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Description Organizational elements Creating a Material - MM01 Creating a Vendor - XK01 Creating a Service Master AC03 Creating a Purchase Info Record - ME11 Maintaining Source List ME01 Maintaining Quota Arrangement MEQ1 Creating Excise master - J1ID Creating a Purchase Requisition ME51N Creating a Request for Quotation ME41 Maintaining Quotation ME47 Quotation Price Comparison ME49 Creating a Purchase Order ME21N Creating a Contract ME31K Creating Schedule agreement ME31L Maintaining Delivery Schedule ME38 Goods Receipt MIGO Invoice Verification MIRO Goods Issue MB1A Transfer Posting MB1B Creation of a Excise Invoice for other Movements J1IS Creation of a Excise JV J1IH

Page No 02 04 06 09 11 13 15 17 19 20 21 22 23 25 27 29 30 31 33 34 36 37

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Input Field Company Code Plants Purchase Organization Storage Locations

Possible Input Values 1100 1100 - VEPL 1100 Plant 1100 FOR PLANTS 1100 P031 P181 P231

Purchase Group

C01 C02 C03 C04 CK056 CK036 A01 ABS A02 Accelerator B01 Bearing CAP Capital Items and so on

Vendor Material Group

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Document Types

Purchase: Purchase requisition NB Standard RV - Outline Request For Quotation AN - Standard Purchase Order NB1 - Domestic NB2 - Imported Contract MK Quantity WK - Value Scheduling Agreement LP Scheduling Agreement

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MATERIAL MASTER Call up the transaction as follows: Menu Path Logistics > Material Management > Material Master >Material > Create Transaction MM01 Code MM02/MM03 Change/Display

USE INPUT FIELDS

To create Material Material Number Material type

Enter the material number Enter Raw materials/FG etc.,

Select view(s) button. Based on Material Type selected Ex., RM need not contain sales view. Similarly FG need not have Purchasing view. Basic data 1 /Basic data 2/ Classification / Purchasing /Foreign Trade: Import Data /Purchase Order text /MRP 1 / MRP 2 / MRP 3 /MRP 4 /Forecasting / Storage 1 Storage 2 /Quality Management /Accounting 1 /Accounting 2 Select the views required for your material. After selection Press Enter key. Organizational Levels screen will be displayed. Plant Storage Location Press Enter key or click . Each view will be displayed on the screen. Select the appropriate fields. (Mandatory fields will be displayed with ? Symbol.) Basic Data View 1 Text Base unit of measurement Material Group Basic Data View 2 Purchasing view Purchasing Group Purchasing Value key Enter the text Enter the base unit Enter the material group Enter the required fields Enter the Purchasing group responsible for Procurement Enter the Purchasing value key

If the material will be in Batch select the Batch Management. MRP 1 MRP Type PD MRP ND No Planning

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VB Reorder Point Planning MRP Controller Lot Size MRP 2 Procurement type EX Lot for Lot order quantity FX Fixed Order Quantity E In- house production F External Procurement X Both procurement

MRP 3 view Period Indicator Availability Check

M- Monthly / W- Week /T- Time 01 Daily Requirements 02- Individual requirements CH - Batches KP - No check MRP 4 view Enter the required fields. Storage 1 View If the material is for Batch Management tick in the box provided near by Batch Management field Storage 2 View Enter the required fields. Account 1 View Valuation class Price control Per Unit Price Price Unit V Moving average price S Standard price Enter per unit price as per your price Control Enter Price unit

Save the document. OUTPUT After saving the document, Material xxxxxxxx created number will be displayed on status bar.

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VENDOR-CENTRAL Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing >Master Data >Vendor > Central >Create Transaction XK01 Code XK02/XK03 Change/Display USE INPUT FIELDS To create Vendor for Purchasing Vendor code Enter Vendor code Company Code Enter Company Code Purchasing Organization. Enter Pur.Orgn code Vendor account group 0001 Vendor 0002 -Goods Supplier 0003 -Alternative Payee 0004 -Invoice presented by 0005 -Forwarding Agent 0006 -Ordering Address 0007- Plants CPD-One time Vend (int. no. assgnmt.) CPDL One Time Vend (ext. no. assgnmt) LIEF Vendor (int. Number assgnmt.) KRED Vendor (ext. number assgnmt.) MNFR Manufacturer Enter Vendors Address and Communication data. Enter the relevant data for Account Control, Tax information and Reference. Enter the bank details for the Vendor. Accounting Information Recon Account Sort key Cash mgmnt group Release Group Enter the account number 0001-Vendor A 0002-Vendor B 0003-Vendor C 0004-G/L accounts

Payment Transactions Accounting

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Payment terms

0001 100% Against Delivery.

