Reliance Project Management System RPMS-HSEF-PRA-HC -005

HSE General Requirements Date: 12/03/2018, Rev. 1

RECORD OF REVISIONS

Date Revision Details Revision Number Checked by Approved by

Issued for
30.09.2013 00
Implementation

Issued for
12.03.2018 01 Sudhir Mishra James Thorn
Implementation
Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

Contents
1. Purpose...................................................................................................................... 4
2. Scope ......................................................................................................................... 4
3. Application ................................................................................................................ 4
4. Abbreviations ............................................................................................................ 4
5. Definitions ................................................................................................................. 5
6. Safety Topics ............................................................................................................. 5
7. Hierarchy of Controls ................................................................................................ 5
8. Posting Requirements ............................................................................................... 6
9. RPMG Project HSE Handbook ................................................................................... 6
10. Safety Committees .................................................................................................... 6
11. Daily Toolbox Meetings ............................................................................................. 8
12. Competent Person Designations ............................................................................... 8
13. Operation of Mobile Telephones .............................................................................. 9
14. Personal Jewelry........................................................................................................ 9
15. Tool / Equipment Modifications ............................................................................. 10
16. Resolving HSE Concerns and Issues ........................................................................ 10
17. Environmental Tobacco Smoke ............................................................................... 11
18. Adverse Weather Conditions .................................................................................. 11
19. Brownfield Operations Liaison and Integration ...................................................... 11
20. Handover Report ..................................................................................................... 11
21. Exclusions ................................................................................................................ 12
22. Resources ................................................................................................................ 12
23. References ............................................................................................................... 13
24. Attachments ............................................................................................................ 13
Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

1. Purpose
This practice includes topics that are not covered in a stand-alone practice but are
important to a successful and comprehensive health, safety, and environmental
(HSE) program.
2. Scope
This practice includes the following major sections:
 Safety Topics
 Hierarchy of Controls
 Posting Requirements
 RPMG Project HSE Handbook
 Safety Committees
 Toolbox Meetings
 Competent Person Designations
 Operation of Mobile Telephones
 Personal Jewelry
 Tool / Equipment Modifications
 Resolving HSE Concerns and Issues
 Environmental Tobacco Smoke
 Adverse Weather Conditions
 Brownfield Operations Liaison and Integration
 Handover Report
 Exclusions
3. Application
This practice is applicable to work activities and employees under the control of
Reliance Project Management Group (RPMG) and its contractors / subcontractors.
4. Abbreviations
HSE: Health, Safety, and Environmental
RPMG: Reliance Project Management Group
PPE: Personal Protective Equipment
STA: Safety Task Assignment
JSA: Job Safety Analysis

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© 2018 Reliance Industries Ltd.
Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

RIL: Reliance Industries Limited

5. Definitions
 Mobile Phone - A mobile phone is an electronic device used to make mobile
telephone calls across a wide geographic area, served by many public
mobiles, allowing the user to be mobile. A mobile phone can make and
receive telephone calls to and from the public telephone network, which
includes other mobiles and fixed-line phones across the world. This is done by
connecting to a mobile network provided by a mobile network operator. In
addition to telephony, modern mobile phones also support a wide variety of
other services such as text messaging, MMS, email, Internet access, short-
range wireless communications (infrared, Bluetooth), business applications,
gaming, and photography. Mobile phones that offer these more general
computing capabilities are referred to as smartphones.
 Mobile Phone Use - Includes phone calls, texting, web searches, manipulating
navigation systems, and other similar operations.
 Competent Person - A person who identifies existing and predictable hazards
in the surroundings working conditions, which are unsanitary and dangerous
to employees. He has the authority to take prompt corrective measures to
eliminate them.
 Qualified Person - A person who holds a recognized degree certificate, or
professional standing. He has extensive knowledge, training, and experience.
And he has successfully demonstrated his / her ability to solve or resolve
problems related to the subject matter, work, or the project.
6. Safety Topics
All meetings with five or more attendees will commence with a safety topic. The
topic will be presented by an attendee nominated by the leader or a volunteer.
The topic may be work or home-related.
7. Hierarchy of Controls
Hazards will be controlled by the following hierarchy:
 Elimination: This means removing the hazard or hazardous work practice
from the workplace.
 Substitution: This means minimise the risk by substituting or replacing a
hazard or hazardous work practice with a less hazardous one.
 Engineering controls, where technically feasible: Engineering controls are
physical control measures to minimise risk.

