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CONSTITUTION

The St. Francis Eshirembe Secondary School Alumni Association (SFEAA) Constitution outlines the association's objectives, membership requirements, and financial management. Key objectives include promoting unity among alumni, supporting school development, and providing welfare support. The document also details the rights and obligations of members, disciplinary measures, and the procedures for financial accountability.

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2 views4 pages

CONSTITUTION

The St. Francis Eshirembe Secondary School Alumni Association (SFEAA) Constitution outlines the association's objectives, membership requirements, and financial management. Key objectives include promoting unity among alumni, supporting school development, and providing welfare support. The document also details the rights and obligations of members, disciplinary measures, and the procedures for financial accountability.

Uploaded by

Deen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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ST.

FRANCIS ESHIREMBE SECONDARY SCHOOL ALUMNI ASSOCIATION (SFEAA)


CONSTITUTION
ARTICLE 1: SHORT TITLE

This Students Association Constitution may be cited as “the Constitution of St. Francis
Eshirembe Alumni Association, 2025”
ARTICLE 2: INTERPRETATION
In this Constitution, unless the context requires otherwise:
“Act” means
The Alumni Act, Number of 2025 of the Laws of Kenya;
“Association” means
Alumni Association of St.Francis Eshirembe secondary school.
“Executive Committee” means
A body of eight(8) democratically elected to lead the Association.
“ Welfare” in this context means physical, mental, financial and social wellbeing of a member.
ARTICLE 3: OBJECTIVES
1. Promote Unity and Networking
- Connect former students for social and professional support.
2. Support the School’s Development
- Offer financial, material, or advisory support to improve the school.
3. Mentorship and Motivation
- Guide and inspire current students through talks and mentorship programs.
4. Organize Reunions and Events
- Plan gatherings to strengthen alumni bonds and engagement.
5. Provide Welfare Support
- Assist members during illness, bereavement, or emergencies.
6. Promote Career Growth
- Share job opportunities, organize trainings, and foster business networks.
7. Encourage Community Service
- Participate in social impact projects benefiting the school and society.

ARTICLE 4. VALUES AND PRINCIPLES OF THE ASSOCIATION


1.Gender, diversity, equity and inclusion;
2.Good governance;
3.Respect for the rule of law;
4.Accountability and transparency;
5.Integrity and transparency;
6.Collaboration and cooperation.
ARTICLE 5: MEMBERSHIP AND MEMBERSHIP FEE
1.Eligibility:
- Open to all former students of St.Francis Eshirembe secondary school
Rights of Members:
- Attend meetings, vote, contest for office, and benefit from welfare programs
2.Membership Fee
a. Registration Fee:
- A one-time non refundable fee of Ksh 100 paid upon joining
b. Monthly Subscription:
- All members shall pay monthly fee of Ksh 200 to maintain active status
c. Use of Fees:
- Funds support administration, events, school projects, and welfare needs

3.Rights of each member

i. Right to Vote
- Participate in decision-making during general meetings and elections.
ii. Right to Contest for Office
- Eligible to stand for executive or committee positions.
iii. Right to Attend Meetings and Events
- Join all official gatherings, reunions, and activities.
iv. Right to Access Information
- Receive updates on association affairs, financial reports, and project progress.
v. Right to Welfare Support
- Benefit from the association’s welfare fund in times of need (e.g., illness, bereavement).
vi. Right to Propose Ideas or Motions
- Suggest activities, improvements, or amendments to the constitution.
vii. Right to Participate in Projects
- Be involved in development initiatives or school support programs.

4.Obligation of members

a.. Pay Membership Fees and Dues


- Promptly pay registration and monthly subscriptions
b. Attend Meetings and Activities
- Participate actively in general meetings, reunions, and organized events.
c. Support Association Projects
- Contribute to school development, mentorship, and community outreach.
d. Respect the Constitution and Leadership
- Abide by the association’s rules and uphold decisions made by the leadership.
e. Promote Unity and Good Conduct
- Maintain respectful relationships with fellow members and act as a good ambassador.
f. Participate in Elections and Voting
- Take part in electing leaders and making key decisions.
g. Contribute Ideas and Skills
- Offer suggestions and help in planning or implementing activities

5.Discipline and Suspension of Membership


a. Grounds for Disciplinary Action:
- Misconduct or behavior that brings disrepute to the association.
- Failure to pay membership dues without valid reason.
- Use of Abusive language
- Abuse of office, corruption, or dishonesty.
- Disruption of meetings or events.
- Violating the association’s constitution or code of conduct.
b. Disciplinary Measures:
- Written warning.
- Temporary suspension of membership rights.
- Removal from leadership position.
- Expulsion from the association ( in severe cases)
c. Procedure:
- The Executive Committee shall investigate the case fairly.
- The member will be given a chance to respond to the allegations.
- A disciplinary decision requires a majority vote of the Executive Committee.
d. Right of Appeal:
- A suspended or expelled member may appeal to the Executive committee.
- The decision of the Executive committee shall be final.
ARTICLE 6: FINANCES OF SFEAA
1.Sources
i. Membership Registration Fees
- One-time payment by new members upon joining.
ii.Monthly Subscription Fees
- Regular contributions from members to maintain active status.
iii. Voluntary Contributions and Donations
- Freewill giving by members, well-wishers, or sponsors.
iv. Welfare Contributions
- Special collections for member welfare or emergency support.
2.Expenditure
a. Welfare Support
- Aid to members during illness, bereavement, or emergencies.
b. School Development Projects
- Funding infrastructure, scholarships, books, or student programs such inter classes debate,
inter classes football competition
c. Administrative Costs
-communication, transport, and logistics of executive committee in case of back to school
event
d. Emergency or Contingency Fund
- Reserved for unexpected or urgent needs.

3.Approval of expenditure

1. Budgeted Expenditure:
- All spending must be in line with the approved budget.
- Routine expenses like welfare, admin costs require approval from the *Executive
Committee*.

2. Unbudgeted or Emergency Expenditure of less than Ksh 1000


- Must be approved by a*majority vote of the Executive Committee.
- For large amounts more than Ksh 1000, Association must approve.
iii Authorized Signatories:
- The *Chairperson*, *Treasurer*, and *Secretary General *shall be the official signatories.
- Any two must jointly approve and sign payments.
iv. Accountability:
- All expenses must be receipted, recorded, and reported in the financial statement.
- A financial report shall be presented during the Annual General Meeting.

4. Finance Account

a. Bank Account:
- The Alumni Association shall maintain a bank account in its official name at a recognized
financial institution.
b. Signatories/ Approval
- The account shall be operated by *three signatories:
- Chairperson
- Treasurer
- Secretary General
- *Any two* of the three must sign to authorize a transaction.
c. Accountability:
- All funds shall be deposited into the association's bank account.
- No personal accounts shall be used for association finances.
d. Records and Reporting:
- The Treasurer shall keep proper books of accounts.
- A financial report shall be presented during the Annual General Meeting (AGM) or on
request.
e. Audit:
- The association’s accounts shall be audited annually by an independent auditor or trusted
internal committee.

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