Automatic Payment Transactions Payment methods C Check Payment with Check Mgmt L Bank Transfer W Bill of Exchange `Payment Block Free for Payment * - Skip Account A Blocked for payment M Manual Payment N Post process inc. Payment P Payment Request R Invoice Verification V Payment clearing

Invoice verification Tolerance Group Dunning Data

And other details as required. Purchasing Data Conditions. Order Currency Terms of Payment Incoterms

INR Indian Rupees 0001 100% Against Delivery. C&F Cost and Freight Paid CFR Costs and Freight DDP Delivered duty Paid EXW Ex Works FOB Free on Board UN Not Free Blk Standard Schema Vendor 02 With discount 03 Import vendor Blk No control 1 Purchase Order date 2 Delivery date 3 Current date 4 Manual

Minimum Order Value Schema Group Vendor

Pricing Date Category

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5 GR Date Control Data Select the GR based invoice Verification Default Data Material Purchasing Group Planned Delivery date(Days) Save the Document OUTPUT FIELDS After saving the document, Account XXXX has been created for Purchasing Organization MTP1. Number will be displayed on status bar.

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SERVICE MASTER Call up the transaction as follows: Menu Path Logistics Materials Management Service Master Service Service Master Transaction AC03 Code Change/Display from within AC03 USE INPUT FIELDS Service Master 1) To open the service overview area, choose Hide Overview Icon

2) To create a new service, choose Create New Service Icon

One of the services to be performed during the pipe laying is the creation of a corresponding plan of the plant. To do this, you now need to create a separate service master record. 3) Enter the following data Activity number No entry (Internal number assignment for service master record) Service category Service: Purchasing (Service category for the service master record) Base unit of measure 4) Choose Enter 5) Enter the following data Activity number short text (right-hand field) Produce plan of plant for pipe-laying Make sure that the short text you enter in the right-hand field of the activity number begins with a capital letter. Make a note of the short text. You will need it later to determine the service number 6) Choose Enter The short description you entered for the service is copied into the service overview area. 7) Enter the following data Material group 007 Valuation class Services At this point, the system suggests creating a reference to the standard service catalogs that contain the standard texts with exact specifications. H (Hours)

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To do this, choose Expand all Standard serv. cat.. You can refer to these by selecting an item in the field Service type (or Edition) using the F4 help in the dialog box that appears. Choose Enter . To display the standard catalogs, choose the F4 help in the SSC item field. The predefined texts can then be copied into the long text of the service master. Double-click on the standard formulations until the Change Service Master XXX screen appears again. To update the long text, close and then reopen the long text by choosing Expand all Long text. For more information on the use of standard service catalogs, see the online documentation. To continue with the activity, delete your entries in the fields Service type (or Edition),SSC item, and the copied long text. Make sure, that you reenter the activity number short text (Produce plan of plant for pipe-laying), because the predefined text of the Standard serv. cat. has also been copied in the short text field. Choose Enter . 8) In the Long txt area, in the Lang. to be maint. field, choose English using the F4 help You can enter any long text you want in the large input field at the bottom of the screen. This is then copied into the purchasing document and can be printed along with the document. 9) Choose Save . The overview tree appears 10) From the Service node, choose Service Master. 11) To call up the item data, double-click the service you created in the service overview area. Note the number displayed in the Activity number field 12) Choose Back Icon until the overview tree appears OUTPUT FIELDS After saving the document, xxxxxxx Number will be displayed on status bar.

