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S4F05
Asset Accounting in SAP
S/4HANA: Customizing and
Conversion

.
.
PARTICIPANT HANDBOOK
INSTRUCTOR-LED TRAINING
.
Course Version: 20
Course Duration: 2 Day(s)
Material Number: 50158978

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Contents

vii Course Overview

1 Unit 1: Analysis and Preparation for Conversion to New Asset

Accounting

3 Lesson: Explaining the Functionality and Architecture of New Asset

Accounting
7 Lesson: Analyzing and Preparing the Data
15 Lesson: Activating New Asset Accounting in SAP ERP Central
Component
19 Lesson: Configuring New Asset Accounting in SAP ERP Central
Component

29 Unit 2: Asset Accounting in SAP S/4HANA

31 Lesson: Understanding the Architecture of Asset Accounting in SAP

S/4HANA
33 Lesson: Using Asset Accounting
37 Exercise 1: Post Integrated Asset Acquisitions
45 Exercise 2: Analyze the Asset Value
49 Exercise 3: Post Partial Scrapping
57 Exercise 4: Manage Unilateral Asset Postings
65 Lesson: Configuring New Asset Accounting in SAP S/4HANA
73 Exercise 5: Check Parallel Accounting in FI-AA
79 Exercise 6: Define and Configure a Chart of Depreciation -
Ledger Approach
93 Exercise 7: Execute and Analyze the Depreciation Run
103 Exercise 8: Optional — Define and Configure a Chart of
Depreciation - Account Approach

119 Unit 3: Reporting Asset Accounting in SAP S/4HANA

120 Lesson: Providing an Overview of Reporting Options in SAP S/

4HANA
127 Exercise 9: Use the SAP Analysis for Microsoft Office History
Sheet
133 Exercise 10: Execute an Asset Balance Report with an SAP Fiori
App

141 Unit 4: Legacy Data Transfer in Asset Accounting in SAP S/4HANA

142 Lesson: Entering Legacy Data Transfer for Asset Accounting in SAP
S/4HANA
145 Exercise 11: Use the SAP S/4HANA Migration Cockpit

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Course Overview

TARGET AUDIENCE
This course is intended for the following audiences:
● Application Consultant
● Support Consultant
● Super / Key / Power User

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UNIT 1 Analysis and Preparation for

Conversion to New Asset
Accounting

Lesson 1
Explaining the Functionality and Architecture of New Asset Accounting 3

Lesson 2
Analyzing and Preparing the Data 7

Lesson 3
Activating New Asset Accounting in SAP ERP Central Component 15

Lesson 4
Configuring New Asset Accounting in SAP ERP Central Component 19

UNIT OBJECTIVES

● Explaining the functionality and architecture of new Asset Accounting

● Analysis and Preparation
● Activate new Asset Accounting
● Configure new Asset Accounting

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Unit 1: Analysis and Preparation for Conversion to New Asset Accounting

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Unit 1
Lesson 1
Explaining the Functionality and Architecture
of New Asset Accounting

LESSON OBJECTIVES
After completing this lesson, you will be able to:
● Explaining the functionality and architecture of new Asset Accounting

Explaining the Functionality and Architecture of New Asset Accounting

Figure 1: Improvements in New Asset Accounting

This figure displays the improvements in new Asset Accounting.

The Benefits of Asset Accounting (New)

New Asset Accounting has a number of benefits for meeting the business challenges of asset
accounting:

● It is flexible about leading valuation.

There is no longer a hard coupling of depreciation area 01.
● It is only necessary to have one depreciation area for each valuation.

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Unit 1: Analysis and Preparation for Conversion to New Asset Accounting

Further depreciation areas (delta areas) are no longer necessary to portray a parallel
valuation.
● Postings for each accounting principle or valuation are in real time.
There is a common understanding of posted documents.
It is possible to post to different ledger groups assigned to different fiscal year variants. A
prerequisite to this posting is that the variants have the same start and end date.
● For documents that are specific to an accounting principle or a depreciation area, there are
new transactions.
● It is always the case that there are separate documents for each accounting principle (FI-
AA).
Values are posted correctly from the beginning, using multiple parallel documents.
● It integrates smoothly with parallel valuation of cost of goods manufactured (COGM).
When an asset under construction (AuC) is activated, parallel valuation of acquisition
values begins.

The Characteristics of New Asset Accounting

Figure 2: Example Processes in Component FI-AA

The depreciation areas have equal status. As a result, there is no longer a hard coupling of
depreciation area 01 as “leading depreciation area”.
For each accounting principle or valuation, the system can post the correct values from the
start, using multiple parallel documents in real time. The posted values are full values. It is no
longer necessary to have a delta depreciation area to map parallel accounting using the ledger
approach in new General Ledger Accounting.
For each valuation (accounting principle), there is always only one depreciation area that
posts in real time. (The depreciation area for investment support is an exception to this rule. If

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Lesson: Explaining the Functionality and Architecture of New Asset Accounting

there are also investment support depreciation areas managed on the liabilities side for an
accounting principle, then one of these areas is specified as an area that posts in real time.)
You can enter documents that are valid only for a certain accounting principle or valuation.
When entering a business transaction, you can restrict the posting to a ledger group (LG) or
to a certain depreciation area. New Asset Accounting provides new transactions for these LG
and depreciation-area-specific documents.

