PMP & CAPM Exam Preparation

January 17, 2013

Sessions
1. 2. 3. 4. 5. About the exam Integration & Scope Management Time & Cost Management Quality & HR Management Communication & Risk Management 6. Procurement Management

PMP Exam Information

Number of questions: 200 (25 pretest questions) Maximum time allowed: 4 hours (exclude 15-minute computer tutorial) Domains:
Initiating (13%) 26 questions Planning (24%) 48 questions Executing (30%) 60 questions Monitoring & Controlling (25%) 50 questions Closing (8%) 16 questions

PMP Exam Information

Situational questions Random pretest questions Using formal and informal terminologies Might contain unnecessary information Some questions might not be answerable Tricky questions (tips: always follow PMI process)

CAPM Exam Information

Number of questions: 150 (15 pretest questions) Maximum time allowed: 3 hours (exclude 15-minute computer tutorial) PMBOK Chapters:
1 (4%) 6 questions 2 (4%) 6 questions 3 (11%) 16-17 questions 4 (11%) 16-17 questions 5 (11%) 16-17 questions

CAPM Exam Information

PMBOK Chapters:
6 (11%) 16-17 questions 7 (9%) 13-14 questions 8 (7%) 10-11 questions 9 (7%) 10-11 questions 10 (7%) 10-11 questions 11 (11%) 16-17 questions 12 (7%) 10-11 questions

CAPM Exam Information

Entirely based on PMBOK Random pretest questions Using formal terminologies

Exam Preparation
Primary book: PMBOK Secondary book:
PMP in Depth by Dr. Paul Sanghera, PMP Head First PMP Joseph Phillips PMP/CAPM Exam Guide PMP/CAPM Exam Prep by Rita Mulcahy, PMP etc

Exam Preparation
Online tests simulation:
http://www.headfirstlabs.com/PMP/pmp_exam/v 2/quiz.html http://www.pmstudy.com/PMP-ExamResources/freeSimulatedTest.asp http://www.simplilearn.com/slportal/test/list.do

Exam Preparation
Online tests simulation:
http://www.edwel.com/pmp-certification-examprep/pmp-practice-exam#usermessage4a http://pmzilla.com/pmp-simulation-test-free-200questions-4-hour-test http://www.examcentral.net/pmp/practice-exam

Exam Preparation
Online tests simulation:
http://www.oliverlehmann.com/pmp-self-test/75free-questions.htm

Study Plan
2 Hours per day; 4 Hours weekend Assign mnemonic to formal terminologies Study PMP, Exam for CAPM 1 Online Test as Mid Term with Passing Grade 75% 2 Online Test as Final Term with Passing Grade 85%

General Concepts
5 Process Groups 9 Knowledge Areas Projects vs Operations Projects vs Programs vs Portfolio Project documents vs Project management plan

General Concepts
Project management processes Input, Tools & Techniques, Output Organizational Structure

General Concepts
Enterprise Environment Factors
Culture and structure (environment and management way of doing things) Processes and standards (quality standard, legal requirement, or other industry standard) Infrastructures (facility, communication channel, estimation tools, work authorization system) Internal and external conditions (risk tolerance, market condition, political climate)

General Concepts
Organizational Process Assets
Standardized processes and procedures
HSE policy Project management / ethics policy Quality checklist

Standard guidelines
Closure guidelines Evaluation criteria Acceptance criteria

General Concepts
Organizational Process Assets
Templates
Project documents template Project management plan template

Knowledge base
Project files (issues log, change request document, etc) Historical information / lessons learned Financial database Configuration management

General Concepts
Formula
Link to file

Sample Questions
Which of the following are the essential characteristics that make a group of activities a project?
A. It takes multiple individuals to perform these activities and it creates a new product. B. The work is managed by a project manager. C. The group has a plan and a budget. D. The group has a start date and a finish date, and its outcome will be a new product.

Sample Questions
Which of the following is a project?
A. Running a donut shop B. Building another library in your area C. Keeping a network up and running in a university department D. Running a warehouse

Sample Questions
Which of the following are the process groups?
A. Starting, planning, executing, monitoring and controlling, and closing B. Initiating, organizing and preparing, executing, monitoring and controlling, and closing C. Initiating, planning, implementing, monitoring and controlling, and closing D. Initiating, planning, executing, monitoring and controlling, and closing

Sample Questions
Which of the following is not a project management knowledge area?
A. B. C. D. Project procurement management Project risk management Project quality management Project team management

Sample Questions
Which of the following is the best definition of progressive elaboration?
A. Taking the project from concept to project management plan B. Taking the project to its completion C. Continuous effort to improve a plan by working out more details as the project progresses D. Decomposing the project objectives into smaller, more manageable work pieces

Sample Questions
In which of the following organizational structures does the project manager have the greatest authority?
A. B. C. D. Functional Projectized Matrix Leveled

Sample Questions
In which of the following organizational structures does the project manager have the least authority?
A. B. C. D. Functional Projectized Matrix Leveled

Sample Questions
Your project depends on two business partners: On The Fly, Inc. (OTF) and The Sure Thing, Inc. (ST) delivering their products to you on time. The chances are three out of four that OTF will make the delivery on time and two out of three that ST will not make the delivery on time. The probability that OTF and ST will both deliver on time is equal to:
A. 0.25

B. 0.5 C. 5/7 D. 4/7

Sample Questions
All of the following are true about a project except: A. Cost is low and stakeholder influence is highest in the beginning. B. Staffing levels and the ability to influence the product characteristics are both low at the end of the project. C. When the project is executing, both cost and stakeholders influence are at their highest. D. Uncertainty is at its highest in the beginning of the project.

Sample Questions
Both projects and operations share all the following characteristics except: A. Performed by individuals B. Planned, executed, monitored and controlled, and closed C. Limited by constraints D. Performed to achieve the strategic objectives of the organization

Sample Questions
You are being interviewed by a functional manager who says, We have this huge undertaking of launching an online education website that contains different components, such as designing the website; developing the content; developing the administrative system, including registration and payment; marketing the courses on the website; integrating different components of the website; and finally going live. Each component is functionally complex and large enough that it will be better served under a different management. The manager is most likely describing a: A. Project B. Program C. Operation D. Portfolio

Sample Questions
Effective project management requires that a project manager must have the following characteristics: A. Project management knowledge, ability to apply the knowledge effectively to the project at hand, and computer expertise B. Project management knowledge, leadership skills, and expertise in the application area of the project C. Project management knowledge; ability to apply the knowledge to the project at hand; and personal style and behavior, including personal effectiveness and leadership D. Project management knowledge, ability to apply the knowledge effectively to the project at hand, and project management experience

Sample Questions
The role of a project manager is more of a coordinator or an expediter in organizations with the following structures: A. Strong matrix and weak matrix B. Projectized C. Functional and weak matrix D. Hierarchical

Sample Questions
The project manager is responsible for achieving project objectives in an organization with the following structure: A. Projectized only B. Strong matrix and projectized only C. Matrix and projectized only D. All structures

Sample Questions
You have just joined an organization as a project manager and are studying the enterprise environmental factors of the organization to find out how you can leverage them for the success of your upcoming projects. Enterprise environmental factors may have what kind of influence on the projects? A. Positive only B. Negative only C. Positive or negative D. None