3.

8- HCM-050_010_Employee Self-
Services Process Description

Business Process Description

This business package is intended for all company employees. By giving your employees access to their
own data, you simplify and standardize human resource processes and free up your HR department for
strategically important tasks.

Key Business Requirements

 Leave Request
 Business mission, Election Permission
 Payment in Advance
 Access Card Request
 Transfer between accounts

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Business Process Model

Leave Requests:
days same first level second level Notified by quota
Type of leave before days after day approval approval E-mail displaye
d Occurrence
Direct
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Annual Leave 2 days -
manager Editor -
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Displayed
Editor
Direct
DEMO
Casual Leave X Max week DEMO
X manager
DEMODisplayed
Sick Leave w Medical
certificate X Max week X Consultant
Sick Leave w/o Medical
certificate - Max week X Consultant

Direct
Pilgrimage 2 weeks HR Operation HR Operation Displayed once
Manager
Leave min - - officer Head

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DEMO
Maternity
DEMOHR Operation HR Operation DEMODisplayed max 3
Direct
Manager
Leave X X X officer Head times
HR Operation Direct
2 weeks Head Manager Displayed
Infant Care min - - HR Operation
officer

Direct
Compassionate Manager
Leave - Max week X HR Operation
officer
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HR Operation HR Operation Manager
DEMO
Recall for
1 week -
DEMO
- officer Head
DEMO
Military service Max 2
Injury Leave - weeks X
Medical
Consultant
Personal X Max 1 day X Direct 2 per

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permission Manager month , 2

hours each
X indicates to permitted
- indicates for not permitted
- Employee can apply for any number of days of leaves only if his balance is greater than or equal
10 days, otherwise he has to take the 10 days consecutively.

HCM Processes:

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Type of documents First level second level Notes
DEMO Business mission, Election permission
DEMODirect manager DEMO
Payment in Advance HR Operation Head HR Head
Access card request Manpower officer

Transfer between accounts request HR Operation officer HR Operation Head

Leave Requests Diagrams:

ESS Operations/Leave Requests

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Employee PDF-XChange
Direct Manager Editor PDF-XChange Editor
DEMO DEMO DEMO

01
02
Employee asks for a
Direct Manager
leave from his Leave
entitelments
approval

Yes

03
The leave entered to

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the system
Editor PDF-XChange Editor
DEMO - Annual Leave DEMO DEMO
- Casual Leave
- Personnel permission

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ESS Operations/Leave Requests

Employee HR Operation Officer

01
PDF-XChange
EmployeeEditor
asks for a
leave from his Leave
PDF-XChange
02
HR Operation Editor PDF-XChange Editor
entitelments Officer approval
DEMO DEMO DEMO
Yes

03
Notify Direct

Manager the
The leave entered to

the system

- Compassionate Leave

ESS Operations/Leave
PDF-XChange Editor Requests Editor
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DEMO Employee DEMO Medical Consultant

01 02
Employee asks for a Medical
leave from his Leave Consultantr
entitelments approval

Yes

03
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The leave entered Editor PDF-XChange Editor
to the system
DEMO DEMO DEMO
- Sick Leave with certificate -
Sick Leave w/o certificate
- Injury Leave

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ESS Operations/Leave Requests

Employee HR Operatin Officer HR operation Head

No

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DEMO 01
Employee asks for a
Y es
DEMO 03
Operation Y es
04 DEMO
leave from his Leave HR Operation
Officer approval Head Approval
entitelments

Yes

05
Notify Direct
Manager then
:eave is entered to
the system

- Pilgrimage Leave
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- Editor
Maternity Leave
- Infant Care
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DEMO - Summon for Military Service
DEMO DEMO

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HCM Processes Diagrams:

ESS Operations/Permission Request

Employee Direct Manager

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01 PDF-XChange
02 Editor PDF-XChange Editor
Employee asks for a Direct Manager
DEMO permission
DEMOapproval
DEMO
Yes

03
The mission/
permission entered

to the system

- Business Mission, Election Permission

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ESS Operations/Payment in Advance

Employee HR Operation Head HR Head

No

No

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01
Employee asks for
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02 Editor
03 PDF-XChange Editor
HR Operation Y es HR Head
his salary/profit
DEMO share in advance DEMO
Head Approval Approval
DEMO
Yes

