name="description" content="">
<meta name="author" content="">
<!-- bootstrap css -->
<link rel="stylesheet" type="text/css" href="css1/bootstrap.min.css">
<!-- style css -->
<link rel="stylesheet" type="text/css" href="css1/style.css">
<!-- Responsive-->
<link rel="stylesheet" href="css1/responsive.css">
<!-- fevicon -->
<link rel="icon" href="images/fevicon.png" type="image/gif" />
<!-- font css -->
<link
href="https://fonts.googleapis.com/css2?family=Poppins:wght@400;700&family=Raleway:wght@400;50
0;600;700;800&display=swap" rel="stylesheet">
<!-- Scrollbar Custom CSS -->
<link rel="stylesheet" href="css1/jquery.mCustomScrollbar.min.css">
<!-- Tweaks for older IEs-->
<link rel="stylesheet" href="https://netdna.bootstrapcdn.com/font-awesome/4.0.3/css/font-awesome.css">
</head>
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<body>
<!-- header section start -->
<div class="header_section">
<div class="container">
<nav class="navbar navbar-expand-lg navbar-light bg-light">
<strong style="color: white;font-size: 20px;">Vehicle Record System</strong>
<button class="navbar-toggler" type="button" data-toggle="collapse" data-
target="#navbarSupportedContent" aria-controls="navbarSupportedContent" aria-expanded="false" aria-
label="Toggle navigation">
<span class="navbar-toggler-icon"></span>
</button>
<div class="collapse navbar-collapse" id="navbarSupportedContent">
<ul class="navbar-nav ml-auto">
<li class="nav-item">
<a class="nav-link" href="index.php">Home</a>
</li>
<li class="nav-item">
<a class="nav-link" href="admin/index.php">Admin</a>
</li>

</ul>

</div>
</nav>
</div>
</div>
<!-- header section end -->
<div class="call_text_main">
<div class="container">
<div class="call_taital">
<div class="call_text"><a href="#"><i class="fa fa-map-marker" aria-hidden="true"></i><span
class="padding_left_15">Bhatkal</span></a></div>
<div class="call_text"><a href="#"><i class="fa fa-phone" aria-hidden="true"></i><span
class="padding_left_15">(+91) 9591628058 </span></a></div>
<div class="call_text"><a href="#"><i class="fa fa-envelope" aria-hidden="true"></i><span
class="padding_left_15">[email protected]</span></a></div>
</div>
</div>
</div>
<!-- banner section start -->
<div class="banner_section layout_padding">
<div class="container">
<div class="col-md-6">
<div class="carousel-item active">
<div class="banner_taital_main">
<h1 class="banner_taital">Vehicle Record <br><span style="color: #fe5b29;">For You</span></h1>
<p class="banner_text">There are many variations of passages of Lorem Ipsum available, but the
majority</p>
<div class="btn_main">
</div>
</div>
</div>

</div>
<div class="col-md-6">
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 Vehicle Record System

<div class="banner_img"><img src="images/banner-img.png"></div>

</div>
</div>
</div>
<!-- banner section end -->

<div class="search_section">
<div class="container">
<div class="row">
<div class="col-md-12">
<h1 class="search_taital">Search By VehicleName, RegNum, Model Number</h1>

<!-- select box section start -->

<div class="container">
<div class="select_box_section">
<div class="select_box_main">
<form method="post">
<div class="row">
<div class="col-md-8 select-outline">
<input type="text" name="searchinputdata" class="form-control" required="true" placeholder="Search By
VehicleName, RegNum, Model Number">
</div>

<div class="col-md-4">
<input type="Submit" name="Submit" id="Submit" class="btn btn-primary" value="Submit">
</div>
</div></form>
</div>
</div>
</div>

</div>
</div>
</div>
</div>
<!-- select box section end -->
<!-- gallery section start -->
<div class="gallery_section layout_padding">
<div class="container">
<?php
if(Isset($_POST['Submit'])){?>
<?php
$searchinput=$_POST['searchinputdata'];

