IFM Competency Management Solution
IFM Competency Management Solution
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competency framework.”
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JOB ANALYSIS &
SUCCESSION
ITALIC
ASSESSMENTS
MANAGEMENT
COMPETENCY
MANAGEMENT
EMPLOYEE
DEVELOPMENT SELECTION
SYSTEMS SYSTEMS
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complete competency management solution—from assessment and RE
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OP
What Is Competencies?
A strategy that ensures that the right competencies are available in the right numbers and at the right time to
enable the organization achieves its strategic goals. Competencies are a combination of knowledge, skills, abilities
and other individual characteristics (including but not limited to motives, personality traits, self-concepts,
attitudes, beliefs, values, and interests) that can be reliably measured and that can be shown to differentiate
performance.
Our competency project personnel are distinctly qualified, with deep specialist backgrounds in a variety of
subject matter areas, competency expertise, cultural literacy, and strong team leadership and project management
skills. Whether providing full time consulting support for an integrated competency management project,
qualified assessors to perform on-site assessments, or competency specialists to review an existing competency
management system, we offers a wide range of services to address a company’s learning and development
challenges, covering:
09 Succession Discipline-Specific
Planning Knowledge
Personal
Development Skill/Technical
Development
Core Competencies 03
07
• Recruitment and Training Strategy
Leadership & HSE 04
Maanagement Compliance
Skills
05
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Competency models have emerged as valuable tools. They can be created for specific jobs, job groups,
occupations, industries and organisations.
0 1 2 3 4
• Conceptual • Jn-depth • Able to work • Able to troubleshoot
understanding of understanding of independently operations and train
SKILL fundamental
aspects related to
fundamental
aspects related to
• Applies others
procedures • Provides technical
Applied Knowledge the area of work the area of work consistently and leadership and
• Can identify the • Able to work only understands guidance
working system under supervision concepts
and function • Has a basic
• Able to assist a t a understanding of
low level the concepts
• The organization and people both gain by having expectations better explained and understood
• Translates the organization’s core values into everyday actions
opment
evel High
• Improve stakeholder relationships er
ship D Po
ten
ad tia
Le lT
• Cost effective training & development
al
en
t
ion
Competency
• Competencies enable organizations to better communicate with
Framework
employees
• Enable employees to achieve a high level of performance
ctio
n
Su
si
es
on t
pla en
nn g em
• Improve communication between employee and management in g m ana
P e rfo r m a n c e
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For Employees:
• Periodic Reassessment –
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Proficiency levels
Each Competency Chapter will include four (4) proficiency levels:
Proficiency Levels
• Can identify the working system and function
Level 1 Awareness
Each Competency Chapter will include four (4) Proficiency Levels:
• Able to assist at a low level
Level 4
Level 3 Mastery
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Competencies Model
Competency modeling is the identification, definition, and measurement of
the Knowledge, Skills, Abilities and Attitudes that are needed to perform
successfully on the job. Relationships
Communication & influencig
interpersonal Skills
Teamwork & team Building
Self- Customer Focus
Analytical
COMPETENCY
This tangible path re-evaluates job match percentages in real time, drawing
Problem Analysis
MODEL
Critical Thinking
Descision Making
Innovation
Leadership
Strategic Thinking
Business Acumen
Leading Courageously
A job description for a given position results from job analysis process.
Coaching & Developing Talent
Managing Differences/
Conflict
Traditional analysis looks at elements of the job and defines the job into
sequences of tasks, duties and responsibilities necessary to perform the job.
Competency studies the people who do the job well, and defines the job in terms of Knowledge, Skills and
Behaviors.
Management
Job Descriptions looks at WHAT - Competency Model focuses at HOW listing of incumbent’s qualifications,
skills, and abilities, that are needed to perform a particular job efficiently.
A competency is a set of skills, knowledge, abilities, attributes, experience, personality traits and motivators
which has a predictive value towards an individual effectively performing in a job.
Organizations that correctly implement Competency Management solutions experience reduced turnover,
improved employee engagement and an enhanced talent pipeline.
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Our Methodology
IFM is committed to providing clients with complete and pragmatic
Competency Assurance Management Solutions, built on a sound
understanding of different organizational businesses to ensure
clients meet their strategic objectives by maximizing their workforce
potential. Throughout Competency Assurance Management project,
IFM team will work collaboratively with client’s guaranteeing
ownership of the Competency Solution.
At the heart of our operations are IFM’s values of: Teamwork, Integrity, Empowerment and Innovative
Solutions.
Our Approach
IFM approach provides Competency Assurance Management System to recognize organizational capability;
knowing your personnel strengths and weakness, talent pipeline, learning effectiveness and future workforce
demand allows the organization to be more efficient and competitive while avoiding unnecessary risks.
IFM CompetencySet consists of four integrated elements: Competency Development Framework, Assessment
and Verification, Individual Development Planning, and CompetencySet System Online.
