Terminal Managerment
Terminal Managerment
TERMINAL MANAGEMENT
CONTAINER TERMINAL TYPICAL FIGURES. 4 (Super) Post Panamax Cranes 8 RTGs 4 FLTs (MTHandling/Storage) 20 Tugmasters + 40 Chassis.(Multi Trailer System - MTS.)? Quaylength: 800 - 1000 mtrs. Terminal Area: 45 ha. Cap. 350.000 moves/yr CFS + Equipment. (FLTs).
TERMINAL MANAGEMENT
Main Facilities: Office building: Staff - Agents Customs - Cafetaria & Washing Facilities - Others. In/Out Gate, incl. Checkpoint. Railway connections Workshop incl. Equipment Parking Area. CFS
TERMINAL MANAGEMENT
COMMERCIAL DEPT. FINANCE & ADM. DEPT. HUMAN RESOURCES DEPARTMENT. TECHNICAL DEPT. SECURITY/SAFETY DEPT. OPERATIONS DEPT. COMMUNICATION MANAGEMENT BY OBJECTIVES
COMMERCIAL DEPT.
MARKETING/SALES
COMMERCIAL DEPT.
MARKETING/SALES
What is a market ? Why know the (your) market? What is marketing ? The marketing mix The marketing manager Type of markets Marketing research The marketing plan
COMMERCIAL DEPT.
MARKETING/SALES
MARKET RESEARCH
TRANSPORT MARKET DEVELOPMENTS Volume growth Unitization / containerization Ships type/size Modal split Transport systems
COMMERCIAL DEPT.
MARKETING/SALES MARKET RESEARCH ECONOMIC DEVELOPMENTS Global trade Global industrialization Cargo flows Finished products versus raw materials Policies Economy of scale
COMMERCIAL DEPT.
MARKETING/SALES MARKETING/SALES IN PORTS AND TERMINALS Product Place / Position Price Promotion Personal selling STRATEGY Customer orientated - (Who is your customer) Clear profile of company Additional service rendering Quality in service Reliability
COMMERCIAL DEPT.
MARKETING/SALES ANALYSIS OF PORTS / TERMINAL POSITION Market segmentation Competition analysis Strength/weakness analysis - Capacities - Equipment Management - Finance Techniques - Communication Port charges - Sailing times / Hinterland to/from port Transhipment status - Working conditions - Customs procedures
COMMERCIAL DEPT.
MARKETING/SALES COMPETITION ANALYSIS Identify all. Good/bad competitors Select optimal market share Avoid creating desperate competitors COMPETITION ANALYSIS Competitor satisfied? Possible future moves and how dangerous? Competitor vulnerable? How most damaging retaliation?
COMMERCIAL DEPT.
MARKETING/SALES COMPETITIVE ADVANTAGE Technology leadership by itself rarely leads to success.
COMMERCIAL DEPT.
MARKETING/SALES TARIFFS PRICING Objectives / Determination Break - even analysis Strategy STRUCTURE Infrastructure - Port dues/ charges Super structure - Cargo handling charges Shipping conditions (cif/fob)
COMMERCIAL DEPT.
MARKETING/SALES TARIFFS PORT DUES/CHARGES PILOTAGE -Draught - Sea/Harbour - Distance TUGBOATS - Ships l.o.a. Distance - per Tug. PORT DUES - Category - Ships GRT - cargo load/disch. (ton) Frequency reductions. WHARFAGE - cargo load/disch via quay QUAYDUES - Ships l.o.a./day (UN)MOORING - Ships l.o.a.
COMMERCIAL DEPT.
MARKETING/SALES TARIFFS CARGO HANDLING CHARGES: MULTI USER TERMINAL: See example DEDICATED TERMINAL: Total amount/yr: Fixed costs (Per throughput category) Amount/ctr: Variable costs VIRTUAL TERMINAL Contract identical to Dedicated Terminal but physically other arrangement.
COMMERCIAL DEPT.
MARKETING/SALES CONTRACTS MULTI USER TERMINAL CONTRACT CONTENTS: 1.00 Definitions 2.00 Service 3.00 Duration of contract 4.00 General description of services 5.00 Operations
COMMERCIAL DEPT.
