** Microsoft Excel 2016 **

Microsoft Excel is a kind of electronic spreadshee

software package program. It is developec
Microsoft Corporation of USA. It is used to keep -
ecord of an organization and individuals. It is also
use( -n do different types of calculations by using
formula: md functions.
start Ms-Excel:
Press Windows Key+R
Type Excel
Press Enter Key
OR
Click on start button
Click on All Programs >
Click on Microsoft office >
Click on Microsoft office Excel 2016

*Work Book:-An Excel document is called work book. A work book consists of one or more than one
'orl( sheets.
OR
- A workbook is a collection of worksheets (spreadsheets) and macros. By
Excel creates 3 worksheets i.e. Sheetl, Sheet2 and Sheet3.

ork Sheet:-Work sheet is a collection on row and columns. There are 16,384 IXFDI and 1048576
WS.

ell:-Cell is a combination(intersection) of rows and columns. Every cell has its own address. Like
1, m, Cl etc. 117, 17, 98, Billion)
iatheunatical functions:-
a) Sum function:-lt is used to add the value =sum (45, 65, 45, 65)
b) Sqrt function:-This function is used to square root of the given value
=sqrt (25)

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 c) Product function:- This function is used to multiplying the given of the
value.
=product (45, 65, 32, 65)

Satieties function:-

a) Average function:-This function is used to calculate the average of the given

value =average (45, 65, 45, 98, 78)
b) Max function:-lt is used to find the maximum value of the given value -max
(45, 65, 98,100, 510)
c) Blin function:-lt is used to find the minimum value of the given value =rnin
(51, 32, 65, 10)
k
logical function:-
a) Now function:-This function is used to display the current Date & time in the computer system
=Now ( )
b) Today function:-This function is used to display the current Date in the computer system
=Today ( )
e) Year function:-This function is used to display the current Date only. =year (now ( ))
d) Roman:- =Roman(5())
Ex-I
Stationary shop Biil
A
B c D E F H 1
SN Items Qty Rate Total Dis. Taxable Vat Grand Total
amt
2 1 Boolc 450 85
3 2 Copy 500 25
4 3 encil 5
Condition:-
1. Discount is 15%
2. Vat is 13%
Formula:-
1. Total or = C2*D2
2. Discount=Total*15% or

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 3. taxable amt-total-discount or =E2-F2
3 Vat =taxable amt* 13%
4. Grand Total =Taxable amt + Vat or =G2+h2

Ex-2
Electricity Bill
A
B c F G H 1
J K M N o
1 SN Customer Address House Total excess total Service meter paid date Fine vat Rebate net
Name No. units rs Charge reading total
unit
date
2 Aayush Brt-13 11 208 611 2023/08/07 2023/08/15

3 2 Binita Brt-10 01 220 2023/08107 2023/08/20

4 3 Kalpana Brt-02 25 120 160 2023108107 2023/08/22

5 4 jack Brt-10 10 140 150 2023108/07 2023/08/30

Condition:-
1. Minimum units:- 20
2. Minimum charge is Rs.80
3. Fine = 3% of total rs
4. Service charge = IF excess units are below 100, charge 3%, otherwise 5% of total
rs.
5. Total Rs =if excess unit is less than 100 than total rs will be 1.5 per excess
unit if excess unit is greater than 100 and less than 250 than total rs will be 3 per
excess unit if excess unit is greater than 250 and less than 400 than total rs will be 5.5
per excess unit if excess unit is greater than 400 and less than 750 than total rs will
be 7 per excess unit if excess unit is greater than 750 and less than 1000 than total rs
will be 8.5 per excess unit otherwise rs.10 per excess unit
CU=current unit
PU= previous unit

Formula:-
1 . unit= CU-PU
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 2. Excess units =if(Total units>202Total units-20,0)
or

3. Total Rs

4.
5.
6.
7.
Net 8.

Ex-3
Telephone Bill

1 S. Customer's Addres Phon Total Excess Total VAT TAX Grand

N Name Calls Calls Total
2 1 Shiva BRT 021 425
3 2 Shankar BRT 021 125
4 3 Mahadev BRT 021 75
5 4 Bhola BRT 021 320

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 co ndition:-

Minimum calls: 175

Minimum Charges: Rs. 200
Excess per Call: Rs. 1.50
VAT: 13%
> TAX: 5 %

Formula:-

Excess calls = if (E2>175, E2-175,O)

Total Rs. = 200+F2*1.5
VAT
TAX
Grand Total = G2+H2+i2

Ex-4
Result Sheet
A B D E 0 p
Name Eng. Nep. Total % Result GPA
1 SN Math Sci. S.St. grade Division Conduct rank count
marks
2 Ram 50 45 52 88 90

