LOGICAD

KICK-OFF MEETING,
Zaragoza 21st and 22th November 2012

AGENDA MEETING
Wednesday, 21st of November 8:30 8:45 Meeting at the hotel and Transfer from hotel
to ITA

09.00 9.15 Welcome by host representatives Rosana Montn / Elena Pallares

09.15 Partner presentation Short introduction of all participants
Hungarian Logistics Association (Hungary)
Daugavpils University (Latvia)
MECB Ltd (Malta)
University Politehnica of Bucharest, CAMIS Centre (Romania)
TECNALIA (Spain)
ITA (Spain)

10.20 Presentation on the LogiCAD project reviewing project : Elena Pallars ITA
10.40 Presentation of the euCAD project Catalin Amza project manager, Jonathan Borg steering
committee
11.15 Coffee break
11.30 Introduction To Logistics Systems To See How CAD Can Help by Hungarian Logistics
Association
11.45 Setting up of Project Committees and responsible of each workpackage
12.15 Preparation of Gantt Chart & Work Distribution Amongst Partners (I)
13.45 Lunch
15.15 Workpackages and reviewing project
Finalization of Gantt Chart with Work Distribution & Meeting Dates (II)
Elena Pallares Beamonte, Catalin Amza, Jonathan Borg

17.00 Day 1 Closure/Summary

AGENDA MEETING
Thursday, 22th of November

8:30 8:45 Transfer from hotel to ITA

09.15
09.30
10.00
10.30
11.00

13.00 Lunch

14.30
15.00
16.15
16.45

Introduction to Day 2 Agenda Elena Pallares Beamonte

Project Management Mechanisms: communication plan and tools
Project Dissemination Plans
Coffee break
Administrative & Financial Project Handbook

Templates For Facilitating Project Work & Management: templates, interim and final report
An Explanation to EU Administrative, IPRand Financial Rules:
Planning of 2nd LogiCAD Meeting
Meeting Closure and summing up

 Where are we?

Who are we?
What do we do?
09.15 Partner presentation Short introduction of all
participants

Aragon Institute of Technology

(video)

Logicad Project
Who are the partners?

Hungarian Logistics Association (Hungary)

Daugavpils University (Latvia)
MECB Ltd (Malta)
University Politehnica of Bucharest, CAMIS
Centre (Romania)
TECNALIA (Spain)
ITA (Spain)

Partner Presentation

VIDEO

Zaragoza city
Zaragoza, also called Saragossa in English, is the capital city
of the Autonomous Community of Aragon (Spain) and the
5th largest Spanish city in inhabitants: 701.000 inhabitants.
Region of Aragn: 47.720 Km2 / 1.350.000 inhabitants
Industrial Region / Rural opportunities
6th Spanish / Rent per capita
ITA: Aragon Institute of Technology
208 people
18 M Budget (2011)
+ 50 European projects

ITA OBJECTIVES
The Aragon Technology Institute (ITA)
belongs to the Department of
Industry and Innovation of the
Government of Aragon. Its objective
is the promotion of research,
development and innovation (R+D+i)
in the business sector. ITA Services
are specially addressed to SMEs.

MISSION
ITA features as a key element in the
innovation policy of the Government of
Aragon, having as its aim the fostering of
competitiveness in business and
supporting the creation of new sectors
through the generation, training,
adaptation, transfer and diffusion of
innovative technologies within a
framework of collaboration with other
organisations

TRAINING DIVISION
ITA designs and develops training
programswith the objective of facilitating the
transfer of the results obtained from technical
applied research carried out by the different
working areas within the organisation.
Design Training courses contribute to the
development of company strategies for
improving the professional qualifications and
competence of personnel in their positions of
work.

