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Data Collection and Collation Reporting Analysis

Excel tables allow you to organize and analyze data easily. You can build a table by importing data from a database or manually entering items. Tables provide tools for simple analysis like statistics, sorting, and filtering. Pivot tables and pivot charts are powerful tools that allow you to cross-tabulate and visualize data. Descriptive statistics summarize large datasets, and conditional formatting helps visualize patterns in data.

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Olanrewaju Ahmed
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© © All Rights Reserved
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Download as PPTX, PDF, TXT or read online on Scribd
79 views

Data Collection and Collation Reporting Analysis

Excel tables allow you to organize and analyze data easily. You can build a table by importing data from a database or manually entering items. Tables provide tools for simple analysis like statistics, sorting, and filtering. Pivot tables and pivot charts are powerful tools that allow you to cross-tabulate and visualize data. Descriptive statistics summarize large datasets, and conditional formatting helps visualize patterns in data.

Uploaded by

Olanrewaju Ahmed
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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PLAYING WITH DATA

MAKING YOU A SPREADSHEET

Introducing Tables in
Spreadsheets

Figuring out tables


Building tables
Analyzing tables with simple statistics
Sorting tables
Discovering the difference between
using AutoFilter and filtering

Figuring out Tables

A table is, well, a list. This definition sounds


simplistic
The first row in the Excel worksheet provides
field names and it is called the header row
Starting in row 2, each row represents a
record, or item, in the table. A record is a
collection of related fields.

Building Tables

You build a table that you want to later analyze by using


Excel in one of two ways:

Export the table from a database.


Manually enter items into an Excel workbook.
Identify

the field in your list


Select the Excel Table
Choose InsertTable to tell Excel that you want to get all official
right from the start.
Describe each record.
Store your record in the table.

TRY IT OUT
AUTO FILL WITH CUSTOM LIST BUILDING
VLOOKUP

Analyzing Table Information

Excel provides several handy, easy-touse tools for analyzing the information
that you store in a table.
Some of these tools are so easy and
straightforward that they provide a good
starting point.

Analyzing Table Information

Simple Statistics from the Status bar


Sorting Table Records (Sort Button and
Sort Dialog)
Using Auto Filter on a Table after
converting your data into an Excel Table
Using Advance Filtering

Scrub-a-Dub-Dub:
Cleaning Data

Editing an imported workbook


Cleaning data with text functions
Keeping data clean with validation

Editing Your Imported


Workbook

Delete unnecessary
columns
Delete unnecessary
rows
Resize columns and
rows
Erase unneeded cell
contents

Format numeric
values
Copying worksheet
data
Moving worksheet
data
Replacing data in
fields

Cleaning Data with Text


Functions

The CLEAN
function
The
CONCATENATE
function
The EXACT
function
The FIND function

The FIXED
function
The LEFT function
The LEN function
The LOWER
function
The MID function

Cleaning Data with Text


Functions

The PROPER
function
The REPLACE
function
The REPT function
The RIGHT
function

The SUBSTITUTE
function
The T function
The TEXT function
The TRIM function
The UPPER
function
Converting text function formulas to text (Pasting formula as values)

Using Validation to Keep Data


Clean

One useful command related to this business of


keeping your data clean is the Data Validation
command.
Use this command to describe what information can
be entered into a cell.
The command also enables you to supply messages
that give data input information and error messages
that attempt to help someone correct data entry
errors.

PivotTables and PivotCharts


This is the most powerful data analysis tool that Excel
provides -- its crosstabulation capability, which is
available through the PivotTable and PivotChart
command.

Working with PivotTables

Cross-tabulating with pivot tables


Setting up with the PivotTable Wizard
Fooling around with your pivot tables
Customizing the look and feel of your
pivot tables

Building PivotTable Formulas

Adding another standard calculation


Creating custom calculations
Using calculated fields and items
Retrieving data from a pivot table

Working with PivotCharts

Why in the world would you use a pivot


chart?
Running the PivotChart Wizard
Fooling around with your pivot chart
Customizing how pivot charts work and
look

Customizing PivotCharts

Selecting chart types and options


Changing a charts location
Formatting the plot and chart area
Formatting 3-D charts

Advanced Tools
Using database and statistical functions, descriptive
and inferential statistics, and how to use the Excel
Solver

Using the Database Functions

Quickly reviewing function


basics
Using the DAVERAGE
function
Using the DCOUNT and
DCOUNTA functions
Using the DGET function
Using the DMAX and DMIN
functions

Using the DPRODUCT


function
Using the DSTDEV and
DSTDEVP functions
Using the DSUM
function
Using the DVAR and
DVARP functions

Using the Statistics Functions

Counting items in a data


set
Using means, modes,
and medians
Finding values, ranks,
and percentiles
Calculating standard
deviations and variances

Using normal
distributions
Using t-distributions
and f-distributions
Understanding
binomial distributions
Using chi-square
distributions

Descriptive Statistics

Descriptive statistics simply summarize


large (sometimes overwhelming) data
sets with a few, key calculated values.
For example, when you say something
like, Well, the biggest value in that data
set is 345, thats a descriptive statistic.

Descriptive Statistics

The simple-yet-powerful Data Analysis


tools can save you a lot of time.
With a single command, for example, you
can often produce a bunch of descriptive
statistical measures such as mean,
mode, standard deviation, and so on.

Descriptive Statistics

Using the Descriptive Statistics tool


Creating a histogram
Ranking by percentile
Calculating moving averages
Using the Exponential Smoothing tool
Sampling a population

Data Reporting

Pivot Tables
Pivot Charts
Conditional Formatting

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