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PURCHASE INFORMATION RECORD Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing>Master data >Info Record>Create Transaction ME11 Code ME12/ME13 Change/Display

USE INPUT FIELDS

To Create relationship between Material and Vendor Vendor Enter Vendor Code Material Enter Material Code Purchase Organization Enter Purchase Organization Code Plant Enter Plant Code Select the required Info Category Standard/Pipeline/Consignment/Sub-Contracting Press Enter key or click . General data Screen appears: Enter relevant data for Vendor Data and Order Unit (Purchasing) i.e. any conversions Click Purchase Organization data1: In Control Fields, Enter relevant data Planned Delivery Time Number of calendar days needed to obtain the material or service if it is procured externally Standard Quantity ordered In Condition Fields, Enter Net Price Price arrived at after taking all discounts and surcharges into account Conversion/IncoTerms, if any Each view will be displayed on the screen. Select the appropriate fields. (Mandatory fields will be displayed with ? Symbol.) Select Condition Tab (or F8) from header for detailed pricing conditions with the validity periods. Enter the required condition types and the corresponding amount against each condition type Condition Type PB00 (Basic Price) Amount The base price of the material And other relevant data Quantity of the material that is normally

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If quantity discounts are required, select the basic price line and click Scales icon (or F2) from the menu and maintain the scales. Here you maintain the prices for varying quantities. Similarly scales can be chosen for other condition types too. If any texts have to be maintained click on the Texts icon ( or Shift + F1) and fill in the relevant matter. Save the document. OUTPUT Purchasing info record xxxxxxxxxx Pur.Orgn Plant created

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SOURCE LIST Call up the transaction as follows: Menu Path Logistics Materials Management PurchasingMaster data Source list Maintain. Transaction Code USE INPUT FIELDS ME01 ME01/ME03 Change/Display Source List maintain 1) Enter the material and plant number. Then press ENTER to display the source list overview screen. 2) Enter the individual source list records. Specify the following data for each source list record Validity period: Enter the period during which orders for the material may be placed with the source (or may not be placed if the source list record is blocked). Characteristics of the source of supply: - Number of the vendor and the responsible purchasing organization, or - Number of the outline agreement (scheduling agreement or contract) that represents a source of the material Fixed source: Select the Fixed field to define a source of supply as fixed. The vendor or outline agreement is then always preferred over other sources of supply during the relevant validity period. Within a validity period, there may be no more than one fixed source of supply of the same type (that is, one vendor or outline agreement). Procurement plant (supplying plant): If the material can be procured from a plant or site within your company, enter the plant number in the PPl field and leave the vendor number and/or contract number blank. Blocked source: Select the Blk field to define a source of supply as blocked. The vendor or outline agreement is then not suggested during the source determination process. If you set the Blocked indicator and enter a validity period, the material is excluded from external procurement (that is, it cannot be ordered during this period). Materials planning/control: Enter 1 in the MRP field if requisitions generated by the materials planning/inventory control system are to be assigned to the source automatically. Enter 2 if you entered a scheduling agreement as the source of supply and you want the requisitions generated by the materials planning and control system to be automatically converted into delivery schedule lines. 3) Check whether source list records overlap. To do so, choose Source list Check. (A check is carried out automatically as soon as you save the source list.)

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If any records do overlap, the relevant ones are listed. You must then change the validity periods of the source list records so that each validity period is unique 4) Save the source list OUTPUT FIELDS After saving the document, Message saying Source List Created

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QUOTA ARRANGEMENT Call up the transaction as follows: Menu Path Logistics Materials Management PurchasingMaster data Quota arrangement Maintain. Transaction Code USE INPUT FIELDS To set up a quota arrangement for the procurement of a material, proceed as follows: 1)Enter the material and plant number. Then press ENTER to display the overview screen for the quota arrangement periods. 2)Enter a validity period for the quota arrangement. Enter the date until which the quota arrangement is valid. The start date is calculated by the system. Press ENTER . 3)Select the quota arrangement and choose Goto Item overview to display the item overview screen of the quota arrangement. Enter a quota arrangement item for each source of supply you want to include in the quota arrangement. You must enter the following data. Procurement type A quota arrangement can provide for external procurement or inhouse production. Enter f (the indicator for external procurement) in the P column. Special procurement type Enter k in the S column, for example, if a consignment arrangement for the material exists with the vendor. Vendor number Enter the number of the vendor from whom you want to procure, if the material is procured externally. Procurement plant (supplying plant): Enter the key of the procurement plant (supplying plant) in column PPl, if the procurement type provides for in-house production. Quota In the Quota column, enter the quota assigned to each item. The quota determines which portion of a total requirement over a period should be procured from the source in question. For example, suppose a quota arrangement contains two sources MEQ1 MEQ1/MEQ3 Change/Display You establish the quota arrangement for a material over a certain period by entering quotas for the various sources of supply in a quota arrangement item.

