CAMPUS CONNECT – A WEB BASED

ERP SYSTEM FOR COLLEGE

ADMINISTRATION

PROJECT REPORT

Submitted By

HARINI S 611221104040
HARSHENE M B 611221104047
JEEVANANDHAN J 611221104054
KARTHIK SIVA S 611221104065

in partial fulfillment for the award of the degree

of
BACHELOR OF ENGINEERING

IN

COMPUTER SCIENCE AND ENGINEERING

KNOWLEDGE INSTITUTE OF TECHNOLOGY

(AUTONOMOUS)

ANNA UNIVERSITY::CHENNAI 600 025

MAY 2025
 ANNA UNIVERSITY:CHENNAI 600 025

BONAFIDE CERTIFICATE

Certified that this project report titled “CAMPUS CONNECT-A WEB BASED ERP
SYSTEM FOR COLLEGE ADMINISTRATION” is the bonafide work of
“JEEVANANDHAN J (611221104054), HARINI S (611221104040), HARSHENE
M B (611221104047) & KARTHIK SIVA S (611221104065)” who carried out the
project work under my supervision.

SIGNATURE SIGNATURE
Dr.P.RAJENDRAN M.E.,Ph.D., Mr.T.KARTHIKEYAN M.S(I.T).,(Ph.D)
HEAD OF THE DEPARTMENT SUPERVISOR
PROFESSOR ASSISTANT PROFESSOR
Department of Computer Department of Computer
Science and Engineering, Science and Engineering,
Knowledge Institute of Knowledge Institute of
Technology, Kakapalayam, Technology, Kakapalayam,
Salem - 637 504. Salem - 637 504.

Submitted for the Project Viva-Voce Examination held on

INTERNAL EXAMINER EXTERNAL EXAMINER

 ACKNOWLEDGEMENT

At the outset, we express our heartfelt gratitude to GOD, who has been our
strength to bring this project to light.
At this pleasing moment of having successfully completed our project, we
wish to convey our sincere thanks and gratitude to our beloved Founder, President
and Executive Chairman Dr. PSS. SRINIVASAN M.Tech., Ph.D., who has
provided all the facilities to us.
We would like to convey our sincere thanks to our beloved Principal Dr.
K. VISAGAVEL M.E., Ph.D., who forward us to do our project and offers
adequate duration to complete our project.
We express our sincere thanks to Dr. P. RAJENDRAN M.E., Ph.D., Head
of the Department, Department of Computer Science and Engineering, for
fostering the excellent academic climate in the department.
We express our pronounced sense of thanks with deepest respect and
gratitude to our internal guide Mr.T.KARTHIKEYAN M.S(I.T).,(Ph.D),
Assistant Professor, Department of Computer Science and Engineering, for his
valuable and precious guidance and for having amicable relation.
With deep sense of gratitude, we extend our earnest and sincere thanks to
our project coordinators Mrs. B. ASHWINI M.Tech., Mrs. G. ESWARI@
PETCHIAMMAL M.E., (Ph.D), Mr. G. ABDULKALAMAZAD M.Tech,
Assistant Professors, Department of Computer Science and Engineering for their
kind guidance and encouragement during this project.
We would also like to express our thanks to all the staff members of our
department, friends and students who helped us directly and indirectly in all
aspects of the project work to get completed successfully.
ABSTRACT
 ABSTRACT

The increasing reliance on digital solutions has driven the need for robust
and efficient management systems in educational institutions. The College ERP
System is a web-based application developed to streamline academic and
administrative processes through centralized, role-based access. Built using Java
Servlets, JSP, and MySQL, the system offers dedicated dashboards for students,
faculty, and Heads of Departments (HODs), facilitating structured interactions
across various institutional operations.

The system enhances transparency and operational efficiency by enabling

students to view personal profiles, announcements, transport information, study
materials, mentor details, and examination schedules. Additionally, students can
submit leave and on-duty requests through the platform. Faculty members are
empowered to manage announcements, upload study materials, and handle
student requests, while HODs are responsible for overseeing department-wide
communications, approving requests, and managing both student and faculty
data.

Security and usability are key features, with session-based authentication,

department-specific data isolation, and a responsive Bootstrap interface ensuring
safe and user-friendly access. By automating critical workflows and improving
communication, the system reduces manual workload and supports better
academic governance. This study explores the design, functionality, and impact
of the College ERP System in enhancing institutional productivity and fostering
a more connected academic environment.

I
 TABLE OF CONTENTS

CHAPTER NO. TITLE PAGE NO.

ABSTRACT I
LIST OF FIGURES II
LIST OF ABBREVIATIONS III
1 INTRODUCTION 1
1.1 PROJECT OVERVIEW 1
1.2 PROBLEM STATEMENT 2
2 LITERATURE SURVEY 3
3 SYSTEM ANALYSIS 12
3.1 EXISTING SYSTEM 12
3.2 DRAWBACKS 13

3.3 PROPOSED SYSTEM 14

3.4 APPPLICATIONS 14
4 SYSTEM SPECIFICATION 16
4.1 SOFTWARE REQUIREMENTS 16
4.2 SOFTWARE ENVIRONMENT 16

4.2.1. Apache Tomcat 16

4.2.2. Java JDK 18
4.2.3. JSP – Front End 20
4.2.4. SQL Server – Back End 23
5 SYSTEM STUDY 25
5.1 FEASIBILITY STUDY 24
5.1.1 Technical Feasibility 24
5.1.2 Economic Feasibility 24
 5.1.3 Behavioural Feasibility 25

6 SYSTEM DESIGN 26
6.1 SYSTEM ARCHITECTURE 26
6.2 DATA FLOW DIAGRAM 30

7 MODULE DESCRIPTION 31
7.1 MODULES 32
7.1.1 Admin Management Module 31
7.1.2 Faculty Management Module 32
7.1.3 Student Management Module 33
7.1.4 HOD Management Module 34
7.1.5 Aunthentication Access Control 35
8 SYSTEM TESTING 37
8.1 TYPES OF TESTS 37
8.1.1 Unit Testing 37
8.1.2 Integration Testing 38
8.1.3 Validation Testing 38
9 SYSTEM IMPLEMENTATION 39
10 CONCLUSION 42
10.1 CONCLUSION 42
10.2 FUTURE SCOPE 42

11 APPENDIX A1
A.1 SOURCE CODE A1
A.2 SCREENSHOT A18
12 REFERENCES R1
 LIST OF FIGURES

FIGURE NO. NAME OF FIGURE PAGE NO

1.1.1 Main System Goals 2

4.2.1.1 Software Installation 17

4.2.2.1 Java 18
6.1.1 System Architecture 29

6.2.1 Data Flow Diagram 30

A.2.1 Login Form A18

A.2.2 HOD Dashboard A18

A.2.5 Admin Dashboard A20

A.2.10 Faculty Dashboard A22

A.2.13 Student Dashboard A24

II
 LIST OF ABBREVIATIONS

ACRONYM ABBREVIATIONS
CSS Cascading Style Sheets
DAO Data Access Object
HTML Hypertext Markup Language
HTTP Hypertext Transfer Protocol
IDE Integrated Development Environment
JDBC Java Database Connectivity
JDK Java Development Kit
JSP Java Servlet Pages
JS JavaScript
JVM Java Virtual Machine
MVC Model View Controller
RDBMS Relational Database Management System
SME Small Medium Enterprise
SQL Structured Query Language
UAT User Acceptance Testing

WAR Web Application Archive

III
INTRODUCTION
 CHAPTER - 1

INTRODUCTION

1.1 PROJECT OVERVIEW

In the digital age, educational institutions are increasingly adopting

technology to improve administrative and academic operations. One of the key
components of this transformation is the implementation of comprehensive
Enterprise Resource Planning (ERP) systems, which streamline processes,
enhance communication, and ensure effective management of resources.
Traditional management methods often face challenges such as data
fragmentation, slow decision-making, and inefficient communication between
students, faculty, and administration. A web-based College ERP System
addresses these issues by providing a centralized platform for managing academic
and administrative workflows, improving efficiency and collaboration.

The College ERP System integrates various functional modules, including

student information management, faculty management, departmental
administration, and request processing. By automating routine tasks such as data
entry, attendance tracking, and request approvals, the system reduces the
administrative burden, allowing staff to focus on more critical tasks. Through
role-based access, the system ensures that students, faculty, and department heads
have personalized, secure dashboards that meet their specific needs.