MARKETING/SALES CONTRACTS 6.00 Liabilities 7.00 Jurisdiction 8.00 Assignments 9.00 Payments 10.00 Translation Appendix I Rates Appendix II Adjustments Appendix III Reporting and Documentation
COMMERCIAL DEPT.
MARKETING/SALES CONTRACTS RATES (As per clause 5.00: Operations - Description of services (detailed) LOAD/DISCHARGE LINE HAULIER: per move, incl free storage period - 24 hrs./day Holiday/ Weekend surcharge. T/S: per move - separate Line Haulier - Feeder. RECEPTION/DELIVERY: Truck/Rail: per move - 16 hrs. day Surcharge for other times.
COMMERCIAL DEPT.
MARKETING/SALES CONTRACTS LOAD/DISCHARGE FEEDER (BARGE): Per move, 24 hrs/day Holiday/Weekend surcharge. STORAGE: Full: beyond free period: TEU/day MT: Free allotment:TEU/day or TEU/day/month, thereafter TEU/day. SHIFTING: Same bay, per ctr. Via quay: per ctr. (= 2 moves) SURCHARGES: Per gang/shift
COMMERCIAL DEPT.
MARKETING/SALES CONTRACTS IDLE TIME/WAITING SHIPS ARRIVAL: Beyond 1-2 hrs. per gang/hour REFRIGERATION: Per ctr./24 hrs. LOAD/DISCH. NON STAN-DARD CTRS.: Per move or Surcharge (%) on basis rate. LOAD/DISCH. UNCONT. CARGO.: Per ton
COMMERCIAL DEPT.
MARKETING/SALES CONTRACTS CFS Stuffing, stripping, re-vanning: per ton. Reception/delivery: per ton.(To cargo interests ?) Direct ex/into truck, wagon, barge. General, Palletized, Reefer, (IMO) cargo. Storage: Open/Shed: beyond free period: ton/day. GENERAL: EXTRA SERVICE ON REQUEST: Per Foreman/Labourer/hour or shift.
TERMINAL CONTRACT
Guaranteed Production Clause: Example: 1500 moves/24hr or pro rata Non - Performance Clause: (Penalty Clause) If guaranteed production not achieved: Terminal to pay a penalty to the Line of $1000 per extra hour.
COMMERCIAL DEPT.
MARKETING/SALES PROMOTION Advertising Public relations Exhibitions Conferences etc. Personal selling PERSONAL SELLING KNOW THE MARKET KNOW DEVELOPMENTS (ANTICIPATION) KNOW YOUR CUSTOMER KNOW YOUR COMPANY KNOW YOUR TARIFFS
TECHNICAL DEPARTMENT
Equipment Office / Site Maintenance & Repair Stockkeeping (Spareparts) Planning/allocation Equipment lease / hire Husbandry (telephone / water) Procurement/Claims Research & Development
TECHNICAL DEPARTMENT
TECHNICAL DEPARTMENT
MAINTENANCE & REPAIR
EQUIPMENT MAINTENANCE Schedules factory / supplier Coordination with Operations Inspections Safety certificates (Labour Inspection) WORKSHOP REQUIREMENTS Overhead crane Central systems: Lub. Oil Hydrolic oil Water suppl Grease
TECHNICAL DEPARTMENT
MAINTENANCE & REPAIR
Central air system 12 atm. - two compressors Hand tools (air + electric) Lifting equipment for changing wheels Fixed and/or mobile working platforms Spare part store/ administration Electric welding machines + burner
TECHNICAL DEPARTMENT
MAINTENANCE & REPAIR
Ventilated battery charge/store room + testing equipment Drilling and grinding machines Car lift (6 -10 tons) Hydraulic lifting tools for cranes, up to 50 tons Steam cleaner Electric terminals: 220 - 380 V 16 - 63A Diesel fuel pump El.power supply abt. 120 kwh.