CompetencySet solution is a great worldwide assistance in planning, implementing and managing the complete
competency management systems. A web based builder to organization’s competency frame works, assessment
and reporting system that manages all personnel development activities and capture the progress made in
individual/employee development plans and see at the glance your corporate wide competency incompliance
levels.
Level 4
Superior
Level 3
Advanced
Level 2
Intermediate
Level 1
Beginner
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IFM standard assessment process includes assessments by the employee, supervisor, and a third party verifier or
qualified assessor. Each user can upload evidence and comments during the assessment to assure an employee’s
competency level for that specific competency unit. This evidence upload capability ensures a fair, objective
assessment process that can be subsequently audited and verified. Using CompetencySet Online configuration
settings, each organization can modify the assessment workflow to meet their unique process.
IFM Competency Management System includes two main elements: Assessment & Verification and Learning &
Development.
Attachment
Training &
Mentoring
OJT
Learning and
Development
Competency
Development
Gap Analysis
(Define Assessment and
Improvement Verification eLearning Workshops
Areas)
Re-Assessment
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Conducting Assessment and Verification providing supporting evidences and OJT Real-work Task
Assessment,
Identifying competency development areas (Gap Analysis) and SMART detailed tasks,
Advanced Reporting
Tracking the Learning and Development Processes for employee, team, department, site, and the
entire organization,
It has a Competency Library available in the industry covering technical, field and craft, and business
technical competencies as well as behavioral and soft skills.
This software tool is an evergreen process and methodology that allows individuals to build
competencies over time through assessments and personalized learning plans.
Integrated capabilities Competency models, assessment and verification tools, compliance regulations,
and training resources all in one place.
Comprehensive reporting Customized reports on assessment results, individual learning plans, course
completion and reassessment tracking, time and resource estimation, and compliance status.
Easily accessible management views Management views within the system range from macro to micro:
from the entire workforce, to a job area, to a single individual.
Employee views Individuals can see their job requirements, assessment results, Individual Learning
Plan, learning and development schedule, and career growth path.
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IFM provides clients with two licensing options for implementing CompetencySet Online to meet their unique
needs. For clients who want to get started rapidly, IFM’s Managed Service provides an efficient entry into
competency management. For those clients who need to create internal data interfaces with existing systems the
Client Hosted solution provides the best alternative.
CompetencySet is a powerful online access and secure multilevel competency assessment and gap analysis tool,
user-friendly, cloud-based system, offers advanced reporting tool, email notifications and drag and drop capabili
ty, interacts with SAP, Oracle, and any other HR System, and SQA Certified.
Multi
Email
Notifications & Drag Language
and Drop capability Interface
Advanced Powerful
Reporting BI Produce the
Individual Development Multi Levels Online
Integration Tools Assessment tools
Plan (IDP)
The functions of the proposed CompetencySet System shall cover all functions of all the available systems in the
market and not limited to the followings:
A. Core Competencies
B. Support competencies
C. General competencies
D. Behavior competencies
2. The system shall have the flexibilities as follows:
A. Allow the user to define any numbers of the main unites of the DFW from 3 to 5
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4. The system shall have the edit facilities for adding up, deleting and amendment competencies and / or
the performance criteria table.
5. The edit facility shall be as easy as editing the criteria itself on the same location / part
6. The system shall have the capability of selecting any competency element from any other DFW and inject
ing it to other DFW as required
7. The DFW shall cover the relevant training courses and linked with the competency elements.
8. The DFW shall cover list of the real work tasks that are mandatory to achieve the set competencies and
also linked with the competency elements
9. The system shall have different access levels with different roles for employee, coach, mentor, assessor,
verifier’s line manager … etc.…..
10. The system shall provide the facilities to the SME to define / establish competency profile with the recom
mended levels for each element
II. Assessment
The scope of the assessment shall cover any individual either fresh employee and / or existing employee
1 The system shall allow for the following on-line assessment levels:
A Self-Assessment
B Assessor assessment
C Verifiers Assessment
D Line manager assessment / Input performance relevant to specific assessment.
