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S4550
Cross-Functional Customizing in
Materials Management

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PARTICIPANT HANDBOOK
INSTRUCTOR-LED TRAINING
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Course Version: 26
Course Duration: 5 Day(s)
Material Number: 50166710

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Contents

vii Course Overview

1 Unit 1: General Settings

3 Lesson: Checking Countries and Currencies

13 Lesson: Defining Units of Measurement
17 Lesson: Setting Up a Factory Calendar

29 Unit 2: Organizational Units

31 Lesson: Defining Organizational Units in Materials Management

37 Lesson: Defining and Assigning Plants

55 Unit 3: Master Data

57 Lesson: Setting Up Material Master Records

61 Lesson: Creating Material Types
73 Lesson: Setting Up Field Selection for Material Master Records
81 Lesson: Defining Field References for Material Master Records
87 Lesson: Configuring the Material Master
95 Lesson: Defining Settings for Business Partners

123 Unit 4: Valuation and Account Assignment

125 Lesson: Describing Automatic Account Determination

133 Lesson: Determining the Relevance of Company Codes and
Valuation Areas
141 Lesson: Creating Valuation Classes and Account Category
References
147 Lesson: Setting Up Account Determination for Specific Transactions
159 Lesson: Subdividing a Transaction with the Account Grouping Code
165 Lesson: Adjusting Account Determination for Special Cases
175 Lesson: Adjusting Settings for Split Valuation

203 Unit 5: Purchasing

205 Lesson: Creating Document Types in Purchasing

215 Lesson: Using Document Types in Purchasing
219 Lesson: Adjusting the Screen Layout of Purchasing Documents
223 Lesson: Creating Account Assignment Categories
227 Lesson: Defining Text Types and Text Adoption
235 Lesson: Specifying Texts for Output Processing
241 Lesson: Controlling the Output of Messages in Purchasing
247 Lesson: Exploring Customizing for Message Determination in Detail
259 Lesson: Explaining the SAP S/4 HANA Output Management

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283 Unit 6: Inventory Management

285 Lesson: Adjusting Settings for Material and Accounting Documents

291 Lesson: Adjusting Settings for Goods Movements
299 Lesson: Adjusting the Output of Messages in Inventory Management

319 Unit 7: Additional Information: Implementation Guide and Customizing

Projects

321 Lesson: Defining Customizing Projects

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Course Overview

TARGET AUDIENCE
This course is intended for the following audiences:
● Application Consultant
● Super / Key / Power User

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UNIT 1 General Settings

Lesson 1
Checking Countries and Currencies 3

Lesson 2
Defining Units of Measurement 13

Lesson 3
Setting Up a Factory Calendar 17

UNIT OBJECTIVES

● Define countries and currencies

● Define a unit of measurement
● Set up a factory calendar

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Unit 1: General Settings

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Unit 1
Lesson 1
Checking Countries and Currencies

LESSON OVERVIEW
This lesson covers selected general settings, including those for currencies and countries.
Each country has its special features, such as the way numbers and dates are represented.
The structure of addresses also varies from country to country. If purchase orders are issued
in foreign currencies in your company, you must also be aware of the settings for currency
translation.

Business Example
You are supporting the SAP system implementation at a multinational company. The
company interacts with customers and vendors from many countries, and processes
purchase orders issued in many currencies. The company’s customers and vendors not only
use various currencies, but also format numbers, dates and addresses in many ways. As a
result, you need to understand how addressees are structured in the SAP system, and be
aware of the settings for currency translations.
In addition, you need to check certain system settings to confirm that they have been
maintained for materials management purposes. For this reason, you require the following
knowledge:
● An understanding of settings for countries
● An understanding of currency conversion

LESSON OBJECTIVES
After completing this lesson, you will be able to:
● Define countries and currencies

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Unit 1: General Settings

Country Settings

Figure 1: Country Settings

You have business partners in many countries. Check that there are definitions in the SAP
system for all of these countries.

You need the following information for each country:

● General data
● Country-specific checks (postal code, bank information, tax data, and so on)
● Regions
● Country codes (for telephone)

Country settings apply to all application components. The system checks the settings when
you maintain the master data.

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Lesson: Checking Countries and Currencies

Details for the Country Settings

Figure 2: Details for the Country Settings

The figure, Details for the Country Settings, shows an example of the country settings in the
Implementation Guide.

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Unit 1: General Settings

Country-Specific Checks

Figure 3: Country-Specific Checks

The figure, Country-Specific Checks, shows the country-specific checks in Implementation

Guide.