The use of technologies such as Java Servlets, JSP, and MySQL ensures that
the system is scalable, secure, and responsive. The system’s session-based
authentication and department-specific data isolation ensure secure access, while
the Bootstrap-based interface provides a user-friendly experience across devices.
By leveraging these technologies, the ERP system empowers students to manage
their academic schedules, faculty to upload resources, and department heads to
1
monitor and control operations more effectively. It enhances transparency,
decision-making, and operational efficiency, fostering improved communication
and an enriched academic environment.

Figure 1.1.1: Main System Goals.

1.2 PROBLEM STATEMENT

In educational institutions, managing administrative and academic processes

efficiently is crucial for ensuring smooth operations and enhancing the student
experience. Traditional manual methods or fragmented systems often lead to
inefficiencies such as delayed communications, data inconsistencies, and
difficulty in tracking resources and requests. These challenges result in increased
administrative workload, slower decision-making, and a lack of real-time insights
into academic and operational data. With the growing need for digital solutions,
there is a significant demand for integrated, data-driven systems to streamline
institutional management. A College ERP System offers a transformative
opportunity which enhances the overall efficiency and effectiveness of academic
administration.
2
LITERATURE SURVEY
 CHAPTER - 2

LITERATURE SURVEY

In the rapidly evolving educational sector, the need for efficient

administrative and academic management systems has become critical.
Traditional methods of managing student information, faculty tasks, and
departmental operations often lead to inefficiencies, data inaccuracies, and
delays, hampering productivity and communication across educational
institutions. In response, modern College ERP Systems are being developed to
streamline these processes, integrating various modules to automate workflows
and provide real-time access to information.

This literature survey examines the significant advancements in ERP systems

for higher education, with a focus on the role of web-based solutions such as Java
Servlets, JSP, and MySQL in enhancing the administrative and academic
functions of educational institutions. The survey synthesizes existing research,
case studies, and technological innovations that highlight the benefits of ERP
systems in improving operational efficiency, student data management, faculty
workload distribution, and decision-making.

By reviewing the latest developments in the field, this literature survey aims
to highlight the transformative impact of College ERP Systems in shaping more
efficient, transparent, and student-centered educational environments. The
findings will provide insights into the future of academic management systems,
with potential research opportunities in areas like system optimization, AI
integration, and enhanced user experience

3
CONVENTIONAL METHOD

[1] ERP SYSTEMS IN MULTINATIONAL ENTERPRISES: A

LITERATURE REVIEW OF POST-IMPLEMENTATION
CHALLENGES – Karoline B. Osnes, Julie R. Olsen, Polyxeni
Vassilakopoulou, Eli Hustad – CENTERIS/ProjMAN/HCist 2018 – Procedia
Computer Science, Elsevier

A systematic literature review to identify post- implementation challenges of

ERP systems in multinational enterprises (MNEs). By analyzing 20 peer-
reviewed studies published between 2000 and 2017, the authors highlight key
issues such as conflicting objectives between parent companies (favoring
standardization) and subsidiaries (preferring local autonomy). The review
identifies critical success factors (CSFs) for stabilization post-implementation,
such as adequate training, process alignment, and cultural adaptation. Sources of
conflict include lack of subsidiary involvement in ERP decisions, misalignment
of global requirements with local practices, and challenges with localized system
features like tax and currency compliance. The findings are organized using a
concept matrix to map research gaps and suggest directions for future ERP studies
in MNE contexts.

[2] A LITERATURE REVIEW OF ERP SYSTEM, CHALLENGES, AND

OPPORTUNITIES OF ERP IMPLEMENTATION ON ORGANIZATION
by Nguyen Thuy Tien and Truong Thanh Tam was presented at the
International Conference on Management and Information Systems held at
Hong Bang International University, Vietnam

Explores the effectiveness, challenges, and stages of implementing an

Enterprise Resource Planning (ERP) system within organizations. It highlights

4
that ERP systems integrate various organizational functions like accounting,
sales, finance, and human resources into one unified platform. The paper
emphasizes the significant advantages of ERP, including improved productivity,
reduced operational costs, and enhanced decision-making. However, it also
discusses the challenges involved in ERP adoption, such as misalignment
between organizational goals and the system's capabilities, as well as the
complexity and expense associated with implementation. The study outlines the
ERP system life cycle, which includes stages like adoption decision, acquisition,
implementation, usage, maintenance, evolution, and retirement, stressing that this
life cycle is continuous without a clear endpoint.

[3] ERP Systems in SMEs: A Literature Review by Moutaz Haddara and

Ondrej Zach, from the University of Agder, was presented at the 44th
Hawaii International Conference on System Sciences in 2011

This review examines the research on Enterprise Resource Planning (ERP)

systems specifically in Small and Medium Enterprises (SMEs). The focus of the
paper is to address the challenges and opportunities SMEs face when adopting
ERP systems, as these organizations often have limited resources compared to
large enterprises (LEs). It highlights the growing adoption of ERP systems in
SMEs due to globalization, partnerships, and increased information flow, and it
identifies the unique risks associated with these systems for SMEs. The paper
provides a detailed review of the ERP life-cycle phases—adoption, acquisition,
implementation, use and maintenance, evolution, and retirement—and presents
gaps in existing research, offering recommendations for future studies. The
review also discusses how various organizational factors affect ERP adoption and
implementation in SMEs, including the selection of ERP systems and the

5
influence of critical success factors (CSFs). The findings aim to support SMEs,
practitioners, and suppliers in successfully implementing ERP systems.

[4] ERP: A LITERATURE SURVEY – Eslam Nazemi, Mohammad Jafar

Tarokh, G. Reza Djavanshir– The International Journal of Advanced
Manufacturing Technology, August 2012

A comprehensive literature survey on Enterprise Resource Planning (ERP)

systems. It addresses the significance of ERP in modern organizations, which are
typically structured around various functional units. ERP systems help overcome
challenges related to siloed information by integrating business processes across
an organization, thereby improving operational efficiency and strategic value
creation. The paper defines ERP as both a concept and a system, emphasizing its
role in aligning business processes, improving performance, and fostering
innovation.

The authors explore the various critical success factors for ERP implementation,
including proper planning, system alignment with business processes, and
effective management of the system's lifecycle.

[5] LITERATURE REVIEW OF ERP SYSTEMS IMPLEMENTATION

CHALLENGES – Aditya Patil, Shital Raut – International Journal of
Research and Analytical Reviews (IJRAR), December 2022

A comprehensive literature review on the challenges faced during the

implementation and post-implementation phases of Enterprise Resource Planning .

6
It presents a comprehensive literature review on the challenges faced during the
implementation and post-implementation phases of Enterprise Resource Planning
(ERP) systems. The review identifies 20 articles that address various issues,
particularly in multinational enterprises (MNEs). One of the main challenges
highlighted is the conflict between parent companies and subsidiaries.

Parent companies tend to favor standardized solutions to maintain control, while

local subsidiaries prioritize maintaining their unique processes and routines.

It examines the complexities of implementing ERP systems, especially in the

multinational context, where geographical and cultural differences often create
barriers to success. The paper emphasizes the need for further research on the
post-implementation phase of ERP systems, particularly in relation to Critical
Success Factors (CSFs) such as user training, support, communication, and
conflict management between parent and subsidiary companies. It also discusses
the impact of national differences (e.g., culture, language, regulations) on ERP
implementation and the challenges of balancing standardization with local
autonomy.

[6] EFFECTIVENESS OF COLLEGE ERP SYSTEMS IN HIGHER

EDUCATION– Abhishek Pawar, Atharva Kadam, Samyag Shah–
Navsahyadri Education Society’s Group of Institutions, Pune, Maharashtra,
India

It focuses using a mixed-methods approach involving surveys and interviews

with students, faculty, and administrative staff, the study highlights how ERP
systems significantly improve institutional efficiency by streamlining processes
such as student enrollment, course scheduling, academic record management, and
financial administration. Additionally, ERP systems enhance

7
communication and collaboration among stakeholders, leading to improved
decision-making. However, the study also identifies several challenges, including
technical difficulties, resistance to change, inadequate training, and concerns over
data security. To overcome these issues, the authors propose solutions like cloud-
based, modular, open-source, mobile, and blockchain-based ERP systems, which
offer greater flexibility, affordability, and security. The study concludes that
while ERP systems are valuable tools for academic and administrative
management, their success relies heavily on proper implementation, sufficient
training, stakeholder support, and robust data protection measures.