TRAINING AREA
e-learning
Eight years ago, ITA launches an elearning platform. ICT or distance
training, via Internet, using the
opportunities offered by ICT in order
to facilitate access to training of theProjects
greatest possible number of users The department develops and
with convenient timetables and
manages training projects and
without the obligations imposed byprovides related assistance to help
on-site training.
strengthen professional attainment,
competitiveness and business
Technology Dissemination
development in rural areas
Organisation of meetings and
congresses for the promotion of new
technologies and working methods,
the exchange of ideas and the
generation of projects.

10.20 Presentation on the

LogiCAD project reviewing
project

Reviewing the Project

National Priorities:
* LOGICAD Projec. The goal is to propose
solutions
and
new
tools
to
reduce
imbalances between supply and demand of
employment in the logistic sector, offering
innovative answers, specific training and
practical systems to reduce this imbalance.
LOGICAD encourages the use of ICT and elearning methods.
Another important aim is to train people with
digital and technological skills.

How you will address these

specific national priorities?
The project will deal with the new skills
needed in the future about new professional
profiles that will make up logistics sector and
will provide these logistic companies and
professionals just in time training
through ICT, elearning systems, Computer
Aided Design (CAD) technologies, and new
pedagogies that facilitate the transfer of
know-how in the workplace, focusing on CAD
for logistics stakeholders.

WHY IS THIS PROJECT

NECESSARY?

3 levels of Transfer of
Innovation

Type of transfer:
geographic level
Transfer the innovation arising from the euCAD
Project.

Type of transfer: SECTORIAL

This Transfer of Innovation will be

implemented by:

a) Customizing the euCAD Framework to match the

needs of Logistics Service Business stakeholders.
(background knowledge in CAD technology is different in both
sectors)

b) Developing and expanding CAD training content for

the Logistics Service Business stakeholders .
(background knowledge in CAD is different and Logistics Sector has
different sub-sectors such as maritime logistics, land transport
logistics and warehousing logistics)
c)

Developing CAD vocational skills Certification and

Examination

And why
Aragon Institute of
Technology?
ITA eLogistica, is a Spanish National
Centre of Knowledge in the application of
Information Technologies and
Communications to the resolution of
problems in the field of integral logistics.
As a nonprofit technology centre which
main objectives are the generation,
adaptation, transfer and dissemination of
knowledge in the application of ICT for
the integral logistics, focusing on process
optimization and agents' integration
along the supply chain in order to develop
green and a collaborative logistics

INNOVATIVE RESULTS ON WHICH THE PROJECT IS BASED

Catalin Amza project manager,

Jonathan Borg steering committee

EUCAD PROJECT: Presentation

10.40 Presentation of the euCAD project
Catalin Amza project manager,
Jonathan Borg steering committee

Coffe Breack

11.15 Coffee break

11.30
Introduction To Logistics Systems
To See How CAD Can Help Logistic
Sector? Hungarian Logistics
Association

Project Committees and

Workpackage responsibles

Structure of
Consortium partners

9 WorkPackages

WP1: Management and

coordination
Package Leader: Instituto Tecnolgico de Aragn
Aims: - Execution of management activities aimed with high quality,
time and resources efficient implementation of the project.
- Rules and regulations of the project
Activities:
A1.1 - Kick off meeting concerning coordination of the project and
methodology matters
Preparation and implementation of the communication mechanisms
for the project consortium (webpage based tool + communication
rules)
A1.2 - Preparation implementation of the Protocol of Transnational
Cooperation
A1.3 - Day to day coordination of the project activities.
A1.4 - Financial and organizational coordination.
Methodological Tools:
Moodle Platform, Communication Tools: Skype, Forum, blogs, Doodle

WP1: Management and

coordination

Short description of results:

1.- Consortium Agreements

2.- Protocol of Transnational Cooperation &
Communication
3.-Evaluation Plan: This will indicate the goals,
schedule and methods used to evaluate and
ensure high quality standards of the LogiCAD
project implementation. It will be carried out
by P1 and approved by the Steering
Committee
4.- Monitoring and Evaluation report Year 1
5.- Monitoring and Evaluation report Year 2