3 2
I Sita 62 55 65
85 52
4 3 Gita 52 50 23 52 75
5 4 Hari 85 98 56 87
uonmuon•.
Pass mark: - 32
If %> =80:-Distinction,
If %> and %< 80:- First Division
If %> =45 and %< 60:- second Div
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 If and %< 45:- third Div If % <
32 : - Fail grade:
if % is greater than or equals to 90 then grade will be A+ if % is less
than 90 and greater than or equals to 80 then grade will be A is less
than 80 and greater than or equals to 70 then grade will be B+ if % is less
than 70 and greater than or equals to 60 then grade will be B if % is less
than 60 and greater than or equals to 50 then grade will be C+ Elf-Yo is
less than 50 and greater than or equals to 40 then grade will be C if % is
less than 40 and greater than or equals to 30 then grade will be D+ if % is
less than 30 and greater than or equals to 20 then grade will be D

Otherwise E.

GPA= Grade point average

Formula:

1. Total -sum (C2:G2)

2. Percentage (%) = total marks/full marks of all subjects* 100
OR
3. Result =
OR
= if "Pass", "Fail")

6. Division fail",if(and(12>=80,J2="pass"),"Distinction",if(and(12>=60,J2="pass"),"First
Division",if(and(12>=45,J2="pass"),"Second Division",if(and(12>=32,J2="pass"),"Third
Division","FaiI")))))
7. Conduct =if(j2="fail ,lf(M2>="Distinction","Excellent",if(M2="First Division", good",
if(M2="Second Division", "Good",if(M2="Third Division", "Satisfied")))))

9. count= count(C2:G2)

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 Personal Marksheet
A
B c
full pass obt
total
subjects marks marks marks GPA grade
marks
2 th r th r th
3 En lish 75 25 24 9 51 23
4 ne ali 75 25 24 9 65 20
5 math 100 o 32 o 60 0
6 com uter 50 50 20 7 30 45
7 social 75 25 24 9 20 22
8 science 75 25 24 9 28 23
9 rand total
10 Total %
11 Result
12 Total GPA
13 Final rade
FORMULA:
1. Total Marks = obt th+obt pr
2. Percentage (%) = total marks/full marks of each subject* 100

5.
3.

4.

6. Total % =Grand total/600*100

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 8. Total
9.
Ex-5
Salar Sheet
B D M N o P
A C J K
1 S.N Nam Add Basic Bonus TA DA HRA VAT PF total advance dues net working overtime OVER net
e sala sala sala hours TIME total
sala sala
SALARY
2 Ram Bit 15000 3000 10

I
3 2 Sita drn 10000 6000 8
4 3 Hari ktm 8000 2000 12
TA:-
Travelling
Allowance.
DA:- Rent Allowance
Dareness
Allowance

HRA:- House
P F:- Provident Fund
Condition:-
Bonus:- if salary is less then 10000,Bonus is 10% and Greater then 10000 Bonus is 7%.
TA:- if address is out of Biratnagar, and salary is less than 10000 then TA is 5% otherwise
0%
DA= if salary is less then 15000, DA will be 10% of basic salary otherwise 6% of basic
salary HRA:- if address is out of Biratnagar, and salary is less than 15000 then HRA is 7%
and if not, FIRA is 0% AND PF IS 10%.
FORMULA:-
Bon

Total salary=D2+E2+F2+G2+H2-12-J2

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Net salary=L2-M2+N2
Over time =Working hour-8
Overtime salary salary/30/8*over time)
Net total =Net salary + over time salary
Ex-6
A e Differentiation
A
B c E F G 1

1 SN Name Address DOB gender Age Remarks gender voter/nonvoter

code
2 1 jack Brt 1998/2/17 1
3 2 pop Brt 2001/213
4 3 rose Ktm 2012/5/12 2
5 4 henry dharan 2002/1/5
6 5 denil ilam 2005/6/4 1
Condition:
If age is less than 12 =child
If age is greater than 12 and less than 19=teenage
If age is greater than 19 and less than 35= Young If
age is greater than 35 and less than Adult
otherwise old.

Gender if gender code is 1 then gender

will be male.
if gender code is 2 then gender will be female.