[7] A COMPREHENSIVE REVIEW OF COLLEGE ENTERPRISE

RESOURCE PLANNING (ERP) SYSTEMS Abhishek Vasant Pawar,
Atharva Kadam, Samyag Shah – International Research Journal of
Modernization in Engineering, Technology and Science (IRJMETS)

It provides a comprehensive review of College Enterprise Resource Planning

(ERP) systems, focusing on their implementation, benefits, challenges, and
overall impact within academic institutions. The study analyzes existing
literature, case studies, and real-world examples to assess how ERP systems
streamline administrative tasks such as student enrollment, fee processing, course
scheduling, and HR management. It highlights the ERP’s role in improving
institutional efficiency, student services, and faculty engagement while also
pointing out common challenges like user resistance, system customization, data
migration, and change management. The paper also explores emerging ERP
solutions incorporating cloud computing, mobile access, and business
intelligence tools to enhance decision-making and system scalability. The authors
conclude that although ERP systems greatly benefit educational institutions, their
success hinges on proper implementation, training, and support. The research

8
emphasizes that well-designed ERP systems can significantly reduce manual
work, improve information accessibility, and enhance daily operations for
administrators, faculty, and students alike.

[8] COLLEGE ERP SYSTEM USING DIGITAL SIGNATURE – Om

Talathi, Sneha Gaikwad, Kavita Kale, Keshav Dussal, Prof. Santosh
Nagargoje– PES MODERN COLLEGE OF ENGINNERING, PUNE,
INDIA

The development of a College ERP (Enterprise Resource Planning) system

integrated with digital signature technology to address inefficiencies in manual
academic administrative processes. The system provides a centralized digital
platform for managing student data, attendance, faculty records, departmental
information, notices, examinations, and library resources. A key feature is the
generation of digitally signed documents authenticated using the MD5 hashing
algorithm, enhancing document integrity and security. The system enables
automated document issuance like bonafide certificates and LC, reduces paper
usage, and minimizes administrative delays. It supports multi-user access through
roles for admin, faculty, and students, and includes modules for online attendance
tracking, e-library access, practice MCQ tests, notifications, and a dummy
payment gateway for showcasing fee transactions. Designed using a three-tier
architecture with a PHP backend and MySQL database, the application ensures
24/7 access and better utilization of college IT infrastructure like LAN and Wi-
Fi. The authors highlight the benefits of digital transformation in education and
propose further enhancements like result analysis, online testing, and automated
timetable generation, aiming for a more efficient, secure, and eco- friendly campus
management system.

9
[9] BARRIERS OF ERP WHILE IMPLEMENTING ERP: A
LITERATURE REVIEW– Vijay M. Khaparde– IOSR Journal of
Mechanical and Civil Engineering (IOSR-JMCE), Volume 3, Issue 6 (Nov–
Dec 2012), Published by IOSR Journals

This study identifies key barriers such as poor planning, lack of training, high
costs, weak management support, and inadequate risk assessment. The paper
highlights how these issues contribute to ERP project failures, with reported
failure rates as high as 60–90%. To address these barriers, the Analytical
Hierarchy Process (AHP) method is proposed as a decision-making tool to
prioritize and manage challenges effectively. The paper emphasizes that
successful ERP implementation depends on clear strategic goals, strong
leadership commitment, proper change management, accurate data, and extensive
training.

[10] MECHANISMS FOR SUCCESSFUL MANAGEMENT OF

ENTERPRISE RESOURCE PLANNING FROM USER INFORMATION
PROCESSING AND SYSTEM QUALITY PERSPECTIVE- Hyeon Jo and
Do-Hyung Park

This study involved 234 ERP users and applied Partial Least Squares Structural
Equation Modeling (PLS-SEM) to analyze survey data. The researchers
examined variables such as perceived ease of use, perceived usefulness, system
quality, information quality, service quality, and user participation. The findings
revealed that perceived ease of use, system quality, service quality, and user
participation significantly contribute to higher user satisfaction. However,
perceived usefulness did not have a direct positive effect on satisfaction. Notably,
user participation played a moderating role by influencing the strength of the
relationships between perceived ease of use, perceived usefulness, and service

10
quality on user satisfaction. The study draws on established frameworks such as
the Technology Acceptance Model (TAM) and the DeLone and McLean IS
Success Model, highlighting the importance of both system-related factors and
user involvement in ERP success. It concludes that enhancing ERP user
satisfaction requires organizations to focus on making systems user-friendly and
reliable, offering strong technical support, and actively involving users in ERP-
related decisions and implementation. This research emphasizes the need to
consider user satisfaction not only during ERP adoption but also in the post-
implementation phase, offering a more holistic understanding of ERP success
factors.

11
SYSTEM ANALYSIS
 CHAPTER - 3

SYSTEM ANALYSIS

3.1 EXISTING SYSTEM

The existing College ERP Systems in most educational institutions still rely
on traditional methods such as manual data entry, paper-based processes, and
fragmented software for tasks like student enrollment, attendance tracking, and
report generation. While some institutions have implemented basic ERP systems,
they are often limited in scope, lacking comprehensive integration across
academic and administrative functions. These systems typically rely on rigid,
rule-based approaches and require human intervention for tasks like data
reconciliation and reporting. As a result, inefficiencies, such as delayed
communication, data inaccuracies, and slow decision-making, persist, and the
systems struggle to scale and adapt to the evolving needs of modern educational
environments.

3.2 DRAWBACKS
Manual Data Entry:
Reliance on manual entry increases the risk of errors, leading to
inaccurate student or faculty information. This creates delays in updating
records and affects data consistency.
Inefficient Communication:
Lack of a centralized communication system causes delays in message
delivery between departments, students, and faculty. This leads to
miscommunication and disrupted operations.
Limited Accessibility:
Traditional systems often lack mobile or cloud support, restricting
access to important data. This can hinder decision- making, especially
for users needing access on-the-go.
12
Poor Scheduling:
Existing systems often struggle with efficient scheduling of classrooms,
exams, and faculty assignments. This can result in scheduling conflicts and
resource underutilization.
Inadequate Reporting:
Generating reports in traditional systems is often time-consuming and
complex. This prevents institutions from quickly accessing the necessary data
for decision-making and policy formulation.
Lack of Customization:
Many existing systems have rigid structures that don’t cater to the specific
needs of different departments. This leads to inefficiency in managing unique
processes within an institution.
Data Security Concerns:
Older systems often lack advanced security features, putting sensitive
student, faculty, and institutional data at risk of breaches or unauthorized
access.
Manual Attendance Tracking:
Traditional methods of attendance tracking require manual intervention,
leading to errors and time delays. It also complicates generating accurate
attendance reports.
Resource Allocation Issues:
Without an automated system, departments may struggle with inefficient
resource allocation, leading to underutilized facilities or shortages of essential
academic materials.
Scalability Challenges:
Existing systems are often unable to scale with the growing needs of a
rapidly expanding institution, making them unsuitable for future growth or
changes in educational structures.

13
3.3 PROPOSED SYSTEM EXPLANATION

The proposed system streamlines college administration and academic

management by integrating real-time data processing, automated workflows, and
role-based access. It efficiently handles core functions such as student enrollment,
attendance tracking, timetable generation, and faculty management through a
centralized platform. The system maintains up-to-date student records, manages
academic schedules, and automates repetitive tasks like report generation and fee
processing to reduce manual work and errors. With real-time updates and
centralized data, the ERP ensures better coordination between departments, faster
decision-making, and improved transparency. This leads to increased operational
efficiency, reduced paperwork, and a more productive academic environment..

3.4 APPLICATIONS

Student Enrollment Management – The system automates student registration,

admission processes, and course enrollment, ensuring accurate and up-to-date
records.
Real-time Attendance Tracking – Automated attendance tracking ensures
accurate and timely attendance data, reducing errors and administrative
burden.
Timetable Management – The system generates optimized timetables for
students and faculty, ensuring efficient use of classrooms and resources while
avoiding scheduling conflicts.
Grade and Exam Management – The system automates the grading process,
providing students with real-time access to their grades and academic
performance.
Fee Management – Automates fee collection, tracking, and reminders,
reducing manual errors and ensuring timely payment processing.
14
Document Management – The system streamlines document storage, retrieval,
and sharing among students, faculty, and administrators, ensuring seamless
access to important documents.
Report Generation – Automated report generation reduces the time spent on
preparing administrative and academic reports, improving operational
efficiency.
Communication Management – Centralized messaging and notification
systems enhance communication between students, faculty, and
administrative staff.
Resource Allocation – The system ensures efficient allocation of resources
like classrooms, laboratories, and faculty, minimizing wastage and
maximizing utilization.

15
SYSTEM SPECIFICATION
 CHAPTER - 4

SYSTEM SPECIFICATION

4.1 Software Requirements

Operating system : Windows 7/10/11.