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of supply and you enter a quota of 1 for both. This means that each source is then allocated 50% of the total requirements for the material over the period in question. 4. Press ENTER. The percentage distribution of the quotas is calculated and displayed automatically by the system. 5. Save the quota arrangement. The system assigns a number to the quota arrangement item automatically. OUTPUT FIELDS After saving the document, Message saying Quota arrangement Maintained appears

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EXCISE MASTER Call up the transaction as follows: Menu Path User Menu (or Ctrl + F10)>Indirect Taxes>Master Data>Excise Rate Maintenance Transaction J1ID (Create/Change/Display) Code

USE INPUT FIELDS

Excise Rate Maintenance Excise Master Chapter ID Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain Chapter ID and the other details in the required fields Back or F3 Material and Chapter ID Combination Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain Material Enter Material Code Plant Enter Plant Code Chapter ID Enter Chapter ID of the material Subcontractors Check whether material is for subcontracting or not Material Type GR-xRef To which type material belongs to Number of GRs per Invoice

Back or F3 CENVAT Determination Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain Plant Enter Plant Code Input Material Input Material Code for CENVAT Output Material Output Material Code for CENVAT Back or F3 Vendor Excise Details Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Vendor Code ECC No Excise Regn No Excise Range Excise Division Excise Commissionerate

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CST No LST No PAN Excise tax Indicator for Vendor SSI Status Type of Vendor Back or F3 Excise Indicator for Plant Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Company Code Plant Code Month Number range No ECC No Excise Regn No Excise Range Excise Division Excise Collectorate CST No LST No PAN Excise tax Indicator for Plant Back or F3 Excise Indicator for Plant and Vendor Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Excise Indicator determination for company and vendor and Final excise indicator Back or F3 Excise Indicator for Plant and Vendor Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Chapter ID Final Excise Indicator Valid From Valid To Excise rate % and other relevant details OUTPUT Data saved after each of the above activity

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PURCHASE REQUISITION Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Requisition > Create Transaction Code ME51N ME52N/ME53N Change/Display

USE INPUT FIELDS

To create Purchase Requisition (PR) Document type NB for Purchase requisition Purchase requisition System will generates automatically Default data for items Item category blank -Standard K Consignment L - Subcontracting S-Third Party A- Asset F- order K Cost Center P- Project Select the Appropriate delivery date

Account Assignment Category

Delivery Date Plant Storage Location Material Group

Create Purchase Requisition Item Over view screen will be displayed. Material No Quantity Unit of Measurement Save the document OUTPUT After saving the document, Purchase requisition number xxxxxxxx created number will be displayed on status bar. Enter the material no Enter the quantity required. Enter the unit required.

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REQUEST FOR QUOTATION Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing >RFQ/Quotation > RFQ > Create Transaction ME41 Code ME42/ME43

USE INPUT FIELDS

To create Request For Quotation (RFQ) RFQ Type AN RFQ date Enter the date Quotation deadline Enter the dead line date RFQ System will generate the number Organizational Data: Purchasing Organization Purchasing Group Default data for items Item category blank -Standard K Consignment L Subcontracting S Third Party U Stock Transfer D Service Select the Appropriate delivery date Mtrl group description

Delivery Date Plant Storage Location Material Group:

Req.Track no Press Enter key. Material No Quantity Order Unit

Enter track no

Enter the material no Enter the quantity required. Enter the unit required.

Select the Vendor address (Post card Icon) or F7 Enter the Vendor code in the screen that appears and press enter. Data is copied from the Vendor Master. OUTPUT Save the Document After saving the document, RFQ created under the number xxxxxxxxxx" will display on status bar.

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QUOTATION Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing>RFQ/Quotation > Quotation > Maintain Transaction Code ME47 ME48 - Display

USE INPUT FIELDS

To maintain Quotation RFQ Press ENTER key. Net Price

: Enter the RFQ number

: Enter the net price against the item as per the quotation received from vendor.