WP2: Logistics Stakeholders

CAD Skills Requirements
Package Leader: Instituto Tecnolgico de Aragn
Aims: - Customize the euCAD Framework now for stakeholders
coming from the Logistics Sector
Activities:
A2.1 Motivating Logistics Stakeholders in applying CAD in their work
A2.2 - Identifying the (CAD) Skills Requirements of Logistics
stakeholders (thanks a questionnaire generated by partners to
help identify the needs in terms of both 2D and 3D CAD training
with respect to the logistics sector)
Methodological Tools:
Testing and definition of Logistics Stakeholders CAD Skills
Requirements to define modules into the LogiCAD Vocational
Training system architecture

WP2: Logistics Stakeholders

CAD Skills Requirements

Short description of results:

6.- Survey on the CAD Skills Requirement for
Logistic stakeholders
7.- Why CAD for Logistics Sector
Stakeholders? (This will be aimed at
motivating the target audience on typical
CAD applications and hence the benefits of
acquiring CAD skills)

WP3: Tailoring euCAD Framework For

Logistics Stakeholders
1st Level of TOI
Package Leader: MECB (Malta)
Aims: To find optimum possibilities to apply the euCAD project
results to the new target group and for logistic domain.
Activities:
A3.1 Establish possible methods of tailoring existing euCAD
framework for logistics stakeholders
A3.2 - Design of LogiCAD framework architecture
- Marketing and dissemination module
- Training module
- On-site mentoring module
- Testing module
- Internal evaluation of the logiCAD Vocational Training system

WP3: Tailoring euCAD

Framework For Logistics
Stakeholders - 1st Level of
TOI

Short description of results:

8.- Possible Methods of Tailoring euCAD
framework for Logistics stakeholders
(in the light of Result 6)
9.- Design of LogiCAD Framework
Architecture (based on euCAD
framework but transferred for
logistics as per Result 6)

WP4 Developing and

Expanding of euCAD
Content for LogiCAD
2nd Level of TOI
Package Leader: University Politehnica of Bucharest
Aims:
To extend and develop the content for the logiCAD framework
proposed in WP3, based on the training material content
developed in the euCAD project
Activities:
A4.1 Developing CAD content for logistics
A4.2 Developing Case studies for CAD in Logistics
A4.3 Developing CAD Training Material for Logistics
Methodological Tools:
Moodle Platform
Social Software and the collaborative learning

WP4 Developing and Expanding of

euCAD Content for LogiCAD
2nd Level of TOI

Short description of results:

10.- CAD Content for Logistics
11.- CAD in Logistics Case-studies
12.- 3D CAD for Logistics Using
Autodesk Inventor
13.- 3D CAD for Logistics Using
Solidworks
14.- 3D Animation for Logistics Sector
15.- Collaborative Design for Logistics

WP5: CAD Skills

Certification and
Examination for Logistics
Stakeholders - 3rd Level
of TOI
Package Leader: TECNALIA
Aims:
How logistics practioners and stakeholders could be best
examined and thus certified in being able to use Computer
Aided Design technology for logistic applications
Activities:
A5.1 To Explore Alternative Ways for Certifications in CAD for
Logistic Stakeholders
A5.2 Generation of Pilot CAD Tests for Logistic Stakeholders
Methodological Tools:
A sustainable and effective examination and certification
mechanism

WP5: CAD Skills Certification

and Examination for Logistics
Stakeholders - 3rd Level of
TOI

Short description of results:

16.- Possible Ways for Certifications in
CAD for Logistic Stakeholders
17.- Set of Pilot CAD Tests for Logistic
Stakeholder

WP6 Evaluation and Impact

Assessment of LogiCAD
Framework
Package Leader: Instituto Tecnolgico de Aragn
Aims:
Evaluation and impact assessment of the LogiCAD Framework
through 2 perspectives:
(i) Internally: at the consortium level i.e. involving the project
partners;
(ii) Externally: at the level of logistics stakeholders
Activities:
A5.1 Internally Evaluation: test the components/modules of
the LogiCAD Vocational Training System framework
A5.2 Externally : to logistics target audience representatives
via pilot tests
Methodological Tools:

