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Excel 2003 Formulas and Functions Final

This document provides an overview of formulas and functions in Microsoft Excel 2003. It explains that formulas begin with an equal sign and can perform calculations with cell references, constants, and functions. Common functions include SUM, COUNT, IF, and financial functions like PMT. The document also covers topics like operator order, error messages, copying formulas, and working with dates.

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Shumaila Mansoor
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© © All Rights Reserved
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151 views23 pages

Excel 2003 Formulas and Functions Final

This document provides an overview of formulas and functions in Microsoft Excel 2003. It explains that formulas begin with an equal sign and can perform calculations with cell references, constants, and functions. Common functions include SUM, COUNT, IF, and financial functions like PMT. The document also covers topics like operator order, error messages, copying formulas, and working with dates.

Uploaded by

Shumaila Mansoor
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Microsoft Word 2003

Excel Formulas and


Functions

Math and more


You can use formulas to:
Solve mathematical problems
Complete statistical and financial
functions
Return numerical and text values based
on other cells
Add and format text in cells

Formula
Mathematical Equation
All formulas begin with an equal (=)
sign
Data that is stored in the worksheet and
that needs to be used in a formula is
referenced using the cells address
=A1+A2/(A3-A4)

An example of a simple
formula

Functions
A predefined formula
Formula: =A1+A2+A3+A4+A5
Function: =SUM(A1:A5)

An example of a more
complex formula

What makes a formula?


=(3*$A$2*SUM(A3:A9))^1/3
Begin with =
Constants
Cell References
Operators
Functions

Constants
Values entered directly into a formula

Simple
Accurate
Inflexible
2, 3, 12, 14.32

References
Relative (Column Row)
A1, C18, ZZ65536

Absolute ($Column$Row)
$A$1, $C$18,$ZZ$65536

Mixed (Fixed Column or Row)


$A1, C$18

Named Ranges
Int_Rate, Grade_Scale

Operators
Arithmetic
- (negative)

^ (Exponent) *

Comparison

= < > <= >= <>


Text
&

Reference
: (Colon)

_ (Space)

, (Comma)

Operator Order
Formulas are read from Left to Right
1. ( )
2. Negation
3. %
4. ^
5. * or /
6. + or
7. &
8. = < > <= >= <>

Error Messages (Cell


Reference)
#########

Column not wide enough

#VALUE!

Wrong Argument or Reference

#DIV/0!

Dividing by zero

#Name?

Excel doesnt recognize text in formula

#N/A!

Missing data or wrong value for lookup


function

#REF

Cell reference not valid (Deleted cell,


pasted over)

#NUM!

Invalid numeric value

#NULL!

Specified cells do not intersect

How to Copy Formulas?


AutoFill is a command you can use
when you want to copy the same
formula across a range of adjacent cells.
AutoFill will automatically change cell
addresses depending on where the new
formula is being copied.

An example of a
Simple
Formula
and a
Comple
x formul
a

Open Excel worksheet and


enter the data below:
SalesRep

Month

Jones Jan

100

Jones Jan

225

Rogers

Jan

400

Rogers

Jan

150

Rogers

Jan

250

Franklin

Jan

800

Franklin

Feb

200

Jones Feb

350

Franklin

Feb

1200

Rogers

Feb

900

Franklin

Feb

750

Jones Feb

800

Sum:
Average:
Count:

Amount

Add values
Within a certain range:
=SUM(C2:C13)
For an entire range:
=SUM(C:C)
column.

Note: Insert this function in another

Count values
Count values in a range and it the entire
range:
=COUNT(C2:C13)
=COUNT(C:C)
Conditional Counting:
=COUNTIF(A2:A13, Jones) or
=COUNTIF(A2:A13, =Jones) equal
=COUNTIF(A2:A13, <> Jones) not equal

Cont
Count the Number of Sales Greater than a
Target Value:
=COUNTIF(C2:C13, >&D1)
Note: the concatenation operator (&) is used to
join the grater than symbol (>) with the cell
reference.
Count the Number of Sales Greater than the
Sales Average:
=COUNTIF(C2:C13, >&AVERAGE(C2:C13))

Conditional Summing
Formula that adds all the sales in January:
=SUMIF(B2:B13, =Jan, C2:C13)
Add up sales made by other sales
representative:
=SUMIF(A2:A13, <> Rogers, C2:C13)
Add upRange
the sales greaterSum
than
a certain
range
Criteria
value:
=SUMIF(C2:C13, >500,C2:C13)

Using the IF Function

Display a value that depends on criteria you


set
Returns a value if one condition is true and
returns another value if the condition is false

=IF(logical_test,value_if_true,value_if_fa
lse)

PMT function
Function used to calculate a loan
payment amount using principal,
interest rate and number of payment
periods.
=PMT(rate, nper,pv)
=PMT( .09/12,4*12,24000)

Calculating time period


Each day, month, and year is given a
particular numerical value or serial number by
your computer.
Your computer will work from 1900 date
system or 1904 date system
1900 date system: Jan 1, 1900 Dec 31, 9999
1904 date system: Jan 2, 1904 Dec31, 9999
To check go to Tools Options Calculation

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