Maintain the conditions and terms as negotiated between varroc and Vendor. Maintain other items if the RFQ is more than one item. Save the document. OUTPUT After saving the document, Quotation for RFQ xxxxxxxxxx maintained " will display on status bar.

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PRICE COMPARISON TO QUOTATIONS Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing >RFQ/Quotation > Quotation > Price Comparison Transaction Code ME49

USE INPUT FIELDS

Price Comparison to Quotation Purchasing Organization. Price Comparison types: Quotation Enter the Quotation number Collective RFQ Vendor Material Comparison values: Reference Quotation You can take one Quotation as reference and compare either collective RFQ or Quotation column and compare the price. Mean Value Quotation Mean value equals to 100%. Minimum Value Quotation Minimum value equals to 100%. Percentage Basis Blank Mean value equals to 100%. + - Minimum value equals to 100%. - - Maximum value equals to 100%. Price Computations: Include Discounts Discount also for comparisons. Include delivery costs Delivery cost also for comparisons. Determine effective Price Effective price also for comparisons. Click the execute icon or press F8 Save the document

OUTPUT

Price comparison will display

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PURCHASE ORDER Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Purchase Order > Create > Vendor Known Transaction ME21N Code ME22N/ME23N Change/Display

USE INPUT FIELDS

To create Purchase Order (PO) Header Data: Data pertaining to all the items in the purchase order Item Overview data :Item wise details with reference to the procurement aspects will be given as input here Item Details data: Individual item conditions and details can be maintained here. Vendor Document type Purchase Order Date Purchase Order (PO) Organizational Data: Purchasing Organization. Purchasing Group Company Code Item Overview Item category Enter the Vendor name (code) NB1- Domestic PO System will generates automatically blank -Standard K Consignment L - Subcontracting S-Third Party A- Asset F- order K Cost Center P- Project Select the Appropriate delivery date

Account Assignment Category

Material Code PO quantity Delivery Date Plant StorageLocation

Material Group

Item details

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Details of individual items with reference to following can be given: Material data-vendor material no; batch; infoupdate and so on Qty and Wt Delivery Conditions Texts and so on
Save the document OUTPUT After saving the document, PO created under the number xxxxxxxxxx number will be displayed on status bar.

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CONTRACT Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Outline Agreement > Contract>Create Transaction ME31K Code ME32K/ME33K Change/Display

USE INPUT FIELDS

To create Contract (Outline Agreement) Vendor Enter the Vendor name (code) Agreement Type MK Quantity Contract (Select either of them) WK Value Contract Agreement Date Organizational Data: Purchasing Organization. Purchasing Group Default data for items: Item category blank -Standard K Consignment L - Subcontracting S-Third Party

Account Assignment Category

A- Asset F- order K Cost Center P- Project Delivery Date Select the Appropriate delivery date Plant Plant for which the material is procured for. If the contract is to be used by more than one plant, leave this field blank StorageLocation Material Group : Enter and you will get the Contract Header data screen Administrative Fields Validity To period Date on which the contract will expire Target Value Total amount of the contract (if this is a quantity contract this is optional) Enter relevant details in the provided fields in Reference data and Terms of delivery and payment Enter and you will get the item Overview screen Fill up the details:

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Material Code Target quantity Quantity for which the contract is valid for (if this is a value contract, this is optional Net Price Header or Item conditions can be maintained for the items in the contract. Also scales can be maintained apart from other details and texts Check the Rel. Strategy Release the Document as per rel. Strategy. OUTPUT After saving the document, Quantity/Value contract created under the number xxxxxxxxxx number will be displayed on status bar.

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SCHEDULING AGREEMENT Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Outline Agreement > Scheduling Agreemnent>Create Transaction ME31L Code ME32L/ ME33L Change/Display

USE INPUT FIELDS

To create Scheduling Agreement (Outline Agreement) Vendor Enter the Vendor name (code) Agreement Type LP Scheduling Agreement Agreement Date Organizational Data: Purchasing Organization. Purchasing Group Default data for items: Item category blank -Standard K Consignment L - Subcontracting S-Third Party A- Asset F- order K Cost Center P- Project Select the Appropriate delivery date Plant for which the material is procured for.