LESSON SUMMARY
You should now be able to:
● Explaining the functionality and architecture of new Asset Accounting

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Unit 1: Analysis and Preparation for Conversion to New Asset Accounting

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Unit 1
Lesson 2
Analyzing and Preparing the Data

LESSON OBJECTIVES
After completing this lesson, you will be able to:
● Analysis and Preparation

Check the Prerequisites

Figure 3: Procedure — Conversion to New Asset Accounting in SAP ERP Central Component

The new Asset Accounting — ERP Central Component supports

The new architecture prerequisites are:
● ECC 6.0 EhP7 SP 2 or higher
● NEW GL active using ledger approach
● Usage of New Depreciation Calculation Engine is mandatory (enterprise extension EA-
FIN).

The new architecture does not support:

● Lease Accounting Engine (LAE)
● Real Estate Classic (RE Classic)
● G/L classic
● New GL using accounting approach

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Unit 1: Analysis and Preparation for Conversion to New Asset Accounting

The new architecture:

● Is delivered by business function parallel valuation in FI-AA (FIN_AA_PARALLEL_VAL).
● Can be activated per client

You must or should activate business function FIN_AA_PARALLEL_VAL in the following cases:
● You want to use the SAP application for asset accounting for the first time. In this case, we
recommend that you activate business function FIN_AA_PARALLEL_VAL.
● You want to use the Change in Leading Valuation (such as IFRS)
(FIN_GL_CHNGE_LDG_VAL) FI-GL (new) business function. In this case, it is mandatory
that you activate business function FIN_AA_PARALLEL_VAL.
● You are already using classic Asset Accounting. You also want to make postings in all
valuations (for all accounting principles) in real time.

Figure 4: Procedure — Conversion to SAP S/4HANA

The new Asset Accounting —SAP S/4HANA supports

The new architecture prerequisites are:
● Classic GL using Accounting Approach
● New GL using Accounting Approach
● New GL using Ledger Approach
● Usage of New Depreciation Calculation Engine is mandatory (enterprise extension EA-FIN)

The new architecture does not support:

● Lease Accounting Engine (LAE)
● Real Estate Classic (RE Classic)

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Lesson: Analyzing and Preparing the Data

Note:
New Asset Accounting is available in SAP S/4HANA or SAP S/4HANA Finance.
You do not need this business function in SAP S/4HANA or SAP S/4HANA
Finance because the related functions are available anyway, without them being
linked to the business function. To be able to use the related functions, you do not
have to activate the business function.

You can use the following programs to check the precondition:

● RASFIN_MIGR_PRECHECK (SAP Note 1939592)
● /SDF/RC_START_CHECK Simplification Item-Check (SI-Check) (SAP Notes 2399707 and
2502552). The Asset Accounting element (ID SI2: FIN_AA provides the preliminary checks
for Asset Accounting. In the detail check results, each check result has a check sub-ID. You
can use the check sub-ID to find more information below in SAP Note 2618023. A possible
cause for each error is explained and—if possible—the procedure to correct the problem is
described.

Note:
The RASFIN_MIGR_PRECHECK in integrated in the SI-Check.

Assigned Ledgers in FI-GL and FI-AA consistent

Figure 5: Assigned Ledgers in FI-GL and FI-AA are Inconsistent

In the context of the migration to Asset Accounting (new) or during the activation of Asset
Accounting (new), you have checked the prerequisites.
Despite this, an error message states that the ledgers assigned in the company code and the
ledgers that are to be posted to via the chart of depreciation are not identical. In this case, it is

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Unit 1: Analysis and Preparation for Conversion to New Asset Accounting

not possible to migrate to Asset Accounting (new) and activate it. In classic Asset Accounting,
the checks are less strict. However, in Asset Accounting (new), the system must ensure that
all ledgers in which the company code updates its balances in the general ledger are also
updated via Asset Accounting.
Possible causes:
● You have assigned more ledgers to the company code. Asset Accounting, however, does
not post to all of them because not all ledgers are assigned to the chart of depreciation
using an accounting principle or ledger group.
Example: In the general ledger, you maintain three standard ledgers (0L, L5, and L6) that
you have assigned to your company code (1). Each of these ledgers is assigned to ledger
groups with the same names (0L, L5, L6). In the assigned chart of depreciation, you have
used the accounting principles to assign ledger groups 0L and L5. Ledger group L6 is not
assigned to any area.
● You have assigned fewer ledgers to the company code. More ledgers are to be posted to
from Asset Accounting, and additional ledgers are assigned to the chart of depreciation
using an accounting principle or ledger group.
Example: You use company code 2, and only ledger 0L is assigned to it in the general
ledger. Company code 2 is assigned to the same chart of depreciation (as in case 1). The
settings for company code 2 are therefore incomplete.