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Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

 Administrative controls: These are work methods or procedures that are

designed to minimise the exposure to a hazard, such as ensuring there is no
unauthorised entry of a person to a work area.
 Personal Protective Equipment (PPE): PPE is the lowest order control measure
in the hierarchy of controls. PPE should also only be considered when other
higher order control measures are not reasonably practicable or to increase
protection from the hazard.
8. Posting Requirements
The following safety-related notices, forms, and signs must be posted on
company's information bulletin boards where employees normally meet:
 Emergency telephone numbers / contact persons
 Required posters (such as Attachment 01)
9. RPMG Project HSE Handbook
The RPMG Project HSE Handbook will be available for all project employees and
visitors at the commencement of field activities. The contents of the handbook
will include the following:
 HSE Policy and Principles
 General HSE requirements
 Project and industry-specific HSE rules
 Fitness for work
 General rules regarding specific equipment and work practices
 Fire and emergency
 Personal protective equipment
 First aid
 Environmental protection
 Security
Note 1: If a project-specific handbook is developed, an electronic copy must be
preserved in the project files and also should be provided to the RPMG HSE HOD
for review.
Note 2: Visitors will receive Basic Safety Rules pocket booklet / trifold.

10. Safety Committees

Projects routinely require continuous and positive function of a project / site HSE
committee. In such cases, the contractually-imposed standards may prescribe the
membership responsibilities, authority, duties, and administration of the
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Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

committee. In the absence of prescriptive standards, RPMG Project HSE and

RPMG Area / Site Management will determine the charter for the safety
committee.
The Project HSE Committee may be comprised as follows:
 Area Manager (chairperson)
 HSE Manager / Representative
 Project employee representatives
 Contractor management nominees
 Contractor / subcontractor employee representatives
The project may be divided into several areas. Each area will have an HSE
subcommittee that will meet monthly. Each subcommittee will be represented on
the Project HSE Committee.
Examples of Project HSE Committee functions include:
 Act in an advisory capacity.
 Create and maintain an active interest in project HSE and assist in reducing
work injuries, work-related illnesses, environmental impacts, and hazards.
 Consider measures for the training and education in, and promotion of, HSE
management and make recommendations in relation to those measures.
 Review standards, rules, and procedures relating to HSE that are to be carried
out or complied with at the workplace and suggest enhancements.
 Review the circumstances surrounding work injuries, work-related illnesses,
and environmental workplace incidents and make recommendations to the
committee.
 Review site inspection and audit results and make recommendations to
correct unsatisfactory levels of performance.
 Initiate programs aimed at raising and maintaining interest in the workplace
HSE program.
 Follow up on Site specific HSE Plans.
 Maintain records of meetings including any recommendations.
A record of attendees and matters discussed will be kept for all Project HSE
Committee meetings. The chairperson of each meeting is responsible for
maintaining records and distributing records to members of the committee and
each work group. He is also responsible for posting the notice on project HSE
notice boards.

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© 2018 Reliance Industries Ltd.
Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

11. Daily Toolbox Meetings

Refer to Practice RPMS-HSEF-PRA-HC-006, Training and Induction.
12. Competent Person Designations
Construction Managers, Area / Site Managers, and Engineering Managers must
designate Competent Persons and Qualified Persons when required, and
document on Form RPMS-HSEF-FMT-HC-068 Competent / Qualified Person
Designations. Competent Persons must be designated when the following
activities are part of project / site or office operations:
Note: Competent person designated by RPMG Construction Managers, Area / Site
Managers and Engineering Managers is in relation to provision of RPMG HSE
Management System implementation only.
In relation to the legal requirements for the purpose of carrying out tests,
examinations and inspections, Competent Person will be recognized by the Chief
Inspector or Government Authority.
 Aerial lift trainer
 Asbestos
 Cadmium
 Compressed air (tunneling)
 Concrete and Masonry Construction (lift slab operations)
 Confined Space Entry
 Demolition
 Electrical Work (non-energized / energized)
 Excavation, trenching, shoring
 Fall protection
 Ionizing radiation
 Ladders (portable)
 Lead abatement
 Rigging
 Roof work safety monitor
 Scaffolds
 Steel erection
 Blasting