WP6 Evaluation and

Impact Assessment of
LogiCAD Framework

Short description of results:

18.- LogiCAD Framework Evaluation
Mechanism
19.- Report summarizing the Results of
Internal Tests
20.- Report summarizing the Overall
framework Evaluation & Impact

WP7 Targeted
Dissemination
Package Leader: HLA (Hungarian Logistic Association)
Aims:
To disseminate the results obtained from the project to relevant
logistic sector stakeholders, partner countries and other EU
member states.
Activities:
A7.1 LogiCAD Project branding activities
A7.2 Website, e-learning platform, youtube channel, facebook, twitter, links to other
organizations, etc.
A7.3 Regional seminars
A7.4 LogiCAD Promotional Materials
A7.5 Project related Publications.
A7.6 LogiCAD In-Service Training Course : Grundtvig training course will be
registered for one of the countries of the consortium.
A7.8 LogiCAD On-site Mentoring Activities
A7.9 LogiCAD Final Conference

WP7 Targeted
Dissemination

Methodological Tools:
- Promotion activities through logistic
associations, industrial networks, clusters
and other related sectors: vocational
training, research centres, TICs
- Dissemination in training courses
- Forums and other International events
- Publication of events, results, seminars,
training pilots in Social Networks

WP7 Targeted
Dissemination

Short description of results:

21.- LogiCAD Project Branding
22.- LogiCAD Project Web Services (BLOG-website, e-learning
platform, MOODLE E-learning Platform, youtube channel,
facebook, twitter, links to other organizations
23.- Project Seminars
24.- LogiCAD Promotional Materials : ads, newsletters, articles
disseminations, public events, web-dissemination USB sticks,
pens
25.- Project related Publications
26.- Application for Grundtvig In-Service Course
27.- LogiCAD On-site Mentoring Report
28.- LogiCAD Final Conference

WP8 Targeted
Exploitation

Package Leader: TECNALIA

Aims:
Targeted Exploitation Plan taking into
consideration those LogiCAD project
results/products that have a potential for
reuse.
Activities:
A8.1 Definition of an Exploitation Plan
A8.2 Generation of an IPR Agreement

WP8 Targeted
Exploitation

Short description of results:

29.- Sustainable Exploitation Plan
30.- Project IPR agreement

WP9 Quality
Management

Package Leader: Daugavpils University

Aims:
To ensure the global quality of all procedures and
activities of the logiCAD project, including all
results.
Activities
A9.1 - Drafting of the Quality Assurance plan
A9.2 - Drafting of the Quality Assurance documents
A9.3 - Generation of Quality management reports
Methodology
Evaluation tools will be used both by internal and
external evaluators, such as questionnaires,
interviews,
observation,
document
analysis,
website analysis and focus groups.

WP9 Quality
Management
Short description of results:
31.- Quality assurance plan
32.- Quality assurance documents
33.- Quality management reports

QUALITY
MANAGEMENT
PLAN

The leader of this wp will produce

four management reports each year
detailing the status of the project, its
activities, financial situation, issues
arising and achievements.
This report is designed to ensure
quality and compliance of the project
deliverables against the proposal at
an operational level.

Quality Management
Plan
The QMP will clearly states the:
procedures, criteria and resources for monitoring and evaluation of
the project;
procedures, criteria and resources for internal and/or external
evaluation - including quality control and testing
The target partnership members, SMEs, and other stakeholders
(training institutions, educational bodies, SMEs...) will participate in
the process of project evaluation. The SMEs and pilot participants
will be fulfilling research questionnaires concerning quality and
impact of project actions.
We will also conduct external evaluation of the projects products
quality. It will be conducted by heading in the field experts with at
least 10 years experience in the field of SME development and
organizational education. They will also indicate the rate of
potential LOGICAD use in the future.