Front-end languages : HTML, CSS, Bootstrap, JSP

Backend : Java 11

Database : MySQL 8

Web Server : Tomcat 9.x

IDE : Eclipse/IntelliJ

4.2 SOFTWARE ENVIRONMENT

4.2.1 Apache Tomcat (Web Server)

Apache Tomcat is an open-source implementation of the Java Servlet, Java
Server Pages (JSP), and Java Expression Language technologies. It serves as the
web server and servlet container for running our ERP system. Tomcat is
lightweight, efficient, and well-suited for Java-based web applications. It allows
us to deploy .war files and manage applications through a simple web-based
manager interface. Tomcat runs on multiple platforms and supports rapid
development with hot deployment features.

Web container - Tomcat is a fundamental open-source servlet container and JSP

container, providing the essential runtime environment for Java servlets and Java
Server Pages, which are key technologies for building dynamic web applications
in Java.

16
Cross-platform - Being written in Java, Tomcat enjoys cross-platform
compatibility, running seamlessly on major operating systems like Windows,
Linux, and macOS. Its long history and strong community support have led to
widespread adoption across the Java ecosystem.
Light Weight - Beyond its container role, Tomcat functions as a capable web
server, handling HTTP requests and serving both dynamic (through
servlets/JSPs) and static web content. Its relatively lightweight nature makes it
efficient for various workloads.
Open source and extensible hardware - As an open-source project under the
Apache Software Foundation, Tomcat is free to use and modify. Its modular
architecture allows for extensibility and customization to fit specific application
requirements.

Figure 4.2.1.1: Software Installation

The process will extract and install all the required files to execute Apache
tomcat properly

17
4.2.2 JAVA JDK

The backend of our ERP (Enterprise Resource Planning) system is built

using Java Servlets and Java Server Pages (JSP) technologies. Java is a platform-
independent, object-oriented programming language that has become a standard
choice for developing large-scale enterprise applications due to its reliability,
security, and scalability. Java Servlets handle the server-side logic by processing
HTTP requests, performing operations such as database interaction and session
tracking, and generating dynamic responses. JSP, on the other hand, allows the
creation of dynamic web content by embedding Java code within HTML pages,
enabling a clear separation of presentation and business logic.

Java provides a rich set of libraries and APIs that support various backend
functionalities essential for ERP systems, including JDBC (Java Database
Connectivity) for seamless interaction with relational databases, session
management for tracking user states, and exception handling mechanisms that
ensure smooth error management. The modular architecture enabled by Java
promotes code reusability and maintainability, making it easier to develop and
expand individual modules such as student, faculty, and admin management.

Figure 4.2.2.1: Java

18
 Java is used for sed where modularity, network connectivity, security, and user
interface capabilities are needed. Devices such as smart cards, set-top boxes,
industrial controllers, and IoT devices benefit from Java’s automatic memory
management, multi-threading, and robust exception handling—features that
reduce system crashes and simplify complex task handling.

Java's standard libraries (APIs) offer built-in support for networking, file
handling, and device communication, making development faster and more
reliable. Additionally, Java is backed by a massive developer community,
extensive documentation, and mature tools for debugging and performance
tuning.

Platform-Independent : Java applications can run on any device or

operating system that has a Java Virtual Machine (JVM), ensuring
consistent performance across different environments.
Secure and Scalable : Java offers built-in security features such as bytecode
verification, sandboxing, and access control. Its multi-threading
capabilities and memory management support the development of scalable
applications that can handle a growing number of users and data load.
Strong Community and Library Support : With a vast developer
community and a wide range of open-source libraries and frameworks
(e.g., Apache, Spring, Hibernate), Java provides extensive resources and
tools that accelerate development and troubleshooting.
Ideal for Multi-user, Database-Driven Applications : Java is
specifically designed for developing enterprise-grade applications that
require robust support for multiple users, concurrent transactions, and
large-scale data processing—key requirements of any ERP system.

19
4.6.3 JSP - FRONT END

Java Server Pages (JSP) is a server-side technology that helps developers

build dynamic, platform-independent web applications with the power and
flexibility of Java. JSP simplifies the creation of web-based user interfaces by
allowing the integration of HTML and Java in a single file. Below are the key
features of JSP:-

(A) Easy programming model:

JSP provides a simple and intuitive programming model that allows

developers to embed Java code directly into HTML using special JSP tags. It
supports reusable components like JavaBeans and custom tags, making it easier
to separate business logic from presentation. This allows rapid development of
interactive and data-driven web pages while maintaining code clarity and
maintainability.

(B) Flexible Language Support:

JSP uses Java as its underlying language, allowing full access to the vast
Java standard libraries. Developers can use Servlets, JDBC, and JavaBeans
seamlessly within JSP to perform business logic and database operations. JSP
pages also support Expression Language (EL) for cleaner syntax and JSTL (JSP
Standard Tag Library) for logic-less templates.

(C) Integration with IDE:

JSP is supported by major Java IDEs like Eclipse, IntelliJ IDEA, and
NetBeans. These tools provide features such as syntax highlighting, error
checking, code completion, and integrated deployment to servers like Apache
Tomcat, GlassFish, and WildFly. Developers can build and test JSP pages quickly
using built-in web containers or plugins.

20
(D) Rich Class Framework:

JSP works well with Java-based MVC frameworks like Struts, Spring
MVC, and JSF. These frameworks help separate presentation from logic, making
JSP a strong choice for scalable enterprise web applications. Tag libraries, such
as JSTL, provide functions for iteration, conditionals, internationalization, and
XML processing.

(E) Compiled execution:

JSP pages are compiled into Servlets at runtime. This means that after the
first request, the server compiles the JSP into Java bytecode, leading to improved
performance on subsequent requests. This also allows the use of advanced Java
features directly in the JSP without performance concerns typical of scripting
engines.

(F) Rich output caching:

While JSP does not have built-in output caching like ASP.NET, caching
can be implemented using Servlet filters or proxy caching solutions like Varnish.
With proper cache headers and filters, dynamic content can be partially or fully
cached, significantly improving performance.

(G) Platform Independence:

Since JSP runs on the Java platform, it is platform-independent and can be

deployed on any operating system that supports a Java Virtual Machine (JVM).
JSP inherits Java's robustness, security, and garbage-collected memory
management, making it reliable for high-availability systems.

21
(H) Error Handling:

JSP supports exception handling using standard Java try-catch blocks or by

declaring error pages using the “errorPage” and “isErrorPage” attributes. This
allows developers to gracefully manage runtime issues such as database errors,
null values, or invalid input.

(I) Easy Deployment:

JSP pages are typically deployed as part of a WAR (Web Application

Archive) file. Deployment involves simply placing the WAR in the webapps
folder of a compatible servlet container like Apache Tomcat. Configuration is
handled via web.xml or annotations, and no manual registration of components
is needed.

(J) Dynamic updates:

Modern servlet containers support hot deployment, allowing developers to

update JSP files without restarting the server. Changes to a JSP page are detected
by the container, and the page is automatically recompiled on the next request.
This enables fast iteration during development without downtime.

SERVLETS - MIDDLEWARE:

Servlets are Java programs that run on a web server and act as the backbone
of Java-based web applications. They handle client requests (typically from web
browsers), process them—often interacting with a database or performing
business logic—and generate dynamic responses, usually in HTML. Unlike JSP,
which is more focused on presentation, servlets emphasize control and logic,
making them ideal for tasks like form processing, session management, and
request dispatching. Servlets are managed by a servlet container (like Apache

22
Tomcat), which takes care of their lifecycle, request handling, and resource
management, enabling scalable and secure web application development.

4.6.4 SQL SERVER - BACK END:

SQL Server is a relational database management system (RDBMS)

developed by Microsoft. It is used to store, retrieve, and manage data for various
applications, especially in enterprise environments. SQL Server supports
Structured Query Language (SQL) and provides tools for database design, query
optimization, transactions, and security. It offers features like stored procedures,
triggers, views, indexing, and backup-restore support. With integration tools,
reporting services, and high scalability, SQL Server is widely used for both small
applications and large-scale enterprise solutions.

It is a relational database management system by Microsoft, designed to

efficiently store, manage, and retrieve data. It supports SQL, providing features
like stored procedures, transactions, and robust security for both small and large
applications

JDBC - DATABASE CONNECTIVITY:

JDBC (Java Database Connectivity) is an API that allows Java applications

to interact with relational databases. It provides a set of classes and interfaces for
establishing connections, executing SQL queries, and handling results. JDBC
supports a wide range of database operations, including data retrieval, updates,
and transaction management. By using JDBC, Java developers can create
database-driven applications efficiently and securely.

23
SYSTEM STUDY
 CHAPTER - 5

SYSTEM STUDY

5.1 FEASIBILITY STUDY

The feasibility study evaluates the practicality of developing and deploying the
proposed College ERP System in an academic institution. It examines technical,
economic, and behavioral factors to assess whether the system can be effectively
implemented, adopted, and maintained in a real-world educational environment.

