Community Action. Leveraging Services.

VACANCY ANNOUNCEMENT # 036- 2025

16 June 2025
Lan Pya Kyel Association (“LPK”) is a non-profit, non-political and non-sectarian organization. It is local
organization in Myanmar. Organization is currently providing full comprehensive package of HIV prevention and
treatment to vulnerable populations particularly, sex workers and men who have sex with men and Transgender
Women. Organization has been implementing HIV and related programs throughout the country for the past 20
years with the name of “TOP”. Lan Pya Kyel is now inviting applications to fill the following position:

Job Title : Assistant Finance and Administration Officer

Office : Bago - Lan Pya Kyel
Report to : Project Officer
Contract Term : Fixed term contract based on project period

JOB SUMMARY:
The Assistant Finance and Administration Officer will play a crucial role in providing administrative, financial, and
operational support for LPK’s project, aiming to reducing HIV transmission and HIV/AIDS-associated morbidity
and mortality amongst the high-risk and marginalized population of Female Sex Workers, Transgender Women
and Men Having Sex with Men in Myanmar.
This position is responsible for managing the day-to-day administrative and financial operations, ensuring
compliance with organizational policies and donor regulations. He/She will work closely with Project officer and
other team members to ensure efficient resource utilization, accurate financial reporting, and smooth project
operations.
DUTIES & RESPONSIBILITIES:

STAFF MANAGEMENT
• Participate in and support for field office recruitment in coordination with HQ HR.
• Maintain leave record, attendance sheet for Domestic and security and monitor their time sheet.
• Supervise to Domestic to keep clean office and LPK clinic according to universal precaution guideline and
security for their duty and assignment.
• Assist HQ administration in preparation of the monthly duty roster for security with daily shifts, long
holidays and to achieve the quality of work.
• Support HQ administration and project officer in preparation of new lease, contract, extension and
termination including the contract status of domestic and security before expiry.
ADMINISTRATION
•
Assign the use of vehicles monitor and check daily vehicle records submitted by users and submit a
monthly vehicle status report to HQ admin team in a timely manner.
• Ensure that generator usage is in line with LPK HQ guidelines with regular entries in the generator logbook
and submit the monthly report to HQ admin team in a timely manner.
• Regularly verify and check fixed asset items against the fixed assets register (including user, location, tag
number, purchase price and etc..), prepare a monthly fixed asset report and submit it to the respective
supervisor in a timely manner.
• Assist in procuring of office supplies, program supplies and make sure the procurement of items and
services at field offices per program requirement are completed per timeline.
WAREHOUSE AND LOGISTICS
• Check stock balance and assist Project officer in distribution of Promo, IEC, Medicines and Program
Related items to requested Clinic and Outreach teams.

Lan Pya Kyel Association Address: No (215/ A), Sat Hmu (3) Street, Myittar Nyunt Ward, Tamwe Township, Yangon, Myanmar.
Postal Code: 11211 Telephone: +959 250168734, +959 261040440 Fax: +951 9558658 Website: www.lanpyakyel.org
Community Action. Leveraging Services.

• Ensure the necessary documents of stock receiving, issuing and other moving transections in hard and soft
copy and update regularly.
• Conduct monthly physical inventory checks with supervisor, ensure the stick balance data is updated and
submit monthly report to HQ Warehouse team and NAP as needed.
• Timely inform to supervisor if the stock is not sufficient before out of outsource items, close to expiry
products.
• Support Project officer for the stock request to NAP team for health commodities and product to deliver
the required commodities to the clients timely.
• Ensure storage and arrangement system according to LPK warehouse guideline.
• Maintain and track office mail/delivery/logistic register.

FINANCE
• Responsible for daily cash and bank in/out processing, monthly cash and bank reconciliation and
maintaining the updated cashbook.
• Monitor and review employees' advance payment clearances, outstanding advances and expense claims to
ensure compliance with donor requirements and LPK policies.
• Record daily data entry into QBE system and review all financial transactions to ensure alignment with
LPK’s financial policies, including checking account codes, project codes, site codes, and employee codes
in QBE.
• Ensure the new account setups for employees and vendors are completed and requested to HQ Finance in
a timely manner.
• Prepare payment and receipt vouchers related to project office’s employees and submit them to the
appropriate approvers on time.
• Assist Project officer in submission of monthly operational advance requests and forecasts to HQ Finance.
• Perform regular cash counting including weekly and monthly and submit to HQ Finance.
• Assist in responding to audit’s findings and support to HQ finance team in preparation of monthly financial
report and donor report.
• Updating scan vouchers daily and upload them to the designated shared drive.
• Maintain accurate and organized documentation of all financial transactions, contracts, and project records.
• Perform any other accounting or finance-related tasks as assigned by HQ Finance, based on updates or
requirements.

QUALIFICATIONS

• Bachelor’s degree in finance, Accounting, Business Administration or any graduate with Diploma in
accounting/LCCI level (3).
• Minimum (3) years working experience in relevant field preferably at NGO or INGO.
• Good communication and interpersonal skills, with the ability to work collaboratively with project teams.
• Ability to manage project finances efficiently and effectively, ensuring compliance with donor
requirements.
• Knowledge of procurement and inventory management processes is an advantage.
• Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and QuickBooks accounting
software is desirable.
• Good in written communication skill in English.
• Strong ethical standards and integrity in handling financial transactions.
• Ability to prioritize tasks, manage time effectively to meet deadline and manage project finances efficiently
and effectively, ensuring compliance with donor requirements.
• Require essential skills such as timeliness, integrity and professionalism;

Lan Pya Kyel Association Address: No (215/ A), Sat Hmu (3) Street, Myittar Nyunt Ward, Tamwe Township, Yangon, Myanmar.
Postal Code: 11211 Telephone: +959 250168734, +959 261040440 Fax: +951 9558658 Website: www.lanpyakyel.org
Community Action. Leveraging Services.

If you are interested in the position to apply, please submit your Application Letter, Curriculum Vitae, Copies of
Education Certificate, National ID Copy and three referees including your last employer through the link below or
send to the following address not later than 30 June 2025 (Monday).

Lan Pya Kyel Office: No. (089), Sein Myit Tar Street, Pyi Htaung Su Ward, Bago.
09 250 322535, 09 969 906289, 09 250168734
Apply Link : https://smrtr.io/rW8Ky

Only short-listed candidates will be invited for relevant tests and/or personal interviews.

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At Lan Pya Kyel, we believe in the value of diversity and are proud to be an equal opportunity employer. We invite
applications from individuals of all backgrounds and experiences, including those of any race, ethnicity, religion,
age, gender, sexual orientation, or disability. Lan Pya Kyel is committed to maintaining a workplace free from fraud,
corruption, sexual exploitation, harassment, and abuse. Our employees are expected to adhere to the highest
standards of integrity and professionalism, as outlined in the Code of Conduct.

“Lan Pya Kyel internal staff are encouraged to apply, and will be given equal treatment to external candidates”

Lan Pya Kyel Association Address: No (215/ A), Sat Hmu (3) Street, Myittar Nyunt Ward, Tamwe Township, Yangon, Myanmar.
Postal Code: 11211 Telephone: +959 250168734, +959 261040440 Fax: +951 9558658 Website: www.lanpyakyel.org