Account Assignment Category

Delivery Date Plant StorageLocation Material Group :

Enter and you will get the Scheduling Agreemnt Header data screen Administrative Fields Validity To period Date on which the contract will expire Target Value Total amount of the scheduling agreement ( this is optional) Enter relevant details in the provided fields in Reference data and Terms of delivery and payment Enter and you will get the item Overview screen Fill up the details: Material Code Target quantity Quantity for which the scheduling agreement is valid for

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Net Price Header or Item conditions can be maintained for the items in the scheduling agreement. Also scales can be maintained apart from other details and texts Check the Rel. Strategy Release the Document as per rel. Strategy. OUTPUT After saving the document, Sceduling agreement created under the number xxxxxxxxxx number will be displayed on status bar.

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MAINTAIN DELIVERY SCHEDULE Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Outline Agreement > Scheduling Agreement>Delivery Schedule>Maintain Transaction ME38 Code ME39 - Display

USE INPUT FIELDS

To create Scheduling Agreement (Outline Agreement) Agreement Scheduling Agreement Number

Press Enter: The whole data from the agreement can be viewed in the item overview of Maintain Scheduling agreement schedule. Select the item line for which the schedule has to be made (in case of more than one item) and Click on the delivery schedule (calendar) icon or F2: A screen appears for maintaining the delivery schedule for the selected item Fill the relevant data: D (category of delivery date) Indicates whether the delivery date is to be entered and displayed as a calendar day, week or month. Delivery date Date on which the goods are to be delivered or the service is to be performed Scheduled quantity Quantity to be delivered by the vendor in respect of this schedule line Time to take place. Point in time on a certain date at which delivery is

Cumulative schedule quantity is displayed automatically Selecting the application menu from top of the screen can access further details and information. OUTPUT After saving the document, changed will be displayed. Scheduling agreement xxxxxxxxxx

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GOODS RECEIPT Call up the transaction as follows: Menu Path Logistics > Material Management > Inventory Management > Goods Movement > Goods Receipt > For Purchase Order > PO Number known Transaction MIGO Code

USE INPUT FIELDS

To create Goods Receipt Document date Posting date Delivery note Bill of lading Document header text Movement type

against purchase order Enter the Document bate Enter the posing Date Enter the delivery note number Enter the Bill of Lading number Enter the text

101 Goods receipt for purchase order into Warehouse/ stores 102 Goods receipt for purchase order into warehouse/ stores- reversal 122 Return delivery to vendor 511 Receipt of delivery with out charge

Purchase Order Enter the Purchase Order Quantity (in SKU/Delivery Note) Enter the quantity in numerical Storage Location Storage Location No Batch number Enter the batch number if batch is manual other wise system will generate batch Number for this lot. Flag the Items OK in the check box below. If the good is excisable an additional Excise Item tab pops up in the screen at both item level and header level. Excisable Item If item is excisable then posting of part I and part II should be carried out at this stage. Enter the excise Invoice number and the date in the header And check for the correctness of the preceeding transactions by clicking on the Item duty rates and values Select Capture and Post excise Invoice OUTPUT Save the document After saving the document, Document XXXXXXXXXX Posted Number will be displayed on status bar.

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LOGISTICS INVOICE VERIFICATION Call up the transaction as follows: Menu Path Logistics Materials Management Logistics Invoice verification Document Entry Invoice. Transaction Code USE INPUT FIELDS MIRO MIR4 - Display Maintain Invoice Header data Basic data tab 1) Enter the Invoice date 2) Posting Date is proposed by the system (can change if required) 3) Below the header data fields for referring PO/Delivery Note/Bill of Lading etc., are available for selecting one of them as reference fro posting the Invoice 4) Input the concerned number as reference and Enter Payment Tab 5) In header data, click the payment tab to input the baseline date and if required, other details can also be entered. Details tab 6) If any unplanned delivery costs to be captured, input it in the unplanned delivery cost field Basic tab 7) Check the calculate Tax box if tax is applicable fro the invoice. System calculates the tax amount from the tax code 8) Enter the amount of the tax in the tax amount field plus the amount proposed in the Balance field on the top right hand side corner of the screen 9) Before saving the document you can check for any discrepancies by simulating the document. Select the Simulate button or Ctrl + Shift + F7 for viewing the accounting lines. 10) A new screen appears with accounting line items. 11) Either you can post the invoice from this screen or come back or F3 and save (or Ctrl + S) it from the original screen