?>
<div class="row">
<div class="col-md-12">
<h1 class="gallery_taital">Search Result against <?php echo $searchinput;?></h1>
</div>
</div>
<div class="gallery_section_2">
<?php
$sql="SELECT tblvehicle.*, tblbrand.id,tblbrand.BrandName FROM tblvehicle join tblbrand on
tblbrand.id=tblvehicle.BrandID
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 Vehicle Record System

where tblvehicle.VehicleName like '$searchinput' || tblvehicle.ModelNum like '$searchinput' ||

tblvehicle.RegNum like '$searchinput'";
$query= $dbh->prepare($sql);

$query-> execute();
$results = $query -> fetchAll(PDO::FETCH_OBJ);
$cnt=1;
if($query -> rowCount() > 0)
{
foreach($results as $result)
{
?>
<div class="row">

<div class="col-md-120">
<div class="gallery_box">

<h3 class="types_text"><?php echo htmlentities($result->VehicleName);?></h3>

<p>Brand Name: <?php echo htmlentities($result->BrandName);?></p>
<p>Model Number: <?php echo htmlentities($result->ModelNum);?></p>
<p>Registration Number: <?php echo htmlentities($result->RegNum);?></p>
<p>Vehicle Type: <?php echo htmlentities($result->VehicleType);?></p>
<p>Vehcle Subtype: <?php echo htmlentities($result->VehcleSubtype);?></p>
<p>Varient: <?php echo htmlentities($result->Varient);?></p>
<p>Transmission: <?php echo htmlentities($result->Transmission);?></p>
<p>Chasis Number: <?php echo htmlentities($result->ChasisNumber);?></p>
<p>Engine Number: <?php echo htmlentities($result->EngineNumber);?></p>
<div class="looking_text"><?php echo htmlentities($result->Description);?></div>
</div>
</div>
</div>
<?php }} else{ ?>
<p style="color:red">No record found</p><?php } ?>
</div>

<?php }?></div>
</div>
<!-- gallery section end -->

<!-- copyright section start -->

<div class="copyright_section">
<div class="container">
<div class="row">

<div class="col-sm-12">
<p class="copyright_text">Vehicle Records System</p>
</div>
</div>
</div>
</div>
<!-- copyright section end -->
<!-- Javascript files-->
<script src="js1/jquery.min.js"></script>
<script src="js1/popper.min.js"></script>
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 Vehicle Record System

<script src="js1/bootstrap.bundle.min.js"></script>
<script src="js1/jquery-3.0.0.min.js"></script>
<script src="js1/plugin.js"></script>
<!-- sidebar -->
<script src="js1/jquery.mCustomScrollbar.concat.min.js"></script>
<script src="js1/custom.js"></script>
</body>
</html>

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 Vehicle Record System

System Implementation

Home Page

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 Vehicle Record System

Admin Panel

Login Page

Forgot Password

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 Vehicle Record System

Dashboard

Change Password

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 Vehicle Record System

Admin Profile

Add Brand

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 Vehicle Record System

Manage Brand

Update Brand

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 Vehicle Record System

Update Vehicle

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 Vehicle Record System

Between date Vehicle Report

Search Vehicle

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 Vehicle Record System

About Us Page

Contact Us Page

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 Vehicle Record System

6. TESTING
Testing is a crucial phase in software development that ensures the application
meets its requirements, performs reliably under various conditions, and maintains data
integrity. The Vehicle Record System was thoroughly tested using different strategies to
verify its functionality, usability, performance, and security.

6.1 Unit Testing

• Each module (e.g., Add Vehicle, Login, Report Generation) was tested individually to
ensure it functions as expected in isolation.
• Sample tests included checking input validations, correct data storage in the database,
and proper error handling for missing or incorrect input

6.2 Integration Testing

• Ensured that different modules work together smoothly.

• Example: After adding a new vehicle record, it was verified that the View Records
and Report Generation modules reflected the newly added data accurately.

6.3 Performance Testing

1. Tested the application under expected load conditions to ensure responsiveness.

2. Verified that:
• Pages loaded in under 2 seconds on standard internet connections.
• The system handled over 100 vehicle entries without lagging.