TECHNICAL DEPARTMENT
MAINTENANCE & REPAIR
TYPICAL MAINTENANCE SCHEDULE DIESEL ENGINED EQUIPMENT DAILY Engine control: water, oil, V-belts Electrical: generator, safety functions, travel & working lights General: tyres, ladders, safety guard, mirrors, fuel
TECHNICAL DEPARTMENT
MAINTENANCE & REPAIR
WEEKLY/50 HOURS Check: tyre pressure, oil levels, generator, motors, battery Lubricate:drive chains, wheel suspensions, steering linkage, splains on drive shafts. 250 HOURS Renew: engine oil, oil filters, air filters Check:cable reels and connections, generator revs, voltage, brakes.
TECHNICAL DEPARTMENT
MAINTENANCE & REPAIR
500 HOURS Check: speed control of all engines and systems 1000 HOURS Check engine-fuel injectors, adjust valves, clean radiator Internal check of all electric motors, bearings, doors (water-proof) Check bolt connections on main frame, wheel suspensions, generator set and motors. Lubricate hoist- and antisway cables.
TECHNICAL DEPARTMENT
STOCKKEEPING
Own stock of spareparts to be ascertained very carefully Supplies from dealer / importer (availability - notice - quantity)
TECHNICAL DEPARTMENT
EQUIPMENT LEASE / HIRE
Flexibility Type of equipment Availability Average requirement basis for own investments Extras hire per day / week / month
TECHNICAL DEPARTMENT
HUSBANDRY
Telephone connections Water supply Power supply
TECHNICAL DEPARTMENT
PROCUREMENT CLAIMS Separation user/buyer sales/claims Minimum three competitive offers Comparable Quality / delivery time Available spareparts Quantity rebates
TECHNICAL DEPARTMENT
RESEARCH & DEVELOPMENT
Technological developments Depending on terminals market position and size R&D Philanthropist
SECURITY/SAFETY DEPARTMENT
STAFF ONLY (??) (CONTRACTING OUT) Gate keeping Surveillance Supervision fire fighting/life saving equipment First aid - accidents (Un)mooring vesssels
SECURITY/SAFETY DEPARTMENT
SUPERVISION SAFETY / ENVIRONMENTAL RULES Waste disposal Prevention oil pollution Traffic/safety signs Training First Aid certificates Consultation/agreements Fire Brigade/Ambulance Accident register Labour plan (Safety-Health-Wellbeing-Environment) Annual Report
OPERATIONS DEPARTMENT
PLANNING VESSEL OPERATION LANDSIDE OPERATION OTHER ACTIVITIES
OPERATIONS DEPARTMENT
OPERATIONS DEPARTMENT
KEY WORDS Flexibility Adaptability Anticipation TARGETS High productivity/service level Optimal use of capacities Operating at lowest possible costs
OPERATIONS DEPARTMENT
PLANNING
COMMUNICATION EXTERNAL INFO from Ships Agent Long Term Schedule Coastwise Schedule Delivery Information (IM - T/S) Booking Information (EX) Container Announcing List Late Deliveries (EX)
OPERATIONS DEPARTMENT
PLANNING
Customs Port Authority Trucking Companies Railways Feederlines (T/S) (Inland Waterway Transport) Husbanding Services (Repairs Laundry - Stores)
OPERATIONS DEPARTMENT
PLANNING
LONG TERM SCHEDULE: Ship & Voyage nr. (Loading) Ports and dates (Discharging) Ports and dates (Transhipment) Ports and dates. Guaranteed berth/gang/production required Fixed dates for export cargo. Tight planning is required
OPERATIONS DEPARTMENT
PLANNING
COASTWISE SCHEDULE: 10 - 14 days before arrival Ship & Voyage nr. Ports Hours in port (ETA - ETD) Closing dates. FCL: 12 hours before ETA LCL: 24 hours before ETA
OPERATIONS DEPARTMENT
PLANNING
DELIVERY INFORMATION Discharging/Yard planning - Import Delivery Information Form 20/40 ctr. Per Operator Weight Specials (OH - OW - IMO) Reefers + Temperature Mode of delivery IMPORT - T/S + particulars
OPERATIONS DEPARTMENT
PLANNING
BOOKING INFORMATION Yard planning- Export Start one week before arrival, daily updated. Quantity 20/40 per Operator and per destination Weight Class Specials (OH + OW + IMO) Reefer + Temperature
OPERATIONS DEPARTMENT
PLANNING
CONTAINER ANNOUNCING LIST Final Booking List Loading Instruction Numerical Order Per Line (Consortia - Alliances) Further as per Booking Info. LATE DELIVERIES. To be agreed upon. Limited quantity, not hampering the operations, otherwise for account of shipping company. Exact time of arrival and particulars must be available.