33 Results (annex
document)
Doubts, questions
reviewing results, tasks

Time for analyzing

each result for each
responsible

12.15 Preparation of Gantt Chart

& Work Distribution Amongst
Partners

ANNEX: Gantt Chart

LUNCH

Finalization of Gantt Chart with

Work Distribution & Meeting
Dates

Meeting Dates
October 2012: 1st meeting: Zaragoza
(Spain)
June 2013 : 2nd meeting: Latvia
November 2013 : 3rd meeting: Malta
June 2014: 4 th meeting: Romania

Thursday, 22nd of
November
Project Management Mechanisms:
communication plan and tools
Methodological Tools:
Blog Logicad,
LOGICAD Moodle Platform, and other
Communication Tools:
Virtual Meetings by Skype, Forum,
transnational meetings..

Thursday, 22nd of
November
Blog Logicad:
http://www.logicadproject.eu/wordpress
LOGICAD Moodle Platform:
www.logicadproject/moodle
User: administrator
Password: Logicad.2012
Virtual Meetings by Skype

Thursday, 22nd
November

ACCESS to MOODLE and BLOG LOGICAD

Vera Boronenko (LATVIA):
User: vboronenko
Password: V.4.Boronenko
Catalin Gheorghe Amza (ROMANIA)
User: cgheorghe
Password: C5.gheorghe
Jonathan Borg (MALTA)
User: jborg
Password: J.7.Borg
Adrienn Adorjn (HUNGARY)
User: adrojan Password: A.4.Adorjan
Miguel Iigo (SPAIN)
User: minigo Password: MI.9nigo
Elena Pallares (SPAIN)
User: epallares
Password: Elenusky.2012

Project Dissemination Plans

objectives:
1. Reaching all institutions who
support SMEs development in the
project countries
2. Teach the pilot phase
beneficiaries in the way allowing
them to use LOGICAD
3. Communicating the effects of
program to media, the contracting
authorities and other institutions

Project Dissemination
Plans
How and when?
October 2012- February 2013 setting up of a project
website- Blog
February-September 2013 project promotion among SMEs
(direct marketing, ads, and articles) as well as to indirect
beneficiaries and important stakeholders such as social partners.
Also dissemination of initial project information to the media will
be done. HLA will prepare a Plan Dissemination
- February 2012 - October 2013 on-going information about the
project posted on the website-Blog
- September 2013 August 2014 preparation and presentation
on the website electronic media advises concerning the project
- September 2014 final project conference, potentially project
showcases

Other activities will be

made to disseminate the
project:
All partners will be involved in the valorization activities. HLA will be responsible for
coordination in this respect:
Information about the Project on each Organization website (25.000 visitors every
month),
Social networks: Facebook, twitter, linkedin groups..
Organization mailing list (10.000 subscribers)
Logicad Newsletters
Bulletin sent to all Spanish Members (1200 members by Tecnalia; 1000 by ITA).
Publish information about the Project at yearly General Assembly (By Tecnalia)
Dissemination between the Associated enterprises
Spread information about the Project in International networks Euroguidance
Germany, collects 120 organizations delivering career guidance...
Inside of estrategies of dissemintaion in our case, we tkink about the inluding the
experience, documents and service on the project in the web-platform and to
include news and events in our bulletin web.
Tecnaliall contact with a center of innovation of VET in euskadi, cluster of movility
and logistyc in euskadi, developmen agreement to promote the initiative.
ITA through ICT4LOG CenterSpanish Center of knowledge in the application of
Information and Communication Technologies into the resolution of Logistics
problema

Administrative &
Financial Project
Handbook
Elegible Costs:
From 01/10/2012 to 30/09/2014 (Project Life)
Justification: Each 11 months
1st Interim report:
From 01/10/2012 to 31/08/2013
Deadline: 18/09/2013
Final Report:
From 01/10/2012 to 31/08/2014
Deadline: 18/09/2014