6.4 Security Testing

1. Ensured that the system is protected against common security threats.

2. Key security measures tested:
• SQL Injection protection through use of prepared statements.
• Session Management to restrict access to admin-only areas.
• Password Encryption using MD5/SHA

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 Vehicle Record System

6.5 Test Cases

Test cases are specifically designed to evaluate the functionality and reliability of
the Vehicle Record System by executing the software with various input conditions. Each test
case checks a particular feature or module to ensure it behaves as expected. The actual output
is compared against the expected output to verify system correctness. Well-structured test
cases are essential for identifying bugs, validating requirements, and confirming that the
system handles both valid and invalid input gracefully.

6.6 Test Case for Login

Expected
ID Test Case Pre - Test Steps Test Data
Output
condition

Enter correct Username: admin Dashboard

Login with valid Admin
Login_01 username and Password: loads
credentials account exists
password admin123 successfully

Username: Error
Login with invalid Admin Enter correct admin message:
Login_02 username and wrong
password account exists Password: "Invalid
password
wrong pass credentials"
Model: Swift
Success alert:
Add vehicle with Admin is Fill all required Brand: Maruti
Add_01 "Vehicle
valid data logged in fields and submit Reg No:
added"
KA19AB1234
Validation
Add vehicle with At least one Leave one field Model: (empty) error: "All
Add_02
missing fields record exists blank and submit Brand: Maruti fields
required"
Choose Report
Choose brand/date From: 2024-01-
Generate report for brand/date displays
Report_01 range and click 01
valid filters range and matching
generate To: 2024-12-31
click generate records

Logout fromadmin Admin is Click the Logout Click Logout Redirectsto

Logout_01
dashboard logged out button button login page

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 Vehicle Record System

7. Future Scope
The Vehicle Record System has been designed with scalability and flexibility in
mind, making it suitable for future enhancements and expansions. As the needs of users and
administrators evolve, several features and improvements can be implemented to increase the
system’s value and impact.

Key Areas of Future Development:

• Owner Information Module

Introduce features for storing and managing vehicle owner details such as name,
contact, and address to associate with each registered vehicle.

• Document Management System

Allow uploading and tracking of important vehicle-related documents like insurance,
registration certificates, and pollution certificates.

• Multi-role Access
Extend the system to support multiple user roles (e.g., super admin, clerk, auditor)
with different permission levels.

• SMS/Email Notification Integration

Notify vehicle owners or admins via SMS or email regarding vehicle-related actions
like renewal alerts or report generation.

• Graphical Reports and Analytics

Include data visualization tools like charts and graphs to represent vehicle trends,
categories, and usage statistics.

• Mobile Application Support

Develop a mobile version of the system (Android/iOS) to allow record updates and
access on the go.

• Cloud Deployment
Move the system to a cloud-based infrastructure to support remote access, scalability,
and data redundancy.

• Integration with Government APIs

Enable real-time synchronization with government transportation databases for data
validation and record verification.

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 Vehicle Record System

8. Conclusion

In conclusion, the Vehicle Record System provides a comprehensive and user-

friendly platform for efficiently managing vehicle-related information. It successfully
addresses the limitations of traditional manual methods by offering secure login features,
streamlined data entry, and automated report generation. The system allows
administrators to easily track vehicle brands, registration numbers, and associated details
through a centralized dashboard.
The development process incorporated modern web technologies such as PHP,
MySQL, HTML, and CSS to build a responsive and functional interface. Features such
as brand and vehicle management, password change, and contact handling were
implemented and thoroughly tested to ensure system stability and accuracy.
With its modular architecture and scalable design, the system is well-prepared for
future enhancements such as mobile access, advanced analytics, and integration with
external APIs. The Vehicle Record System stands as a reliable solution for institutions
and organizations seeking to digitize and optimize their vehicle record- keeping
processes.

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 Vehicle Record System

9. BIBLIOGRAPHY

• www.google.com
• www.w3schools.com
• www.tutorialspoint.php

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