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What Is Crystal Report?: Dynamic Data

Crystal Report is a report generation tool that can generate dynamic data from a database. It allows formatting of data and generation of reports from multiple databases. Parameters, formulas, and various formatting options can be added to customize reports. While exporting loses some formatting, Crystal Reports provides the ability to export reports to different file formats like Word.

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51 views

What Is Crystal Report?: Dynamic Data

Crystal Report is a report generation tool that can generate dynamic data from a database. It allows formatting of data and generation of reports from multiple databases. Parameters, formulas, and various formatting options can be added to customize reports. While exporting loses some formatting, Crystal Reports provides the ability to export reports to different file formats like Word.

Uploaded by

jwadje1
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1. What is Crystal Report?

Ans: Crystal report is a report generation tool. Generally have interface with VB6. Crystal reportbasically generatesdynamic data. You can format the data in whichever way you feel like. 2. Can we use Crystal report as a stand-alone application?

Ans: Generally we useCrystal Reportswith VB6. However we can make crystal report stand-aloneapplicationalso. But for that limitation is for viewing the report user should have crystal reportsinstalled on his/herPC. 3. How do we connect to the database?

Ans: There are two ways of creating the report: - 1. Use crystal report built in query.2. Use the tool CrystalSQLDesigner provided by crystal report. When you create report using crystal report built in query then it asks for the data source name thatyou have created. When you run the report, then for the first time it will ask for the user id andpassword. After that it will store the same. When you create .qry using Crystal SQL Designer then at that time it will ask for the user id andpassword. When you run the report for the first time instead of asking for the user id and password itwill ask for the .qry file location. You can change the query location also. For that open the report,select Set Location option in Database menu item, and set the location. 4. How do we format field?

Ans:For formatting any field just right click on it and you will get many options like Format Field. Browse field data etc.Click on Format Field. You can

align data, suppress, make it multiline, changethe font size, style, and type, make it hyperlink etc. If it is an amount field then you can display currency symbol also. Right click on the field select FormatField.

5 . Can we give parameters to the report?

Ans:We can very well give parameters to the report. For creating parameters select Parameter Field inInsert menu item. Create Parameter Field dialog box will popped up, it will ask for the name of parameter, prompting text and datatype. Now when you run the report it will prompt for theseparameters. 6.Can we create our own formulas in reports?

Ans:We can create our own formulas in reports. Select Formula Field in Insert menu item. Write theformula in Formula Editor. Here you will get Field Tree, Function Tree, and Operator Tree, whichwill display the report fields, functions that are supported by crystal reports (like CDATE () etc.),operators (arithmetic, strings etc.) respectively. 7. Can we create report using more than one database?

Ans: We can create report using more than one database like Oracle, Access. Create data source namefor both the databases. Select tables from them and create the report. Only restriction is if you use two databases then you cannot see the SQL generated by crystal reports. 8. Can we export data of reports into other format like in world doc etc?

Ans: Generated data can be exported to word doc, or in rich text format. Just click on Export icon inthe menu. Export dialog box will be popped up. It will ask for the Format like comma-separated value(csv) etc and the Destination like disk, application etc. After that it will ask for the file name and savethe data. Only restriction is formatting of data will be lost, but crystal report will try to maintain as muchformatting as it can. 9. Can we use our own SQL for creating a report?

Ans:We can also make our own query using Crystal SQL Designer tool provided by SQL. Here you caninsert your SQL statement as such. It will save this file as .qry .And when you create a report insteadof using Database button use Crystal SQL Statement button.

10. Can we edit SQL made by Crystal reports?

Ans:We cannot edit the SQL made by crystal reports. However we can view the SQL. For that selectShow SQL Query in Database menu item. Limitation is if you are using only one database. If you usetwo databases then you cant even view the SQL prepared by crystal report. 11. Are there any limitations in crystal reports?

Ans: There are certain limitations in crystal reports. They are: - 1. If database is having field whose length is more than 255 characters, then you cannot make formulausing that field.2. While exporting data formatting is lost.3. When you browse data just by right clicking on the field then it displays that is there in the databasenot the data selected by the query.

12. Can we suppress printing in crystal reports if 0 records are fetched?

Ans:Yes, we can suppress printing if no records are fetched. Select Report Options in File menu item.Report Options dialog box will pop up. In that there is one option Suppress printing if no records Check this option. If no records are found then nothing will be printed on the report. 13. What are the sections that we have in Crystal reports?

Ans: Report has got standard sections like Page Header, Page Footer, Report Header, ReportFooter, and Details. However you can add other sections also. Select Sections in the Insert menu item. You can insertgroup sections also. If you dont want to show any section just right click on that section and suppress that. 14. Can we add any database field once we have chosen Close button?

Ans: Yes, we can add any database field afterwards also. Select Database Field in Insert menu item.

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