Administrative &
Financial Project
Handbook
Payments*:
1 payment:
40% total Budget (november)

2 payment:
40% total* (after 1st Interim report and only if
the partner has spent almost 70% first payment )

3 payment:
20% after Final Report*
*All payments shall be regarded as advances pending explicit approval by the Steering

Committee and OAPEE of the interim and final report, the corresponding cost statement and
the quality of the results of the project.
(Article 7 Contract :7.5 and 7.6)

Financial Justification:
Notes
Travels
Travels from people outside of the organisation: Other costs
Travel costs Staff: See maximun by day including logement
(Annex)
Template for travels costs (annex)
Its necesary to save travel bills, tickets, air and train tickets
and boarding passes. Real cost and the cheapest way.
It's possible to justify with daily assignment
Contracts o subcontratation:
< 12500 euros
one invoice with an explanation in english
12.500 euros to 25000 euros
It must been included 5 offers
It has to save invoices and payment justifications
Maximun; 30% Direct costs
Template : Annex

Financial Justification:
Notes
Other costs:
- Audit costs, - Experts, - Intelectual property..
INVOICES
They should include the number of agreement, the name of project, and the
servicie or product acquired. (In English and in eligibility period)
STAFF Costs
They must be justified with Timesheet and Staff Cost Statement
(annex)
One sheet for each employee
Interim report
Translations: It must be explained what it has been traslated in english
Change : All costs have to be justified in euros, and it must indicate the
exchange rate according to the date of payment
Meetings: attendee lists, controls firms, agenda, schedule
and minutes from the meetings ..

Financial Justification:
Notes
Dissemination, web, and other visual identity
It must be included the logo and the Lifelong learning Logo

Templates For Facilitating Project Work & Management:

templates, interim and final report
Ppt template
Word templates
Finantial templates
Travel and Subsistence Costs Statement
Subcontracting costs declaration
Staff Costs Statement
Equipment Costs
Interim report : 2012 not yet (template 2011)
Final Report
HANDBOOK: Annex III Guidelines for administrative and
financial management and reporting

Project Life Cicle

An Explanation to EU
Administrative, IPRand
Financial Rules
Eligibility of Costs:costs must satisfy the following general
criteria :

They must be incurred by legal bodies/institutions of the official consortium

They must relate to activities involving the participants partners
They must be connected with the project (i.e. relevant to the project and be
directly connected with the execution of the project in accordance with the
approved work plan);
They must be necessary for the execution of the project;
They must be reasonable and justified and they must accord with the principles
of sound financial management, in particular in terms of value for money and
cost-effectiveness;
They must be generated during the lifetime of the project
They must be actually incurred by the beneficiary and be recorded in his
accounts in accordance with the applicable accounting principles, and be
declared in accordance with the requirements of the applicable tax and social
legislation
They must be identifiable and verifiable.

An Explanation to EU
Administrative, IPRand
Financial Rules
Noneligible Costs :

Return on capital;
Debt and debt service charges;
Provisions for losses or potential future liabilities (provisions for contractual and moral obligations,
fines, financial penalties and legal costs)
Interest owed
Doubtful debts
Exchange losses
VAT, unless the beneficiary organisation can prove that it is unable to recover it
Costs declared by the beneficiary and covered by another project or work programme receiving a
Community grant Purchase of capital assets - only depreciation is eligible;
In the case of rental or leasing of equipment, the cost of any buy-out option at the end of the
lease or rental period
Costs associated with the preparation of the application for the Lifelong Learning Programme;
Costs of opening and operating bank accounts (transfer costs are eligible);
Costs incurred in relation to any document required to be submitted with the application (audit
reports, etc.);
Costs incurred by silent partners (silent partners can be partners in the consortium on their own
costs but are ineligible to receive funding from the grant);
Contributions in kind (for example: voluntary work).