OPERATIONS DEPARTMENT
PLANNING
CUSTOMS Customs clearance on board, but before arrival manifests and export documents are delivered to customs office. Loading lists (Feeders, truck, railway) to be accompanied by relevant customs documents to prevent delays.
OPERATIONS DEPARTMENT
PLANNING
PORT AUTHORITY. Declaration of Dangerous Goods (Import/Export) including stowage positions. Permits in case of repairs with open fire (burning - welding) Berth allocation TRUCKING COMPANIES Pick up at random, no notice, but certain regulation is required in order to prevent congestion. Priority for perishable cargo.
OPERATIONS DEPARTMENT
PLANNING
RAILWAYS Info to Railway Company for planning purposes; containers are allocated to specified wagons. Direct/Indirect loading? FEEDERS (INLAND WATERWAYS) Stowage info/planning Berth/labour/equipment allocation.
OPERATIONS DEPARTMENT
PLANNING
HUSBANDING SERVICES Coordination with Terminal Operator Close contact in order not to hamper the operation. INTERNAL: SHIPPLANNING - EXPORT Outline Stowage from principal. (Central Stowage Office - Central Coordinating Office ) IMO/Specials appointed slots. Operation Plan Loading/discharging list sequential. Shiftlist.
OPERATIONS DEPARTMENT
PLANNING
SHIPPLANNING - EXPORT Container Announcing List 20/40/45/48/49/52/53 ?? Destination Weightclass: MT-10-15-20->20t Yardposition - loading sequence. Max. Stackweight Stability/Trim - parameters. SHIPPLANNING EXPORT Loading List Sequential
OPERATIONS DEPARTMENT
PLANNING
YARDPLANNING - EXPORT 20/40/45/ 48/49/52/53 ???? Destination Weightclass: MT-12-20->20t Specials (OH - OW - OL - Flat-beds Reefers IMO ctrs - IMO segregation as per vessel regulations (port areas)
OPERATIONS DEPARTMENT
PLANNING
SHIPPLANNING - IMPORT Ships Stowage Plan Discharging List Sequential YARDPLANNING - IMPORT Outline Planning - T/S per destination - Line etc. Import - truck/rail/CFS - at random max. 2-high to prevent excessive shifting. RTG stacking: 2 - h: one slot open in top tier 3 - h: two slots open in top tier
OPERATIONS DEPARTMENT
PLANNING
DANGEROUS GOODS IMO - Classification Separate stacking/stowage Water/liquid tight surface. Special provisions for leaking cargo - ability to collect min. contents of one tanktainer. Protective clothing: overalls, gloves, boots, masks. Availability of daily stock- reports incl. yardposition.
OPERATIONS DEPARTMENT
PLANNING
TOTAL PLANNING OPERATIONS PLAN: Working times Cranes/Gangs per shift Crane division - separation Longitudinal section Discharge - Loading sequence: Total Vessel Per Bay Per Cell Terminal Sailing Report (Reporting) Electronic Data Interchange (EDI) EDI: Structured data and standard messages. United Nations Joint EDIFACT Board.
OPERATIONS DEPARTMENT
PLANNING
EDIFACT - MESSAGES STOWAGE INFORMATION Bayplan-in BAPLIE Stowage instructions MOVINS Bayplan-out BAPLIE DISCHARGE DEEPSEA Call info CALINF Ctr. pre-arrival adv. COPRAR Ctr. arrival info COARRI
OPERATIONS DEPARTMENT
PLANNING
LOADING DEEPSEA Call info CALINF Ctr. pre-dep. Advice COPRDP Ctr. dep. Confirm CODEPA LANDSIDE OPERATION (Road/Rail/Barge) Ctr. release order COREOR Ctr. pick-up notice COPINO Ctr. departure conf. CODECO LANDSIDE OPERATION (Road/Rail/Barge) Ctr. Accept. order COACOR Ctr. Arrival notice COARNO Ctr. Arrival confirm COARCO
OPERATIONS DEPARTMENT
PLANNING
BERTH ALLOCATION WINDOWS as per Long Term Schedule agreement. To be adjusted as required and possible. Flexibility!!