5.1.1 Technical Feasibility

The proposed system is technically feasible due to the use of well-established

technologies like Java Servlets, JSP, MySQL, and Bootstrap for front-end
responsiveness. These technologies are widely supported and compatible with
existing institutional infrastructure. The system also supports role-based access,
session-based authentication, and modular design, ensuring scalability and
maintainability. Furthermore, integration with legacy systems or future extensions
(such as SMS/email APIs or biometric attendance modules) can be achieved using
standard protocols. The technical skill set required to develop and maintain the
system is readily available, making the implementation both viable and
sustainable.

5.1.2 Economic Feasibility

From an economic perspective, the College ERP System provides a cost-

effective solution for managing academic and administrative processes. While
the initial development may involve expenses related to server setup, software
development, and training, these are offset by long-term benefits such as reduced
paperwork,
24
decreased manual errors, streamlined request handling, and improved
communication. The system reduces the workload of staff and faculty by
automating routine tasks, resulting in operational cost savings. Additionally, since
the system is web-based, institutions can avoid costly third-party ERP licenses,
further enhancing return on investment (ROI).

5.1.3 Behavioral Feasibility

The behavioral feasibility of the proposed ERP system is high, considering the
growing digital adaptation in educational institutions. Although initial training
may be necessary for students, faculty, and administrative staff, the system's user-
friendly interface, developed using UX principles like minimalism,
responsiveness, and clear navigation, ensures ease of adoption. Role-specific
dashboards simplify user interaction, increasing confidence and reducing
resistance to change. With proper orientation and support from administration,
stakeholders are expected to accept and rely on the system, contributing to
smoother institutional operations and a more connected academic environment.

25
SYSTEM DESIGN
 CHAPTER - 6

SYSTEM DESIGN

System design is the phase that bridges the gap between the problem
domain and the existing system in a manageable way. It is the process of
developing, expressing, documenting, and communicating the realization of
the architecture of the system through a complete set of design characteristics
described in a form suitable for implementation.

6.1 SYSTEM ARCHITECTURE

1. Introduction

The ERP system architecture focuses on simplifying day-to-day college

operations like leave/OD requests, announcement dissemination, material
sharing, and student-faculty-HOD communication. Designed using a three-tier
architecture, the system separates the presentation layer (UI), business logic
(Servlets/Java), and data (MySQL database), making it both scalable and easy to
maintain.

2. Architectural Layers

The system architecture consists of the following key layers:

a. Presentation Layer

Built using HTML, CSS, JavaScript, and JSP, this layer allows users
(students, faculty, HODs) to interact with the system via a clean and
responsive browser-based interface.

It includes forms for login, leave/OD submission, material upload, and

announcement posting.

26
 JSP pages dynamically render content based on the user’s role and session
data.

b. Application Layer

This layer is implemented using Java Servlets, which handle incoming

requests from the UI.

Controllers like LoginServlet, StudentServlet, FacultyServlet, and

HodServlet ensure that each user role accesses their respective modules.

The logic ensures that, for example, a student’s leave request must first be
reviewed by faculty before reaching the HOD for final approval.

c. Business Logic Layer

The system uses MySQL to store all core data, including user credentials,
department info, leave/OD records, materials, and announcements

JDBC is used to connect Java servlets to the database with prepared

statements and SQL queries.

Key tables include:

1. student, faculty, hod – role-specific user data

2. leave request, OD request – for workflow tracking

3. material – for study resources

4. announcement – for notices

5. department – for linking users and academic content

27
d. Data Access Layer

Technologies: Java DAO Classes, JDBC

Purpose: Manages all interactions with the MySQL database to perform

CRUD (Create, Read, Update, Delete) operations.

DAOs:

AdminDAO, FacultyDAO, HODDAO, StudentDAO, UserDAO

Key Functions:

Fetch student records, insert announcements, update attendance,

delete transport data, etc.

e. Security & Compliance Layer

Java Servlets (HTTPS enabled), Session Management, Server-side

validation

Protects sensitive data, enforces data integrity, and safeguards

communication by role-based data isolation.

3. Workflow of the System

1. User Request Initiation: The user (student, faculty, HOD, admin) submits
a request through the UI (JSP forms).

2. Business Logic Processing: The relevant servlet receives the request,

validates the data, and processes it (e.g., AddStudentRequest,
MarkAttendance).

3. Database Interaction: The servlet calls DAO methods, which execute

SQL queries to insert, retrieve, update, or delete data in the MySQL
database.
28
 4. Response Generation: The result of the operation is returned to the
servlet, which prepares a response (success/error message, updated page).

5. Response Presentation: The servlet forwards the response to a JSP page,

which displays updated information to the user.

6. Session Management: Throughout the session, the system ensures the user
is authenticated and only accesses authorized functionalities.

4. Conclusion

The design of the KIOT ERP System ensures that academic and
administrative operations are digitized, centralized, and role-sensitive. With clear
role boundaries, a well-structured database, and organized workflows, the system
offers a solid foundation for educational institutions looking to move away from
paperwork and towards smart campus management. The three-tier architecture
supports easy debugging, future feature addition, and smooth integration with
other tools, ensuring that this system remains future-ready and efficient.

Figure 6.1.1: SYSTEM ARCHITECTURE

29
6.2 DATA FLOW DIAGRAM

Figure 6.2.1: DATA FLOW DIAGRAM

30
MODULE DESCRIPTION
 CHAPTER - 7
MODULE DESCRIPTION

7.1 MODULE

7.1.1 Module 1: Admin Management Module

Overview: Central management interface for administrators to oversee all
aspects of the college management system.

Key Functions:
Student Management
a. Register new students with complete profiles
b. View and update student information
c. Delete student records
d. Filter students by department
Faculty Management
a. Add new faculty members with designations
b. View faculty information
c. Remove faculty from the system
d. Assign faculty as placement coordinators
Course Management
a. Create new courses with course codes
b. Manage course details (department, year, semester, credits)
c. Delete courses
d. Add subjects under courses
Academic Administration
a. Schedule examinations
b. Manage exam details (date, time, center, subjects)
c. Delete or update exam schedules
31
 Club & Event Management
a. Create and manage student clubs
b. Oversee club events and activities
c. Track event organizers and details
Transportation Management
a. Add transport vehicles with details
b. Configure routes, stops, and schedules
c. Track vehicle status and capacity
HOD Management
a. Appoint department heads
b. Manage HOD profiles and credentials
c. Remove or reassign HODs
User Account Management
a. Create user accounts with appropriate roles
b. Manage authentication credentials
c. Assign proper access levels (Admin/Faculty/Student/HOD)

7.1.2 Module 2: Faculty Management Module

Overview: Interface for faculty members to manage their teaching
responsibilities, student interactions, and administrative tasks.

Key Functions:
Teaching Resource Management
a. Upload and manage study materials
b. Share course content with students
c. Organize materials by courses
Attendance Management
a. Mark student attendance
32
 b. View attendance records
c. Generate attendance reports
Communication System
a. Create announcements for students
b. Receive notifications from administration
c. Department-specific communications
Mentorship Management
a. Access details of assigned mentees
b. Track mentee performance and activities
c. Provide guidance and support
Leave Management
a. Submit leave requests to department heads
b. Specify reason and duration
c. Track request status

7.1.3 Module 3: Student Management Module

Overview: Interface for students to access academic resources, view personal
information, and participate in college activities.

Key Functions:
Academic Access
a. View course materials
b. Access uploaded study resources
c. Check exam schedules
Profile Management
a. View personal and academic information
b. Update contact details

33
 Attendance Tracking
a. Check personal attendance records
b. View attendance percentage
Announcement Reception
a. Receive notifications from faculty and administration
b. Department-specific announcements
Club Participation
a. Join college clubs
b. Register for events
c. View upcoming activities

7.1.4 Module 4: HOD Management Module

Overview: Management interface for Department Heads to oversee
departmental operations, faculty, and students.

Key Functions:
Department Oversight
a. Monitor department performance
b. Track faculty activities
c. Oversee student progress
Faculty Management
a. Approve faculty leave requests
b. Assign teaching responsibilities
c. Evaluate faculty performance
Departmental Communication
a. Issue department-wide announcements
b. Coordinate with administration
c. Facilitate interdepartmental collaboration
34
 Academic Planning
a. Plan course offerings
b. Manage academic calendar
c. Coordinate examination schedules
Resource Allocation
a. Manage department resources
b. Allocate facilities

7.1.5 Module 5: Authentication & Access Control Module

Overview: Security system to manage user access and maintain system
integrity.