2. The quality of the online assessment shall be secured and guaranteed
3. The system shall be flexible to be configured to provide different kind of reporting as per the user/clientre
quirements
4. The system shall has the features of conducting remote on line assessment between two parties through any
communication media (Skype or so) with the ability to attach evidences as necessary
5 The assessment types will be either verbal (Q), Writing, Product (P) and Observation while performing the job (O)
6. The system shall be able to print the assessment form for selected competency elements
7. The system shall produce individual objectives linked with the team objectives / activities which can be used
to measure the individual performance. The individual objectives should be taken from the real work tasks of
relevant DFW
8. The system shall allow the line manager to input the performance of the employee
9. The system shall produce the following reports:
A. Individual gaps
B. Group Gaps
C. Categorize the gaps as knowledge / skills
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10. The system shall produce the Individual Development Plan (IDP) from the assessment results. The IDP shall
cover the following main activities / tasks :
A. Recommended training courses
B. List of the OJT tasks
C. List of tasks that require attachment with other divisions / teams and not with parent team
11. The system shall allow the line / employee to insert the date / duration / locations for executing the IDP main
topics listed above to establish an execution plan
12. The IDP tasks shall be made smart and shall cover the following :
A. Specific Objectives to be achieved after performing the task
B. Measure / KPI, on how to measure the performance of the candidates after performing the above
tasks
C. Action plan, on what actions are needed to archive the set objectives
D. Time frame to achieve the task objectives
E. The relevant competency elements that will be covered / signed off after performing the subject
tasks
13. The system shall produce Monthly Progress Report to be reviewed with line and L&D officer. The report shall
present the due tasks / courses / activates for line confirmations and signing of the activities. A recovery
action plan shall be produced to restore any unachieved objectives and / or alternatives.
14. The system shall have the ability to report the team competencies against the required job levels for all
elements and highlighting the gaps if any
15. The system shall has the ability to report the team competencies against certain competency elements and /
or job requirements
16. The system shall have the ability to report the team competencies against the job required job levels for all
elements when an experienced employee moved out and / or retired
17. The system shall produce Quarterly Progress Report (QPR) for group of candidates within a certain business
unit. The report contents shall be agreed
18. The system shall report / highlight the high potential candidates based on the assessment results
1. The system shall define the define candidates potential to fill critical jobs from the existing staff based on their
competency’s level and the post requirements.
The system shall provide all employees with job matching facilities to help them define / propose their
career.
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• Identify the competencies and experiences needed to meet their strategic goals and plan
• Identify the gap between their needs and current resources
• Acquire the talent they need by developing their own internal and recruiting new staff
The CompetencySet process and utilization of CompetencySet Online identifies the skills and competencies
needed to perform a specific position using data and interviews from the client. Using both an employee and
manager assessment process, the employee developmental opportunities (skill gaps) are identified and real-time
development plans are created at the individual level.
Human resources and learning and development organizations are now armed with real data to support program
offerings to meet real business needs.
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The Training Matrix helps managers to identify the type and volume of
training required across the business and makes more efficient use of training
budgets
Psychometric Assessment
Psychometric tests are a standard and scientific method used to
measure individuals’ mental capabilities and behavioral style, and
suitability for a role based on the required personality characteristics
and aptitude or cognitive abilities.
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• Number of competency levels, from four to nine, for each Competency Unit
• Conducting Assessment and Verification providing supporting evidences and OJT Real-work
Task Assessment,
• Identifying competency development areas (Gap Analysis) and SMART detailed tasks,
• Advanced Reporting
• Tracking the Learning and Development Processes for employee, team, department, site, and the
entire organization.
• Learning plan workflows to create and approve learning plans and drive learning
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CompetencySet Comprises competency models, analyzes assessment data, determines competency skill gaps for
each employee, plans IDP and manages training plans.
CompetencySet provides multiple types of reporting and tracking, for example and not limited to:
- Employee to view his current assessment results, development plan, and career growth
- Department Head to view the strengths and areas of improvements of his direct-reports,
- HR& Training to view the company common gaps in order to spend training budgets
efficiently.
risks.
- One-click assessment results, individual training plans, course completion tracking, and reassessment,
and the ability to estimate the resources, time and budget required to bring each
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Training: during the implementation process, our consultants provide extensive on-the-job training to ensure
you get the most from CompetencySet Online. In addition, our offers a three-day CompetencySet Online
Administrator Training workshop, both publicly and privately, for those who plan to administer CompetencySet
Online once deployed. For client-hosted solutions, CompetencySet Online Technology Training provides the
client’s IT team with the skills required to manage and upgrade the system on their own servers.
Development and support: Our Competency Management Group is continuously developing and
improving the CompetencySet Online software, with new releases every one to three months guided by client
user-group meetings and industry direction. Our technical support team provides global coverage to answer
functional and technical questions promptly to our user community
E-Learning
n order to serve our various clients’ training needs; IFM has partnered with multiple international e-Learning
vendors and managed to match-up competency elements, of the competency development frameworks, to
e-Learning courses.
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WORLDWIDE LOCATIONS
ABU DHABI OFFICE (U.A.E)
Tel : +971 2 6986 000
Fax: +971 2 6262 350
P.O.Box: 31441 Abu Dhabi - U.A.E
USA OFFICE
Tel: +1 937 317 0633
Fax: +1 937 626 5554
Address: 9229 BENNINGTON WAY,
Centerville OHIO,USA
ZIP CODE: 45458-5025
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E-Mail: [email protected]
Call us now on
Tel: +971 2 6986 000 E-mail: [email protected]
and find out about designing and building competency model for your organization.