Formula:

'old"))))

Ex-7
Qualification code Identification
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 D
c
SN Name Address Qualification code Remarks
2 Rounak JS 3
3 2 Ram 4
4 3 Shusila Brt 2
5 4 Kiran 1
6 5 Sa ana 5
7 6 Amod JS 6
Condition:-
Code is 1:- ML-"Master level"
Code is 2:- BL- "Bachelor Level"
Code is 3:- CL-"Certificate Level"
Code is 4:- SLC-"School leaving Certificate Level"
Code is 5:- USLC-"Under SLC Level"
Formula:Remarks
Not Valid")))))

Home Tab:
*Clipboard Group:
1. Paste special:-This command is used to add or subtract the values of cell equally
Type a number or value in any empty cell
Click on Home Tab
Click on copy
Select the data

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 Click on Home Tab
Click on Paste
Click on paste special
Select an operation sign like Add, subtract form the radio button
Click on ok.

*Alignment Group:
1. Marge & Center:-lt is used to joints the selected cells into one larger cell and centers
the contents in the new cell. This is often used to create labels that span
multiple columns.
First select the rows or columns in the sheet
Click on Home Tab
Click on merge & center

*Number Group:
'l. Currency:-This command is used to give a currency symbol for selected data.
Select the data value
Click on Home Tab
Click on Number
Click on currency
Choose currency symbol
Click on ok

2.To Change currency symbol:

> Click on start button
Click on setting
Click on control panel
> Open Regional and language options
Click on customize
Click on currency Tab
Type your required currency symbol like Rs./NRs.
> Click on apply I ok
Click on apply I ok
*Style Group:

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1. Conditional Formatting:-lt is used to set a format for data for example you have a
mark sheet & if students obtained mark is less than 32/35 then the marks you can
highlight with different color.
> Select your data
> Click on Home Tab
> Click on conditional formatting
> Click on new Ruler
> Choose required options >
Click on ok
*Editing Group:
1. Fill:-lt is used to copy the value or text in to the no. of cells.
> Select a value with the no of blank cells
> Click on Home Tab
> Click on fill
> Select up, Down, Right, Left etc
2. Series:-lt is used to increase or decrease value in any sequence.
Type a no in a blank cells
Select no with the no of blank cells
Click on Home Tab
Click on fill
Click on series
Select series Style( Rows/CoIumns)
Type step value in the box

Click on ok
2. Sort:-lt is used to arrange the data in ascending or descending order.
> Prepare your data
Select your data
> Click on Home Tab
> Click on sort & Filter option
> Click on custom sort

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 > Choose your required option
Click on ok

3. Sort & Fitter:-lt is used to arrange the data so that it is easier to analyze. You can the
sort selected data in ascending or descending order. Or you can temporarily filter
out specific values.
> Preparer the data
Select the heading of the data
> Click on Home Tab

ThemeS Page Setup

Page Layout Tab:

*Page setup Group:-
1. Print area > set print area:-lt is used to set an area for data to print out through printer.
Or it is used to mark a specific area of the sheet for printing.
> Select the your data
Click on page layout Tab
Click on print area
> Click on set print area
To remove print area:
> Click on page layout Tab
> Click on print area
Click on clear print area

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 Data Tab:
*Data Tools Group:
1. Data Validation:- It is used to prevents the mistake data entering in to the cell.
Before entering the data we set a format or condition.

Or Prevent invalid data from being entered into a cell. For example, you could reject
invalid dates or numbers greater than 1000. You can also force input to be chosen from
a dropdown list of values you specify.
Select your data area
Click on Home Tab
Click on Find & select
Click on Data Validation
Click on settings Tab
Select Decimal form the list
Give the condition and value
Click on Error Alert tab

Type Message in the box. Like please enter the no less than 100.
Bookl - Microsoft Excel
Data Review View

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2. Consolidate:-lt is used to combine values from multiple ranges one new range. >
First prepare the data in you sheet
> Active the cell in which value you consolidate (sub total)
> Click on data Tab
Click on consolidate
> Select value and click on Add button one by one
Click on ok
3. Goal Seek:-lt is used to goal seek will find the right input when you know the
result you want. Data tables allow you to see the results of many different
possible inputs at the
same time.
Active the cell in which value you want to change (total)
Click on data Tab
Click on what-if Analysis
Click on Goal seek
Type the target value in to value box
Give the cell address in which you want to change the value of cell and
get the target value Click on ok

* Outline Group:
1. Sub Total:-lt is used to total several rows of related data together by automatically
inserting subtotals and totals for their selected cells.
First select your data
Click on data Tab
Click on sub total
Select required options
Click on ok

Microsoft PowerPoint — 2007

Microsoft-PowerPoint is presentation software developed by Microsoft
Corporation of USA. Presentation software is used to create slides. A slide is a page
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that contents text, numbers, pictures, sounds etc. A series of slides is called
presentation.
To Start ms-PowerPoint:
Click on start button
Click on programs
Click on Microsoft office
Click on Microsoft office PowerPoint 2007