Key Functions:
User Authentication
a. Secure login system
b. Password management
Session Management
a. Secure timeout procedures
b. Prevent unauthorized access
Role-Based Permissions
a. Define access levels by user role
b. Maintain data privacy

7.1.6 Module 6: Database Management Module

Overview: Backend system to store, manage, and retrieve all system data
securely.

35
Key Functions:
Data Storage
a. Structured tables for all system entities
b. Relationships between data elements
c. Efficient data organization
Data Retrieval
a. Optimized queries for information access
b. Filtered and sorted data presentation
c. Real-time data availability
Data Security
a. Secure connection management
b. Protection against SQL injection
c. Data backup and recovery

7.1.7 Module 7: Integration & Communication Module

Overview: System to facilitate interaction between different modules and
provide a unified experience.

Key Functions:
Inter-module Communication
a. Data sharing between modules
b. Synchronized operations
c. Consistent user experience
Notification System
a. Alert generation and distribution
b. Important event reminders
c. System status updates

36
SYSTEM TESTING
 CHAPTER - 8

SYSTEM TESTING

System testing is an essential phase in the development lifecycle of the

College ERP System. It ensures that all components—ranging from individual
servlets to integrated modules—work together seamlessly and perform reliably in
a live academic environment. This step verifies that the software meets both
functional and non-functional requirements, such as usability, security, and
performance, before it is deployed for real-world use by students, faculty, and
department heads.

8.1 TYPES OF TESTS

Unit Testing
IntegrationTesting
Validation Testing

8.1.1 Unit Testing

Unit testing focuses on verifying the smallest testable parts of the system
mainly Java Servlets and utility classes—such as LoginServlet, AddExamServlet,
AddFacultyAnnouncement, and others. Each servlet was tested independently to
confirm that it correctly handled input parameters, session management, form
submissions, and database interactions. For example, the AddStudentRequest
servlet was tested to ensure that student leave and on-duty requests are stored
accurately and validations like missing fields or invalid formats are appropriately
handled. This testing phase allowed developers to detect and correct issues at an
early stage, increasing overall system stability.

37
8.1.2 Integration Testing

After successful unit testing, integration testing was conducted to ensure that
the different modules and servlets communicate correctly with one another and
the database. This phase focused on testing workflows that spanned multiple
components, such as the complete flow from student login, request submission,
faculty review, to HOD approval. Integration points between JSP pages, backend
servlets, and the MySQL database were validated to confirm that data flow and
session states remained consistent. For example, when a faculty member uploads
study material, the system was tested to ensure that the material is immediately
visible on the corresponding student dashboard.

8.1.3 Validation Testing

Validation testing ensures that the system meets its overall requirements and
behaves correctly under realistic conditions. This included testing whether
students can view correct announcements based on department, whether HODs
can approve or reject student requests, and whether faculty can only access and
manage their department-specific data. Test cases were also executed to simulate
different usage scenarios such as session timeouts, unauthorized access attempts,
or form submission failures to ensure that the system handles them gracefully.
User acceptance testing (UAT) was performed with actual users including faculty
and students, who validated that the dashboards, features, and navigation were
intuitive and functioned as intended.

38
SYSTEM IMPLEMENTATION
 CHAPTER - 9

SYSTEM IMPLEMENTATION

1. Data Collection and Initialization

• User Data Input: Data related to students, faculty, HODs, courses,

exams, and departments is initially collected via forms integrated with JSP
pages and stored in a MySQL database.
• Profile Setup: Admin and HOD roles are responsible for adding and
validating institutional data, such as department lists, faculty profiles, and
academic calendars.
• Modular Design: The system is segmented into clearly defined
modules—Student, Faculty, and HOD—each initialized with unique access
credentials and dashboard interfaces.

2. Application Development

• Servlet & JSP Integration: Core functionalities such as login,

registration, announcements, exam scheduling, and request submissions are
implemented using Java Servlets and JSP for dynamic content rendering.
• Role-Based Access Control: Dedicated servlets like AddFacultyServlet,
AddExamServlet, and AddStudentRequest are mapped to specific user roles
to manage role-based permissions and streamline responsibilities.
• Session Management: Secure session-based authentication restricts
unauthorized access and preserves user state across interactions.

3. Database Management

• MySQL Integration: A normalized relational schema is designed to support

one of the complex relationships across users, requests, schedules and materials.

39
• Data Isolation: Department-level data segmentation ensures that faculty
and HODs only access relevant departmental content, reducing clutter and
improving data integrity.
• CRUD Operations: Standardized backend services enable Create, Read,
Update, and Delete operations for efficient data handling across modules.

4. User Interface and Experience

• Bootstrap Integration: A responsive frontend design ensures consistent

layout and usability across desktops, tablets, and mobile devices.
• Dashboard Interfaces: Role-specific dashboards (Student, Faculty,
HOD) provide easy navigation, actionable insights, and access to key
operations like leave submission, material uploads, and student request
approval.
• Interactive Forms: All requests and administrative actions—like adding
announcements, uploading documents, or approving leave—are facilitated
through clean, interactive web forms.

5. Communication and Workflow Automation

• Leave and On-Duty Requests: Students can raise requests via the student
portal, which are automatically routed to faculty or HOD dashboards for
action.
• Material and Announcement Sharing: Faculty upload study materials
and announcements through structured input forms; these are reflected
immediately on the student dashboard.
• Approval and Notifications: Automated backend triggers ensure real-
time updates and confirmation messages upon approval or rejection of
requests.

40
Benefits of the College ERP System

• Centralized Access: Unified system for handling academic and

administrative workflows.
• Reduced Manual Effort: Automation of daily tasks minimizes
administrative workload.
• Improved Transparency: All stakeholders have access to timely,
relevant information.
• Enhanced Security: Session-based logins and role segregation protect
sensitive data.
• Scalable Design: System architecture supports expansion with minimal
rework.

Challenges and Considerations

• Initial Data Migration: Transitioning from manual systems may require

careful data entry and validation.
• User Training: Faculty and administrative users need orientation to
utilize the system effectively.
• Internet Dependency: As a web-based solution, system availability is
tied to network reliability.
• Access Control: Maintaining strict access boundaries between roles
requires ongoing monitoring.

41
CONCLUSION
 CHAPTER 10

CONCLUSION AND FUTURE SCOPE

10.1 CONCLUSION

The College ERP System represents a transformative step toward

modernizing the administrative and academic operations of educational
institutions. By leveraging Java Servlets, JSP, and MySQL, the system provides
a centralized, secure, and user-friendly platform that streamlines critical
workflows for students, faculty, and Heads of Departments. Through role-based
dashboards, students can effortlessly access their profiles, study materials, and
schedules while submitting requests with ease. Faculty members benefit from
simplified resource management and communication tools, and HODs gain
comprehensive oversight to ensure efficient departmental operations. The
system's session-based authentication and department-specific data isolation
foster a secure environment, while the responsive Bootstrap interface ensures
accessibility across devices. By automating manual processes and enhancing
transparency, the College ERP System reduces administrative burdens, fosters
collaboration, and creates a more connected and efficient academic community,
ultimately enriching the educational experience

10.2 FUTURE SCOPE

The College ERP System holds significant potential for further enhancement
as technology continues to evolve. Integrating advanced features like Artificial
Intelligence (AI) could enable predictive analytics for student performance,
personalized learning recommendations, and automated request prioritization.
Mobile application development could extend accessibility, allowing users to
interact with the system on the go. Incorporating cloud-based storage would
enhance scalability and data backup capabilities, ensuring

42
seamless access and disaster recovery. Additionally, integrating real-time
analytics dashboards for HODs could provide deeper insights into departmental
performance and resource allocation. Features like automated attendance tracking
using IoT devices or biometric systems and online payment gateways for fee
management could further streamline operations. By embracing these
advancements, the College ERP System can evolve into a more intelligent,
scalable, and inclusive platform, driving greater efficiency and fostering a
dynamic academic ecosystem.

