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Lecture 6.1 - Microsoft Access

Microsoft Access is a relational database management system that aids in storing information for reference, reporting, and analysis, overcoming Excel's limitations for large data management. Users can create databases and tables, define data types, and utilize features like the Lookup Wizard for data entry. Key concepts include the primary key, which uniquely identifies records, and the ability to modify table designs and properties.

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Siti Khadijah
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2 views22 pages

Lecture 6.1 - Microsoft Access

Microsoft Access is a relational database management system that aids in storing information for reference, reporting, and analysis, overcoming Excel's limitations for large data management. Users can create databases and tables, define data types, and utilize features like the Lookup Wizard for data entry. Key concepts include the primary key, which uniquely identifies records, and the ability to modify table designs and properties.

Uploaded by

Siti Khadijah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Microsoft Access

-- A Relational Database Management System


What is Access?
 Information management tool that helps
to store information for reference,
reporting, and analysis

 Overcome the limitations found when


trying to manage large amounts of
information in Microsoft Excel
Open Microsoft Access

  Programs 
Microsoft Office  Microsoft Access

 Make a Desktop Shortcut


Basic Concepts
Database

A database is a group of data that are


organised for a predetermined use, and
together with the programs that are used
to administrate this data is known as Data
Base Management system.
Data Table
 A data table is an object defined as, and
used to, store data.
 If we consider a possible database of a
company, a CLIENTS table could be:
Fields

Code Name Surname Address zip code

Record 1 1 Garry Grand 23 Sunset street 46723

Record 2 2 Louis Amstrong 34 Major street 46625

Record 3 3 John Bill 56 Valle street 46625

Record 4 4 Mary Winter 67 fields street 46521


Create a Database
 To create a Database

 File  New

 Select Blank Database


Create a Table in the Database
Table Design Window
Data Types..
Look up Wizard..
 This list of values can be fixed values that
we type or it can be a list of values
extracted from an existing table in our
database

 In Access we can define this list of valid


values easily and quickly using the
Lookup wizard.
How to Work on a Look Up Wizard
Create the Table for Student…
What is a Primary Key??
 Primary key provides a unique value
for each row in the table

 Serves to identify the records in such a


way that with this key we can be sure of
not mistaking the record being identified

 Assign your primary key…


Design view

Right click – select


Design view`
Set primary key by
right clicking
Modify the Design of a Table
 Click

Can:
 Add a New Field
 Modify
 Delete a Field
Now, Enter the Data in the table..
Datasheet view

Right click – select


datasheet view`
How to save each tables? Right click at
the table tab, and select save.
Properties of the Fields
Explore Access…
• Try to create 2 tables:
1. Student
2. Course

• Field names for table student:


 Student ID (size to fix), student name, gender (to use look
up wizard and set – F(female) and M (male)), age, address,
state (use look up wizard), course ID (use look up wizard)
• Field names for table course:
 Course Id (use look up wizard and set 4 different course
Id), Course Name, Start Date, Finish Date

• Enter 10 appropriate records (information) for each tables.

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