OR
Click on start button
Click on Run

Home Tab:
Clipboard Group:
1. Duplicate:-lt is used to insert the duplicate slide
> Select the slide
CllCK on 1 au
Click on paste
Click on Duplicate
Slides Group:
1. New Slide:-lt is used to insert a new blank slide.
Click on Home Tab
Click on New slide

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 > Choose the Blank

Insert Tab:
Media Clips Group:
1. Movie:-This command is used to insert a movie into the presentation.
> First open the slides
> Click on Insert Tab
> Click on movie
> Click on movie from file
> Select your movie file in your computer system
> Select your movie
> Click on ok
2. Sound:-This command is used to insert a sound clip or music into the slide.
First open the slides
> Click on Insert Tab
Click on sound
Click on sound from file
Select your sound file in your computer system
Select your sound
Click on ok

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 Design Tab: *
Background Group:
Background style:-This command is used to set or change or choose the b
Background style for this Theme.
Open the slide
Click on Design Tab
Click on Background style
Click on Format Background
Choose the Fill background style

Animations Tab:
Animations Group:
1. Custom Animations:-lt is used to open the custom Animation Task pane so that you can
animate individual objects on the slide.

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 Select your text ,picture or any object one by one
Click on Animations Tab
Click on Custom Animation
Click on Add Effect
Choose any effect like Entrance, Emphasis, Motion Paths, and Exit.
Click on ok
Slide command is used to g IVe Altu
continuous show of slides. Or choose a special effect that will be applied during
the transition between the previous slide and the current slide.
Click on Animations Tab
Click on slide transition
Choose the transition effect, sound effect, speed and set the
time(AutomaticaIIy after)

Slide Show Tab:

Set up Group:
1. Set up show:-This command is used to continue running of effects or slides until press Esc
key from keyboard.
Or Set up advanced options for the slide show, such as kiosk mode.
Click on slide show Tab
Click on set up show
Select "loop continuously until Esc" check box
Click on ok
Notei;View show ress F5 ke
Short Cut Kev:
Ctrl+A:-SeIect all Ctrl+K:-HyperIink Ctrl+T:-Move
Ctrl+B:-Bold CrtI+L / R I E: - Left]Right/Center Align (Indent)
Ctrl+C:-Copy Ctrl+X:-Cut Ctrl+V:-Paste
Ctrl+l:-ltalic Ctrl+U:-Underline Ctrl+N:-New

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 Ctrl+D.._Font Ctrl+W:-Close Ctrl+O:-Open
CrtI+F:-Find Ctrl+P:-print Ctrl+Y:-Redo
Ctrl+G:-Go To Ctrl+J:-Justify Ctrl+Z:-Undo
Ctrl+H.'-Replace Ctrl+S:-Save Ctrl+F1 :-Task Pane
Ctrl+K.•-Hyperlink Atl+F8:-macros Shift+F7:-Treasures
F7:-Spelling & Grammar Ctrl+F2:-Print preview F12:-Save as
Ctrl+=:-Subscript Ctrl+shift+=:-Superscript
COMPUTER: Some Import ants Full Form
C - Commonly
1. O - Operated CRT: - Cathode ray tube
M - Machine P 2. LCD: - Liquid Crystal Display
— Particularly 3. LED: - Light-Emitting Diode
u - Used for T -
Technical 4. VDU: - Video Display Unit
E - Education 5. CPU: - Central Processing Unit
6. RAM:-Random Access Memory
7. ROM:-Read only Memory

E-mail & Internet

Internet is a connection of computers. The connection media may be a cable,
wireless, radio wave etc. Internet word consists of two words i.e. inter and net where
inter means internally and net is a connection of large no. of Computer's-mail is a
service within the internet's mail means Electronic mail.

1 2 3 4 5 6 7 8 9

Shift +
E R T U 1
Shift +

s J K L
A
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Shift +
B N
z x v
Shift +

BEST OF LUCK

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 2 7 8 9 0
ı 3 4 5 6
q a
9
Q
w E Y U I O

7 q
E

z x v B N
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Press Shortcut Key

Alt+0152z Alt+0170Z Alt+0219: !

Alt+0136z Alt+0167z Alt+0230z
Alt+0247z Alt+0165Z z Alt+0203 z 7
Alt+0145z
Alt+0151

Alt+0150z

Alt+0206: Alt-F0217Z
Alt+0205:

Alt+0171z Alt+0220: %

Alt+0231z Alt+0218: