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Taking Charge of Your Time: Presented by

This document outlines a presentation on time management. It discusses [1] common workplace frustrations related to time such as having more tasks than time and people taking up too much time, [2] symptoms of poor time management like missed deadlines and procrastination, and [3] tips for better time management including prioritizing tasks, saying no, and rewarding yourself for completing unpleasant tasks. The goal is to help people balance their responsibilities and use their time more efficiently.

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Dheeraj
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56 views15 pages

Taking Charge of Your Time: Presented by

This document outlines a presentation on time management. It discusses [1] common workplace frustrations related to time such as having more tasks than time and people taking up too much time, [2] symptoms of poor time management like missed deadlines and procrastination, and [3] tips for better time management including prioritizing tasks, saying no, and rewarding yourself for completing unpleasant tasks. The goal is to help people balance their responsibilities and use their time more efficiently.

Uploaded by

Dheeraj
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Yesterday’s history;

Tomorrow’s a mystery.
Today’s a gift —
that’s why we call it
the present!

Taking Charge of Your Time

Presented by
Objectives

■ To increase awareness of your attitude


toward time.

■ To learn to plan time by setting priorities.

■ To identify signs of poor time management.

■ To recognize the benefits of time management

Time_E_HO.ppt: p. 2 Rev. 01/22/99


Biggest Workplace Pressures

According to the Emotionally Charged Workplace


Study (American Management Association),
two of the most common workplace frustrations are:

❖ More tasks/responsibilities than time


to do them

❖ People taking up too much time with


correspondence/meetings

Time_E_HO.ppt: p. 3 Rev. 01/22/99


How Do You Feel About Time?
A stitch in time saves nine.

Time flies.

Time is money.

Why put off until tomorrow what you can do


today?

Make every moment count.

It seems there’s either enough time or money,


but never both at once.
Time_E_HO.ppt: p. 4 Rev. 01/22/99
Symptoms of Poor Time Management

■ A lack of achievement.

■ Deadlines always missed.

■ High proportion of time spent socializing at work.

■ Excessive amount of time on the telephone.

■ Indecisiveness leading to delayed work.

■ Constantly interrupting others and being interrupted.

Time_E_HO.ppt: p. 5 Rev. 01/22/99


Setting Priorities

1. Do my current choices actually reflect my


responsibilities

2. How can I clarify what is of greatest importance to


my work and have my usage of time reflect these
priorities?

Time_E_HO.ppt: p. 6 Rev. 01/22/99


Help for Deciding What Comes Next

■ Define responsibilities

■ Clarify objectives

■ Prioritize activities

■ Identify development vs. maintenance activities

■ Clarify as needed

■ Negotiate deadlines

Time_E_HO.ppt: p. 7 Rev. 01/22/99


Enemies of Time Management

■ Procrastination

■ Clutter

Time_E_HO.ppt: p. 8 Rev. 01/22/99


More Roadblocks to Successful
Time Management

■ Over extending

■ Unclear communication

■ Perfectionism

■ Distractions

Time_E_HO.ppt: p. 9 Rev. 01/22/99


Time Management Tips

■ Learn to say no assertively.

■ Plan for rewards after an unpleasant task.

■ Plan for change; it’s inevitable.

■ Finish fully; it’s energizing & motivating.

■ Remember:
Spending one minute planning saves four or five
minutes in getting a task done.

Time_E_HO.ppt: p. 10 Rev. 01/22/99


ABC Priority System

Develop a list of all the things you have to do and


prioritize them.

A. Tasks that need to be done immediately.

B. Tasks that need to be done relatively soon.

C. Tasks with no current urgency.

Time_E_HO.ppt: p. 11 Rev. 01/22/99


Take A Minute for Yourself

■ Stress Relief

■ Self-Talk

■ Humor

■ Plan fun

Time_E_HO.ppt: p. 12 Rev. 01/22/99


Using Time to Your Benefit

■ Can create a sense of satisfaction.

■ Can help you to balance work


and personal life.

■ Can reduce stress and improve your health.

■ Can improve your career since you will spend


more time satisfying internal and external
customers.

Time_E_HO.ppt: p. 13 Rev. 01/22/99


Putting Time Management to the Test:
A Contract for Change

From the training on time management, I want to incorporate the


following new ideas into my work day:

1.

2.

3.

Signed ___________________________ Date__________

I will follow up with the above person in one month.

Signed ___________________________ Date__________

Time_E_HO.ppt: p. 14 Rev. 01/22/99


Closing

■ Comments/Questions

■ Wrap up

■ Evaluations

Time_E_HO.ppt: p. 15 Rev. 01/22/99

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