Scribd
Upload
2 views4 pages

Project

The School Event Management System project involves developing a comprehensive system to manage school events using Excel, Access, and HTML. Key components include database development in Access, data analysis in Excel, and creating a website for event details and registration. The project outlines specific tasks for planning, data organization, and visualization techniques to enhance event management.

Uploaded by

daulebaohoang.2012
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
2 views4 pages

Project

The School Event Management System project involves developing a comprehensive system to manage school events using Excel, Access, and HTML. Key components include database development in Access, data analysis in Excel, and creating a website for event details and registration. The project outlines specific tasks for planning, data organization, and visualization techniques to enhance event management.

Uploaded by

daulebaohoang.2012
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 4

Project Title: School Event Management System

Objective:
Students will develop a system to manage a school event using Excel for data analysis, Access
for data storage, and HTML for an event website.

Project Breakdown
1. Planning & Requirements Gathering

 Choose an event (e.g., science fair, sports day, talent show, club registration).
 Identify the key data to collect (e.g., participants, event schedule, budget, tickets).
 Determine how Excel, Access, and HTML will be used together.

2. Microsoft Access: Database Development

 Create tables for event participants, event schedule, and ticket sales.
 Generate queries to filter and retrieve information (e.g., participants by event).

3. Microsoft Excel: Data Analysis & Charts

 Import/export data between Access and Excel.


 Use functions & formulas for budgeting (SUM, AVERAGE, IF statements).
 Create charts (bar, pie, line) to visualize event data.
 Apply conditional formatting (e.g., highlight unpaid registrations).

4. HTML & CSS: Event Website

 Create a basic HTML webpage displaying event details.


 Include a registration form (data stored in Access manually or via CSV import).
 Use CSS to improve the layout and design.
 Display summary reports (e.g., available tickets, registered participants) using tables.
1. Participants Table
Stores details of people attending the event.
Fields:
 ParticipantID (AutoNumber, Primary Key)
 FirstName (Short Text)
 LastName (Short Text)
 Email (Short Text)
 PhoneNumber (Short Text)
 EventID (Number, Foreign Key linking to Event Schedule)
 PaymentStatus (Yes/No or Short Text: "Paid" / "Unpaid")
2. Event Schedule Table
Stores details of different events happening during the main
event.
Fields:
 EventID (AutoNumber, Primary Key)
 EventName (Short Text)
 Date (Date/Time)
 Time (Date/Time)
 Capacity (Number)
3. Ticket Sales Table
Tracks ticket purchases for participants.
Fields:
 TicketID (AutoNumber, Primary Key)
 ParticipantID (Number, Foreign Key linking to
Participants Table)
 EventID (Number, Foreign Key linking to Event Schedule)
 TicketPrice (Currency)
 PurchaseDate (Date/Time)
 PaymentMethod (Short Text: "Credit Card", "Cash", etc.)

Excel:
Step 1: Import Data from Access

1. Open Excel and go to the Data tab.


2. Click Get Data → From Database → From Microsoft Access Database.
3. Select your Access file (.accdb) and click Import.
4. Choose the Participants, Event Schedule, and Ticket Sales tables.
5. Click Load to bring them into Excel as tables.

Step 2: Organize Data into Sheets

Rename the sheets for clarity:

 Participants → stores attendee details


 Event Schedule → contains event details
 Ticket Sales → tracks sales

Step 3: Use Formulas for Data Analysis

Find total revenue from ticket sales:

 In the Ticket Sales sheet, use:

=SUM(E:E)

(This sums up the Ticket Price column.)


Count total participants for each event:

 In the Event Schedule sheet, use:

=COUNTIF(Participants!G:G, A2)

(This counts how many participants are attending a specific event.)

Check if budget is exceeded:

 In the Budget sheet, use:

=B2-C2

(This calculates the difference between the budgeted and actual amount.)

Step 4: Apply Conditional Formatting

Highlight unpaid participants (in red):

1. Select the Payment Status column in the Participants sheet.


2. Click Conditional Formatting → Highlight Cell Rules → Text that Contains...
3. Type "Unpaid", choose Red Fill, and click OK.

Step 5: Create Charts for Data Visualization

Bar Chart: Participants per Event

1. Select the Event Name and Total Participants columns.


2. Go to the Insert tab → Bar Chart → Clustered Bar.

Pie Chart: Payment Methods Breakdown

1. Select the Payment Method column and count of each method.


2. Go to the Insert tab → Pie Chart → Simple Pie.

You might also like