43
APPENDIX
 APPENDIX

A.1 SOURCE CODE

(Admin Course Management)
<%@ page contentType="text/html;charset=UTF-8" language="java" %>
<%@ page import="javax.servlet.http.HttpSession" %>
<%@ page import="DAO.AdminDAO" %>
<%@ page import="java.util.ArrayList" %>
<%@ page import="Models.Course" %>
<html>
<head>
<title>Admin Dashboard - Courses</title>
<link rel="stylesheet"
href="https://cdn.jsdelivr.net/npm/[email protected]/dist/css/bootstrap.min.css">
<link rel="stylesheet" href="./styles/admin.css">
</head>
<body>
<div class="container-fluid">
<div class="row">
<nav class="col-md-3 col-lg-2 d-md-block sidebar">
<div class="position-sticky">
<h4 class="text-center text-light">Admin Panel</h4>
<ul class="nav flex-column">
<li class="nav-item"><a class="nav-link"
href="admin.jsp">Home</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_student.jsp">Students</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_faculty.jsp">Faculties</a></li>
A1
 <li class="nav-item"><a class="nav-link"
href="admin_HOD.jsp">HOD</a></li>
<li class="nav-item"><a class="nav-link active"
href="admin_courses.jsp">Courses</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_exam.jsp">Examination</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_club.jsp">Clubs</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_transport.jsp">Transport</a></li>
<li class="nav-item"><a class="nav-link logout"
href="#">Logout</a></li>
</ul>
</div>
</nav>
<main class="col-md-9 ms-sm-auto col-lg-10 px-md-4">
<div class="card mt-4">
<div class="card-header">
<h5 class="card-title">Add New Subject</h5>
</div>
<div class="card-body">
<form action="add_course" method="post" class="row g-3">
<div class="col-md-3">
<label for="courseName" class="form-label">Subject
Name</label>
<input type="text" class="form-control" id="courseName"
name="courseName" placeholder="Enter Subject Name" required>
</div>

A2
 <div class="col-md-3">
<label for="courseCode" class="form-label">Subject
Code</label>
<input type="text" class="form-control" id="courseCode"
name="courseCode" placeholder="Enter Subject Code" required>
</div>
<div class="col-md-3">
<label for="department" class="form-
label">Department</label>
<input type="text" class="form-control" id="department"
name="department" placeholder="Enter Department" required>
</div>
<div class="col-md-3">
<label for="year" class="form-label">Year</label>
<input type="number" class="form-control" id="year"
name="year" placeholder="Enter Year" required>
</div>
<div class="col-md-3">
<label for="semester" class="form-label">Semester</label>
<input type="number" class="form-control" id="semester"
name="semester" placeholder="Enter Semester" required>
</div>
<div class="col-md-3">
<label for="credits" class="form-label">Credits</label>
<input type="number" class="form-control" id="credits"
name="credits" placeholder="Enter Credits" required>
</div>
<div class="col-12 text-center">

A3
 <button type="submit" class="btn btn-primary">Add
Course</button>
</div>
</form>
</div>
</div>

<%
AdminDAO adminDAO = new AdminDAO();
ArrayList<Course> courses = (ArrayList<Course>)
adminDAO.getCourses();
%>
<div class="card mt-4">
<div class="card-header">
<h5 class="card-title">Course List</h5>
</div>
<div class="card-body">
<table class="table table-striped">
<thead>
<tr>
<th>Subject ID</th>
<th>Name</th>
<th>Code</th>
<th>Department</th>
<th>Year</th>
<th>Semester</th>
<th>Credits</th>
<th>Action</th>

A4
 </tr>
</thead>
<tbody>
<%
for (Course course : courses) {
%>
<tr>
<td><%= course.getCourseId() %></td>
<td><%= course.getCourseName() %></td>
<td><%= course.getCourseCode() %></td>
<td><%= course.getDepartment() %></td>
<td><%= course.getYear() %></td>
<td><%= course.getSemester() %></td>
<td><%= course.getCredits() %></td>
<td>
<form action="delete_course" method="post"
style="display:inline;">
<input type="hidden" name="courseId" value="<%=
course.getCourseId() %>">
<button type="submit" class="btn btn-
danger">Delete</button>
</form>
</td>
</tr>
<%
}
%>
</tbody>

A5
 </table>
</div>
</div>
</main>
</div>
</div>
</body>
</html>

(Admin Faculty Management)

<%@ page contentType="text/html;charset=UTF-8" language="java" %>
<%@ page import="javax.servlet.http.HttpSession" %>
<%@ page import="DAO.AdminDAO" %>
<%@ page import="java.util.ArrayList" %>
<%@ page import="Models.Faculty" %>
<html>
<head>
<title>Admin Dashboard - Faculty</title>
<link rel="stylesheet"
href="https://cdn.jsdelivr.net/npm/[email protected]/dist/css/bootstrap.min.css">
<link rel="stylesheet" href="./styles/admin.css">
</head>
<body>
<div class="container-fluid">
<div class="row">
<nav class="col-md-3 col-lg-2 d-md-block sidebar">
<div class="position-sticky">
<h4 class="text-center text-light">Admin Panel</h4>
<ul class="nav flex-column">
A6
 <li class="nav-item"><a class="nav-link"
href="admin.jsp">Home</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_student.jsp">Students</a></li>
<li class="nav-item"><a class="nav-link active"
href="admin_faculty.jsp">Faculties</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_HOD.jsp">HOD</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_courses.jsp">Courses</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_exam.jsp">Examination</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_club.jsp">Clubs</a></li>
<li class="nav-item"><a class="nav-link"
href="admin_transport.jsp">Transport</a></li>
<li class="nav-item"><a class="nav-link logout"
href="#">Logout</a></li>
</ul>
</div>
</nav>
<main class="col-md-9 ms-sm-auto col-lg-10 px-md-4">
<div class="card mt-4">
<div class="card-header">
<h5 class="card-title">Add New Faculty</h5>
</div>
<div class="card-body">
<form action="add_faculty" method="post" class="row g-3">

A7
 <div class="col-md-3">
<label for="facultyName" class="form-label">Faculty
Name</label>
<input type="text" class="form-control" id="facultyName"
name="facultyName" placeholder="Enter Faculty Name" required>
</div>
<div class="col-md-3">
<label for="designation" class="form-
label">Designation</label>
<input type="text" class="form-control" id="designation"
name="designation" placeholder="Enter Designation" required>
</div>
<div class="col-md-3">
<label for="department" class="form-
label">Department</label>
<select class="form-select" id="department"
name="department" required>
<option value="" disabled selected>Select
Department</option>
<option value="CSE">CSE</option>
<option value="IT">IT</option>
<option value="CSBS">CSBS</option>
<option value="AIDS">AIDS</option>
<option value="MECH">MECH</option>
<option value="CIVIL">CIVIL</option>
</select>
</div>
<div class="col-md-3">

A8
 <label for="teachingStatus" class="form-label">Teaching
Status</label>
<select class="form-select" id="teachingStatus"
name="teachingStatus" required>
<option value="" disabled selected>Select Teaching
Status</option>
<option value="Teaching">Teaching</option>
<option value="Non-Teaching">Non-Teaching</option>
</select>
</div>
<div class="col-md-3">
<div class="form-check mt-4">
<input class="form-check-input" type="checkbox"
name="isPlacementOfficer" id="placementOfficer"
onchange="document.getElementById('placementOfficerHidden').value=this.ch
ecked">
<label class="form-check-label"
for="placementOfficer">Placement Officer</label>
<input type="hidden" name="isPlacementOfficer"
id="placementOfficerHidden" value="false">
</div>
</div>
<div class="col-12 text-center">
<button type="submit" class="btn btn-primary">Add
Faculty</button>
</div>
</form>
</div>

A9
 </div>

<%
AdminDAO adminDAO = new AdminDAO();
ArrayList<Faculty> faculties = (ArrayList<Faculty>)
adminDAO.getFaculty();
%>
<div class="card mt-4">
<div class="card-header">
<h5 class="card-title">Faculty List</h5>
</div>
<div class="card-body">
<table class="table table-striped">
<thead>
<tr>
<th>Faculty ID</th>
<th>Name</th>
<th>Designation</th>
<th>Department</th>
<th>Teaching Status</th>
<th>Placement Officer</th>
<th>Action</th>
</tr>
</thead>
<tbody>
<%
for (Faculty faculty : faculties) {
%>

A10
 <tr>
<td><%= faculty.getFacultyId() %></td>
<td><%= faculty.getFacultyName() %></td>
<td><%= faculty.getDesignation() %></td>
<td><%= faculty.getDepartment() %></td>
<td><%= faculty.getFacultyType() %></td>
<td><%= faculty.isPlacementCoordinator() ? "Yes" : "No"
%></td>
<td>
<form action="delete_faculty" method="post"
style="display:inline;">
<input type="hidden" name="facultyId" value="<%=
faculty.getFacultyId() %>">
<button type="submit" class="btn btn-
danger">Delete</button>
</form>
</td>
</tr>
<%
}
%>
</tbody>
</table>
</div>
</div>
</main>
</div>
</div>