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Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

Competent Persons may be designated for other activities using the same
process.
Qualified Persons must be designated for the following:
 Crane maintenance and repair persons
 Excavation, trenching, and shoring design
 Fall protection system design
 Hoisting and rigging (personnel platform design)
 Scaffold design
 Concrete and Masonry Construction
13. Operation of Mobile Telephones
Mobile telephone operation requirements and / use limitations, and compliance
with applicable laws apply to all RPMG employees, temporary employees,
contractor and subcontractor personnel, and other third party personnel who
operate company cars, industrial vehicles, rentals, and personal vehicles while on
RPMG company business or on project / site property.
Mobile phones must not be used by the vehicle operator for any reason, including
texting, while operating any vehicle, whether motorized or not, be it heavy
construction equipment (dozer, pan, etc.), light vehicles (car or pickup truck), or
bicycles. In an emergency or where a call must be made or answered using this
type of phone or texting is required (or similar) of any kind by the vehicle
operator, the operator must stop at a safe location. It is recommended that they
do not answer an incoming call; but, can dial the person after safely pulling over.
Note: Texting, MMS, accessing the internet, gaming, photography, or similar uses
are prohibited while the vehicle is running.
Heavy construction equipment operators must not use a mobile phone in any
mode while the equipment is running.
Several communities around the world have laws in force prohibiting any use of
mobile devices by the operator of a vehicle in motion.

14. Personal Jewelry

Finger rings, bracelets, necklaces, and dangling-type jewelry (such as earrings)
must not be worn. Dangling earrings are defined as an earring that extends
outside or below the earlobe perimeter.
Exception: Medic alert bracelets or necklaces.
Rings will not be worn by employees who climb as part of their routine job
activity.

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Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

Electrical engineering, maintenance electrical employees, or other classifications

performing primary electrical duties, working in panels or on high-voltage systems
must not wear any type of metal wristband.
15. Tool / Equipment Modifications
No modifications or additions that affect the capacity or safe operation of tools or
equipment may be made without the manufacturer’s written approval. If the
manufacturer does not approve modifications or changes, written approval from
a professional engineer may be considered. If such modifications or changes are
made, the capacity, operation, and maintenance instruction plates, tags, or decals
must be changed accordingly.
16. Resolving HSE Concerns and Issues
All employees and contractor / subcontractor personnel will be given the
opportunity to voice concerns without fear of reprisal.
Contractor / subcontractor employees should discuss HSE issues and concerns
with their immediate supervisor, as the issues and concerns become apparent.
These discussions may take place during - briefings, STA Meetings, formal or
informal walkthroughs, safety meetings, or may be a scheduled meeting with the
supervisor.
Contractor / subcontractor employees may contact their safety committee
members / representative at any time to help resolve safety concerns.
Contractor / subcontractor employees may contact site HSE at any time to discuss
HSE concerns. Such concerns may be communicated orally, or in writing using
Form RPMS-HSEF-FMT-HC-041, Hazardous Elimination Form. Contractor /
subcontractor employees may request confidentiality or anonymity, which will be
honoured. Personal stop-work authority is granted to and implemented as
required by RPMG employees and supported by all levels of supervision and
management. (Contractor / subcontractor employees have stop-work authority in
any imminent danger situation, unless their employer grants them full stop-work
authority.)
Resolution of employee HSE concerns will be communicated to the employees.
If there is disagreement between the employee and the supervisor, whether or
not a hazard exists, or if there is disagreement over what rectification measures
should be taken, the process shown in Attachment 02, Reporting and Resolving
HSE Issues Flowchart, will be followed:
 During the course of the resolution process an employee may be reassigned
to other duties not affected by the reported hazard.
 Should a resolution not be agreed to, the issue / concern should be elevated
to the next level of management or notify the RPMG Site HSE Representative.