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12) Only if the balance is zero, then the system allows you to post the document provided there are no other missing details. 13) Save the document or Ctrl + S OUTPUT FIELDS

Document no. xxxxxxxxxx created

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GOODS ISSUE Call up the transaction as follows: Menu Path Logistics > Material Management > Inventory Management > Goods Movement > MB1A- Goods Issue Transaction Code MB1A / MIGO

USE INPUT FIELDS

To post Goods Issue Document date Enter the Document bate Posting date Enter the posing Date Material Slip Document header text Enter the text Movement type 201- Consumption from Cost Center from Ware house 202 - Consumption from Cost Center from Ware house-Reversal 122 - Return delivery to Vendor 123 - Reversal of Return Delivery 101-0001-Poor quality 101-0101-Not identifiable 123-0002-Incomplete 543-0543-Damage in transport 551-0001-Shrinkage 551-0002-Spoiled Press enter key or click for next screen Plant Storage Location Special Stock Reason for movement G/L Account Cost center Recipient Material Code Quantity Unit of measurement Storage Location Batch no

OUTPUT

After saving the document, Document XXXXXXXXXX Posted" number will be displayed on status bar.

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TRANSFER POSTING Call up the transaction as follows: Menu Path Logistics > Material Management > Inventory Management > Goods Movement >MB1B- Transfer Posting Transaction Code MB1B

USE INPUT FIELDS

To post transfer Postings Document date Posting date Material Slip Document header text

Enter the Document bate Enter the posing Date Enter the text

Movement type 301 Transfer posting from plant to plant 302 Transfer posting from plant to plant Reversal. 309 Transfer posting from material 2 Material 311 Transfer posting from storage location 321 Transfer posting from quality inspection to unrestricted 453 Transfer posting to own stock from returns from customer Plant Storage Location Special Stock Reason for movement Press enter key or click for next screen Recipient Enter the Person who is receiving the Materials Receiving Plant StorageLocation Material Code Enter the material code Quantity Enter the quantity in numerical Unit of measurement Enter the engineering units Batch number Enter the batch number if batch is manual other wise system will generate batch Number for this lot. You can enter more material if you want transfer for same process. Save the document OUTPUT After saving the document, Document XXXXXXXXXX Posted Number will be displayed on status bar.

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EXCISE INVOICE FOR OTHER MOVEMENTS Call up the transaction as follows: Menu Path User Menu>Indirect Taxes> Sales/ Outbound Movements> Excise Invoice>For Other Movements>Excise Invoice for other movements Transaction J1IS Code J1IV Post/Print USE INPUT FIELDS To create excise invoice for other movements Ref doc type : MATD Doc number : Doc Year : 2004 Series grp : 10 Excise grp : 10 Vendor : Sub Transaction ( If Applicable ) Enter Click on the insert line button in the application toolbar At the line item level enter the data; Material : Quantity : UOM : Net Ass value : BED % : Enter After checking the Excise Group / Series Group and the Basic Excise Duty amount, Save And internal Excise Invoice Number is generated Click the back button. Choose Post excise invoice from the application toolbar. Document no. : Doc year : Enter Save OUTPUT FIELDS Excise invoice no. is generated . FI document is XXXXX.

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CREATION OF EXCISE JV Call up the transaction as follows: Menu Path User Menu > Indirect Taxes > Excise JV > Create Transaction Code USE INPUT FIELDS J1IH J1IHD - Display This transaction code is used to create a Excise JV Choose Other adjustments from the application toolbar. Doc number : Doc Year : 2004 Excise grp : 10 Plant : 1100 Sub Transaction ( If Applicable ) Choose the relevant Modvat account selection Enter Click on the Details button in the application toolbar At the line item level enter the data; Material : Quantity : BED amount : Enter Click on the Determine G/L accounts button in the application toolbar. After checking the G/L accounts and the Basic Excise Duty amount Save OUTPUT FIELDS Excise JV XXXXXXX accounting No. YYYY with Part2 Sl. 0000000ZZZ has been successfully created