OPERATIONS DEPARTMENT
VESSEL OPERATION
24 hrs/day - 7 days/week. Max. 4 cranes - 4 RTGs per vessel. Max. Productivity: 100 ctrs/hr. Guaranteed productivity: e.g. 1200 ctrs/24 hrs.
OPERATIONS DEPARTMENT
VESSEL OPERATION
LABOUR/EQUIPMENT Gangsize conventional Full Container Operation. 2 Cranedriver/Radioman 1 RTG driver 4-5 Tugmasters (MTS - 2) 2 Checkers 3 Lashing men. Productivity: 180 - 200 ctrs/shift.
OPERATIONS DEPARTMENT
VESSEL OPERATION
Gangsize (technically) dependent on phase of automation and vessel construction. (Near) future??: 2 Cranedriver/Radioman - AGV - ASC/OHBC ? Checkers (container identification?) ? Lashing men. (Open Hatch + Guides on deck vessels?)
OPERATIONS DEPARTMENT
LANDSIDE OPERATION
LABOUR/EQUIPMENT Receiving/delivery 16 hrs/day - 5/6 days/week Housekeeping 2 RTG drivers 2 Checkers 2 ECH FLTs (MTs) 4 Tugmasters
OPERATIONS DEPARTMENT
LANDSIDE OPERATION
LABOUR/EQUIPMENT CONTAINER FREIGHT STATION CFS 8 hrs/day - 5days/week Per stuffing/stripping gang: Palletized: 1 FLT + 2 Lab. Conventional: 1 FLT + 4 Lab.
TERMINAL OPERATIONS
GENERAL ASPECTS
CONTAINER FREIGHT STATION CFS. Stuffing/Stripping into/out of container. Re-Stuffing/Consolidation. Receiving/delivery LCL cargo Platform shed FLTs 2-3 tons cap.
OPERATIONS DEPARTMENT
OTHER ACTIVITIES
AGENCY SERVICES MT CONTAINER DEPOT TRUCKING CONTAINER REPAIR FREIGHT FORWARDING
TERMINAL MANAGEMENT
MANAGEMENT BY OBJECTIVES (BUDGET) COMMUNICATION VIA OVERLAPPING CIRCLES WORKS COUNCIL LABOUR MEETINGS MORNING PRAYERS OPERATIONS TEAM (INFO TEAM) MANAGEMENT TEAM
TERMINAL MANAGEMENT
WORKS COUNCIL Regulated by law Right of advise Right of approval Right of appeal Works council meeting - 6/yr Consultative meeting - 6/yr chairman in turn
TERMINAL MANAGEMENT
LABOUR MEETING Periodic (weekly) Assistent Manager Foremen Labourers Information about running projects Evaluation, learning from mistakes Information about new projects Feed back from labour regarding: Safety Production Better use of equipment New ideas
TERMINAL MANAGEMENT
MORNING PRAYERS Daily Operations Manager - Chairman Comm. Manager Assistent Manager TD Planning employee Proceedings/productions last 24 hrs. Changes in planning Aob.
TERMINAL MANAGEMENT
OPERATIONS TEAM Weekly Operations Manager - Chairman Assistent Managers Info ex/to MT Operational developmentsProductions Yard Lay-out Drastic repairs equipm/site Significant oper. developm.
TERMINAL MANAGEMENT
(INFO TEAM) Monthly Managing Director - Chairman (Members MT) Staffemployees: Procurement Claims Security/Safety General Info
TERMINAL MANAGEMENT
MANAGEMENT TEAM Weekly Managing Director - Chairman Dep. Man. Dir. (Comm. Dept.) Operations Manager Technical Manager Human Resources Manager Controller MANAGEMENT TEAM Budget - put together/discuss P+L account Periodic overviews Possisble measures Any significant development
TERMINAL MANAGEMENT
BOARD OF COMMISIONERS Periodically/Events SHAREHOLDERS MEETING Annual Approval Dividends