Note:
If a new country has to be created, check for SAP Notes on how the country keys
are to be set up. Example: SAP Note 851943 for Serbia.

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Lesson: Checking Countries and Currencies

Exchange Rates

Figure 4: Currencies

For currency conversions, SAP uses exchange rate types. They enable you to define exchange
rates on the same date for various purposes. If necessary, you can define additional exchange
rate types.
When documents are posted and cleared, the system uses the exchange rates stored under
exchange rate type M (standard translation at average rate) to convert amounts from one
currency to another. The exchange rate table must contain at least one entry for all company
code currencies in combination with exchange rate type M for the conversion of every foreign
currency that you use in your company. The exchange rates apply to all company codes.
If you do not manually enter exchange rates in purchase orders issued in foreign currencies,
the SAP system automatically uses the rate stored under type M or the alternative rate type
that you have assigned.
You can specify a deviating exchange rate type for certain combinations of currencies. You
assign these deviating exchange rate types under Define Translation Ratios for Currency
Translation. Note that making changes to the translation ratios after the system has been
implemented may cause inconsistencies.

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Unit 1: General Settings

Currency Conversions

Figure 5: Currency Conversions

Deviating exchange rate types can also be used in Financials. To do so, you can assign an
exchange rate type to every document type for accounting documents.
If you have to make conversions among different currencies, you can simplify the
maintenance of exchange rates by specifying a reference currency for a selected exchange
rate type. For the exchange rate type involved, you need to specify only the exchange rates of
all currencies in relation to the reference currency. After that, all currency conversions are
carried out in two steps using the reference currency.
To set up conversion, perform the following steps:

1. Define translation ratios for currency conversion.

Position the cursor on the table entry with exchange rate type M and the two currencies
that you need to convert. Check if the selected conversion has a deviating exchange rate
type.

2. Check exchange rate types.

Check whether a reference currency has been entered for the relevant exchange rate
type.

3. Enter exchange rates.

Position the cursor on a table entry. Enter the exchange rate type and the two currencies.
If a reference currency has been entered for the exchange rate type, call the exchange
rates of the two currencies in combination with the reference currency.

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Lesson: Checking Countries and Currencies

Maintenance of Exchange Rates

Figure 6: Maintenance of the Exchange Rates

You can maintain exchange rates for each currency pair on a directly or indirectly quoted
basis. The type of quotation depends on the market standard. You can define the type of
quotation by client and currency pair. Indirect quotation was not required in the past because
the exchange rates were determined on a direct quotation basis. The introduction of the dual
currency phase of the European Monetary Union (EMU) led to exchange rates being published
and indirectly quoted, with reference to the Euro. Indirect quotation is used more frequently in
the international field.
The following table describes how the system maintains rates for direct and indirect
quotations:

Type of Quota- Description

tion
Direct One unit of foreign currency is quoted for the local currency.
Indirect One unit of local currency is quoted for the foreign currency.

The following table shows an example of exchange rate translation between USD and EUR:

Type of Quota- Translation

tion
Direct USD 1 = EUR 0.80
Indirect EUR 1 = USD 1.25

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Unit 1: General Settings

Hint:
You can also update exchange rates on a daily basis if you receive the
information in electronic form. You can use the IDoc EXCHANGE_RATE or the
report RFTBFF00 to do so. SAP Note 1286897 describes how you can get
exchange rates from the European Central Bank (ECB).

Expiring Currencies
If countries join the European Currency Union and introduce the Euro as their new currency,
you can plan how the system should behave when the old currency is used.
In IMG, under ABAP Platform → General Settings → Currencies → Expiring Currencies you
can:

Define expiry reasons

Define expiring currencies
Control through warning and error messages how long an expiring currency can be used
Specify special authorizations for expiring currencies
Set up the automatic translation for subsequent processes

Currency Conversion

Figure 7: Currency Conversion

SAP offers the transaction FXM_CONVERTER to check the actual exchange rates. On your
Fiori Launchpad, this function is available as an app named Currency Converter which for
example is part of role SAP_BR_TREASURY_SPECIALIST_FOE (Treasury Specialist - Front
Office).

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Lesson: Checking Countries and Currencies

Note:
With the app Import Foreign Exchange Rates, you can upload files with foreign
exchange rates that you want to import to your SAP S/4HANA system. This app is
part of role SAP_BR_TREASURY_SPECIALIST_BOE (Treasury Specialist - Back
Office).

LESSON SUMMARY
You should now be able to:
● Define countries and currencies

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Unit 1: General Settings

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