A11
</body>
</html>

(Announcement Controller)
package CONTROLLERS;

import DAO.HODDAO;
import javax.servlet.ServletException;
import javax.servlet.annotation.WebServlet;
import javax.servlet.http.HttpServlet;
import javax.servlet.http.HttpServletRequest;
import javax.servlet.http.HttpServletResponse;
import java.io.IOException;
import java.io.PrintWriter;

@WebServlet("/add_announcement")
public class AddAnnouncement extends HttpServlet {
protected void doPost(HttpServletRequest request, HttpServletResponse
response) throws ServletException, IOException {
String messageHeading = request.getParameter("messageHeading");
String messageText = request.getParameter("messageText");
String department = request.getParameter("department");
String messageSentBy = request.getParameter("messageSentBy");
String messageTo = request.getParameter("messageTo");

HODDAO hodDAO = new HODDAO();

if (hodDAO.createAnnouncement(messageHeading,
messageText,department, messageSentBy, messageTo)) {
response.sendRedirect("hod_announcements.jsp");
A12
 } else {
PrintWriter out = response.getWriter();
out.println("Error in adding announcement");
}
}
}

(Club Controller)
package CONTROLLERS;

import DAO.AdminDAO;
import Models.Club;
import javax.servlet.ServletException;
import javax.servlet.annotation.WebServlet;
import javax.servlet.http.HttpServlet;
import javax.servlet.http.HttpServletRequest;
import javax.servlet.http.HttpServletResponse;
import java.io.IOException;
import java.io.PrintWriter;

@WebServlet("/add_club")
public class AddClub extends HttpServlet {
protected void doPost(HttpServletRequest request, HttpServletResponse
response) throws ServletException, IOException {
String clubName = request.getParameter("clubName");
String clubDescription = request.getParameter("clubDescription");
String department = request.getParameter("department");

Club club = new Club(0, clubName, clubDescription, department);

A13
 AdminDAO adminDAO = new AdminDAO();
if(adminDAO.addClub(club))
response.sendRedirect("admin_club.jsp");
else
{
PrintWriter out = response.getWriter();
out.println("Error adding club");
}
}
}

(Course Controller)
package CONTROLLERS;

import DAO.AdminDAO;
import Models.Course;
import Models.Subject;

import javax.servlet.annotation.WebServlet;
import javax.servlet.http.HttpServlet;
import javax.servlet.http.HttpServletRequest;
import javax.servlet.http.HttpServletResponse;
import java.io.IOException;
import java.io.PrintWriter;

@WebServlet(urlPatterns = {"/add_course"})
public class AddCourses extends HttpServlet {
public void doPost(HttpServletRequest request, HttpServletResponse
response) throws IOException {
A14
 String courseName = request.getParameter("courseName");
String courseCode = request.getParameter("courseCode");
String department = request.getParameter("department");
int year = Integer.parseInt(request.getParameter("year"));
int semester = Integer.parseInt(request.getParameter("semester"));
int credits = Integer.parseInt(request.getParameter("credits"));

AdminDAO adminDAO = new AdminDAO();

Course course = new Course(0, courseName, courseCode, department,
year, semester, credits);

if (adminDAO.addCourse(course)) {
response.sendRedirect("admin_courses.jsp");
} else {
PrintWriter out = response.getWriter();
out.println("Error in adding course");
}
}
}

(Study Material Controller)

package CONTROLLERS;

import DAO.FacultyDAO;
import Models.StudyMaterial;
import javax.servlet.ServletException;
import javax.servlet.annotation.WebServlet;
import javax.servlet.http.HttpServlet;

A15
import javax.servlet.http.HttpServletRequest;
import javax.servlet.http.HttpServletResponse;
import java.io.IOException;
import java.io.OutputStream;

@WebServlet("/download_study_material")
public class DownloadStudyMaterialServlet extends HttpServlet {
protected void doGet(HttpServletRequest request, HttpServletResponse
response) throws ServletException, IOException {
try {
int materialId = Integer.parseInt(request.getParameter("materialId"));
FacultyDAO facultyDAO = new FacultyDAO();
StudyMaterial material =
facultyDAO.getStudyMaterialById(materialId);

if (material != null) {
// Set response headers
response.setContentType("application/octet-stream");
response.setHeader("Content-Disposition", "attachment; filename=\""
+ material.getFileName() + "\"");
response.setContentLength(material.getFileData().length);

OutputStream out = response.getOutputStream();

out.write(material.getFileData());
out.flush();
out.close();
} else {

A16
 response.sendError(HttpServletResponse.SC_NOT_FOUND, "Study
material not found.");
}
} catch (Exception e) {
e.printStackTrace();

response.sendError(HttpServletResponse.SC_INTERNAL_SERVER_ERROR,
"Error downloading file: " + e.getMessage());
}}}

A17
A.2. SCREENSHOTS

Figure A.2.1 Login form

Figure A.2.2 HOD Dashboard

A18
 Figure A.2.3 : HOD Announcement Page

Figure A.2.4 : HOD Student Management

A19
Figure A.2.5 : ADMIN Faculty Entry

Figure A.2.6 : ADMIN Student Entry

A20
 Figure A.2.7 : ADMIN HOD Management

Figure A.2.8 : ADMIN Subject Management

A21
Figure A.2.9 : ADMIN Exam Management

Figure A.2.10 : Faculty Profile

A22
Figure A.2.11 : Faculty Attendance Management

Figure A.2.12 : Faculty Material Management

A23
 Figure A.2.13 : STUDENT Profile

Figure A.2.14 : STUDENT Request

A24
 To evaluate the role of technology in enhancing administrative efficiency
in a College ERP system, a controlled implementation setup was designed. The
system was deployed in a simulated college environment integrating modules
such as student information management, faculty handling, and automated
attendance tracking. A combination of online forms, database connectivity, and
automated workflows was used to monitor student data, track academic progress,
and streamline administrative operations. The setup included a centralized server-
based ERP application that processed input data and generated automated outputs
for various departments.

The implementation was divided into two phases: a traditional manual data
handling approach and an ERP-driven academic management system. In the first
phase, paper-based records and manual coordination were assessed for their
limitations in accuracy, speed, and scalability. In the second phase, ERP modules
like student registration, timetable scheduling, and examination management
were introduced to automate tasks and improve efficiency. The system was
evaluated based on its ability to reduce redundancy, improve communication, and
enhance academic planning.

Key performance metrics such as record processing time, data consistency,

and administrative workload were analyzed to compare the efficiency of the ERP
system with manual processes. The results over a specific academic period
demonstrated the effectiveness of ERP integration in higher education
institutions. These findings highlighted how ERP solutions could significantly
enhance institutional management, reduce human error, and ensure seamless
academic administration.

A25
REFERENCES
REFERENCES

[1] Pawar, A., Kadam, A., & Shah, S. (2023) –"Effectiveness of College ERP
Systems in Higher Education" – Navsahyadri Education Society’s Group of
Institutions – 2023

[2] Pawar, A.V., Kadam, A., & Shah, S. (2023) – "A Comprehensive Review of
College Enterprise Resource Planning (ERP) Systems" – International Research
Journal of Modernization in Engineering, Technology and Science (IRJMETS) –
2023

[3] Nguyen, T. T., & Truong, T. T. (2023). A literature review of ERP system,
challenges and opportunities of ERP implementation on organization. Tạp Chí
Khoa học Trường Đại học Quốc tế Hồng Bàng, 35-44

[4] Jo, H., & Park, D. H. (2023). Mechanisms for successful management of
enterprise resource planning from user information processing and system quality
perspective. Scientific Reports, 13(1), 12678.

[5] Osnes, K. B., Olsen, J. R., Vassilakopoulou, P., & Hustad, E. (2018). ERP
systems in multinational enterprises: A literature review of post-implementation
challenges. Procedia computer science, 138, 541-548.

[6] Patil, A. & Raut, S. (2022) – "Literature Review of ERP Systems Implementation
Challenges" –International Journal of Research and Analytical Reviews (IJRAR) –
2022

[7] Talathi, O., Gaikwad, S., Kale, K., Dussal, K., & Nagargoje, S. (2018) –
"College ERP System Using Digital Signature" – PES Modern College
of Engineering, Pune – 2018

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[8] Nazemi, E., Tarokh, M. J., & Djavanshir, G. R. (2012). ERP: a literature
survey. The International Journal of Advanced Manufacturing Technology, 61,
999-1018.

[9] Khaparde, V. M. (2012). Barriers of ERP while implementing ERP: a Literature

Review. Journal of Mechanical and Civil Engineering, 3(6), 49-91.

[10] Haddara, M., & Zach, O. (2011, January). ERP systems in SMEs: A literature
review. In 2011 44th Hawaii International Conference on System Sciences (pp.
1- 10). IEEE.

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