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Communication and Its Process

Communication is the process of transmitting information from one person to another. It involves encoding a message, transmitting it through a channel, decoding and understanding the message, and providing feedback. The key components of the communication process are the sender, message, encoding, channel, decoding, receiver, and feedback. Effective communication is bidirectional, involves understanding as well as sharing information, and uses both verbal and nonverbal methods of exchange.

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Ayaz Ahmed
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32 views

Communication and Its Process

Communication is the process of transmitting information from one person to another. It involves encoding a message, transmitting it through a channel, decoding and understanding the message, and providing feedback. The key components of the communication process are the sender, message, encoding, channel, decoding, receiver, and feedback. Effective communication is bidirectional, involves understanding as well as sharing information, and uses both verbal and nonverbal methods of exchange.

Uploaded by

Ayaz Ahmed
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Communication and

Its Process.

What is Communication?
Communication

is
the
art
of
transmitting
information, ideas and attitudes from one person to
another. Communication is the process of meaningful
interaction among human beings.

Personal process
Occurs between people

Involves change in behaviour


Means to influence others
Expression of thoughts and emotions through words &

actions.

Tools for controlling and motivating people.


It is a social and emotional process.

Features of Communication
Two-way Process
Information Sharing and Understanding
Verbal and Non-Verbal.

Circular Flow.
Goal Oriented.
Continuous Process
Pervasive Activity.

Message: Message is a key idea that the sender wants to

communicate. It is a sign that elicits the response of recipient.


Communication process begins with deciding about the
message to be conveyed. It must be ensured that the main
objective of the message is clear.

COMPONENTS OF COMMUNICATION
PROCESS
Sender / Encoder

Sender / Encoder is a person who sends the message. A


sender makes use of symbols (words or graphic or visual
aids) to convey the message and produce the required
response.
For instance - a training manager conducting training for
new batch of employees. Sender may be an individual or a
group or an organization. The views, background,
approach, skills, competencies, and knowledge of the
sender have a great impact on the message.

Encoding Encoding is the process where the

information you would like to communicate gets


transferred into a form to be sent and decoded by the
receiver.

Channel Channels are the way you convey your

message. These channels include verbal such as telephone,


and face-to-face conversations as well as non-verbal such as
e-mail and text messaging. Each individual channel has its
strengths and weaknesses in terms of communicating.
For instance - Written medium is chosen when a message has to
be conveyed to a small group of people, while an oral medium is
chosen when spontaneous feedback is required from the recipient
as misunderstandings are cleared then and there.

Decoding Decoding is on the receiving end of

communication. This stage is just as important as


encoding. Communication can go downhill at this
stage if the receiver is not practicing active listening
skills or if they do not possess enough information to
accurately decode the message

Receiver - Receiver is a person for whom the message is

intended or aimed. The degree to which the decoder


understands the message is dependent upon various
factors such as knowledge of recipient, their
responsiveness to the message, and the reliance of
encoder on decoder.

Feedback - Feedback is the main component of

communication process as it permits the sender to


analyze the efficacy of the message. It helps the
sender in confirming the correct interpretation of
message by the decoder. Feedback may be verbal
(through words) or non-verbal (in form of smiles,
sighs, etc.). It may take written form also in form of
memos, reports, etc.

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