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Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

17. Environmental Tobacco Smoke

Smoking tobacco is prohibited indoors and outdoors at all RIL Operating Facilities
and Greenfield construction area.
Smoking tobacco is prohibited in vehicles and equipment associated with the
project / site and office.
18. Adverse Weather Conditions
Projects / sites must establish a process to receive adverse weather condition
warnings, and to communicate actions to employees and contractor personnel on
the projects / site.
Projects / sites subject to rain, wind, or other adverse weather conditions must
address the protection of employees and equipment in pre-job safety planning
documents, including area-specific requirements.
19. Brownfield Operations Liaison and Integration
When work is undertaken in live or operational environs of facilities, it is critical
that proposed work is scheduled, coordinated, and approved by all parties
concerned. The parties should include the following:
 Operating plant operations team
 Projects / site leadership team, including but not limited to:
 Construction Manager
 RPMG Site HSE Representative
 Supervisors, inspectors, and engineers
 Contractor leadership team
 Subcontractor leadership team
 Emergency personnel, including but not limited to:
 Emergency services representative(s)
 Projects / site operations representative
The above persons must conduct regular meetings in order to schedule and
coordinate plant operations and vessel movements.
20. Handover Report
Supervisors must report the current day’s activities and outstanding issues to
their replacement supervisors if they have not been able to correct the hazard or
issues themselves.
A handover report should include the following as applicable:
Time on and off site Employees accounted for
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Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

Progress (forecast and actual) HSE issues unresolved

HSE issues resolved Ongoing hot work
Permits issued Medical services – if any
State of emergencies – if any Equipment issues unresolved
Equipment issues resolved Area report general
Area report (specific) Near miss / incidents
Once presented and understood, the handover report will be signed off by both
supervisors. Copies will be maintained in the applicable management office
(contractor / subcontractor or RPMG).
The supervisor then becomes responsible for resolution of outstanding or
unresolved issues during his shift. If disagreement on the safety of the workplace
exists between supervisors during the handover, the next higher manager will
resolve the issue / assign responsibilities before work commences, if possible.
During the course of the next higher manager resolving handover issues,
employees may complete alternate duties in areas not affected.
Should a resolution not be achieved by the next higher manager, he / she should
elevate the issue to his / her manager, and so on up the chain-of-command.
21. Exclusions
In the unusual circumstance where a safety requirement or assignment is not
feasible, inappropriate for the specific and unique situation, or presents a greater
risk to the employee, a written justification for exclusion may be submitted to the
supervisor responsible for the work and the RPMG Site HSE Representative for
review.
A written justification from a contractor / subcontractor requires additional
approval of the assigned contracts engineer / administrator.
Once the justification is approved, the exclusion is included in the Job Safety
Analysis (JSA), Form RPMS-HSEF-CHK-HC-001 or Safety Task Assignment (STA),
Form RPMS-HSEF-CHK-HC-002 as applicable, and all affected employees are
informed during a pre-job briefing. The pre-job briefing is documented in
accordance with Practice RPMS-HSEF-PRA-HC-018 Pre-Task Planning / Risk
Analysis.
22. Resources
Global Standards
India Government Bureau of Indian Standards
Australian Safety and Compensation Council; List of National Codes
Government of Practice
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© 2018 Reliance Industries Ltd.
Reliance Project Management System RPMS-HSEF-PRA-HC -005
HSE General Requirements Date: 12/03/2018, Rev. 1

Global Standards
Safety and Compensation Council; List of National
Standards
European Union European Agency for Safety and Health at Work
United Kingdom Construction Regulations 2007
23. References
Document ID Document Title
RPMS-HSEF-PRA-HC-006 Training and Induction
RPMS-HSEF-PRA-HC-018 Pre-Task Planning / Risk Analysis
Forms:
RPMS-HSEF-CHK-HC-001 Job Safety Analysis
RPMS-HSEF-CHK-HC-002 Safety Task Assignment
RPMS-HSEF-FMT-HC-041 Hazard Elimination Form
RPMS-HSEF-FMT-HC-068 Competent / Qualified Person Designations
24. Attachments
Attachment 01 HSE Information Poster
Attachment 02 Reporting and Resolving HSE Issues Flowchart

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