04
Payment Added to

the system

- Payment in Advance

PDF-XChangeESS
Editor PDF-XChange
Operations/Access Card RequestEditor PDF-XChange Editor
DEMO Employee
DEMO Manpower Officer
DEMO

01 02
Employee asks for Manpower
officer approval Card Request Rejected
access card

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Card request accepted
Editor PDF-XChange Editor
DEMO DEMO DEMO

- Access Card Request

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ESS Operations/Transfer between Accounts

HR Operation
Employee HR Operation Head
Officer

No

No

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01
Employee asks for PDF-XChange
02 Editor
03 PDF-XChange Editor
transferring an HR Operation Y es HR Operation
DEMO amount between
his accounts
DEMO
officer Approved Head Approval DEMO
Request is confirmed

- Transfer between Accounts request.

PDF-XChange EditorDecisions
Key Policies/Operational PDF-XChange Editor
or Logic within the Process PDF-XChange Editor
DEMO Organization Change Consideration
DEMO DEMO
Functional Solution

Organization Structure Considerations

Org. Structure Code Description

Personnel Area All -
Personnel Subarea All -
Employee Group All -
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Employee Subgroup
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All
Editor
-
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DEMO Payroll Area DEMO
All - DEMO

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Master Data Considerations (including all relevant data relationships)

- Communication (0105)
- Absence Types (2001)
- Attendance Types (2002)
- Absence Quotas (2006)
- Organizational Assignment (0001)
- Personal Data (0002)
- Additional Payments (0015)
- Personal Data (0002)
- Family Member Dependants (0021)

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System Configuration Considerations
DEMO DEMO DEMO
- Employees can request their leaves from the portal.
- Any type of leave will require levels of approvals.
- Employees can display an overview of their leaves, along with the status of sent
requests
- Employee can view his personal information through his employee profile
- Employee can view his organization structure for his team.
- Employees can display an overview of their quotas original entitlements and
remaining balances.
- Employees can view their time statement.
- Employees can view their Payslip
- Employees can view team calendar in which they can view availability of their
team members.

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3.9- HCM-050_020 PDF-XChange
Self-Services Editor PDF-XChange Editor
DEMO Process Description DEMO DEMO
Business Process Description
Manager Self-Service

This business package is intended for all company managers. By giving your managers access to
the portal, you give them authority to monitor their employees and talking the responsibility for
some of their employees’ transactions, which in turns free up your HR department for strategically
important tasks.

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DEMO DEMO DEMO
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Key Business Requirements

- Approvals Tile
- My team Tile
- My Team Services Tile - My
Reports
- Substitution

Key Policies/Operational Decisions or Logic within the Process

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Organization Change Consideration
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DEMO DEMO DEMO
Functional Solution

Organization Structure Considerations

Org. Structure Code Description

Personnel Area All -
Personnel Subarea All -
Employee Group All -
PDF-XChange
Employee Subgroup
EditorAll PDF-XChange Editor
-
PDF-XChange Editor
DEMO
Payroll Area All DEMO - DEMO
Master Data Considerations (including all relevant data relationships)
- Communication (0105)
- Absence Types (2001)
- Attendance Types (2002)
- Absence Quotas (2006)
- Organizational Assignment (0001)
- Personal Data (0002)
- Loans (0045)-
- Additional Payments (0015)
- Personal Data (0002)
- Family Member Dependants (0021)

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DEMO DEMO DEMO

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System Configuration Considerations

Managers can use these functions through the MSS:

Approvals:
Managers use this application to access their inbox. The inbox lists the work items for which the
managers are responsible. They can display additional information or perform relevant actions, such as
approving the Leave Request of an employee.

My Team:
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Managers use this application toPDF-XChange Editor
have an interactive view of the PDF-XChange
team and organizational unit. It allows Editor
DEMO the manager to start applications for any employee or for any organizational unit for which they are
responsible. DEMO DEMO
My Team Services:
Managers use this application to have a much easier and quicker way of accessing the applications
relevant for them from the menu. They can also search for other services.

My Reports:
It contains all reports that are available for the managers. Managers can flag important reports as
favorites. They can then call these reports using another lane as well.

Substitution:
-It enables managers to substitute both tasks and applications to other users in an organization.
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DEMO Notes: DEMO DEMO
- Arabic & English End User Manuals will be delivered & proper Arabic language translation to the
end user interface screens.

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