Animation: Assigned Ledgers in FI-GL and FI-AA are Inconsistent

For more information on Assigned Ledgers in FI-GL and FI-AA are Inconsistent,
please view the animation in the lesson Analyzing and Preparing the Data in your
online course.

These settings were possible in classic Asset Accounting. However, for company code 1, the
following applies: Due to the inconsistent settings for ledger L6, not all values from Asset
Accounting were updated in the past in ledger L6 in the general ledger.
Why are the values of ledger L6 incomplete for company code 1? APC postings were posted in
classic Asset Accounting without specifying the ledger group. As a result, all ledgers assigned
to company code 1 were supplied with values. Depreciations with ledger-group-specific
postings have been posted. This means that only the ledgers that were assigned to the chart
of depreciation using the ledger group were filled with values. Depreciations were therefore
never posted in ledger L6.
Why are the checks more strict in Asset Accounting (new)?
When you enter an integrated asset acquisition, the system now creates several posting
documents:
● An operative document (vendor invoice) that is valid for all valuations. From a technical
point of view, the system creates a cross-ledger-group document.
● A valuating document (activation of the fixed asset) for each valuation. From a technical
point of view, the system creates a ledger-group-specific document.

The system creates all these documents together as a posting in a logical unit of work (LUW).
The operative document and the valuating documents are each posted against the technical
clearing account for the asset acquisition (ACI account). The system must ensure that the
technical clearing account (ACI account) always has a zero balance (for each ledger and

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Lesson: Analyzing and Preparing the Data

account assignment feature). This is possible only if all ledgers that are posted to operatively
(that is, ledgers that are assigned to the company code) are also each posted to by a valuating
document. They must therefore be assigned to the areas of the chart of depreciation.
Check the following settings (or the relevant IMG paths in classic Asset Accounting):
● The assignment of the company code to the chart of depreciation.
IMG: Financial Accounting (New) → Asset Accounting → Organizational Structure
→ Assign Chart of Depreciation to Company Code
● Which accounting principles/ledger groups are assigned to the areas of the chart of
depreciation?
IMG: Financial Accounting (New) → Asset Accounting → Valuation → Depreciation
Areas → Define Depreciation Areas
● Which ledger groups are assigned to the accounting principles?
IMG: Financial Accounting (New) → Financial Accounting Global Settings (New)
→ Ledgers → Parallel Accounting → Assign Accounting Principle to Ledger Groups
● Which ledgers are assigned to the ledger groups?
IMG: Financial Accounting (New) → Financial Accounting Global Settings (New)
→ Ledgers → Ledger → Define Ledger Group
● Which ledgers are assigned to the company code?
IMG: Financial Accounting (New) → Financial Accounting Global Settings (New)
→ Ledgers → Ledger → Define Settings for Journal Entry Ledger
● Are additional company codes assigned to the chart of depreciation for which the
assignment of the ledgers to the company code and the assignment in the chart of
depreciation are complete?
IMG: Financial Accounting (New) → Asset Accounting → Organizational Structure
→ Assign Chart of Depreciation to Company Code

Note:
For more information, see SAP Note 2147666.

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Unit 1: Analysis and Preparation for Conversion to New Asset Accounting

Currencies in FI-GL and FI-AA

Figure 7: Chart of Depreciation – New FI-AA GL Currencies

In the context of the migration to Asset Accounting (new) or during the activation of Asset
Accounting (new), you have checked the prerequisites. However, an error message states
that the currencies/currency types assigned in the general ledger and the currencies/
currency types that are to be posted to via the chart of depreciation (and therefore, via the
assigned depreciation areas) are not identical. It is not possible to migrate to Asset
Accounting (new) and activate it. In classic Asset Accounting, the checks are less strict.
However, in Asset Accounting (new), the system must ensure that all currencies that update
balances in the general ledger are also updated via Asset Accounting.
In the company code settings of the general ledger, you have assigned at least one other
parallel currency in addition to the local currency for the ledger. Asset Accounting, however,
does not supply all currencies of the ledger with values. Corresponding depreciation areas are
not available for all parallel currencies in the chart of depreciation.
Example: You map a ledger approach and assign two ledgers with the following currencies to
your company code in the general ledger:

Ledger Currency type Currency Ledger Group Accounting prin-

ciple

0L Currency of the EUR 0L IFRS

company code
0L Group currency CHF 0L IFRS
0L (additional cur- USD 0L IFRS
rency)
N1 Currency of the EUR N1 LGAAP
company code

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