An Explanation to EU
Administrative, IPRand
Financial Rules
Categories of Eligible Direct Costs
a)Staff Costs

Statutory staff or Temporary staff

In certain cases self-employed persons working for the project can
also be declared under staff costs (see Handbook)
Beneficiaries should report staff costs based on real daily staff cost
rates*, which cannot exceed the maximum rates published in the LLP
Guide of the respective call for proposals on the website of the NA
(http://www.oapee.es/oapee/inicio/servicios/documentos.html). Any
surplus will be considered as ineligible. The veracity of these costs
may be the subject of an audit.
(*The rate of the country in which the partner organisation is registered
will be applied, independent of where the tasks will be executed)

An Explanation to EU
Administrative, IPRand
Financial Rules
Categories of Eligible Direct Costs

b) Travel and Subsistence

a) Travel costs: Travel costs for staff taking part in the project are
considered eligible, provided that they are in line with the partners usual
practices on travel costs.
The travel cost for a journey should include all costs and all means of
travel from the point of origin to the point of destination (and vice versa)
and may include visa fees, travel insurance and cancellation costs.
Reimbursement must be based on real costs, independent of the means
of travel chosen (Partners are required to use the cheapest means of
travel )
b) Subsistence costs: Subsistence costs for staff taking part in the
project are eligible. Subsistence rates cover accommodation, meals and
all local travel costs (but not local travel costs incurred to travel from
point of origin to point of destination).

The reported expenses should respect the maximum rates published on the website of the NA
(http://www.oapee.es/oapee/inicio/servicios/documentos.html).

An Explanation to EU
Administrative, IPRand
Financial Rules
Categories of Eligible Direct Costs

c) Equipment costs

Purchase, rent or lease of equipment (new or second-hand),

including the installation, maintenance and insurance costs, are
considered eligible :
- Only when specific and necessary for achieving the goals of
the project.
- Only the portion of the equipment's depreciation
corresponding to the duration of the project and the rate of actual
use forThe
the total
purposes
of the
project may
be taken into
reported
expenses
for equipment
mayaccount
not exceed
10% of the total direct costs reported for the
project

An Explanation to EU
Administrative, IPRand
Financial Rules
Categories of Eligible Direct Costs

d) Subcontracting costs

To external body, organisation or individual

The management and the general administration of the project
may not be subcontracted

The total reported costs for subcontracting may

not exceed
30% of the total direct costs reported for the
project.

An Explanation to EU
Administrative, IPRand
Financial Rules
Categories of Eligible Direct Costs

e) Other Costs

Dissemination of information, specific evaluation of the project,

audits, translations, reproduction, website, etc.), including the
costs of any financial services (especially the cost of financial bank
guarantees).
From the implementation of specific actions or of products/results
of the project e.g. the organisation of seminars, the production of
proceedings of a seminar, the production of a video, copyrights
and other Intellectual Property Rights, purchase of information
materials
Costs related to the administration of the project
e.g. consumables, supplies, photocopying costs,
telephone costs, internet access, paper, etc., are
covered by the indirect costs of the project

An Explanation to EU
Administrative, IPRand
Financial Rules

Indirect Costs
The corresponding costs need not be justified by accounting
documents
7% is a limit, not a "right"
Examples of indirect costs are:
All costs for equipment related to the administration of the project (e.g. PCs, portables,
etc.);
Communication costs (postage, fax, telephone, internet access, mailing, etc.);
Infrastructure
costs (rent,
electricity,
etc.),
Office supplies;
Photocopies.
The indirect
costs
of the
project
eligiblefor

Community funding is a flat rate amount set at a

maximum of 7% of the total amount of eligible
direct costs

General rules and

remarks for the Interim
and Final Reports

NOTE the following points:

-

Use the appropriate report templates and

financial tables
- Written in the working language of the
consortium
- report and the accompanying products/results
should contain the LLP logo
- All products and results should be submitted
along with the report

Planning
of 2nd
LogiCAD
Meeting

Meeting Closure and summing up